MICOMail™

HF E-mail Software

MICOMail Net
Internet Subscriber™
Internet-over-HF Software

User’s Guide

American Communication Systems 68P86855J01-O

Discover the Power of Communications ™ ©Motorola 2002
All rights reserved
TO ORDER – VISIT http://www.ameradio.com
Table of Contents
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Basic Knowledge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
MICOMail Package Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Required Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Required Computer Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Conventions Used in this Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Commands and Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Access to Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Hardware and Software Installation . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Setting Up the Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installing MICOMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

MICOMail Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
The Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
InBox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
OutBox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Folders Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Tool Bar Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Status Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
MICOMail Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
File Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Messages Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Folder Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
View Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Settings Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Window Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Help Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
The Encryption Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

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MICOMail User Guide

Initial MICOMail Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Communication Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Modem Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Radio Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
MICOMail System Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
ID Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Default Radio Park Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Adding a New Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Editing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Radio Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using MICOMail’s MICOM-2E Control Panel . . . . . . . . . . . . . . . . . . . 31
Using Stations, Nets and Channels Effectively . . . . . . . . . . . . . . . . . . 32
Using Radio Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Enabling ALE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Creating, Sending and Receiving HF Messages . . . . . . . . . . . . . 35

Creating Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Create Message Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Create Window Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Create Window Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Creating a New Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Attaching Files to Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Viewing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
The View Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
View Window Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Editing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
HF Message Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Transmitting an HF Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Stopping and Resuming Message Transmission . . . . . . . . . . . . . . 47
Receiving HF Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Viewing Incoming Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Viewing Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Replying to a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

ii
Message Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Using the Log file to Check Message Status . . . . . . . . . . . . . . . . . . . . . 53
The Log File Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Printing from MICOMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printing a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing the Messages List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing the Folder List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Printing the Log file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Deleting a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sorting Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Filing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

More About MICOMail Configuration . . . . . . . . . . . . . . . . . . . . . . . . 61

Automatic/Manual Mailing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
How MICOMail Resends Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Managing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Creating Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Inserting Signatures in a Message . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Managing Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Encrypting and Decrypting Messages . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Using MICOMail for Internet Communication . . . . . . . . . . . . . . . . 71

How Does MICOM Internet Communication Work? . . . . . . . . . . . . . . . 71
Setting up your MICOMail for Internet Communication . . . . . . . . . . . . 73
Receiving Information from the Server . . . . . . . . . . . . . . . . . . . . . . . 73
Initial Internet Subscriber Configuration . . . . . . . . . . . . . . . . . . . . . . 73
Inserting your Internet Communication Parameters . . . . . . . . . . . . 74
MICOM Net Internet Subscriber Overview . . . . . . . . . . . . . . . . . . . . . . 78
The Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Internet Subscriber InBox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Internet Subscriber OutBox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

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MICOMail User Guide

On-going Operation of the Internet Subscriber . . . . . . . . . . . . . . . . . . 83

The Internet Subscriber Create Message Window . . . . . . . . . . . . 83
Contacting the Server to Receive Internet Messages . . . . . . . . . . 86
Viewing and Replying to Internet Messages . . . . . . . . . . . . . . . . . 87
Internet-Related Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Internet Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Server Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
System Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Appendix A — Sample Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Setting up the 3-Site MICOMail System . . . . . . . . . . . . . . . . . . . . . . . . 92
Radio Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Physical Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Communication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
MICOMail Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Testing the 3-Site MICOMail System . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Appendix B – HAL DSP-4100 Modem . . . . . . . . . . . . . . . . . . . . . . . . 97

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Front Panel Indicator LED's . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Radio/Modem I/O Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Serial Port Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Technical Specifications: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Appendix C – Data Encryption Standard . . . . . . . . . . . . . . . . . . . . 101

Appendix D – Efficient MICOMail Communication . . . . . . . . . . 103

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

List of Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

iv
Software Copyrights

The products described in this manual may include copyrighted computer

programs stored in semiconductor memories or other media Laws in the United
States and other countries preserve for Motorola/Europe and Motorola Inc.
certain exclusive rights for copyrighted computer programmes, including the
right to copy or reproduce in any form the copyrighted computer program.
Accordingly, any copyrighted computer programs contained in the products
described in this manual may not be copied or reproduced in any manner without
the express written permission of the holders of the rights. Furthermore, the
purchase of these products shall not be deemed to grant either directly or by
implication, or otherwise, any licence under the copyrights, patents, or patent
applications of the holders of the rights, except for the normal non-exclusive
royalty free licence to use that arises by operation of law in the sale of the product.

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MICOMail User Guide

vi
Before You Begin

Introduction
Welcome to MICOMail.
This E-mail software is designed for use with MICOM-2E/2R radios.
MICOMail enables you to communicate in two different manners:
Send e-mail and files directly to other radios over an HF channel, using
your PC and a High Speed Modem, and receive e-mail and files from them.
This type of communication is referred to in this Guide as “MICOMail HF
e-mail”.
The first chapters of this Guide are dedicated to MICOMail HF e-mail
communication.
Transmit and receive e-mail and files over the Internet.
This type of communication is referred to in this Guide as “MICOM Net
Internet Subscriber e-mail”. In order to communicate as a MICOM Net
Internet Subscriber, one of the radios in your network must be defined as a
Server, and must install the MICOM Net Server software.
For more details on communicating as a MICOM Net Internet Subscriber,
see Using MICOMail for Internet Communication on page 71.
For more information on the MICOM Net Server, see the MICOM Net
Note Server System Administrator’s Guide (68P86856J01).

1
MICOMail User Guide

Basic Knowledge
This User’s Guide assumes a basic working knowledge of the Microsoft
Windows environment and of the operation of Windows-based software.
If you are new to the Windows operating environment, minimize all open
programs, and from the desktop press F1 to use the online Windows
help. The sections which will be most useful for operating MICOMail are
Note located under the How To heading, and are:
– How to Run Programs
– How to Work with Files and Folders
– How to Print

It is highly recommended that you read your radio manual and become
acquainted with the functions of the radio prior to using MICOMail.
Please consult your radio manual, MICOM-2E/2R ALE HF SSB Transceiver,
Owner’s Guide (68P02952C60).

MICOMail Package Contents

Check that you have following components in your MICOMail package before
operating the software.
Software on a CD
A high speed external modem (FDN6124)
RS232 control cable (0102707K17)
Radio control cable (FKN4712A)
This User’s Guide (68P86855J01)

2
 Before You Begin

Required Hardware
In order to operate MICOMail, you will need the following:
A PC, with the configuration described below.
A MICOM-2E/2R radio.
MICOMail operates with radio software version 3.0169 and above. If your
radio has an earlier software version, please contact your radio service
station and request a software update.
Note

Required Computer Configuration

The hardware and system operation requirements for the computer on which
MICOMail is installed are:
IBM PC Pentium/90 MHz or higher.
16 MB RAM
Monitor with a minimum resolution of 800 x 600 and at least 256 colors
Minimum 12 MB of space on the hard drive
A CD-ROM drive.
Two Serial Communication Ports
A mouse or other pointing device
Operating System: MS Windows 95, 98 (Second Edition) or NT4 (Service
Pack 4).

!
Warning
MICOMail does not operate with Windows 98 First Edition.

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MICOMail User Guide

Conventions Used in this Guide

Being aware of the conventions used in this guide will help you to intuitively use
the instructions and explanations it provides.

Commands and Fields

In order to assist you in locating commands easily, the following conventions are
used:

Convention for... For example:

Buttons The SEND button
Menu commands Select File > Print
Fields/Windows/Dialog boxes In the Subject field, type in...
View Message window

Comm. Ports dialog box

Access to Commands
MICOMail uses both buttons and menus to access the same commands.
In the instructions given in this Guide, the button is always referred to as the first
option, and the menu path is indicated in parentheses, in case your toolbar is
currently closed. For instance:
5. Press the CREATE button (Message > Create Message) to open the Create
Message window.
This means that you can either press the CREATE button, or from the Message
menu select the Create Message command in order to open the Create Message
window.

If there is no button for a certain command, the menu path is indicated without
parentheses, for example:
3. Select Settings > Communication Port > Modem.
This means that you must open the Settings menu, select the
Communications Port command and then select Modem.

4
 Hardware and Software Installation

Hardware and Software Installation

Setting Up the Hardware

The hardware required includes three components which must be interconnected:
your MICOM radio, the modem, and a PC.
For more information about the modem supplied with MICOMail, see
Appendix B – HAL DSP-4100 Modem on page 97.

Note
You will need two free COM ports on your PC, one for connection of the modem
and one for connection of the radio. If your PC ports are being used by other
applications, purchase a standard port expansion kit, and take note of the
definitions of the new COM ports in your PC.
All equipment must be turned OFF during execution of the physical

!
Warning
connections.

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MICOMail User Guide

Connecting the external modem to your computer

Use the RS232 Control Cable (0102707K17) to connect the Modem (FDN6124)
to your computer, as follows:
1. Connect the 25-pin connector marked HAL to the DATA Connector located on
the rear panel of the Modem.
2. Connect the 9-pin connector marked PC to the one of the serial ports (COM#1 or
COM#2) on your computer.
Both the radio and the modem cables use 9-pin connectors to connect to
COM1 or COM2 at the PC.
It is recommended that you connect the modem to COM1.
Note
3. Connect the Modem to the power supply.

Connecting the Modem to your radio

Use the Radio Control Y-Cable (FKN4712A) to connect the Modem (FDN6124)
to your radio, as follows:
1. Connect the 25-pin connector marked MICOM to the RADIO connector located
on the rear panel of the radio.
2. Connect the 9-pin (male) connector marked MODEM to the ACCESSORY
connector located on the rear panel of the modem.
3. The loose 9-pin connector of the Y-cable will be used to connect the radio to the
computer.

Initializing the Modem

1. Connect a 12VDC power source to the modem. Note that the center pin of the
connector is positive.
2. Turn on the modem.
3. All front panel LED's light up for approximately three seconds.
After this time, only the STBY LED should remain lit.
If the STBY LED and any combination of the RX, TX, or ERR LEDs are
flashing, there may ba a hardware failure. If this occurs, contact technical
support (see Technical Support on page 90).
Note

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 Hardware and Software Installation

Connecting the radio to your computer

Use the Control Cable (0102707K18) to connect the radio to your computer, as
follows:
1. Connect the female 9-pin connector marked PC to the one of the serial ports
(COM#1 or COM#2) on your computer.
Both the radio and the modem cables use 9-pin connectors to connect to
COM1 or COM2 at the PC.
It is recommended that you connect the modem to COM2.
Note
2. Connect the male 9-pin connector to the loose 9-pin connector of the FKN4712
control cable, marked CON-K18.
3. Verify that the radio’s power supply and antenna connections are intact.

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MICOMail User Guide

Installing MICOMail
Before installing MICOMail, you must:
Ensure that Microsoft Windows is running.
Close all applications.
If a previous version of the MICOMail software is installed, delete the
directory containing the old version.

Installing MICOMail on your PC

1. Insert the CD into the CD-ROM drive.
2. Follow the instructions given on the screen.
When installation is completed, the MICOMail icon appears in the Program
Manager Window.

Starting the Application

Once you have installed MICOMail and connected the radio, computer, and
modem, you can start MICOMail.
1. Turn the computer, radio and modem ON.
2. Double click the icon to start the application program.
The Main Window appears.
While you are running MICOMail, disable any software, such as screen
locks or Guardit, that may stop the operation of the computer. If the
computer’s operation is stopped, MICOMail stops transmission and
Note receipt of E-mail messages. To verify that the computer is running, glance
at the digital watch indicator at the bottom right corner of the screen.

8
 MICOMail Overview

MICOMail Overview

General
This section contains an overview of MICOMail, and is designed to give you a
birds-eye view of the software.

The Main Window

The Main window layout includes an InBox, an OutBox, a Folders pane and a
Title Bar, Tool Bar and Status Line. When opened, the Log file also appears in a
separate window.
Title Bar
Menu Bar
Tool Bar

Incoming
Folders
Messages
Window Box

Outgoing
Messages
Box

Status
Line

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MICOMail User Guide

InBox
All incoming messages are displayed in the Inbox. Outgoing messages which
have not been successfully transmitted also appear in the Inbox, in order to alert
you attention to them.

Column
Currently
Headings
Selected
Row

Row
Selectors

Status Icons

If the InBox is not displayed, select InBox from the View menu.
Use the toolbar buttons or commands in the Message menu (also available by
selecting a message and clicking the right mouse button) to handle messages.

