Unit 3: Exploring Microsoft Office
Word 2010
Introduction to Word
Objectives
• Understand how word processors work
• Customize Microsoft Word
• Use features that improve readability
• Check spelling and grammar
Objectives (continued)
• Display a document in different views
• Prepare a document for distribution
• Modify document properties
Word Processing
The Word Window
Quick Access Toolbar Title bar
Rulers Scroll bar
Status bar
View buttons Zoom slider
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Word Wrap
Soft returns
Hard returns
Soft returns
Hard returns
Keyboard Shortcuts
Keys Moves Insertion Point
Left arrow One character left
Right arrow One character right
Up arrow Up one line
Down arrow Down one line
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page
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Toggle Switches
Show/Hide
Tab
Hard return
Space between words
Page Breaks
Show/Hide on
Hard page break marker
Page Numbers
Placement options Format Page Numbers
Gallery
Page Numbers (continued)
Page Number Click to display formats
Start numbering on page
Cover Page
Cover Page
Gallery
More cover pages
Customize Word
Categories
Descriptions
Headers and Footers
Formatting options Fields to insert Display options Position options
Header area
Footer area
Sections
Page Layout tab Breaks
Section Breaks
Sections (continued)
Previous Next
Link to
Previous active
Section number
Watermarks
Watermark
Watermark
options
Watermark
Spelling and Grammar
Contextual spelling error
Possible spelling error
Document Views
Web Layout
Draft
Print Layout Full Screen Reading Outline
Zoom
Magnification Page view layout
Zoom slider
Percent
Save a Document
Save as type arrow
Word 97 – 2003
Compatibility Mode
Compatibility Mode
Compatibility Checker
List of incompatible items
Backup Options
Check to enable AutoRecover Time between AutoRecover saves
Location of the
AutoRecover file
Backup Options (continued)
Advanced
Backup option
Document Inspector
Inspectors
Check for Issues Inspect
Printing Options
Number of copies Preview
Select printer
Settings
Previous Next Zoom
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Document Properties
Document Properties panel Properties arrow
Close
Summary
• Word processors have features that make it easy
to create documents.
• Consider both the content and look of the
document.
• Create copies of documents and back up
changes at every opportunity.
Exploring Microsoft Office
Word 2010
Section 2
Document Presentation
Objectives
• Apply font attributes through the Font dialog
box
• Control word wrapping
• Set off paragraphs with tabs, borders, lists,
and columns
• Apply paragraph formats
Objectives (continued)
• Understand styles
• Create and modify styles
• Format a graphical object
• Insert symbols into a document
Typography
Typeface or font Type Style
• Serif • Regular
• Sans serif • Bold
• Monospaced • Italic
• Proportional • Bold italic
Font Attributes
Style
Font
Size
Color
Special Effects
Preview
Font Attributes (continued)
Text Effects Effects
Text Effects
Character Spacing
Advanced
Spacing
OpenType settings
Preview
Change Text Case
Change Case
• Sentence case
• lowercase
• UPPERCASE
• Capitalize Each Word
• tOGGLE case
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Text Highlighting
Text Highlight Color arrow
Word Wrapping
Date wrapping
Phone number
wrapping
Nonbreaking space
Nonbreaking
hyphen
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Paragraph Formatting
• Alignment • Pagination
• Indentation • Borders
• Tab stops • Shading
• Line spacing
Set Tabs
Tab selector Show or hide ruler
Tab position
Tab Selector Icon Type of Tab
L Left tab
T
Center tab
Right tab
T . Decimal tab
I Bar tab
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Leaders Characters
Paragraph Dialog Box Launcher
Dot leaders
Leader characters
Borders and Shading
Borders tab Page Border tab Preview
Line style
Line color
Line width
Horizontal Line
Borders and Shading (continued)
Shading tab Preview
Fill color
Shading options
Bullets and Numbers
Live Preview Bullets Numbering Multilevel List Define New Bullet
Columns
Preset columns
Spacing between
Number of columns columns
Column width
Nonprinting Formatting Marks
End of paragraph Tab Nonbreaking hyphen
Regular hyphen Nonbreaking space Regular space
Text Alignment
Paragraph Indents
Measurement for indent
First line indent
Hanging indent
Line and Paragraph Spacing
Paragraph spacing Line spacing
Before the paragraph
After the paragraph
Widows and Orphans
Lines and Page Breaks tab
Widow/Orphan Control
Keep with next
Keep lines together
Styles
Quick Style More Styles Dialog Box Launcher
Styles pane
Styles (continued)
Show Preview
Options
New Style Style Inspector Manage Styles
Modify Styles
Style name
Format specifications
Preview
Format
Style Pane Options
Styles to show
Outline View
Outline view controls
Paragraph expanded
Paragraph collapsed
Outline
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Graphical Objects
Size group
Original size graphic
Sizing handles Scale
Lock proportions
Text Wrapping
Wrap Text
Picture Quick Styles
Pictures Styles More arrow Soft Edge Oval
Original
Cropping
Cropping handles Crop
Portion to discard Original photograph
Contrast and Brightness
Presets
Brightness
Contrast
Symbols
Symbol
Symbol gallery
More Symbols
Summary
• Typography gives your document a polished,
professional look.
