Objectives
Explain What is PM is & its importance in the humanitarian & development sector
Describe the principles of PM
Explain the simplified Project Phase model
Apply Triple Constraint Triangle
Team : Esther (PM) Adesh (Jnr PM)
Delta River project
Concern: The water quality in delta river has detoriated, this has resulted in reduced farm
production & increase in waterborne illnesses among poor family
Causes: This situation happened due to
1. Low Public awareness of the dangers of dumping household and fecal waste into the river
2. Low access to sanitation facilities
3. Dumping of chemical waste into the river
4. Low budget for treating wastewater
Managing a project, managing an event in our lives, we use available resources & complete the task
that allow the events to be completed within specific time frame
Eg. Like planning a wedding or moving from one place to another
Why PM so important in the humanitarian & development sector
PM is important in all sectors, even with social projects, a lot can go wrong if they aren't managed
well and this may negatively impact the beneficiaries of that project
Eg. Let’s assume that a project requires us to build a simple swing on tree with whatever is available
Now, what could potentially go wrong, if we don’t understand this well and mismanage it. If we do
type of swing; or we may just design it poorly, ending up in complicating the design (Poor project
design) or we may even end up setting an unrealistic expectation about the swing (unrealistic
expectations)
After having understood the requirement well, consider the risk factors and how to mitigate them
what if you don’t have enough resources to build the swing? (Inadequate resources)
what if it gets delayed and you complete it in wrong season? (Project delays)
what if you face a natural disaster after building it ? there can be many more risk factors to think
about and mitigate, such as weak tree, which may not hold the swing, an unrealistic budget, and low
quality of material, if a simple project like building a swing takes so much consideration, how much
will our humanitarian & development projects take ?
That’s why we need to make sure that our projects are well designed, planned and managed
It is also important to include accountability in a project plan
PM is accountable to the communities and people, his team and colleagues; and the people who
fund the project
Any humanitarian & development sector project calls 3-way accountability
Downward, horizontal and upward
1st level Downward accountability: which means that we are accountable to the communities we
serve through these projects eg, we will have to consider the people who depends on the river for
their day-to-day water requirements, and how this project may impact them
We must provide high quality services and products in cost-effective way
You also want to make sure that people in communities who are affected by the project have a voice
in design and implementation
An intervention operating within a conflict context includes the principle of “do no harm.”, the goal
of this principle is to “minimise negative impacts and maximise positive impacts of the intervention
on conflict.” It is also about not making things worse.
2nd level Horizontal accountability: Which focuses on the partnerships, relationships and
collaboration efforts with our peers and other organisations
Eg. In your project, you must think about your team members, their strengths, and collaborate with
them regularly
3rd level Upward accountability: Which considers the people who fund the project, such as the
donors.
We must also ensure that our projects align with the organisational strategy & contribute to
achieving the defined program outcomes.
How do I manage my project and where do I start
To start with you need to be clear about your role in the project also it would help you to divide the
project into phases, it makes the project easier to plan and manage.
How to define role