Row Selectors
The row selectors enable you to select messages. You can select more than one
message for filing or deleting by holding down the Shift or Cntrl keys on your
keyboard while the mouse pointer (arrow shape) hovers over the row selectors,
and clicking the messages you want to choose.

Message Status Icons

The icon and the color of the text indicate the status of messages in the InBox.

HF Icon Description Text Color

A new message that you have not yet read. Blue

A new message that you have not yet read, Blue

with an attachment.
A message that was opened (read). Black

A message that was opened (read), Black

with an attachment.
An outgoing message that failed or was aborted Red
during transmission.
An outgoing message with an attachment that failed Red
or was aborted during transmission.

10
 MICOMail Overview

OutBox
Any messages you have prepared will appear in the Outbox.
Outgoing messages which have not been successfully transmitted are
automatically transferred to the Inbox.

Note

Column
Currently
Headings
Selected
Row

Row
Selectors

Status Icons

If the OutBox is not displayed, select OutBox from the View menu.
Use the toolbar buttons or commands in the Message menu (also available by
selecting a message and clicking the right mouse button) to handle messages.

Row Selectors
The row selectors enable you to select messages. You can select more than one
message for filing or deleting by holding down the Shift or Cntrl keys on your
keyboard while the mouse pointer (now an arrow shape) hovers over the row
selectors, and clicking the messages you want to choose.

11
MICOMail User Guide

Message Status Icons

The following icons show the status of messages in the OutBox.

HF Icon Description Text Color

A new message that was created but hasn’t been Blue
sent yet.
A new message with an attachment that hasn’t Blue
been sent yet.
A message that is currently being transmitted. Blue

A message with an attachment that is currently Blue

being transmitted
A message that could not be transmitted, or was Red
aborted by the user.
A message with an attachment that could not be Red
transmitted, or was aborted by the user.
A message that was suspended by the user. Red

A message with an attachment that was suspended Red

or aborted by the user.
A message that has been transmitted successfully. Black

A message with an attachment that has been Black

transmitted successfully.

Folders Window
The Folders Window displays the main folder and up to nine sub-folders. The
main folder is a permanent folder, which includes the Inbox and Outbox. You can
create up to nine sub-folders, which can be used for storing or logging messages
according to subjects or criteria you choose. Each sub-folder includes an
Incoming and outgoing box for that category.
For more information on creating and handling folders, see Managing Folders on
page 64.
To display or hide the folders window, select or deselect Folders from the
View menu.

Note

12
 MICOMail Overview

Tool Bar Buttons

The Tool Bar provides quick access to commonly used Message Menu
commands and dialog boxes by clicking the relevant buttons (for a short
description of each function, see Messages Menu on page 16).

To display or hide the toolbar, from the View menu select or deselect Tool Bar.
The SUSPEND/RESUME button does not appear in the Message menu.
For more information about this function, see Stopping and Resuming
Message Transmission on page 47.
Note

13
MICOMail User Guide

Status Line
The status line contains information about the modem and the radio status.

Watch Status Estimated Estimated File Size

Speed Time
Percentage of File
To display or hide the Status Line, selector deselect Status Line from the View
menu.

The Status Line contains the following fields:

Field Name Description

Watch The seconds hand moves, indicating that the application is
running.
Status A text line indicating the system status.
When the Status Field turns red, this indicates a communication
failure.
Examples of status line messages are:
– Communication problem
– Modem not found
– Radio initialization...
– System Standby
– Cable communication problem
Estimated Shows the estimated current speed of transmission or reception
Speed of messages.
Estimated Shows the estimated amount of time it will take for completion
Time of file transfer or reception.
File Size Shows the size of the message to be transmitted or received.
Percentage of Gives a rough indication of the percentage of transfer or
file reception that has taken place.

14
 MICOMail Overview

MICOMail Menus
The pull-down menus at the top of the MICOMail Main window enable you to
select commands using the mouse.
MICOMail includes the following menus, which are described below.

MICOMail Menus

File Message Folder View Settings Window Help

Printer Setup... Open folder...

Parameters...
Exit Create folder...
Address HF
Rename folder... Book (Internet)
Print folder list... (Server)*
Comm Modem
Empty folder...
Ports Radio
Delete folder...
Automatic Mailing
View Message...
System Reset
Create Message...
Internet Settings
Reply to Message...
Resend Message...

File Message... Cascade

Toolbar
Attachments... Tile Horizontally
Status line
Print... Tile Vertically
Inbox
Print Message List... List...
Outbox
Sort... Name
Date (Server Status)* About MICOM Net
Status Help
Folders
Subject Open PDF Help
Log file... Manually
Delete Message...
Open Acrobat with
Send Message... Radio Control Panel PDF Help
Abort Message... About...

Configure Acrobat
Reader
* Only available for MICOM Net Internet Subscribers.

15
MICOMail User Guide

File Menu
Printer Setup... Used to select a printer driver and define its settings.
Exit Quits MICOMail.

Messages Menu
View Message... Enables you to open and view the selected message.
Create Message... Opens the Create Message window, for creating new
messages (see Creating a New Message on page 39).
Reply to Message... Opens the Reply window, with the name of the Sender in
the To field and the subject of the original message in the
Subject field (see Replying to a Message on page 52).
ReSend Message... Resends failed message from the Inbox.
File Message... Enables you to move the selected message to one of your
folders (see Filing Messages on page 59).
Attachments... This command is used to save attachments received with
your e-mail into the location you select in your Windows
folders, to be viewed later using the appropriate software
(see Viewing Attachments on page 50).
Print... Prints the currently selected message (see Printing a
Message on page 56).
Print Message list... Prints the list of messages in the currently viewed folder.
For more details, see Printing the Messages List on
page 56.
Sort Enables you to sort the list of messages in the Inbox or
Outbox according to: Status, Name, Subject or Date.
Delete Message... Deletes the currently selected message/s.
Send Message... Sends the selected message (not available with Automatic
mailing) (see Transmitting an HF Message on page 46).
Abort Message... Aborts transmission of the currently selected message. To
send the message later, use the Send Message command.
To temporarily suspend a transmission instead of aborting
it, use the SUSPEND button. You can later resume sending
the message from the point where it was suspended.

16
 MICOMail Overview

Folder Menu
See Managing Folders on page 64 for more details.

Open folder... Opens the currently selected folder.

Create folder... Creates a new folder (you can create up to 9 folders).
Rename folder... Renames the currently selected folder.
Print folder list... Prints the list of folders.
Empty folder... Deletes the entire contents of the selected folder.
Delete folder... Deletes the selected folder, including all messages in the
folder.

View Menu
Toolbar Enables you to view/hide the toolbar.
Status line Enables you to view/hide the status line.
Inbox Enables you to view/hide the Inbox.
Outbox Enables you to view/hide the Outbox.
Server Status Enables the Server administrator to view/hide the Server
Status log (for MICOM Net Server Server use only).
Folders Enables you to view/hide the folders.
Log File Enables you to view the Log file.
Radio Control Panel Enables you to view the Radio Control Panel

17
MICOMail User Guide

Settings Menu
Parameters... Opens a dialog box which includes four tabs:
The ID tab contains information about your User
Name and Modem ID.
The Radio tab contains information about your radio
and default mode.
The Station Type tab enables you to select the type of
communication:
– Radio for direct e-mail from one radio to another
– MICOM Net Internet Subscriber for e-mail over the
Internet (requires a MICOM Net Server connected
to the Internet)
– MICOM Net Server for operation as an Internet
server station (requires purchasing the MICOM
Net software separately).
The Send Settings tab enables you to control the
manner and cycle which the radio uses to resend
messages which were not dispatched at the first
attempt.
Address Book This command is used to open the HF address book.
Communication Enables you to define the Radio and Modem settings.
Ports

Automatic Mailing Enables you to set the system to Automatic or Manual

mailing.
System Reset Resets the modem to its default parameters and the radio
to its default mode.
Internet Settings Used with the MICOM Net Internet Subscriber option
(see Using MICOMail for Internet Communication on
page 71).

18
 MICOMail Overview

Window Menu
Enables you to view the MICOMail windows cascaded, tiled horizontally or tiled
vertically, and contains a list of currently open windows.

Help Menu
The Help menu enables you to open a PDF Help file similar to this printed
manual, which provides information about how to use MICOMail functions.
Version information is also provided in the Help Menu.
The PDF-based Help contains the following navigational tools which will help
you to find the information you are seeking:
Bookmarks, which are similar to a collapsing Table of Contents and enable
you to view the hierarchy of topics and to access topics directly
Links which lead you from one subject to other related subjects
An Index, which enables you to locate indexed terms
A full-text search function, which scans the entire text of the PDF and enables
you to search for specific terms
A List of Procedures, for easy access to instructions for any particular
procedure.
You must install Adobe Acrobat Reader™ (supplied with MICOMail) in

!
Important
order to view the PDF.

When you try to access the PDF Help file for the first time by pressing the HELP
button on the toolbar or by selecting the Help>Open Acrobat with PDF Help
command, you will be prompted to indicate the folder where Acrobat Reader is
installed on your computer.
The next time you press the HELP button on the toolbar or use the Help>Open
Acrobat with PDF Help command, the PDF Help file will open automatically in
Acrobat Reader.
Alternatively, you can open the PDF Help file manually through Windows
Explorer, by double-clicking the file named MICOMNET.PDF, in the folder
where MICOMail is installed.

19
MICOMail User Guide

Log File
The Log records the final status of all transmitted and received mail. If you need
to verify when a message was sent or received and whether it was transmitted
without encountering any communication problems, use the Log file to find this
information. For more details about the Log file, see Using the Log file to Check
Message Status on page 53.

The Log File is limited to 50 messages.

Note

The Encryption Option

An optional MICOMail feature is mail encryption.
When this feature is operated, the Encrypt/Decrypt icon appears on the tool bar.

For additional details on purchasing this option, contact your local dealer.

Note
For more details about using encryption, see Encrypting and Decrypting
Messages on page 70.

20
Initial MICOMail Configuration
This section guides you through initial configuration of your MICOMail system.
For examples of MICOMail system installations, see Appendix A — Sample
Setup on page 91.

Prior to using MICOMail to send an e-mail message, verify that the

modem and the radio are turned on and connected properly to the PC.

Note If you have selected an incorrect baud rate or communication port, a

communication failure message appears on the screen indicating that
you must select a new value.

Communication Parameters
Before sending and receiving messages, you must customize your radio and
modem serial communication parameters.
The following table shows the required communication parameters:

Parameter Radio Modem

Baud Rate (user selectable) 1200, 2400, 4800 or 9600 1200, 2400, 4800 or 9600
Data Bits (factory setting) 8 8
Stop Bits (factory setting) 1 1
Parity (factory setting) Odd None

21
MICOMail User Guide

Modem Settings

Defining the modem settings in MICOMail

1. Select Settings > Communication Port > Modem.
The Comm. Ports dialog box appears with HF Modem checked.

2. Set the current modem baud rate for your modem.

To enable e-mail communication between radios using MICOMail, the

!
Important
Baud Rate must be set to the same value on all radios which will be
communicating.

3. Select a port from the COM drop-down menu.

It is recommended that you connect the modem to COM1.

Note
4. Click the CHECK button to verify the configuration and setup.
MICOMail performs a modem communication test, indicated on the Progress Bar
(above the OK/Cancel/Help buttons). When the test is completed a message box
appears, reporting the results of the test.
5. If the test is successful, click OK in the message box displaying the test results.
If the test fails:
– Check that all cables are connected properly and that the modem is on
– Verify that you have defined the correct COM port
Note – Verify that you have selected the appropriate baud rate
– Repeat the modem communication test.

6. Click the OK button in the Comm. Ports dialog box to return to the main window.

22
 Initial MICOMail Configuration

Radio Settings

Defining the radio settings in MICOMail

1. Select Settings > Communication Port > Radio.
The Comm. dialog box appears with HF Radio checked.

2. Select the current baud rate for your installed radio under HF Radio.
If you want to change the radio baud rate, you must first change it in the
radio itself, using the radio control panel (see Using MICOMail’s
MICOM-2E Control Panel on page 31).
Note
3. Select a port from the COM drop-down menu.

It is recommended that you connect the radio to COM2.