• Alignments, indentation, and line spacing make
the document readable.
• Styles provide consistency.
• Graphics enhance the document.
Exploring Microsoft Office
Word 2010
Section 3
Collaboration and Research
Objectives
• Insert comments in a document
• Track changes in a document
• Acknowledge a source
• Create and modify footnotes and endnotes
Objectives (continued)
• Insert a Table of Contents and Index
• Add other reference tables
• Create cross-references
Inserting Comments
Initials of reviewer
Markup balloon
Comment
Reviewing Pane
Reviewing Pane arrow Previous Next
Reviewing Pane
Show Markup
Show Markup
Tracking Changes
Track Changes active Accept Reject
Reviewer’s name,
Markup balloon
date and time of
for deletion
revision
Changed lines
Markup Views
Original: Show Markup selected Display for Review arrow
Deleted text Inserted text
Customize Track Changes
Track Changes arrow
Acknowledging a Source
Insert Citation Type of Source
Fields for
bibliography
Share and Search for Source
Master List Current List
Bibliography
Bibliography
Writing Styles
Common writing styles Style arrow
Footnotes and Endnotes
Separator line
Footnote number Footnote text
Footnotes and Endnotes
Footnotes & Endnotes Dialog Box Launcher
Table of Contents
Fancy Formal
Modern Simple
Index
Fancy Formal
Modern Simple
Exploring Microsoft Office
Word 2010
Section 4
Document Productivity
Objectives
• Insert a table
• Format a table
• Sort and apply formulas to table data
• Convert text to a table
Objectives (continued)
• Select a main document
• Select or create recipients
• Insert merge fields
• Merge a main document and data source
Tables
Column
Row
Cell
Insert a Table
Select cells for table size
Insert Table
Size in rows and columns
Select a Table
Table Move handle Design Layout
Insert and Delete
Delete Insert commands Layout
Merge and Split Cells
Merge Cells Split Cells
Selected
cells
Change Height and Width
Table Row Width
Wrapped data
Table Column Width
Formatting a Table
Table Tools Design
Styles More Shading Borders
Live Preview
Table Position and Alignment
Properties Cell alignment options Text Direction Cell Margins
Table alignment Custom indent
options
Text wrapping
options
Sorting and Applying Formulas
Sorted by date
Formula calculates total
Calculate with Table Formulas
Formula
G3
G12
Formula to calculate total
Number format
Sort Data
Sorted in ascending order by date
Sorting Data (continued)
Sort by list
Header row selected
Table data selected
Convert Text to Table
Table Number of columns
Mail Merge
Merge fields
Mail Merge (continued)
Fields to merge
Mail Merge (continued)
Selecting a Main Document
Categories of documents
Wizard
Using the Wizard
Directions
Next
Previous
Selecting Recipients
Fields
Header row
Record
Create a Data Source
New record
New Entry
Delete Entry
Customize Columns
Editing a Data Source
Edit Recipient List
Name of Data Source
Edit
Using an Excel Worksheet
Select Recipients
Excel Files
Using an Access Database
Field names
Data in table format
Database Tables and Queries
Query results
Database table
Match Fields with Database
Database fields Match Fields
Fields in the recipient list
Sorting and Filter Records
Remove check to omit recipient
Sort
Filter
Additional options
Sorting the Data Source
Sort order Sort Records
Available fields
Inserting Merge Fields
Available fields in data source
Merge field
Merging
Merged fields
Documents merged
Merging to E-mail
Select Recipients Finish & Merge
Summary
• Tables organize information, making it easy to
read and understand.
• Mail merges save time and energy when preparing
personalized documents.
Figure Captions
Insert Caption
Chart selected
Label
Numbering
Table of Figures
Insert Table of Figures
Tab leader style
Formats
Table of Authorities
Selected
Mark Citation text
Mark the
selected
entry
Mark all entries
to the same case
in document
Case denoted
by braces
Cross-References
Insertion point where page number will display Cross-reference
Reference
Reference type
element
Hyperlink
Summary
• Collaboration features enable you to insert
comments and track changes in a document.
• Tools, such as footnotes, endnotes, and
bibliographies, enable you to acknowledge
sources.
• Supplemental document components assist
readers in finding information.
