Create G/L Account and Cost Element (BNG) PUBLIC
Purpose Error: Reference source not found 1
Master Data Script PUBLIC
SAP S/4HANA - 02-08-21
Create G/L Account and Cost Element (BNG)
Table of Contents
1 Purpose
2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Required Organizational Units
2.4 Mandatory and Optional Master Data
2.5 Main Parameters for Data Creation
3 Overview Table
4 Test Procedures
4.1 Create G/L Account
1 Purpose
A general ledger account master record contains information about the account that controls how business transactions are posted to it and how it is man-
aged.
The general ledger in SAP provides a comprehensive and entirely up-to-date view of all assets, payables and receivables accounts, and is fully integrated
with the other SAP modules.
Since all the SAP modules are integrated, some GL postings are generated automatically by the system in the background, for example the GR/IR account
posting (Goods Received/Invoices Received) and inventory movement GL postings.
Some accounts are ‘open-item-managed’. They are used as a clearing account, so individual items can be cleared when, for example, incoming and outgoing
payments and materials are processed.
Other accounts, for example the customer and vendor reconciliation accounts cannot be posted to directly, since they are only a reflection of the business
partners in the sub-ledgers.
Create G/L Account and Cost Element (BNG) PUBLIC
Prerequisites Error: Reference source not found 2
2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.
2.1 System Access
Sys- Details
tem
Sys- Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various
tem apps assigned to your role.
2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with
pages and predefined apps for the SAP Fiori launchpad and assign the business roles to your individual test users.
These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices .
Name (Role) ID (Role) Name (Space) ID (Space) Log
On
Configuration Expert - Business Process SAP_BR_BPC_EXPERT Business Process Config- SAP_BR_BPC_EXPERT
Configuration uration
2.3 Required Organizational Units
Some segments of customer master data are dependent on the organizational units of the company, General (Central) Data does not depend on an organiza-
tional unit or the company code. The following table gives an overview of these different data segments and their relevant organizational units:
Create G/L Account and Cost Element (BNG) PUBLIC
Prerequisites Error: Reference source not found 3
Data Depends Field Examples Comments Organizational
Seg- On Unit to be Used
ment
G/L Ac- Company See Mandatory and Op- Company code data can exist for every company code ID of your enterprise Company Code:
count Code tional Master Data [page ] structure for which the GL account and cost element master record is used. ____________
Chart of 4
Chart of Accounts
Accounts
____________
Controlling
Controlling Area
Area
____________
2.4 Mandatory and Optional Master Data
Customer master data records may refer to other master data. The following table gives an overview of optional and mandatory master data objects to be
used in a customer master data record.
Master Data Ob- Used in Data Segment Mandatory / Comments
ject Optional
Chart of Accounts On the G/L account UI, you find the entry on the General tab, in the Control sec- Mandatory
tion.
G/L Account On the G/L account UI, you find the entry on the Copy Account screen. Mandatory
Description On the G/L account UI, you find the entry on the Copy Account screen. Mandatory
Account type On the G/L account UI, you find the entry on the General tab, in the Control sec- Mandatory
tion.
Account Group On the G/L account UI, you find the entry on the General tab, in the Control sec- Mandatory
tion.
Functional Area On the G/L account UI, you find the entry on the General tab, in the Control sec- Optional Use for P&L accounts.
tion.
G/L Account Long On the G/L account UI, you find the entry on the General tab, in the Description Optional
Text section.
Company Code On the G/L account UI, you find the entry on the General tab, in the Definition in Mandatory Assign to one or several com-
checkbox Company Code section. pany codes.
Create G/L Account and Cost Element (BNG) PUBLIC
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Master Data Ob- Used in Data Segment Mandatory / Comments
ject Optional
Blocked for cre- On the G/L account UI, you find the entry on the General tab, in the Administration Optional
ation section.
Blocked for Posting On the G/L account UI, you find the entry on the General tab, in the Administration Optional
section.
Blocked for plan- On the G/L account UI, you find the entry on the General tab, in the Administration Optional
ning section.
Marked for dele- On the G/L account UI, you find the entry on the General tab, in the Administration Optional
tion section.
Account Currency After creating a new G/L account, you find the details of Company Code in the
Control Data > Account Control section.
Only Balance in After creating a new G/L account, you find the details of Company Code in the Optional
Local Currency Control Data > Account Control section.
Tax Category After creating a new G/L account, you find the details of Company Code in the Optional
Control Data > Account Control section.
Posting Without After creating a new G/L account, you find the details of Company Code in the Optional
Tax Allowed Control Data > Account Control section.
Alternative Ac- After creating a new G/L account, you find the details of Company Code in the Optional
count Number Control Data > Account Control section.
Sort Key After creating a new G/L account, you find the details of Company Code in the Optional
Control Data > Account Management section.