Note
4. Click the CHECK button to verify that the radio is configured to the setup.
MICOMail performs a radio communication test, and a message reporting the
results of the test appears.
5. If the test is successful, click OK in the message box displaying the test results.
If the test fails:
– Check that all cables are connected properly and that the radio is on
– Verify that you have defined the correct COM port
Note – Verify that you have selected the appropriate baud rate
– Repeat the radio communication test.

6. Click the OK button in the Comm. Ports dialog box to return to the main window.

23
MICOMail User Guide

MICOMail System Parameters

This section provides information on the ID and Radio parameters in the System
Parameters window.

See Defining your station as an Internet Subscriber on page 74 for information

on the Station Type setting and How MICOMail Resends Messages on page 62
for information on Send Settings.

24
 Initial MICOMail Configuration

ID Parameters

Customizing MICOMail’s ID parameters

1. Select Settings > Parameters.
The Parameters dialog box appears.
2. Select the ID tab.
In the User Name and Modem ID fields, if you type an incorrect character,
the string will appear in red. If all characters are permissible, the string
will appear in blue.
Note
3. Fill in the User Name field with a name of up to 17 characters.
The User Name appears in the From field in messages sent to other MICOMail
users, from you. Keep this in mind when selecting your User Name.
The User Name can consist of any combination of characters, but cannot
contain spaces.

Note
4. Fill in the Modem ID field.
The Modem ID is a unique string used by the MICOMail installed at other users
to identify your modem. Ask your System Administrator for your Modem ID.
The Modem ID field initially has a default value, because HSM
FDN6100s modems are shipped with no ID number.
The Modem ID can consist of up to eight characters. Use letters and
Note digits only, without spaces or special characters.

5. Click OK to confirm.
The software registers your User Name and initializes the modem with the
Modem ID you provided.

25
MICOMail User Guide

Default Radio Park Parameters

The Radio Park Parameters are the defaults for receipt of your messages, and
determine the state to which the radio automatically reverts (the Park Status)
when MICOMail is in Standby mode. This enables other users to know what net
and channel to use to transmit information to your radio. For more information,
see Radio Control on page 31.
If you select No Default, the radio will remain on the same net and
channel used last time an e-mail was sent.

Note
You should receive the appropriate radio settings from your System
Administrator, depending on the manner in which the network has been
configured.

Setting the default Radio Parameters

1. Select Settings > Parameters.
The Parameters dialog box appears.
2. Click the Radio tab.
The Radio tab is displayed.

3. Verify that the No Default box is NOT selected.

4. If you are using the ALE function, select Scan mode and under “Default” type
the Net number.
If you are not using ALE, select Channel mode and under “Default” type the
Channel number.
5. Click OK to confirm.

26
 Initial MICOMail Configuration

Using the Address Book

The MICOMail Address Book contains a list of recipients for e-mail messages.
These addresses should be received from your System Administrator, so that they
correlate with the definitions used in other radios in the network.
The Address Book on page 105 provides an empty address book for
your convenience. Use it to record address data before entering it into
your computer, and as a backup in case of computer failure.
Note

Adding a New Address

Adding an address to the HF Address Book

1. Select Settings > Address Book> HF Address Book.
• The address book can only be accessed when the system is in
Standby mode (as indicated in the Status Line).
• When you are operating MICOMail as an Internet Subscriber, the
Note Internet Address Book is used for communication with Internet
addressees, and the Server Address Book used for server
addresses.

The Address Book dialog box appears.

2. Click the ADD button.

27
MICOMail User Guide

3. In the To field, enter any alphanumeric string enabling you to identify the person
you wish to contact (up to 17 characters).
This name is used for internal purposes only and is not transmitted to the
recipient when you send e-mails.

Note
4. In the Modem ID field enter the ID of the receiver modem (up to 8 characters).
It is very important that this ID be entered correctly; incorrect IDs will
cause communication failure. The recipient’s Modem ID is determined by
the recipient in his/her MICOMail, under System Parameters >
Note Modem ID.

5. If you using ALE communication (with a MICOM-2E ALE radio), enter the
relevant information:

Station Name Name of the Remote ALE Station (up to 15 characters). If

empty, use the modem name with channel parameters.
This name must appear in the ALE directory.
Use MICOM-2E ALE RSS to program the name.
Net Net number (up to 2 numerals). If “0”, system uses current net.
This name must appear in the ALE directory.
Use MICOM-2E ALE RSS to program the name.
Channel Channel number (up to 3 numerals). When set to “0”, ALE
automatically selects the best channel.

These fields appear only when working with a MICOM-2E ALE radio and
only when the radio control feature is enabled, see Radio Control on
page 31).
Note

6. Press the UPDATE button to record the new address in Address Book database.
After making changes to the Address Book, you may have to refresh the
address book display in order to view the changes.
To refresh the list box, click the REFRESH button.
Note

28
 Initial MICOMail Configuration

Editing the Address Book

After making changes to the Address Book, you may have to refresh the
address book display in order to view the changes.
To refresh the list box, click the REFRESH button.
Note

Editing an address
You cannot edit an address that is currently in use in the Outbox.
Send any pending outgoing messages using the address you want to
edit, and transfer the messages to other mailboxes.
Note

1. Scroll to the name you want to edit and select it.

The details of that address appear in the To, Modem ID, Station Name, Net and
Channel fields.

2. Edit the relevant fields.

3. Click the UPDATE button.

Deleting a name from the Address Book

1. Scroll to the name you want to delete and select it.
2. Click the DELETE button.

29
MICOMail User Guide

30
Radio Control

Using MICOMail’s MICOM-2E Control Panel

You can control your MICOM-2E radio from your computer, using MICOMail’s
built-in Radio Control Panel, which mimics the radio’s physical control head.
You can purchase a DeskSet including a PTT microphone and speaker,
to facilitate full remote radio operation. Contact your Motorola dealer for
more information.
Note

Displaying the Radio Control Panel on your PC

Select View > Radio Control Panel.

This command is available only when MICOMail is in Standby mode.

Note
The Radio Control Panel dialog box appears.

You can now use your mouse to operate the radio keys and control the radio.
Alternatively, use the keyboard Left and Right arrow keys to scroll over the
Control Panel buttons, and press the Space Bar to activate the selected button.
When the control panel is displayed, the modem is disabled.
In order to send a message, you must first close the MICOM-2E Control
Panel.
Note

Closing the MICOM-2E Control Panel

Click the CLOSE button on the Radio Panel.

31
System Administrator’s Guide

Using Stations, Nets and Channels Effectively

MICOMail transmits messages over radio frequency waves. The modem you use
with MICOMail can be configured to send messages at any radio frequency.

 IMPORTANT! In order to transmit successfully, both the sender and

recipient must be on the same radio frequency.
In order to ensure that the sender and recipient can communicate, you must
establish standards for “locating” the other users of MICOMail. This is done
through networks, channels, and stations, which are normally set up by your
system administrator.

Station The identifying name of a radio station. When your station sends a
message, MICOMail contacts the station designated to receive the
message.
Channel A specific radio frequency on which you can transmit or receive
messages. When you define a specific channel frequency for a
station, MICOMail communicates with that station only on the
specified channel.
Network A set of defined radio channels. You and others on the network
decide which frequencies and channels are to be used to transmit to
one another, and these definitions are combined into a radio
network. You can configure more than one network on each radio.

Using your MICOM2E/2R radio, you can use the radio’s Automatic Link
Establishment (ALE) functions to your advantage with MICOMail.
ALE automatically selects the channel with the best transmission from the radio’s
programmed channels. Using ALE is highly recommended because it ensures the
best link possible without an in-depth knowledge of radio communications.
When a sender uses MICOMail to send an e-mail message on a particular
network, the radio pages the recipient station (either on a selected channel, or,
using the radio’s ALE mode, on the best available channel). When the recipient
radio detects that the sender radio is paging it, the two radios establish a link, and
the modems perform a handshake and begin to communicate.
For more information on ALE, see the MICOM-2E/2R ALE HF SSB
Transceiver, Owner’s Guide.

Note

32
 Radio Control

Using Radio Control

The Radio Control feature enables the MICOMail software to assign a specific
default channel or station name for each user (see Default Radio Park Parameters
on page 21).
When you assign a station name to a user, the system uses the ALE option in the
radio to perform the call. Thus, a link is established on the best available channel,
resulting in the best transfer rate possible and automatic channel switch in case a
modem link fails.
• MICOMail operates with radio software version 3.0169 and above.
If your radio has an earlier software version, please contact your radio
service station and request a software update.
Note To check the software version, enter channel mode on your radio and
press the * button on the radio for a few seconds, until the radio
software version is displayed on the radio.
• If you intend to use station names or net number in the MICOMail
Address Book, the station names or net numbers must be
programmed into the ALE directory using MICOM ALE RSS.
• If the ALE is not programmed, you can assign channels only for user
names in the MICOMail Address Book.
• When MICOMail is in Standby mode, the radio must be in ALE mode
or in Channel mode.

Enabling ALE

Enabling the Radio’s ALE option

1. Use the MICOM2 RSS software to verify that the “Delete ALE” option is
disabled.
2. Using the radio’s front panel programming menu, press:
PROG (programming), then
RAD (radio), then
OPTS (options), then
ALE YES.

33
System Administrator’s Guide

34
Creating, Sending and Receiving
HF Messages
Using MICOMail, you can create new messages, receive messages from other
MICOMail users, reply to incoming messages and transmit your e-mail over the
radio network. MICOMail also includes useful mechanisms such the ability to
attach files and use signatures.

Creating Messages

Create Message Window

New messages are created in a separate window, the Create Message window.

The Create Message Window is opened as a separate window, and has

its own icon on the Windows Program Taskbar. If you click outside the
Create Message window, it will apparently “disappear”. To view it again,
Note click the relevant icon on the Windows Taskbar.

You can open two Create Message windows simultaneously.

35
MICOMail User Guide

Create Window Menus

The Create Message window has its own set of menus, as follows:

Create Message Window Menus

File Options Edit Lists Help

Print... Lock... Undo To...

Printer Setup... Save Signature... Cut CC...

Exit Send... Copy Attachments...

Paste

File Menu
Print... Enables you to print the message.
Printer Setup... Enables you to select the desired printer driver and to
define its settings.
Exit Quits the Create Message window.

Options Menu
Lock... Opens the Password window, where you can lock files
attached to the message with a password.
For more information, see Locking Attachments with a
Password on page 42.
Save... Used to save signatures.
For more information, see Using Signatures on page 67.
Send... Saves the message data, closes the Create Message
window and adds the message to the Outbox queue.

Edit Menu
Contains Undo, Cut, Copy and Paste functions, to facilitate text editing.

36
 Creating, Sending and Receiving HF Messages

Lists Menu
To... Opens the Address Book, enabling you to select a
recipient for your message.
CC... Opens the Address Book, enabling you to select
additional addressees for your message.
Attachments... Enables you to select a file to attach to your message.

Help Menu
Opens the MICOMail PDF Help file.

37
MICOMail User Guide

Create Window Buttons

The Create Window contains the following buttons:

LOCK Locks an attachment so that it can only be unlocked with

a key which you provide. See Protecting an attachment
with a password on page 42.
SAVE Save the message as a Signature. See Creating a
Signature on page 67.
PRINT Prints the message. See Printing a message on page 56.
SEND Adds the message to the outgoing queue in the Outbox.
HELP Opens the MICOMail PDF Help file.
CLOSE Closes the Create Message window and discards the
message. When you use this button, the message is not
saved and is not added to the outgoing queue.
TO Enables you to select one or more recipients from the
Address Book. See Using the Address Book on page 27.
CC Enables you to add one or more recipients who you wish
to receive copies of your message.
SUBJECT A text field where you must type the subject of your
message.
ATTACH Enables you to add attachments to your message. Sending
attachments on page 41.
MESSAGE TEXT A text field where you can type the content of your
PANEL message.
SIGNATURE Ten Signature buttons (on the right side of the window),
BUTTONS used for predefined signatures. See Using Signatures on
page 67.

38
 Creating, Sending and Receiving HF Messages

Creating a New Message

When you create a new message, you can determine one or multiple recipients,
add attachments, use signatures and send copies as CCs to other recipients.

Creating a new message

1. Press the CREATE button (Message Menu > Create Message).
The Create Message window appears.
2. Press the TO button (Lists > To).
You cannot type directly in the To field.
Recipients can only be inserted using the Address Book. To add a name
to the address book, see Using the Address Book on page 27.
Note
The Address book dialog box appears.

You must specify at least one recipient.

