Date: March 02, 2022
Durgaprasad Mohanty
QTR NO-2RA 10/1, R.I
OFFICE LANE, BJB NAGAR,
BHUBANESWAR,KHORDA,
BHUBANESWAR - 751014,
Odisha, India
Subject: Offer Cum Appointment Letter
Dear Durgaprasad,
With reference to your application and the subsequent interview, we are pleased to offer you a promising career with us.
Your appointment with HDFC Life Insurance Company Limited will be subject to your agreement / acceptance of the
terms and conditions as defined therein, failing which the letter shall automatically stand invalidated without any further
obligation on the part of the Company. The details of the terms and conditions are as mentioned below:
Designation: Corporate Sales Manager
Department: Bancassurance
Organizational Band / Grade: J1
Location: Bhubaneswar - Saheed Nagar
Validity of Offer: 15 days from Date of Issuance of this letter
Job Detail
Although your normal work will consist of the duties as assigned to you from time to time, you may at any time be called
upon to discharge any other duties which in the opinion of the company are within capacity to discharge and you will
forthwith undertake to discharge those duties with diligence and care.
Compensation & other Benefits
1. Your annual emoluments will be 6,50,000 per annum on Cost to Company basis. The brief details of which are
shown in Annexure-1. The Company will deduct taxes and other statutory dues as may be applicable from time
to time from the remuneration payable to you.
2. Your Variable Pay for performance (VPP) is subject to your individual performance as well as Company's
performance (as declared by the Company from time to time).
3. Based on your grade entitlement and as per the rules and policies determined by the Company from time to time,
you will participate in:
a. The Provident Fund Scheme and other retirement schemes, if any. The statutory Provident Fund (PF)
contribution by the Company and your contributions (or deductions from your payroll) would follow the
prevailing PF rules at the time.
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
b. Medical Hospitalisation Scheme, as applicable
c. Group Term Insurance plan, as applicable
d. Gratuity: You will be entitled to gratuity as per 'Payment of Gratuity Act, 1972'. Please note that gratuity is
payable only on completion of 5 years of service.
e. The Bonus component, if applicable to your emoluments as per Annexure-1, would be paid as a part of
monthly salary according to the Payment of Bonus Act, 1965. Sales incentives / Variable Pay for
Performance, as applicable will be over and above this.
f. Employees State Insurance Corporation: You will be entitled to the benefits under Employees State
Insurance Corporation Act, 1948 depending on your eligibility
4. The Company in line with its business requirement or based on your performance as applicable to you from time
to time reserves the right in its sole discretion to effect change in the compensation structure or its components.
5. All matters pertaining to compensation on your joining or thereafter is to be maintained under strict confidentiality
and not shared with any third party.
Probation Period
6. You will be on probation for a period of 6 months from the date of your joining the Company, which may be
extended in case it is found necessary by the Company. You will continue to be on probation unless specifically
confirmed in writing.
Your confirmation in the Company would be based on your performance, which would be evaluated at the end of
6 months from the date of your joining or at the end of extension period. While on probation, your services can be
terminated at any time by either party, with written notice of 30 Days without assigning any reason whatsoever.
However, to mitigate organizational risks, if any, the company’s decision will be final and binding in this regards.
Transfer
7. Although you are initially appointed at our Bhubaneswar - Saheed Nagar, the Company may at its discretion
transfer your services either temporarily or permanently to any other location or department of the Company or to
any of its affiliates, subsidiaries, or any of their branches and you shall comply with all directions and instructions
in that behalf. While on your transfer, you will be governed by the rules, regulations and conditions of service as
applicable.
Leave
8. You will be eligible for leave as per the rules of the Company applicable from time to time.
Retirement
9. You will automatically retire on attaining the age of 58 years and that no further notice whatsoever to you will be
necessary in this regard. The last day of the month when you attain the age of 58 years would be considered as
your relieving date.
Conflict of interest
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
10. Whilst in the employment of the Company, you shall engage yourself exclusively in the work assigned to you by
the Company and shall not take up any independent or individual assignments whether on part time or full time
basis or in an advisory capacity either directly or indirectly.
