To create interesting and meaningful
documents, you need to learn about basic
formatting. Titles, section, and other
important words or phrases will be
understood better if they are formatted
properly. MS Word gives you several options
to format your document - by changing font
sizes, colors, and other useful tools.
The Home Tab is the first tab you will see when you
open a document in MS Word. It contains the tools for
formatting text or groups of text.
The Clipboard tab is located at the leftmost part of the
Home Tab. It contains the following commands.
1.Paste - allows you to paste an image or text into your
document.
2.Cut - cuts the item you have selected and puts it on
your clipboard.
3. Copy - copies the item you have selected and puts it
on your clipboard.
4. Format Painter - copies formatting from one place
and applies it to another
The Font section shows different ways that you can format your text.
1. Font – changes the font face of the selected text. The most common
font faces used are Arial and Times New Roman.
2. Font size – changes the font size
a. Grow – increase the font size
b. Shrink – decrease the font size
3. Change Case – changes all the selected text to uppercase,
lowercase, or other common capitalization styles.
4. Clear Formatting – clears all text formatting, leaving only plain text.
5. Font style – gives you options for styling your text.
a. Boldface – makes the selected text bolder than the rest.
b. Italics – slants the selected text.
c. Underline – draws a line beneath the selected text.
d. Strikethrough – draws a line through the middle of the selected text.
e. Subscript – creates small letters below the text baseline.
f. Superscript – creates small letters above the line of the text.
Text Effects – applies a visual effect to the selected text, such as a
shadow, glow, or reflection.
Text Highlight Color – highlights selected text, making it appear as if it
were marked with a highlighter pen. The default color is yellow, but there
are many other colors.
Font Color – changes the color of the text. The default color is black.
Paragraph
The Paragraph section shows the different ways of formatting
a paragraph.
1.List – shows different options of presenting enumerated
texts.
a.Bullets – creates unordered lists, using bullets of different
shapes. This means that the items listed do not need to
appear in any particular order.
b.Numbering – creates an ordered list, using numbers or
letters. This means that the items in the list need to
appear in a specific order.
c.Multilevel list – creates a multilevel list which is used
when the items listed have sub content.
2. Indent – decreases and increases the indent level of
a paragraph.
3. Sort – arranges selected text alphabetically or
numerical data in increasing value.
4. Paragraph Marks – shows or hides paragraph marks
and other hidden formatting symbols.
5. Text Alignment – adjusts text according to selected
option.
Left – aligns text to the left.
Center – aligns text to the center of the page.
Right – aligns to the right.
Justify – aligns text to both the left and the right margins, adding extra spaces
between words as necessary.
6. Spacing – includes line and paragraph spacing which changes the spacing
between lines of text.
7. Shading – colors the background of the selected text or paragraph.
8. Borders – draws
lines above, below, on
the left, on the right,
or across a selected
image text.
The Style section – allows you to format your text correctly. It simplifies the
identification of the different types of heading which is important in generating
the table of contents automatically and in exporting your document to
powerpoint.
Styles are also used when you want to emphasize specific text and paragraph, such as titles and
quotes.
Change Styles – is different from the style drop-down.
Editing
There are three items in the Editing section: Find, Replace, and Select.
1.Find – allows you to find text or other content in a document.
2.Replace – allows you to replace selected text in a document.
3.Select – allows you to select text or objects in a document.
Insert
Contains as many commands as the other tabs.
Page
1. Cover page – consists of a single page often used in formal
documents, such as thesis and presentations.
2. Blank Page – consists of a page with no text or image content. This is
often used to separate sections of a document.
3. Page break – is used when you need to start a new page and the
preceding page is not yet filled.
Thank you!