Note
3. Select one or more names from the List pane on the left, and click the ADD >>
button.
The name/s now appear in the To pane on the right.
4. Click the OK button.
5. If you want, you can add more names to the list by clicking the CC button.
CC messages are send as separate HF e-mail messages, one after the
other. Note that the recipient will receive the message as a regular e-mail
message, so that it is recommended that you indicate in the message
Note itself who is CC’d to the message.

39
MICOMail User Guide

6. In the Subject field, type in the title of your message.

The maximum subject line length is 39 characters.
You must type in a subject.

Note
7. If required, insert a signature. For information on using and creating signatures,
see Using Signatures on page 67.
The signature must be inserted before you type your message. If you

!
Important
insert a signature after typing in the text field, any typed text will be
deleted and replaced by the signature text.

8. In the text area, type in your message. If necessary, you can use the Edit menu
commands: Undo, Cut, Copy and Paste.
9. Add any required attachments (see Attaching Files to Messages on page 41).
10. If relevant, encrypt your message (see Encrypting and Decrypting Messages on
page 70).
11. When the message has been completed click the SEND button.

The message is added to the OutBox queue.

If you currently have a different folder open, the Outbox is not visible.
Click the main folder to see the Outbox and to send your new message.

Note
12. Unless you are using Automatic mailing, select the message in the Outbox and
press the Messages>Send Message command.
If you have selected the Automatic mailing option, your message will be
sent automatically and you do not need to use the Send command.
For more information, see Automatic/Manual Mailing on page 61.
Note

40
 Creating, Sending and Receiving HF Messages

Attaching Files to Messages

You can send any type of file as an Attachment to your E-mail message.
Remember to compress your attached files, using Winzip or any other

!
Important
compression utility. File compression can reduce your message
transmission time – and the time it takes the recipient to receive the file
– by up to 90%!

Sending attachments
1. Click the Attachments button (Lists > Attachments).
The Add Files to Attachment List dialog box appears.

2. To select the file to be attached, browse as you would in any Windows browser,
and locate the required file.
If your system operates with 32-bits (i.e. Windows 95 and above), it is
recommended that all file names are limited to 8 characters, to prevent
truncation of names when using MICOMail.
Note
3. Select the file, and click the ADD button.
4. To add more than one file, repeat the last two steps.
You can attach up to five files to a single message. The total size of the
files you have added appears after the words Total Size.
If you accidentally added the wrong file, select the file in the Attachments
Note pane and click the DELETE button.

5. When you have finished selecting all the files you want to attach, click OK.
The list of files appears in the Attachment field in the Create Message window.

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MICOMail User Guide

Locking Attachments with a Password

When adding an attachment in a message sent directly to another HF radio, you
can lock the attachment with a password so that only a recipient who knows the
password can read it.

Protecting an attachment with a password

1. Click the Lock button (Options > Lock).
The Password dialog box appears.

2. Type the password in the Password field.

3. Retype the same password in the Verification field.
4. Click the OK button.
If you did not type the identical password twice, you will be prompted to
re-enter the password.

Note
The Lock icon on the LOCK button changes to an Unlock icon.

42
 Creating, Sending and Receiving HF Messages

Viewing Messages
You can view any message in any of your folders, regardless of whether it is an
incoming message or an outgoing message, and regardless of whether it has been
sent or not, using the View Message window.

Viewing a message
1. Select the required message in the OutBox.
2. Click the VIEW button (Message > View).

You can open up to three windows for other messages at the same time.

Note
3. The View Message window appears with the message text in the text box.

The View Window

When you view messages, the View Message window is opened.

The View Message Window is opened as a separate window, and has its
own icon on the Windows Program Taskbar. If you click outside the
Create Message window, it will apparently “disappear”. To view it again,
Note click the relevant icon on the Windows Taskbar.

43
MICOMail User Guide

View Window Menus

The View Message window has its own set of menus, as follows:
View Message Window Menus

File Edit Message Help

Print... Copy Reply...

Printer Setup... Select All File...
Exit Attachments...
Delete

File Menu
Print... Enables you to print the message.
Printer Setup... Select the desired printer driver and define its settings.
Exit Quits the View Message window.

Edit Menu
Contains Copy and Select All functions, to enable copying the text to a new
View Message window.

Message Menu
Reply... Reply to the incoming message you are viewing. For
more information, see Replying to a Message on page 52.
File... Enables you to file the message in one of the folders.
For more information, see Managing Folders on page 64.
Attachments... Enables you to save incoming attachments in a selected
location on your hard disk. For more information, see
Viewing Attachments on page 50.
Delete Enables you to delete the current message.

Help Menu
Opens the MICOMail PDF Help file.

44
 Creating, Sending and Receiving HF Messages

Editing Messages
Once you have pressed the SEND button in the Create Message window, you
cannot edit the message directly, even if it has not been transmitted yet. In order
to edit a message, you must open it in the View Message window and copy the
text into the Create Message window where it can be edited.

Editing a message
1. Select the required message in the OutBox.
2. Click the VIEW button (Message > View).
3. Using the mouse, select the message text.

In the View window, select Edit > Copy. You can also use the Edit >
Select All command to select all text in the message.
Note
4. In the Main window, click the CREATE button (Message > Create Message).
5. Place the cursor in the text field.
6. In the Create Message window, select Edit > Paste.
The text you copied from the viewed message is pasted into the new message you
have created.
7. Edit the text as required.
8. Insert a recipient in the To field and a subject in the Subject field just as you would
for any new outgoing message.
9. Add any required attachments.

10. Click SEND to confirm the message and add it to the Outbox queue.
If the previous message (before editing) has not yet been transmitted,
don’t forget to delete it so that it is not transmitted accidentally.

Note
11. Unless you are using Automatic mailing, select the message in the Outbox and
press the Messages>Send Message command.
If you have selected the Automatic mailing option, your message will be
sent automatically and you do not need to use the Send command.
For more information, see Automatic/Manual Mailing on page 61.
Note

45
MICOMail User Guide

HF Message Transmission
Prior to using MICOMail to send an e-mail message, verify that the
modem and the radio are turned on and connected properly to the PC,
and that the status line indicates that MICOMail is in Standby mode.
Note

Transmitting an HF Message
If you are using automatic mailing (see Automatic/Manual Mailing on page 61),
messages in the Outbox are sent automatically.
If you have not configured your MICOMail to send your messages automatically,
then the new messages are logged in the OutBox. These messages are not sent
until you send them manually.
If you want to view the status of outgoing messages, open the Log file
(see Using the Log file to Check Message Status on page 53).

Note

Sending an HF message manually

1. In the Outbox, select the message to be sent.
2. Select Message > Send Message.
3. The application starts to send the specified message.

46
 Creating, Sending and Receiving HF Messages

Stopping and Resuming Message Transmission

While you are in the process of receiving or transmitting a message, you cannot
use the radio for other purposes such as voice communication. If you do need to
speak on the radio before message transmission has been completed, you can
abort or suspend the transmission.
If you wish to resume sending of an Outgoing message at a later stage, use the
Suspend command.
Suspending a message takes longer than aborting one, but has the
advantage of enabling you to resume transmission from the point where
it was suspended. However, it is important to be aware that as long
Note as the message remains suspended, the receiving station cannot
receive any other mail.

Aborting an incoming or outgoing message

Click the ABORT button (Message > Abort Message).
Message reception/transmission is terminated, the modem and the radio are
disconnected and MICOMail is returned to standby mode.
• A message which has been aborted cannot be resumed. If it was an
outgoing message, you must send it again as a new message. If it
was an incoming message, you must request that it be sent to you
Note again.
• To view the status of an aborted message, open the Log file
(see Using the Log file to Check Message Status on page 53).

Suspending message transmission

1. Select the message in the Outbox.
2. Click the SUSPEND button.
After a number of seconds, the status line states: Message has been suspended
by the user and the Suspend icon light flashes in red and yellow.
• The Suspend process can take time. Please be patient and wait for
the status to change.
• To view the status of a suspended message, open the Log file
Note (see Using the Log file to Check Message Status on page 53).
In the Log file, a Suspended message will have a percentage below
100%. When you resume transmission of this message, MICOMail
will resume where it left off when communication is re-established.

3. You can now use the radio for voice or other communication.

47
MICOMail User Guide

Resuming transmission of a suspended message

1. Verify that the radio is still in the mode (frequency/channel/ALE Link) used
before you suspended transmission. If necessary, set the radio to the correct net
and channel.
2. Select the message in the Outbox.
3. Click the RESUME button.
After a number of seconds, the status line states: Linked to <user name>.
This indicates that the system has resumed transmission of the message.
• The Resume process can take time. Please be patient and wait for
the status to change.
• When you resume transmission of this message, MICOMail will
Note resume the count of the percentage transmitted where it left off when
the message was suspended.

48
 Creating, Sending and Receiving HF Messages

Receiving HF Messages
When a new message arrives, the Message Announcement box pops up,
informing you that you have received a new e-mail message.
New messages always appear in the Inbox, in the Main Folder. If you are
currently viewing a different folder, double click the main folder in the
Folders window to view the Inbox.
Note

If you want to view the status of incoming messages, open the Log file
(see Using the Log file to Check Message Status on page 53).

Note

49
MICOMail User Guide

Viewing Incoming Messages

Viewing an incoming message

1. Select the message in the InBox.
2. Select Message > View.

You can open up to three windows for other messages at the same time.

Note
3. The View window appears with the message in the text box.
The maximum subject line length for HF communication is 39 characters.
If the person writing to you has used a longer subject line, the end of the
original subject will be ignored by MICOMail.
Note
If the message is encrypted, you must press the DECRYPT button and
provide the encryption key, see Encrypting and Decrypting Messages
on page 70.

Viewing Attachments
If you have received a message with an attachment, the message icon will indicate
this, and the ATTACH button on the tool bar is enabled.

Viewing an attachment
1. Click the ATTACH button (Message > Attachments).
The sender may have locked the attachment files. In this case, you must
know the password in order to view the files.
If the file is locked, when you click the ATTACH button, a window opens,
Note prompting you to enter the password.

50
 Creating, Sending and Receiving HF Messages

The Save Attachments dialog box opens, containing a list of the attached files.

2. Select an attached file from the Attachments list and click the SAVE AS button.
If the attachment had an original name longer than 8 characters, the
name will be truncated (i.e. will have a ~ sign indicating that there are
missing characters).
Note
The Save As dialog box opens, enabling you to point to the desired location.

If you are viewing an encrypted message, a message box appears

asking whether you want to decrypt the attachment file. When you press
the YES button, you are prompted for the decryption key.
Note
3. After saving the file, open it and view it as you would any file on your computer.
You must have the relevant application for viewing attached files (e.g.
Acrobat Reader for PDF files, MicroSoft Word for *.doc files, etc.).

Note
4. If more than one file was attached, repeat this procedure for all files in the list.

51
MICOMail User Guide

Replying to a Message
You can reply to only one message at a time, either while the message is open in
the View window, or by selecting the message in the InBox.

Replying to a message
1. Select the message in the Inbox, or open the message using the VIEW button.
2. Click the REPLY button (Message > Reply).
The Reply window appears. This window is identical to the Create Message
window (see Create Message Window on page 35).
The To field automatically contains the recipient’s name, and the Subject field
automatically contains the subject from the message you are replying to.
You can edit the subject line, and can press the TO button to change the
recipient or add recipients through the Address Book.

Note
3. If required, insert a signature (see Using Signatures on page 67).
The signature must be inserted before you type your message. If you

!
Important
insert a signature after typing in the text field, any typed text will be
deleted and replaced by the signature text.

4. In the text area, type in your message. If necessary, you can use the Edit menu
commands: Undo, Cut, Copy and Paste.
5. Add any required attachments (see Attaching Files to Messages on page 41).
6. When the message is completed, click the SEND button.
The message is added to the OutBox queue.
7. Unless you are using Automatic mailing, select the message in the Outbox and
press the Messages>Send Message command.

52
Message Management

Using the Log file to Check Message Status

The Log records the final status of all transmitted and received messages.
If you need to verify when a message was sent and whether communication
problems were encountered, use the Log file to find this information.

To open the Log file window, select View>Log File.