11. On your joining and during the course of your employment with the Company, you will relinquish all your previous
interest, if any, either as a licensed agent or distribution agency of any other form with any other company,
institution, firm, individual either in the same line of business or otherwise.
12. You will always maintain utmost confidentiality and shall not either during your engagement with the Company or
thereafter, divulge to any person whatsoever any records, documents, formulae, processes, methods ideas or
any other information or communication whether written, visual or oral and whether or not marked as confidential,
concerning the business and affairs of the Company or any of its dealings, transactions which come to your
knowledge during the course of your employment, or use any of the same for your own benefit.
13. Whilst in employment of the Company, you shall at all times whether or not you have any financial interest or
otherwise either directly or indirectly, keep the Company disclosed fully of any conflicting business interest of
your immediate relatives, if any, associated with the Company either as employee, distribution agent or
otherwise.
14. Any invention, improvement, or idea conceived by you in connection with your employment with the Company,
shall become the Company's exclusive property. For the purpose of this section / point, the Company shall in
addition to (HDFC Life Insurance Company Limited) mean and include any other firm, person or company
subsidiary to or affiliated with the Company.
15. Unless specifically authorized by the proper authority within the Company, you will not engage or represent the
Company, whether in person or by way of any written document and, in any manner.
16. During the course of your employment you will be required to abide by governing laws, applicable rules and
regulations and maintain highest standard of personal conduct and integrity and comply with all policies and
procedures of the Company. Any breach, deviation, disobedience of code of conduct / procedures / policies /
laws / regulations including but not restricted to any acts of insubordination, negligence, corruption, fraud,
forgery, misappropriation and unacceptable behaviour, which bring disrepute to the Company either within or
outside the Company premises would warrant stern disciplinary action, including dismissal from services of the
Company without notice or wages in lieu of notice.
Notice Period on confirmation
17. This engagement may be terminated by either party without providing any reason whatsoever by giving to the
other, at any time, notice of 60 Days in writing. In case of an ongoing internal investigation(s) / proceedings(s)
against you, the Company has the right to extend your last working date, till the completion of said
investigation(s) / proceeding(s).
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
18. The decision of the Company will be final regarding the relieving date. In case, based on your request, the
Company decides / agrees to reduce the notice period, then you will be bound to pay for the number of days
which have not been served under the said notice period, as calculated by the Company on your last drawn basic
pay. If the Company decides to relieve you prior to completion of notice period, the Company will pay (except
where mutually agreed or for relieving you due to breach by you of the terms and conditions of your employment)
for the number of days which have not been served under the said notice period amount, as calculated by the
Company on your last drawn basic pay. If you fail to report to duty till your last working date (as decided by the
Company, except for prior approved leaves), your separation will be as per the abandonment clause(s), as
mentioned further on in the section Other Terms and Conditions of this letter.
19. Notwithstanding anything contained herein, your employment with the Company shall stand terminated forthwith
without any notice or payment in lieu of notice on account of:
a. breach of governing laws, applicable rules and regulations;
b. breach of applicable Company policies, procedure or code of conduct whether express or implied;
c. performance below defined targets as applicable from time to time;
d. any act/s which is/are regarded as breach to the interest of the Company.
Other Terms and Conditions
20. Whilst in the employment of the Company you are required to effectively carry out all duties and responsibilities
assigned to you. Disrespect for other employees, insubordination or flouting Company policies will not be
tolerated.
21. You will be bound by all the existing rules and regulations as framed by the Company and those as enforced by
the regulator in the insurance industry from time to time.
22. You are required to provide all the necessary documents / evidence required on the information furnished by you
while seeking employment and as required under the rules and regulations of the Company.
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
23. We understand that we have your consent and authorization to take any pre or post-employment examinations
and or Verification / checks as may be required by the Company (including its subsidiaries) or its representatives.
You also authorize that HDFC Life Insurance Company Limited may use an outside external (third party) agency
to verify and validate the information you have provided including but not limited to your employment history, your
personal background, professional standing, work history and various qualifications, educational or otherwise.
