ABOUT THE BOOKKEEPING SPREADSH
This Excel workbook has been developed by Sarah Booysen of Beginner Bookkeeping.
www.beginner-bookkeeping.com
This template can be used to record your income and expenses and to calculate if the business is makin
This workbook is not for sale or re-sale. It is for private business or individual use only.
If you have any questions about how to use this workbook or about bookkeeping for your business plea
www.beginner-bookkeeping.com/contact-me.html
There are no passwords, hidden sheets, locked cells or macros in this workbook.
Thank you for using this Bookkeeping Spreadsheet!
Click on one of the tabs at the bottom of this Excel screen to see the other sheets in this workbook.
The tabs look like this:
NG SPREADSHEET
Bookkeeping.
lculate if the business is making a profit or a loss.
dual use only.
kkeeping for your business please use the Contact form.
sheets in this workbook.
How to Use This Bookkeeping Spreadsheet
The Purpose of This Spreadsheet
This spreadsheet will help you record all the self-employed (small business) income you earn and the expenses you pay for
to earn that income. You do not need to track any bank balances in this spreadsheet.
Step 1
Look at the examples on the Examples sheet.
Step 2
Go to the Categories sheet and key-in your types of income and expenses. There is a large list to prompt you.
Step 3
I recommend going through all your bank and credit card statements, or shop receipts at least once a month and highlight
the transactions (income and expenses) that relate to your small business activities.
Step 4
Go the Transactions sheet and enter in all your income and expense transactions.
Step 5
Go the Summary sheet and "refresh" the pivot table which will instantly give you an overview of all transactions.
KEY-IN YOUR ACCOUNT CATEGORIES EXAMPLES OF ACCOUNT CATEGORIES
Income
Fundraising or Grants Income Sales Income
Sales Income Labour/Labor Income
Advertising & Promotion Materials Income
Legal Parts Income
Gas | Fuel Consumables Income
Subscriptions Sundries Income
Cloud Storage Mileage Income
Commissions Paid Travel Income
Consulting | Contractor Fees Contractor Income
Software Stock Sales
Other Consulting Fees Income
Other Applications PDF Book Sales
Accountancy Course Sales
Equipment Webinar Sales
Template System Sales
Food Income
Beverage Income
Fundraising or Grants Income
Freight Received
Bank Interest Income
Commissions Received
Gain on Foreign Exchange
NT CATEGORIES
Expenses Column A is the list of your categories i.e. types of income and
Advertising & Promotion expenses - there are 250 rows into which to type your
Bad debts categories.
Bank Fees & Charges You can look through the Examples in Column C and D to
Consulting | Contractor Fees choose categories you think could apply to you and type them
Depreciation into Column A.
Entertainment Costs Column A is the Category list linked to the Category column on
Furnishings & Fixtures the Transactions sheet. So keep your categories in this Column
Home Office Expenses otherwise they will not show on the Transactions.
Insurance - Business
If you are a sole proprietor you could use the same sort of
Lease Hire accounts found on your tax form (such as the Schedule C).
Office Equipment Simply type them into Column A.
Vehicle
You can sort them into Alphabetical order in Column A once
Machinery all keyed-in. Do this by selecting all cells with a category, right-
Loss on Foreign Exchange click your mouse, select Sort A-Z.
Marketing
Merchant Fees & Charges
Office Expenses
Courier | Shipping
Equipment
Other
Packaging
Postage
Printing
Software
Stationery
Online Services
Cloud Storage
Email
Other Applications
Payroll Expenses
Professional Fees
Accountancy
Legal
Reference Materials
Rent
Office Space
Workshop
Storage
Security
Subscriptions
Training & Development
Travel and Accommodation
Utilities
Gas & Electrical
Broadband
Phone
Vehicle Expenses
Gas | Fuel
Repairs and Maintenance
Vehicle Insurance
Vehicle Licensing
Other Expenses
Bank Interest Expense
Commissions Paid
. types of income and
h to type your
lumn C and D to
to you and type them
e Category column on
egories in this Column
nsactions.
e the same sort of
s the Schedule C).
r in Column A once
with a category, right-
MONTH INCOME EXPENSES DESCRIPTION CATEGORY
SUMMARY SHEET
Data - all - 0.00 Profit/(Loss)
(empty)
EXAMPLES OF EACH MAIN SHEET AFTER DATA HAS BEEN ENTERED
1 Some Account Categories on the "Categories" sheet
The usual practice is to list th
In this example, "Sales" incom
2 Some transactions entered into the "Transactions" sheet
3 The "Summary" showing all the combined data from 2 above for easy reading
al practice is to list the Income accounts first, then the expense accounts.
xample, "Sales" income is the only income account. The rest are expenses.
e for easy reading
This shows that (All) months are selected (you can choose one month at a time if you want)
This shows an overall Profit of 1,149.00