The Log File Window

Each message in the Log File contains the following fields:

Status An icon indicating the message status (Transmitted or Failed)

Description Describes the event that took place
From/To Sender/Recipient identification
Subject Message subject
Date The date of the log event
Time The time of the log event
Modem The name of the remote modem (sending/receiving messages)
Station Name of the station on which the message was transmitted
Net The network # on which the message was transmitted
Channel The channel # on which the message was transmitted
Percent The percentage of the message that was sent or received

53
MICOMail User Guide

Log File Operations

Printing the log file

In the Log file, click the PRINT button.

Sorting log messages

In the Log file, click heading of the relevant column.
The table will be sorted in the according to that column.

Deleting a log message

The Log file is limited to 50 messages. The oldest messages are automatically
deleted to make place for newer ones, so that you will not usually need to delete
log messages. If you do want to delete one of more messages, in the Log file,
select the message and click the DELETE button.
You can select more than one message by pressing the Cntrl or Shift
keys on your keyboard and simultaneously clicking messages.

Note

54
 Message Management

Printing from MICOMail

You can print messages, lists and other MICOMail items.
Printed items are printed to the default Windows printer.
You can change the printer driver, and set the orientation in portrait or landscape,
the size of the paper, and the source from where the paper will be fed.

Setting the printer information

1. Select File > Printer Setup.
The Print Setup dialog box appears.

2. Set the required parameters.

3. Click OK.

55
MICOMail User Guide

Printing a Message
You can print the contents of any message from the Main, View, Reply and
Create Windows.

Printing a message
1. Select the message you want to print in the Main window, or open it in the View
or Create window.
2. Click the PRINT button (Message > Print).
The Print Message window appears.
3. Indicate the number of copies to be printed.
4. Click OK to confirm and initiate printing.

Printing the Messages List

You can print the list of the messages in any folder in MICOMail’s Folder
window or of the Outbox/Inbox.

Printing the message list

1. Open the folder by double clicking the folder name Folder > Open.
2. Select Message > Print Message List.
The Print window appears.
3. Indicate the number of copies to be printed.
4. Click OK to confirm and initiate printing.

56
 Message Management

Printing the Folder List

You can print a list of the existing folders.

Printing a list of the folders

1. Select Folder > Print Folder List.
The Print Folder dialog box appears asking you select the number of copies to be
printed.

2. Select the number of copies to print.

3. Click the OK button to initiate printing.

Printing the Log file

Printing the log file

In the Log File window, click the PRINT button.

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MICOMail User Guide

Deleting a Message
You can delete any message from the Inbox or Outbox.

Deleting a message
1. Select the message you want to delete from the Inbox or Outbox.
2. Click the DELETE button (Message > Delete Message).
A confirmation window appears.
3. Click YES to delete the message or NO to cancel the deletion.
The selected message is deleted.

Sorting Messages
Messages are listed by default in chronological order, but they can be sorted by:
Date (Date/Time)
Name (To/From)
Status
Subject

Sorting messages
1. Open the Inbox or Outbox.
2. Select Message > Sort > Date / Name / Status / Subject.
Alternatively, click the heading of the column you wish to sort.
The messages are sorted according to your selection.
For example, if you want to sort by name, click the Name label on the InBox or
OutBox header.

58
 Message Management

Filing Messages
In order to maintain your mail, it is recommended that you create different folders
and file your messages by subject For more information on creating and
managing folders, see Managing Folders on page 64.

Filing a message
1. In the Inbox or Outbox, select the message you want to file.
You can select more than one message by pressing the Cntrl or Shift
keys on your keyboard while hovering over the message Row selectors
(the mouse pointer changes to an arrow shape).
Note
2. Select Message > File Message.
Alternatively, use your mouse to “drag” the item to the required folder, and then
release the mouse button. The message is automatically be transferred to the
folder.
The File Message window appears.

The From field indicates the original folder.

Initially, all incoming messages appear in the Inbox, and all outgoing
messages in the Outbox, under the main MICOMail folder.

Note
3. In the To drop-down box, select the folder where you wish to file the message.
4. Press OK to confirm.
TIP! You can sort your messages by recipient/sender or subject and then
select a group of messages to file simultaneously in one folder.

Note

59
MICOMail User Guide

60
More About MICOMail Configuration

Automatic/Manual Mailing
MICOMail can be operated in two modes: automatic mailing and manual
mailing.
With Automatic mailing, the application automatically transmits queued
messages in the OutBox in chronological order.
While you are running MICOMail, disable any software, such as screen
locks or Guardit, that may stop the operation of the computer. If the
computer’s operation is stopped, MICOMail stops automatic
Note transmission and receipt of E-mail messages. Make sure the watch
indicator at the bottom of the screen shows that the computer is running.

With Manual mailing, mail is only transmitted when you select a particular
message from the Outbox and send it (see Transmitting an HF Message on
page 46).

Enabling/disabling automatic mailing

Select Settings > Automatic Mailing.

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MICOMail User Guide

How MICOMail Resends Messages

If your message is not transmitted at the first attempt, MICOMail provides a
sophisticated mechanism for defining the manner in which MICOMail resends
the message. This feature is designed so that if a message is not sent after the first
or second attempt, your radio will not remain tied up by constant send attempts.
First, decide whether to resend the message indefinitely after initial transmission
failure, or whether to determine a resend loop sequence. In the resend loop
sequence, the number of send loops, the wait time between loops, the number of
loops and the delay co-efficient will all determine the number of attempts and the
time delay between them.
The following diagram demonstrates the resend loop sequence:
Unsuccessful
at first send Resend
attempt indefinitely

Set parameters
for resend Mail sent
loops successfully

No of Wait ___ minutes

loops (L) after the first loop (W)

Send
All attempts in
Loop resend loop
sequence failed
Delay Co-efficient
for wait between
attempts (CE)

Failed mail Retry entire

transferred resend loop
to Inbox sequence

The send algorithm calculates the time to wait between attempts as follows:
W x LCE =T

Co-Efficient Time between attempts

Wait X Loop No. =
in current loop

If you are attempting to send a very large mail and your transmission
channel is not of high quality, and the mail fails after more than 1% of the
message has been sent, the Send Algorithm will be reset and will start
Note from the beginning.

62
 More About MICOMail Configuration

Defining the Message Send settings

1. Select Settings > Parameters.
2. Select the Send Settings tab.

3. Under Mail Options, decide whether you want the mail to be resent indefinitely or
whether you want to set the Resend Loop Sequence.
4. If relevant, set the Resend Loop Sequence parameters:
The number of resend attempts per loop
The time that MICOMail waits after the first resend loop.
The number of resend loops.
The delay Coefficient (constant, slow, medium, fast).
When set to Constant, the time between one attempt and the next will remain
as set in the Waiting field.
When set to Slow, Medium or Fast, the time between one send attempt and the
next will increase after each loop.
5. Select or deselect the Message Notification box.
When this box is selected, if your mail is not sent after the entire Resend Loop
Sequence, a message box will notify you that your mail was not sent.
In the message box you can select:
– YES to restart the entire Resend Loop Sequence
– NO to transfer the message to the Inbox.
When this box is not selected, messages which fail after the entire loop sequence
are transferred to the Inbox.
If you wish to resend the message at a later stage, highlight the message
in the Inbox and select Message > Resend Message to transfer the
message back to the Outbox.
Note

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MICOMail User Guide

Managing Folders
Folders enable you to store messages according to categories that you define (up
to nine folders can be defined in MICOMail). You can print the list of existing
folders at any time, see Printing the Folder List on page 57”.
For information on transferring messages from one folder to another, see Filing
Messages on page 59.

Opening a folder
Only one folder can be opened at a time. When you open a new folder,
the Incoming and Outgoing messages in the folder you open replace the
Inbox and Outbox in the MICOMail main window.
Note

1. Double click the folder icon or name.

The folder name turns red, indicating that it is selected, and the Incoming and
Outgoing windows for that folder appear.

OR
1. Select Folder > Open Folder to open the Open Folder dialog box.

2. Select a folder from the folder list.

3. Click the OK button.

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 More About MICOMail Configuration

Creating a new folder

Each folder should have a logical name which indicates its contents, for instance
the name of a client or the name of someone you correspond with frequently, or
a Delete folder for old messages.
1. Select Folder > Create Folder.
The Create Folder dialog box appears.

2. Type in the folder name.

3. Press the OK button to confirm.

Deleting a folder
You can delete any folder. This command causes the folder itself, as well as any
files it contains, to be deleted.
1. Open the folder you want to delete.
2. Select Folder > Delete Folder.
A message box appears prompting for confirmation.
3. Click YES to delete the folder.

65
MICOMail User Guide

Renaming a folder
1. Open the folder which you wish to rename.
2. Select Folder > Rename Folder.
The Rename Folder dialog box appears.

3. Type the new name in the To field.

4. Press OK to confirm the new name.

Emptying a folder
Instead of deleting single messages from various folders or from the Inbox, you
can empty the entire contents of a specified folder. For instance, you can create a
folder named “Delete” or “Old”, transfer messages to it and then when you need
to empty the entire folder.
1. Open the folder you want to empty
2. Select Folder > Empty Folder.
A message box appears prompting for confirmation.
3. Click YES to empty the folder.

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 More About MICOMail Configuration

Using Signatures
If there are standard text blocks which you insert into messages on regular basis,
such as a signature with your title, department and company information, you can
save the text as a “Signature”. You can then assign a shortcut button to each
Signature so that pressing the shortcut will automatically insert the signature into
your message.

Creating Signatures

You can create a maximum of ten signatures

Note

Creating a Signature
1. Press the CREATE button (Message > Create Message) to open the Create
Message window.

2. Type the text of the signature in the text field.

3. Press the SAVE button (Options > Save Signatures) in the Create Message
window to open the Signature List window, where existing signatures appears as
option buttons.

4. Click any blank option button, and type the button name in the text box.
5. Click the OK button.
The signature is saved and signature name appears on one of the elongated
buttons in the lower right corner of the Create Message window.

67
MICOMail User Guide

Inserting Signatures in a Message

The signature is inserted in the course of creating a new message (see Creating a
New Message on page 39).

Inserting a signature into an outgoing message

1. Press the CREATE button (Message > Create Message) to open the Create
Message window.

2. Fill in the To and Subject fields.

3. Select the appropriate signature button (elongated buttons with the signature
name on them) from the right bottom corner of the Create Message window.
The signature text is inserted into the text field. You can edit the signature text, or
insert your own text before or after it.
IMPORTANT! The signature must be inserted before you type your
message. If you insert a signature after typing in the text field, any typed
text will be deleted and replaced by the signature text.
Note
4. In the text area, type in your message.
If you forget to insert the signature before typing your message, copy
your message (Edit>Copy). Insert the signature, which replaces the text
you typed. Now, paste the text you copied (Edit>Paste) back into the text
Note field.

5. Add any required attachments (see Attaching Files to Messages on page 41).
6. When the message is completed click the SEND button.
The message is added to the OutBox queue.
7. Unless you are using Automatic mailing, select the message in the Outbox and
press the Messages>Send Message command.
If you have selected the Automatic mailing option, your message will be
sent automatically and you do not need to use the Send command.
For more information, see Automatic/Manual Mailing on page 61.
Note

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 More About MICOMail Configuration

Managing Signatures
You can rename or delete existing signatures.

Renaming an existing signature

1. Press the CREATE button (Options > Create Message) to open the Create Message
window.
2. Press the SAVE button (Message > Save) in the Create Message window to open
the Signature List window.
3. Choose the relevant option button.
4. Type in the new name and click OK.

Deleting a signature
1. Press the CREATE button (Options > Create Message) to open the Create Message
window.
2. Press the SAVE button (Message > Save) in the Create Message window to open
the Signature List window.
3. Choose the relevant option button.
4. Click the DELETE button.

Editing a signature
You cannot edit a signature directly.
1. Press the CREATE button (Options > Create Message) to open the
Create Message window.
2. Use the relevant signature button to insert the signature text into the text window.
3. Edit the text as required.
4. Press the SAVE button (Message > Save) in the Create Message window to open
the Signature List window.
5. Choose the option button with the name of the signature you are editing.
6. Click the OK button.

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MICOMail User Guide

Encrypting and Decrypting Messages

If you have purchased this option, MICOMail enables you to encrypt outgoing
messages. For more information on the encryption standards used, see Appendix
C – Data Encryption Standard on page 101.

The ENCRYPT/DECRYPT button appears

on the toolbar of the Create Message window.

The Encrypt/Decrypt option is available only for HF messages. if you use

!
Important
the MICOM Net Internet Subscriber option, you will not be able to encrypt
Internet messages, but will still be able to encrypt HF messages.

