Integrating Records Management
Functionality in ICT Systems
Integrating Records Management
Functionality in ICT Systems
• This addresses the extent to which records
management has been integrated in existing ICT
systems. It considers what the system must do to
support the creation, organisation, use, retention
and final disposition of records.
• Generally Records Systems should apply records
controls – carry out processes for creating, capturing
and managing records – support the creation and
maintenance of logical relationships between records
content and metadata for records
Integrating Records Management
Functionality in ICT Systems
The design and implementation of records systems should take
account of the business context and identified records requirements
and should be carried out with the following objectives:
- conformance with the characteristics of records systems
- interoperability to support interaction with other systems and a flexible approach to the
use of records controls;
- ease of records use and reuse;
- readiness for technological or business change, such as system upgrades or
administrative restructuring;
- readiness for business interruptions and business continuity in the event of unexpected
disruptions.
Records systems may be designed specifically to manage records, or may be systems
designed for other business processes that are adapted so that they also support the
creation, capture and management of records.
- The authoritativeness of records is supported by their being managed by records
systems that are reliable, secure, compliant, comprehensive and systematic.
CLASS ACTIVITY
After reading the Botswana Electronic
Communication and Transactions Act of 2014,
outline the factors to be considered in
determining whether an electronic system is
reliable and secure