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Outlook Notes

Microsoft Outlook is a personal information manager by Microsoft used for email, scheduling, task management, and contact organization, available as a standalone app or part of Microsoft 365. It supports various email protocols and includes features for collaboration and productivity. The document also outlines Outlook data files (PST and OST) and configuration steps for setting up and managing accounts, including syncing emails and creating signatures.

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92 views2 pages

Outlook Notes

Microsoft Outlook is a personal information manager by Microsoft used for email, scheduling, task management, and contact organization, available as a standalone app or part of Microsoft 365. It supports various email protocols and includes features for collaboration and productivity. The document also outlines Outlook data files (PST and OST) and configuration steps for setting up and managing accounts, including syncing emails and creating signatures.

Uploaded by

joyalbbiju3
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Microsoft Outlook Notes

What is Microsoft Outlook?


Microsoft Outlook is a personal information manager developed by Microsoft, primarily
used for email communication, scheduling, task management, and contact organization. It is
available as a standalone application or as part of the Microsoft 365 suite. Outlook supports
multiple email protocols such as POP3, IMAP, and Exchange, making it versatile for both
personal and business use.
Outlook allows users to send and receive emails, manage their calendars, set reminders, and
collaborate with teams using features like shared mailboxes and meeting scheduling. It also
integrates with various third-party applications, enhancing productivity and workflow
efficiency.

1. Outlook Data Files


File Type Description Location

PST (Personal Storage A file used to store emails, C:\Users\<username>\


Table) calendar events, and Documents\Outlook Files\
contacts locally. Mostly
used in standalone Outlook
versions.

OST (Offline Storage Table) A file used for offline access C:\Users\<username>\
to emails when using AppData\Local\Microsoft\
Exchange, IMAP, or Outlook\
Microsoft 365 accounts. It
syncs with the mail server.

2. Outlook Configuration Steps

A. Initial Configuration
Step Action

1 Open Outlook and go to File > Add Account

2 Enter your email address and click Connect

3 Enter your password and complete the


sign-in process

4 Outlook will automatically detect server


settings and configure the account

5 Click Done and restart Outlook


B. Post Configuration Tasks
Task Action

Email Sync Check if emails, contacts, and calendar sync


properly

Default Data File Go to File > Account Settings > Data Files
and set the default PST/OST

Rules & Filters Set up automatic email sorting via Rules

Signature Create an email signature in File > Options


> Mail > Signatures

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