Encrypting an outgoing HF message

1. Prepare your message as usual, using the Create Message window (see Creating
a New Message on page 39).
2. When the message is ready, press the ENCRYPT key.
3. You are prompted to provide an encryption key.
The key must include eight characters.
Any alphanumeric characters can be used.
The key is case-sensitive.
Note
4. Press the SEND button to transfer the message to the Outbox queue.
When a message is encrypted, the subject line in the Outbox is also encrypted,
and you will not be able to identify the original subject.

Decrypting an incoming HF message

1. Open the incoming message as usual, using the View Message window.
2. In the View Message window, press the DECRYPT key.
3. You are prompted for the decryption key, which you must receive from the sender.
The message is decrypted.
• Attachments must be decrypted separately, when saving them to your
disk.
• Although the message is now decrypted, the subject line in the Inbox
Note will remain encrypted.

70
Using MICOMail for Internet
Communication

This section assumes that you are already proficient with using

!
Important
MICOMail over the HF-SSB network, and/or that you have read all
previous chapters of this Guide and are familiar with MICOMail’s
operating principles.

How Does MICOM Internet Communication Work?

In addition to its capabilities as an HF-SSB e-mail software, MICOMail enables
you to communicate over the Internet even if you don’t have a telephone line
available.
To facilitate the relay of Internet e-mail over an HF network, one of the radios in
the network must be defined as a Server, using the MICOM Net Server software,
available as a separate software package. All other radios are defined as MICOM
Net Internet Subscriber stations and are referred to in this section as Internet
Subscribers.

Your HF radio contacts the MICOM Net Server, referred to in this section as the
Server, which communicates directly with the Internet Service Provider (ISP).

In fact, you will continue to receive your mail using your radio just as you did
when receiving HF mail with MICOMail. The server collects the Internet mail
from the ISP and then sends it to you. Likewise, when you want to send an e-mail
to an Internet address, you send it to the server, which then relays it to the ISP.
You can continue sending and receiving HF mail using the MICOM Net
Internet Subscriber option, just as you did with MICOMail.

Note
The following illustration demonstrates how the Subscriber-Server-ISP
interrelate.

71
MICOMail User Guide

Subscriber 1

ACC
COM2
COM1 HF communication
Modem Radio to Server’s radio

Subscriber 2

ACC
COM2
COM1 HF communication
Modem Radio to Server’s radio

o
nt
atio s
nic io
m mu s’ rad
co be r
HF bscri
Su

Server

Modem
COM1
ACC

COM2

Radio LAN or Dial-Up

connection to Internet
Service provider
ISP
Subscriber 1 Subscriber 2 Subscriber 3
Mailbox Mailbox Mailbox

72
 Using MICOMail for Internet Communication

Setting up your MICOMail for Internet Communication

Receiving Information from the Server

Before setting your Internet Subscriber communication parameters, you will need
to receive the following information from the server:
The server’s Modem ID, station name and net
Your Internet User Name
Your Internet Address
Your Internet Password.

Initial Internet Subscriber Configuration

If you have not previously used MICOMail, before proceeding you must set up
the hardware and software as described in:
Setting Up the Hardware on page 5
Installing MICOMail on page 8
Initial MICOMail Configuration on page 21
It is also essential that you familiarize yourself with MICOMail operation

!
Important
before you proceed, as the basic principles and most MICOMail
operations are identical regardless of whether you are sending HF or
Internet mail, and are therefore not described in this section

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MICOMail User Guide

Inserting your Internet Communication Parameters

Defining your station as an Internet Subscriber

1. Select Settings > Parameters.
2. Click the Station Type tab.
3. Select MICOM Net Internet Subscriber as the type of station.
MICOMail automatically quits.
4. Restart MICOMail.

Updating your system parameters

1. Select Settings > Parameters.
2. Click the ID’s tab.
3. Replace the current User Name with the Internet User Name received from the
server.
The User Name can contain a combination of upper and lower case, and

!
Warning
is case-sensitive.
Differences in case will cause the Server to fail to identify your mailbox.

There is no need to change the Modem ID settings.

Note

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 Using MICOMail for Internet Communication

Inserting information in the Server Address Book

You can define more than one Internet server in the Server Address Book, and
then select the specific server you wish to use.
1. Select Settings > Address Books > Server Address Book.

2. Click the ADD button to add a new server to the Server Address Book.
3. In the To field, insert the Server name.
This field is for your internal use when selecting a Server.
4. Insert the relevant information you received from the server in the Modem ID,
Station Name, Net and Channel fields.

5. Click the UPDATE button to confirm the details you have entered.

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MICOMail User Guide

Selecting the desired server

1. Select Settings > Internet Settings.
You are prompted for a password.
The password is administrator (lower case only).
The Internet Settings window opens.
2. Select the Configuration tab.

3. Click the TO SERVER button.

This field is for your internal use when selecting a server.
The To Server window opens.

4. From the List pane, select the required server, and click the ADD button to insert
your selection in the To field.

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 Using MICOMail for Internet Communication

Entering your Internet password

1. Select Settings > Internet Settings.
You are prompted for a password.
The password is administrator (lower case only).
The Internet Settings window opens.
2. Select the Connection tab.

3. In the User Name Password field, enter your password (received from the server).
This password is automatically saved, and you will not be required to
insert your password at every Internet session.

Note

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MICOMail User Guide

MICOM Net Internet Subscriber Overview

Some of the Internet Subscriber screen fields and options differ from those used
for MICOMail HF e-mail. The following sections describe these differences.

The Main Window

The Main window layout of Internet Subscriber is almost identical to that of
MICOMail.

Title Bar
Menu Bar

Tool Bar

Folders
Window Incoming
Messages
InBox Box
Row
Selectors

OutBox
Row
Selectors
Outgoing
Messages
Box
Status
Line

The additional Internet-related functions and fields are:

The CHECK button – used to contact the server to check whether there is
Internet mail waiting in your mailbox
The Inbox and Outbox include additional columns and use different icons, as
discussed in Internet Subscriber InBox on page 79 and Internet Subscriber
OutBox on page 81.

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 Using MICOMail for Internet Communication

Internet Subscriber InBox

All incoming messages, both from other HF radios and from the Internet, are
displayed in the Inbox.

Instead of the From column, there are two separate columns:

From E-Mail Address – used for messages received from Internet subscribers
From Server/HF – used for messages received from other HF radios, including
the server.
In the above screen, the first message was sent by another HF radio, while the
second and third messages were sent by Internet subscribers.

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MICOMail User Guide

Internet Inbox Message Status Icons

The Internet Subscriber icons are identical to those used by MICOMail for HF
mail, but they include a yellow @ sign, indicating that this message was received
from an Internet subscriber. The Inbox can include a mixture of Internet and non-
Internet icons, depending on the messages you received.

Internet Text
HF Icon Description
Icon Color
A new message that you have not yet read. Blue

A new message that you have not yet read, Blue

with an attachment.
A message that was opened (read). Black

A message that was opened (read), Black

with an attachment.
An outgoing message that failed or was Red
aborted during transmission.
An outgoing message with attachment that Red
failed or was aborted during transmission.
(none) An automatic message from the server,
indicating that it has received your request
to check for Internet mail.
(none) An automatic message from the server,
indicating that it has completed your
requested Internet mail check.

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 Using MICOMail for Internet Communication

Internet Subscriber OutBox

All messages you have prepared are displayed in the Outbox.
Outgoing messages which have not been successfully transmitted are
automatically transferred to the Inbox, and the word UNDELIVERED is
added at the beginning of the subject line.
Note

Instead of the To column, there are two separate columns:

To E-Mail Address – used for messages sent to Internet subscribers
To Server/HF – used for messages sent to other HF radios, including the
server.
In the above screen, the first and second messages are sent to Internet subscribers,
as indicated by the yellow @, while the third message was sent to another
HF radio.

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MICOMail User Guide

Internet Outbox Message Status Icons

The Internet Subscriber icons are identical to those used by MICOMail, but they
include a yellow @ sign, indicating that this message was sent to an Internet
subscriber. The Inbox can include a mixture of Internet and non-Internet icons,
depending on the messages you received.

Internet Text
HF Icon Description
Icon Color
A queued message that was created but Blue
hasn’t been sent yet.
A queued message with an attachment that Blue
hasn’t been sent yet.
A message that is currently being Blue
transmitted.
A message with an attachment that is Blue
currently being transmitted
(none) An Internet message that could not be sent Red
due to a problem
(none) An Internet message with an attachment Red
that could not be sent due to a problem
A message that could not be transmitted, or Red
was aborted by the user.
A message with an attachment that could Red
not be transmitted, or was aborted by the
user.
A message that was suspended by the user. Red

A message with an attachment that was Red

suspended by the user.
A message that has been transmitted Black
successfully.
A message with an attachment that has Black
been transmitted successfully.

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 Using MICOMail for Internet Communication

On-going Operation of the Internet Subscriber

The Internet Subscriber Create Message Window

The Internet Subscriber Create Message window is similar to the MICOMail
Create Message window.

You can use the Internet Subscriber Create Message window to create either HF
or Internet messages.
This window includes the following additions:
The To Internet field, where you can type an Internet address
The TO INTERNET button, used to open the Internet Address Book
The Add E-mail address to Internet Address Book checkbox, which
automatically adds new Internet addresses you type to the Internet Address
Book.
The Lock function is disabled for Internet messages, but can be used for
HF messages.

Note

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MICOMail User Guide

Creating a new Internet message

1. Press the CREATE button (Message Menu > Create Message).
The Create Message window appears.
2. Press the TO INTERNET button to open the Internet Address Book and select an
address
or
In the To Internet field, type the required Internet address.
• You can add the name of the addressee before the address.
If you want to do so, the address must be included within < > marks,
for example: Sue Collins <[email protected]>.
Note • You can send the same message to up to ten addressees.
The different addresses must be separated from one another with a
semi-colon, for example: Sue Collins <[email protected]>; Rob
Adams <r.adam.ber.com>.
• You can send the same message to CC addressees, using the
CC Internet field or button.
• You can send the same message to an HF radio station (i.e. not via
the Internet), using the TO HF STATION button to select up to five
addresses from the HF Address Book.

3. Type the subject of the message in the Subject column, insert a signature, and
type your message text just as you would for HF mail.
4. Add attachments just as you would for HF mail.
Attachments to Internet messages cannot be locked. If you lock an
attachment, only HF addressees will receive a locked attachment.
Internet addressees will receive the same attachment, not locked.
Note
5. When the message has been completed click the SEND button.
The message is added to the OutBox queue, and is sent as an HF message to the
Server just like any other HF message.

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 Using MICOMail for Internet Communication

Sending Internet messages

You do not have to take any special action to send an Internet message.
Outgoing Internet messages appear in the Outbox queue just like any other
outgoing message. Depending on your settings, they are sent to the Server by
HF communication either manually when you select the Send command, or
automatically.
The Server then transfers the messages to the Internet Service Provider.

Sending an HF message using Internet Subscriber

You can continue sending messages to HF stations just as you did using
MICOMail.
In the Create Message window, ignore the To Internet and CC Internet fields, and
simply click the TO HF STATION button to open the HF Address Book and select
an addressee. Then proceed preparing the message as usual (see Creating a New
Message on page 39).

If required, you can send the same message to both Internet and HF
addressees by using both the To Internet and To HF Station fields in the
Note same message.

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MICOMail User Guide

Contacting the Server to Receive Internet Messages

Depending on your system and server setup, you will either be sent incoming
Internet messages automatically, or have to check the server periodically for new
messages.
If the server does not send you messages automatically, press the CHECK button.
MICOMail sends an HF message to the server, asking it for any mail in your
Internet mailbox.
If the server sends you mail automatically, you do not need to use the
CHECK button.

Note

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 Using MICOMail for Internet Communication

Viewing and Replying to Internet Messages

The Internet Subscriber View Message window is similar to the MICOMail
View Message window, with the following differences:

Viewing an incoming Internet message

The Internet Subscriber View Message window is identical to the
HF View Message window, with the following exceptions:
The From Internet field contains the name and address of the person sending
you the message.
The CC Internet field contains the name/s and address/es of any persons CC’d
to the same message.
View the message as usual (see Viewing Incoming Messages on page 50).
If someone attempts to send you a message exceeding the limit of
64,000 characters or with more than five attachments, the server
automatically returns the message to the sender.
Note

Opening attachments to Internet messages

Attachments to Internet messages are opened in the same manner as attachments
to HF messages (see Viewing Attachments on page 50).
If the original attachment name was longer than 8 characters or had an extension
longer than three characters, MICOMail automatically gives it a new, short name.
When you open the attachment, you will receive the following message:
The real name of the attached file: "xxx.xxx" (MICOMail file name) is
"yyy.yyy" (original file name). Please rename it after saving the file.

