Kromb India Pvt. Ltd.
Integrated Operational System Report
1. Planning
Advantages:
- Aligns production targets with demand forecasts.
- Optimizes material requirements and inventory levels.
- Prevents bottlenecks in procurement and production.
Document Types:
- Annual Business Plan
- Monthly Production Schedule
- Demand Forecast Report
Planning Check Sheet:
| Item | Target Date | Status | Remarks |
| ---------------------------------- | ----------- | ------ | ------- |
| Demand forecast finalized | | | |
| Monthly production targets defined | | | |
| Capacity utilization reviewed | | | |
| Resource gap analysis completed | | | |
Responsible: MA Qamar (GM, Plant Head)
2. Purchasing
Advantages:
- Ensures uninterrupted raw material supply.
- Leverages bulk discounts to reduce costs.
- Maintains optimal stock levels for production.
Document Types:
- Purchase Requisition (PR)
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Kromb India Pvt. Ltd.
Integrated Operational System Report
- Request for Quotation (RFQ)
- Purchase Order (PO)
- Material Receipt Note (MRN)
Purchasing Check Sheet:
| Item | PO No. | Supplier | Expected Delivery | Status | Remarks |
| ----------------------- | ------ | -------- | ----------------- | ------ | ------- |
| PR raised | | | | | |
| RFQ sent | | | | | |
| Quotations evaluated | | | | | |
| PO issued | | | | | |
| Material received (MRN) | | | | | |
Responsible: Mr. Milan (HR & Accounts)
3. Production
Advantages:
- Standardizes machine operations for consistency.
- Maximizes throughput and minimizes downtime.
- Tracks performance against targets.
Document Types:
- Production Order (P/O)
- Machine Log Sheet
- Shift Handover Report
Production Check Sheet:
| Item | Shift | Machine ID | Output Qty | Downtime (min) | Issues Logged |
| ------------------------- | ----- | ---------- | ---------- | -------------- | ------------- |
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Kromb India Pvt. Ltd.
Integrated Operational System Report
| Production order released | | | | | |
| Raw material issued | | | | | |
| Machine parameters set | | | | | |
| End-of-shift output qty | | | | | |
Responsible: Mr. Kishan (Maintenance & Production)
4. Quality Control
Advantages:
- Ensures product meets technical specifications.
- Reduces customer complaints and returns.
- Enables continuous improvement.
Document Types:
- Incoming Inspection Report
- In-process Quality Checklist
- Final Inspection Certificate
Quality Check Sheet:
| Item | Specification | Measured Value | Pass/Fail | Inspector | Remarks |
| ------------------------- | ------------- | -------------- | --------- | --------- | ------- |
| Raw material tensile test | 400-500 N | | | | |
| In-process width check | 9.0 +-0.2 mm | | | | |
| Final strap strength test | >=1000 N | | | | |
Responsible: Mr. ABC (Machine Operator) & Mr. XYZ (Strap Winding)
5. Dispatch
Advantages:
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Kromb India Pvt. Ltd.
Integrated Operational System Report
- Guarantees timely delivery to customers.
- Tracks shipment and delivery performance.
- Minimizes logistics errors.
Document Types:
- Delivery Note
- Packing List
- Invoice
Dispatch Check Sheet:
| Item | Order No. | Customer | Dispatch Date | Transporter | Status | Remarks |
| -------------------- | --------- | -------- | ------------- | ----------- | ------ | ------- |
| Packing completed | | | | | | |
| Loading verified | | | | | | |
| Documents dispatched | | | | | | |
Responsible: MA Qamar (GM, Plant Head) & Mr. Sanjay (Sales & Marketing)
6. Roles & Responsibilities Summary
| Staff Name | Role(s) | Key Responsibilities |
| ---------- | --------------------------------------------------------- | ------------------------------------------------------------- |
| MA Qamar | GM, Plant Head; Sales, Marketing, Production, Maintenance | Oversee all processes, final
approvals, strategy alignment |
| Mr. Milan | HR & Accounts | Manage procurement finance, vendor payments,
employee records |
| Mr. Kishan | Maintenance & Production | Maintain equipment, supervise production,
uptime monitoring |
| Mr. Sanjay | Sales & Marketing | Customer liaison, order booking, market
development |
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Kromb India Pvt. Ltd.
Integrated Operational System Report
| Mr. ABC | Machine Operator | Operate extrusion and winding machines, basic
quality checks |
| Mr. XYZ | Straps Winding | Oversee winding operations, final strap preparation
This system ensures clear documentation, accountability, and operational excellence across all stages from
planning through dispatch.
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