You understand that an external background check agency may obtain information it deems appropriate from
various sources including, but not limited to, the following: current and past employers, criminal conviction
records, school records, college records and professional and personal references. You authorize, without
reservation, any individual, corporation or other private or public entity to furnish to the Company and the external
background check agency all information about you. You unconditionally release and hold harmless any
individuals, corporation, or private or public entity from any and all causes of action that might arise from
furnishing to the Company and the external agency information that they may request pursuant to this release.
We believe that you have not made any false declaration or willfully suppressed any material information,
including any previous employment history with the Company. Accordingly, the offer of appointment is made
relying upon information furnished and representation made by you. However, the offer of appointment is subject
to reference and background check to be conducted by the Company at its discretion at any point of time during
the course of your employment. If for any reason it is found that the reference or background check is negative or
detrimental to the interest of the Company as determined by the Company, in its sole discretion, the Company is
entitled to terminate your services at any time during or even after completion of the probation period with
immediate effect without notice or any salary in lieu of notice. This authorization and release, in original, digital,
faxed or photocopied form, shall be valid for this and any future reports and updates that may be requested.
24. If for any reason, you remain absent / abstain from duty for a continuous period of seven (7) days without pre-
approved leave or without intimating and obtaining the prior approval of your manager / immediate superior, or if
you remain absent / abstain from duty for a period of seven (7) days beyond the period of leave originally granted
without intimation or without obtaining the approval of your manager / immediate superior, it would be treated as
abandonment of service and you will be deemed to have voluntarily abandoned your service without notice. The
Company / employer would not be responsible for any further intimation towards such separation / abandonment
of service nor any compensation or any full and final settlement payouts towards the same.
25. In case your employment with the Company is discontinued for any reason within 30 days from the date of
joining, you will not be eligible for payment of dues or any other benefit from the Company on account of the
expenses incurred by HDFC Life towards on-boarding activities.
26. It will be your sole responsibility to inform the Company in writing of any change in your address, failing which
any communication sent to you in the address last stated by you shall be deemed to be validly served on you.
27. Whilst in the employment of the Company and for a period of three (3) months thereafter your salary bank
account as reflected on the Company's records, may be subject to audit at any point of time. By signing this
letter, you hereby authorize and provide to the Company an irrevocable right to access your salary bank account
for audit purposes during the period specified herein.
28. Employee will have to raise resignation only through Employee Self Service (ESS). Resignation through any
mode other than ESS will not be considered.
29. You will need to open a bank account with our banking partner for salary and reimbursement purposes; in case
you have an existing account with the partner, you may choose to convert it to salary account or open a separate
account for the same. Failure to do so will result in salary and reimbursements being kept on-hold, for such
period of time, till the bank account is opened with the banking partner.
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
Management reserves the right to effect change in any of the above clauses and the same will be communicated to you
through SAP or other communication channel as prevalent. If you are agreeable to the above mentioned terms and
conditions, please acknowledge your acceptance by signing the duplicate copy of this letter.
We look forward to a mutually rewarding relationship.
Regards,
For & on behalf of
HDFC Life Insurance Company Limited
Sushil Chander
Vice President - Human Resources
I agree to and accept all the above terms and conditions.
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
Annexure-1
Date: March 02, 2022
Name: Durgaprasad Mohanty
Designation: Corporate Sales Manager
Location: Bhubaneswar - Saheed Nagar
Band: J1
COMPENSATION STRUCTURE
COMPONENT Per Annum Per Month
(I) Fixed Pay
Basic 195,000 16,250
Other Allowance 166,175 13,848
Bonus 24,000 2,000
Flexi Pay 162,500 13,542
Daily Activity Allowance 60,000 5,000
Monthly Gross 607,675 50,640
(II) Retirals & Other Benefits
Provident Fund 23,400
Gratuity 9,425
(III) Valued Benefits
Group Insurance Benefit 9,500
Total Cost to Company 650,000
The Bonus component shown above is as per the Payment of Bonus Act and would be paid as part of monthly salary.
Sales incentives / Variable Performance Pay as applicable will be over and above this.