Save the attached file using the name provided by MICOMail, and then, using
your Windows Explorer, rename the file using the original name provided.

Viewing an incoming HF message with Internet Subscriber

When you use the Internet Subscriber View Message window to view an
incoming HF message, the From HF Station field contains the details of the HF
station sending you the message. The From Internet and CC Internet fields are
empty.

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MICOMail User Guide

Internet-Related Address Books

Internet Address Book

The Internet Address Book (Settings > Address Books > Internet Address Book)
contains the contact details of Internet correspondents.

Adding a new Internet addressee to the Internet Address Book

1. Select Settings > Address Book> Internet Address Book.
• The address book can only be accessed when the system is in
Standby mode (as indicated in the Status Line).

Note
The Address Book dialog box appears.

2. Click the ADD button.

3. In the Name field, enter any alphanumeric string enabling you to identify the
person you wish to contact (up to 20 characters).
4. In the E-Mail Address field enter the relevant e-mail address (up to 20 characters).
5. Press the UPDATE button to record the new address in Address Book database.
You can let MICOMail automatically update your Internet Address Book
by checking the Add E-mail address to Internet Address Book
checkbox in the Create window.
Note

Server Address Book

The Server Address Book (Settings > Address Books > Server Address Book)
contains contact details of the server/s you use to contact the ISP and relay mail.
For details on updating the Server Address Book, see Inserting information in the
Server Address Book on page 75.

88
Troubleshooting
If you encounter a problem, you may be able to solve it using the following
guidelines. If these do not help, refer to Technical Support on page 90.

Problem Diagnosis and Solution

MICOMail will not install You may be trying to install the software on a
properly Windows 98 First Edition operating system.
Upgrade to Windows 98 Second Edition, install
the software on a different computer, or use a
different operating system (Windows 95/NT/
2000).
A message or the subject The message sent to you it may have exceeded
of a message you have the character limit (115 characters for MICOMail
received is cut off and HF communication and 64,000 characters for
does not seem complete MICOM Net Internet Subscriber
communication).
Ask the sender to split the message into two
separate messages and to resend the second
half.
When MICOMail tries to There may be a mistake in the MODEM ID field
transmit a message, the in your Address Book.
radios connect but modem Ask the recipient for the MODEM ID defined in
communication fails. his/her MICOMail, and check against the
definition in your software.
You receive a message Your MICOM Net Internet Subscriber definitions
stating the User Name/ do not correlate with those registered at the
Password is incorrect. MICOM Net Server server.
Contact your system administrator or the server
administrator to receive the correct user name
and password.

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MICOMail User Guide

System Reset
If you suspect that your modem and radio are not functioning properly, then
initialize your system as follows.

Resetting your system

Select Settings > System Reset.
The application first initializes the modem to its default parameters and resets the
radio (to the default mode defined in MICOMail).
When the reset is complete, the words System Standby appear in the application
status line.

Technical Support
If you encounter a problem, first try to solve the problem, according to the
guidelines in Troubleshooting on page 89.
When reporting a problem, prepare the following details in advance:
Your phone number and contact details.
Your radio model.
Your modem model.
Your radio software version.
Your MICOMail software version.
Your MICOMail user status: MICOMail, MICOM Net Internet Subscriber or
MICOM Net Server.
The Windows operating system installed on your PC.
If you encounter a problem, contact your local representative.

90
Appendix A — Sample Setup
Following is an example of how a 3-site MICOMail system which uses ALE
communication is set up.

SITE 1 User Name: Site1 Modem ID: MODEM1

Jacky’s PC Radio Default: Net1, Channel0

Address Book includes:

To: Harry To: Frankie
MODEM1 Modem ID: Modem2 Modem ID: Modem3
Station Name: Radio2 Station Name: Radio3
Net: 1 Net: 1
Channel: 0 Channel: 0

RADIO1
SITE 2
Harry’s PC
User Name: Site2 Modem ID: MODEM2
Radio Default: Net1, Channel0

Address Book includes:

To: Jacky To: Frankie
Modem ID: Modem1 Modem ID: Modem3
Station Name: Radio1 Station Name: Radio3
Net: 1 Net: 1
Channel: 0 Channel: 0

HF communication
between all
MODEM2
radios
RADIO2

SITE 3
Frankie’s PC
User Name: Site3 Modem ID: Modem 3
Radio Default: Net1, Channel0

Address Book includes:

To: Jacky To: Harry
Modem ID: Modem1 Modem ID: Modem2
Station Name: Radio1 Station Name: Radio2
Net: 1 Net: 1
RADIO3 Channel: 0 Channel: 0
MODEM3

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MICOMail User Guide

Setting up the 3-Site MICOMail System

Radio Settings
The radio ALE parameters for all radios in the system must be set up before you
begin to set up the MICOMail Parameters. All radios must use the same Net and
Channel settings.
Site 1: Station Name: Radio1
Net: 1
Channel: 0
Site 2: Station Name: Radio2
Net: 1
Channel: 0
Site 3: Station Name: Radio3
Net: 1
Channel: 0

Physical Connections
Connect the radio and modem to the PC at each of the sites (see Setting Up the
Hardware on page 5).
In this example, the radio in all sites has been connected to COM2 and the modem
has been connected to COM1.

Communication Settings
For each of the sites:
1. In the Comm. Ports [HF Modem] window, set to: 9600 and COM1
(see Defining the modem settings in MICOMail on page 22).
2. Run the communication test to verify proper communication between the PC and
the modem.
3. In the Comm. Ports [HF Radio] window, set to: 9600 and COM2
(see Defining the radio settings in MICOMail on page 23).
4. Run the communication test to verify proper communication between the PC and
the radio.
At the end of this process, the status line of the MICOMail main window should
display System Standby.

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 Appendix A — Sample Setup

MICOMail Parameters
In MICOMail, define the User Name, Modem ID and Radio Parameters. Provide
each site with a unique User Name and Modem ID (see Customizing MICOMail’s
ID parameters on page 25). Insert the previously defined radio settings in the
Radio tab (see Setting the default Radio Parameters on page 26.
Site 1 ID Tab: User Name: Site1
Modem ID: Modem1
Radio: Mode: Scan
Default: Net1, Channel0
Site 2 ID Tab: User Name: Site2
Modem ID: Modem2
Radio: Mode: Scan
Default: Net1, Channel0
Site 3 ID Tab: User Name: Site3
Modem ID: Modem3
Radio: Mode: Scan
Default: Net1, Channel0

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MICOMail User Guide

Address Book
Create new entries in the Address books at each of the three sites (see Adding an
address to the HF Address Book on page 27).
At Site1, define the addresses of Sites 2 and 3 as follows:
Site 2: To: Harry (or any other internal name you wish to use)
Modem ID: Modem2
Station Name: Radio2
Net: 1
Channel: 0
Site 3: To: Frankie (or any other internal name you wish to use)
Modem ID: Modem3
Station Name: Radio3
Net: 1
Channel: 0
At Site2, define the addresses of Sites 1 and 3 as follows:
Site 1: To: Jacky (or any other internal name you wish to use)
Modem ID: Modem1
Station Name: Radio1
Net: 1
Channel: 0
Site 3: To: Frankie (or any other internal name you wish to use)
Modem ID: Modem3
Station Name: Radio3
Net: 1
Channel: 0
At Site3, define the addresses of Sites 1 and 2 as follows:
Site 1: To: Jacky (or any other internal name you wish to use)
Modem ID: Modem1
Station Name: Radio1
Net: 1
Channel: 0
Site 2: To: Harry (or any other internal name you wish to use)
Modem ID: Modem2
Station Name: Radio2
Net: 1
Channel: 0

94
 Appendix A — Sample Setup

Testing the 3-Site MICOMail System

Perform this test from each of the sites in turn.
1. At Site1, create a new message (see Creating a new message on page 39) to be
sent to Site2 and Site3.
2. Press the send button.
3. In the Outbox, select the message to be sent.
4. Select Message > Send Message.
The application starts to send the specified message.
5. Watch the Status Line in the MICOMail Main Window and the radio operation to
verify that the message is transmitted.
6. Verify that the message was received by Site2 and Site3.
7. Repeat the test, sending a message from Site2 to Sites 1 and 3, and from Site3 to
Sites 1 and 2.

95
MICOMail User Guide

96
Appendix B – HAL DSP-4100 Modem

General
The HAL DSP-4100 modem supplied with MICOMail is a DSP modem that
supports a variety of HF radio communication protocols.
All commands and data are passed via an RS-232 serial I/O connector on the rear
panel of the modem. This connector also provides connection to a second serial
I/O port which may be used as a “pass-though” between the terminal device and
another serial I/O device. All I/O connections to the radio equipment are made
via a DE-9S connection on the rear panel. The only rear panel adjustment is the
modulator output level.
The modem uses a dual processor architecture with a powerful 16 bit
microprocessor controller and a fast DSP for audio processing. Operational
software for the two internal processors is stored in non-volatile Flash ROM
devices. However, for upgrade purposes, this software may also be revised by
uploading new versions via the serial I/O port. As a result, the DSP-4100 modem
is a powerful platform for implementing many different modems without any
hardware changes.
The DSP-4100 modem operates using 12 VDC power.

Front Panel Indicator LED's

The six LED indicators on the front panel of the modem display the operational
status of the modem. The LED status indications are:

Name Color When ON, indicates:

STBY z Green Modem is ready for use (Standby)
CALL z Amber Modem has received a call
LINK z Green Modem is currently linked to another station
ERROR z Red Receive error detected and currently being corrected
TX z Red The transmitter is ON and the modem is in Transmit
state (data is being sent)
RX z Amber The transmitter is OFF and the modem is in Receive
state (data is being received)

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MICOMail User Guide

Radio/Modem I/O Connections

The radio is connected to Connector J1 (9-pin) on the rear panel of the modem.
The connection pins are:

PIN # FUNCTION I/O LIMITS

1 Audio from receiver +Input 5V p-p
2 Audio from receiver -Input 5V p-p
3 FSK Output Output +50V @ 100 ma
4 Audio to Transmitter +Output + 6dBm (1.5 V)
5 Audio to Transmitter -Output + 6dBm (1.5 V)
6 Ground
7 SEL-CAL Output Output +50V @ 100 ma
8 Push-to-Talk Output Output +50V @ 100 ma
9 Ground

Serial Port Connections

The computer is connected to Connector J3 (25-pin) on the rear panel of the
modem. The connection pins are:

Pin Function Pin Function

1 Ground 14 STXD
2 TXD 15 NC
3 RXD 16 SRXD
4 RTS 17 NC
5 CTS 18 NC
6 NC 19 SRTS
7 Ground 20 DTR
8 DCD 21 TNC
9 NC 22 NC
10 NC 23 NC
11 NC 24 NC
12 SDCD 25 Boot
13 SCTS

98
 Appendix B – HAL DSP-4100 Modem

Technical Specifications:

AUDIO I/O TI TLC-320AC01 14 Bit A/D & D/A Converter

Transformer isolated audio input and output
DSP PROCESSOR 24-bit DSP-56001A @ 20.48 MHz
CONTROL 16-bit 68EC000 Control Processor @ 10.24 MHz
MEMORY Flash ROM loaded via serial I/O port
DATA PORT Serial RS-232 Control/Data Port; to 57,600 bps (DB25)
POWER +10 to +18 VDC @ 250 ma power (500 mA to program
ROM)
INDICATORS STBY, CALL, LINK, ERR, TX, RX
RADIO I/O RX Audio, TX Audio, PTT, FSK, SEL-CAL (DE9)
CABINET Black, Extruded 5.25" x 1" Aluminum
CONNECTORS Radio: DE-9S Connector
Data:DB-25S Connector
Power:5.5/2.5 mm Coaxial Power Connector
WEIGHT 2.75 lbs (1.25 kg) net, 5.0 lbs (2.3 kg) shipping

99
MICOMail User Guide

100
Appendix C –
Data Encryption Standard
Data Encryption Standard (DES) is a widely-used method of data encryption
using a private (secret) key that was judged so difficult to break by the U.S.
government that it was restricted for exportation to other countries.
There are 72,000,000,000,000,000 (72 quadrillion) or more possible encryption
keys that can be used. For each given message, the key is chosen at random from
among this enormous number of keys. Like other private key cryptographic
methods, both the sender and the receiver must know and use the same private
key. [PARA]DES applies a 56-bit key to each 64-bit block of data. The process
can run in several modes and involves 16 rounds or operations. Although this is
considered “strong” encryption, many companies use “triple DES”, which
applies three keys in succession. This is not to say that a DES-encrypted message
cannot be “broken.”
Early in 1997, Rivest-Shamir-Adleman, owners of another encryption approach,
offered a $10,000 reward for breaking a DES message. A cooperative effort on
the Internet of over 14,000 computer users trying out various keys finally
deciphered the message, discovering the key after running through only 18
quadrillion of the 72 quadrillion possible keys! Few messages sent today with
DES encryption are likely to be subject to this kind of code-breaking effort.
[PARA]DES originated at IBM in 1977 and was adopted by the U.S. Department
of Defense. It is specified in the American National Standards Institute X3.92 and
X3.106 standards and in the Federal FIPS 46 and 81 standards.
Concerned that the encryption algorithm could be used by unfriendly
governments, the U.S. government has prevented export of the encryption
software. However, free versions of the software are widely available on bulletin
board services and Web sites. Since there is some concern that the encryption
algorithm will remain relatively unbreakable, NIST has indicated DES may not
be rectified as a standard and submissions for its replacement are being accepted.
The next standard will be known as the Advanced Encryption Standard (AES).

101
MICOMail User Guide

102
Appendix D –
Efficient MICOMail Communication
Be precise and short in your messages. Transmitting messages over the radio
takes longer than Internet communication.
Carefully consider whether it is necessary to copy some person/s to an e-mail
message. Copying more persons than necessary with HF communication
means that you have to wait until each message is sent separately.
Use accurate subject titles. This helps to determine importance and also
facilitates searching when you need to refer to a particular message.
It is recommended that you compress your attached files, using Winzip or any
other compression utility in order to reduce message transmission time.

103
MICOMail User Guide

104
Address Book
This Address Book is provided for your convenience. Use it to record data before
entering it into your computer, and as a backup in case of computer failure.

Internet
Name Modem ID Station Net Channel
Address

105
MICOMail User Guide

Internet
Name Modem ID Station Net Channel
Address

106
 Address Book

Internet
Name Modem ID Station Net Channel
Address

107
MICOMail User Guide

Internet
Name Modem ID Station Net Channel
Address

108
 List of Procedures

List of Procedures
Connecting the external modem to your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connecting the Modem to your radio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Initializing the Modem. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connecting the radio to your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Installing MICOMail on your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Starting the Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Defining the modem settings in MICOMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Defining the radio settings in MICOMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Customizing MICOMail’s ID parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Setting the default Radio Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Adding an address to the HF Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Editing an address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Deleting a name from the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Displaying the Radio Control Panel on your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Closing the MICOM-2E Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Enabling the Radio’s ALE option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Creating a new message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Sending attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Protecting an attachment with a password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Viewing a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Editing a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Sending an HF message manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Aborting an incoming or outgoing message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Suspending message transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Resuming transmission of a suspended message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Viewing an incoming message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Viewing an attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Replying to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Printing the log file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Sorting log messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Deleting a log message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Setting the printer information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printing a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing the message list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing a list of the folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Printing the log file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Deleting a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sorting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Filing a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Enabling/disabling automatic mailing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

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Defining the Message Send settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Opening a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Creating a new folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Deleting a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Renaming a folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Emptying a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Creating a Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Inserting a signature into an outgoing message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Renaming an existing signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Deleting a signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Editing a signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Encrypting an outgoing HF message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Decrypting an incoming HF message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Defining your station as an Internet Subscriber . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Updating your system parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Inserting information in the Server Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Selecting the desired server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Entering your Internet password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Creating a new Internet message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Sending Internet messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Sending an HF message using Internet Subscriber. . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Viewing an incoming Internet message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Opening attachments to Internet messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Viewing an incoming HF message with Internet Subscriber . . . . . . . . . . . . . . . . . . . 87
Adding a new Internet addressee to the Internet Address Book . . . . . . . . . . . . . . . . . 88
Resetting your system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

110
 Index

Index
A cc 39
cc (create window) 38
Abort button 47 check 22, 23
aborting incoming or outgoing messages 47 check (Internet) 78, 86
Add >> button 39 close (create window) 38
Add button 27, 41, 75, 76 close (radio panel) 31
adding addressees to the Internet address create 39, 45, 67
book 88 create (Internet) 84
adding an address to the HF address book 27 decrypt 50, 70
address book delete 29, 41, 54, 58, 69
deleting entries 29 description 13
editing 29 encrypt 70
Internet 88 help 19
Internet-related 88 help (create window) 38
server 75, 88 lock 42
using 27 lock (create window) 38
address, adding 27 print 56
ALE, enabling 33 print (create window) 38
algorithm, encryption 101 print (log file) 54
Attach button 38, 50 refresh 28, 29
attaching files to messages 41 reply 52
attachments resume 48
protecting 42 save 67
sending 41 save (create window) 38
to Internet messages 87 save as 51
viewing 50 send 40, 45, 52, 84
automatic mailing, enabling/disabling 61 send (create window) 38
automatic text 67 signature (create window) 38
automatic/manual mailing 61 subject (create window) 38
suspend 16, 47
B to 39
button to (create window) 38
attach 50 to HF 84
create 68 to Internet 84
send 68 to server (Internet) 76
buttons update 28, 29
abort 47 update (Internet) 75
add 27, 41 view 43, 45, 52
add (Internet) 75, 76
add>> 39
attach 50
attachment (create window) 38

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MICOMail User Guide

C deleting from address book 29

deleting log messages 54
CC button 38, 39 deleting messages 58
channels - using stations, nets and channels displaying the radio control panel 31
effectively 32
Check button 22, 23, 78
Check button (Internet) 86 E
check message status 53 edit menu 36, 44
Close button 31 editing a signature 69
Close button (create window) 38 editing an address 29
closing the MICOM-2E control panel 31 editing messages 45
communication parameters, configuration efficient communication 103
21 emptying a folder 66
computer configuration 3 enabling ALE 33
configuration, advanced 61 Encrypt button 70
configuration, computer 3 encrypting an outgoing HF message 70
configuration, initial 21 encryption algorithm 101
configuring communication parameters 21 encryption option 20
connecting radio to computer 7 external modem to computer, connecting 6
contacting the server 86 external modem to radio, connecting 6
control panel, radio 31
controlling the radio through MICOMail 31 F
Create button 39, 45, 67, 68
Create button (Internet) 84 file menu 16, 36, 44
create message window 35 filing messages 59
Create Window Buttons 38 folder list, printing 57
create window menus 36 folder menu 17
creating a new folder 65 folders
creating a new Internet message 84 creating new 65
creating messages 35 deleting 65
creating new message 39 emptying 66
creating signatures 67 managing 64
customizing ID parameters 25 opening 64
renaming 66
folders window 12
D
Decrypt button 50, 70 H
decrypting an incoming HF message 70
decryption 70 HAL DSP-4100 modem 97
default radio park parameters 26 hardware and software installation 5
defining as an Internet subscriber 74 hardware installation 5
defining modem settings 22 hardware setup 5
defining radio settings 23 hardware, required 3
Delete button 29, 41, 54, 58, 69 Help button 19, 38
deleting a folder 65 help menu 19, 37, 44
Deleting a signature 69 HF address book 27

112
 Index

HF message transmission 46 L
HF messages, receiving 49
HF messages, sending as Internet subscriber lists menu 37
85 Lock button 38, 42
HF messages 35 locking attachments 42
log file
deleting 54
I description 20
icons, Internet 80, 82 operations 54
ID parameters 25 printing 54
inbox, description 10 sorting 54
inbox, Internet subscriber 79 log file window 53
incoming Internet messages, viewing 87
incoming messages, viewing 50 M
inserting Internet communication parame-
ters 74 main window, description 9
inserting signatures in outgoing messages main window, Internet subscriber 78
68 managing folders 64
installing hardware and software 5 managing signatures 69
installing MICOMail 8 manual sending of messages 46
Internet manual/automatic mailing 61
attachments 87 menus
communication parameters 74 create window menus 36
create message window 83 edit (create window) 36
inbox message status icons 80 edit (view window) 44
main window 78 file 16
operation 83 file (create window) 36
outbox message status icons 82 file (view window) 44
password 77 folder 17
receiving messages 86 help 19
replying to a message 87 help (create window) 37
sending messages 85 help (view window) 44
setup 73 lists (create window) 37
subscriber inbox 79 message (view window) 44
subscriber outbox 81 messages 16
viewing an HF message 87 options (create window) 36
viewing incoming messages 87 settings 18
Internet address book 88 view 17
Internet communication 71 view window 44
Internet server 71 window 19
Internet subscriber 71 message management 53
message menu 44
message status icons
inbox 10
Internet inbox 80
outbox 12

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MICOMail User Guide

message status icons, Internet outbox 82 O

messages 56, 70
aborting transmission 47 opening a folder 64
attaching files 41 opening attachments to Internet messages
checking the status 53 87
creating 35, 39 options menu 36
creating (Internet) 84 outbox, description 11
defining resend algorithm 63 outbox, Internet subscriber 81
deleting 58
editing 45 P
encryption 70 parameters
filing 59 configuring communication 21
Internet 71 default radio park 26
managing 53 ID 25
printing list of 56 Internet 74
receiving HF 49 password, for attachments 42
receiving Internet 86 password, Internet 77
replying 52 Print button 38, 54, 56
replying (Internet) 87 printing 55, 56
resend algorithm 62 list of folders 57
resuming transmission 47 list of messages 56
sending automatically 61 log file 54, 57
sending manually 46, 61 messages 56
sending to the Internet 85 protecting outgoing attachments 42
sorting 58
suspending transmission 47
transmission 46 R
viewing 43 Radio Control 31
viewing (Internet) 87 radio control panel 31
messages menu 16 radio control, using 33
MICOMail installation 8 radio park, default parameters 26
modem radio settings 23
connecting to computer 6 radio to computer, connecting 7
connecting to radio 6 receiving HF messages 49
initialization 6 Refresh button 28, 29
settings 22 renaming a folder 66
technical description 97 renaming an existing signature 69
Reply button 52
N replying to Internet messages 87
replying to messages 52
nets 32 required computer configuration 3
new addresses 27 required hardware 3
resend algorithm, defining 63
resending messages 62
resetting your system 90

114
 Index

Resume button 48 suspending message transmission 47

resuming transmission of suspended mes- system reset 90
sage 48
row selectors T
inbox 10
outbox 11 technical support 90
text field (create window) 38
To button 38, 39
S To HF Station 85
sample setup 91 To HF Station button 84
Save As button 51 To Internet button 84
Save button 38, 67 To Server button 76
selecting 76 tool bar buttons, description 13
Send button 38, 40, 45, 52, 68, 84 transmitting HF messages 46
send settings, defining 63 troubleshooting 89
sending attachments 41
sending HF messages manually 46 U
sending Internet messages 85
server 76 Update button 28, 29, 75
required information for setup 73 using MICOMail’s MICOM-2E control
server address book 75, 88 panel 31
server, Internet 71 using radio control 33
setting default radio parameters 26 using signatures 67
setting the printer information 55
setting up a 3-site system 92 V
setting up for Internet communication 73
View button 43, 45, 52
settings menu 18
view menu 17
Signature buttons 38
view window 43
signatures
view window menus 44
creating 67
viewing an incoming HF message as Inter-
deleting 69
net subscriber 87
editing 69
viewing incoming attachments 50
inserting in a message 68
viewing incoming messages 50
managing 69
viewing Internet messages 87
renaming 69
viewing messages 43
using 67
software installation 5
sorting log messages 54 W
sorting messages 58 window menu 19
stations 32 window, folders 12
status line 14 window, view messages 43
stopping/resuming message transmission 47 windows, create message (Internet) 83
Subject button 38 windows, log file 53
subscriber (Internet), initial setup 73
subscriber, Internet 71
Suspend button 16, 47

115