You will be a part of the annual performance review and salary revision processes subject to you being a confirmed
employee by the end of the performance year (1st April to 31st March)
Other Benefits (as per prevalent Company Policy):
Group Term Insurance: Term cover of INR 2,000,000
Mediclaim: INR 400,000 for self and dependents
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
Annexure 2
Flexi Pay:
Component Max Annual Amount Max Monthly Amount
LTA (Leave Travel Allowance) 16,250 1,354
Fuel and driver 32,400 2,700
Children Education Allowance 2,400 200
Mobile Handset Allowance 15,000 1,250
House Rent Allowance 117,000 9,750
NPS(National Pension Scheme) 19,500 1,625
Total of the components selected cannot exceed Flexi Pay amount mentioned in your Compensation Structure in
Annexure 1.
Please refer to the Flexible Benefit Plan table as mentioned below for more information on Flexi pay components.
Flexible Benefit Plan
Maximum Amount Allocable Indicative List of
Flexi Component Payout Frequency
(Per Annum) Supporting Document
LTA (Leave Travel One month's basic salary, can * Original Tickets * One time payout of the pro-
Allowance) be claimed for self and family rated eligible amount on raising
only * Boarding Pass the claim (Any balance amount
will be paid as taxable)
* Date of availed
Privilege leave * Claim can be raised only
once in a year and twice in a
block of four years (Current
Block is 2018 to 2021)
Children Education Up to INR 100 per month per Declaration form to be Monthly payout post declaration
Allowance child for maximum of 2 children filled and submitted
Mobile Handset INR 15,000 Original invoice of the Monthly pro-rated payments till
Allowance handset which must be the month of claim
in the employee's name
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
Fuel and Driver * INR 21,600 (For cars up to * Monthly submission Monthly payout based on
1.6cc capacity) or INR 28,800 of bills for fuel claims with supporting
(For cars more than 1.6cc documents
capacity) * Driver's salary receipt
* INR 10,800 for driver annually
* Employees opting for a
company car in lieu of the 'Car
Allowance', can avail INR to
towards fuel, driver and car
maintenance
Fuel and Driver * Monthly submission Monthly payout based on
of bills for fuel claims with supporting
documents
* Driver's salary receipt
NPS(National Pension * Up to 10% of basic salary The amount allocated will be
Scheme) can be contributed towards directly credited to the NPS
NPS account. (It is mandatory to
update the PRAN no. in the
* For AVP & above grades, Employee Self Service portal
HDFC Life plans a default without which the credit will not
allocation of up to 10% of basic be processed)
salary towards NPS. The
employee has an option to
review and reduce this amount
House Rent 50% of basic salary * Copy of rent Monthly payout on submission
Allowance agreement of documents
* Landlord's PAN card
number
* One month's rent
receipt
Please note that the guidelines mentioned above are for reference only, and are subject to modifications based on
changes to the Income Tax Laws as amended from time to time.
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
Annexure 3 - Checklist of the Documents
You are requested to share following documents before your joining date, so that we can have everything in order for
your joining.
a. Photo ID and Age Proof:
i. PAN Card
ii. Aadhaar card
b. Work Experience:
i. Experience letter / Relieving letter / Resignation acceptance letter with company stamp / Resignation
acceptance email / Screen capture of HRIS resignation from last place of work
iii. Previous company's salary slips (last 3 months)
c. Address Proof:
i. Passport / Driver's License / Ration Card / Electricity or Telephone bill for the last 3 months.
d. Education Proof:
i. SSC / ICSE / CBSE (mark sheets and certificates)
ii. HSC / Pre University / Equivalent diploma (mark sheets and certificates)
iii. Graduation - mark sheets for each year of the program & degree certificate
iv. PG / MBA - mark sheets for each year of the program & degree certificate
e. Other Documents:
i. Scanned copy of cancelled cheque from any savings account (required for PF declaration Completion as part of
the E-kit)
ii. Scanned copy of a color passport size photograph (required for generation of Company ID card)
f. Blood Group
Your offer has been made based on the information furnished by you. However, if there is a discrepancy in the copies of
the documents / certificates given by you as a proof in support of the above, the Company reserves its right to revoke the
offer.
Candidate ID: 0000017501 Issued By Neha Singh (00163406)