Controlling Area After creating a new G/L account, you find the details of Company Code in the Mandatory Optional for account type Bal-
Control Data > Accounting Settings on Controlling Area section. ance Sheet Account
Cost Element Cat- After creating a new G/L account, you find the details of Company Code in the Mandatory Optional for account type Bal-
egory Control Data > Accounting Settings on Controlling Area section. ance Sheet Account
Record Quantity After creating a new G/L account, you find the details of Company Code in the Optional
Control Data > Accounting Settings on Controlling Area section.
Field Status Group After creating a new G/L account, you find the details of Company Code in the Cre- Optional
ate/Bank/Interest > Control of Document Creation section.
Post Automatically After creating a new G/L account, you find the details of Company Code in the Cre- Optional
Only ate/Bank/Interest > Control of Document Creation section.
Create G/L Account and Cost Element (BNG) PUBLIC
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Master Data Ob- Used in Data Segment Mandatory / Comments
ject Optional
Supplement Auto. After creating a new G/L account, you find the details of Company Code in the Cre- Optional
Postings ate/Bank/Interest > Control of Document Creation section.
Planning Level After creating a new G/L account, you find the details of Company Code in the Cre- Optional
ate/Bank/Interest > Bank/Financial Details section.
Relevant to Cash After creating a new G/L account, you find the details of Company Code in the Cre- Optional
Flow ate/Bank/Interest > Bank/Financial Details section.
Blocked for Posting After creating a new G/L account, you find the details of Company Code in the Ad- Optional
ministration.
Marked for Dele- After creating a new G/L account, you find the details of Company Code in the Ad- Optional
tion ministration.
Translation text On the G/L account UI, you find the entry in the Translation tab, Language Key sec- Optional Translate descriptions into the
tion. required languages.
2.5 Main Parameters for Data Creation
In this section, we describe some basic parameters that influence the behavior of a master record and are always required to create a customer master data
record:
Account Type
● Balance sheet accounts
● Nonoperating expense or income
● Primary costs or revenue
● Secondary costs
Account Groups
● Reconciliation account ready for input
● Fixed assets accounts
● Income statement accounts
● Liquid funds accounts
● Materials management accounts
● G/L accounts (general)
Create G/L Account and Cost Element (BNG) PUBLIC
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3 Overview Table
This scope item consists of several process steps that are listed in the following table:
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the
typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Process Step Business Role Transaction/App Expected Results
Create G/L Account General Ledger Ac- Manage G/L Account Master Data A new window opens, showing the Search: G/L Ac-
[page ] 8 countant (F0731A) counts screen.
Create G/L Account and Cost Element (BNG) PUBLIC
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4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Create G/L Account
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date
Business
Role(s)
Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity
Purpose
When creating new G/L accounts, it is advisable to use an existing number range as a reference for new G/L accounts.
Procedure
Test Test Step Name Instruction Expected Result Com-
Step # ments
1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - The SAP Fiori launchpad displays.
Create G/L Account and Cost Element (BNG) PUBLIC
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Test Test Step Name Instruction Expected Result Com-
Step # ments
Business Process Configuration.
2 Access the SAP Open Manage Your Solution (F1241).
Fiori App
3 Access Configura- Open Configure Your Solution. The Configure Your Solution: Realize Phase
tion screen displays.
4 Access Configura- Make the following entries:
tion Application Area: Finance
Sub Application Area: General Ledger
5 Open Choose the arrow at the right of the column with the Chart of Ac-
counts item.
6 Select Configura- For the Manage G/L Account Master Data step, choose Configure.
tion Step
7 Search for Your Make the following entries and choose Go: The system displays a list of matching G/L
Account View: Chart of Accounts View accounts.
Chart of Accounts: YCOA
8 Choose G/L Ac- Choose the G/L Account from the search results. The G/L Account Master Data screen ap-
count Click the blue account number link. pears.
9 Copy Account Choose Copy. The Copy of <G/L account number> screen
displays.
10 Create Account Make the following entries and choose OK: Data entered on the screen G/L Account
Account Number: <account number> Master Data displays.
Description in Maintenance Language (EN): <description>
Group Account Number: <account number>
This field is visible only when Consolidation is in the scope.
11 Add Description In the Basic Information section, make the following entries:
Chart of Accounts: YCOA
G/L Account Long Text:<description>
12 Assign Company In the Company Code Assignment section, select a Company
Code Code to assign it to the account.
Create G/L Account and Cost Element (BNG) PUBLIC
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Test Test Step Name Instruction Expected Result Com-
Step # ments
13 Add Translations In the Translation section, enter the short and long texts for all
required languages.
14 Save Your Data Choose Save. The system confirms that account has been
saved successfully.
Test Test Step Instruction Expected Result Com-
Step Name ments
#
1 Log On Log on to the project experience in SAP Central Business Configuration. Open Active Flexible Workflow
2 Access the In the Realize phase, navigate to the Configuration Activities tab and search for the
SAP Fiori App following activity: Manage G/L Account Master Data.
Choose the line item in the search result to see more details about this configuration
activity.
Choose the Go to Activity button to navigate directly to the SAP S/4HANA Cloud sys-
tem. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
3 Search for Make the following entries and choose Go: The system displays a list of
Your Account View: Chart of Accounts View matching G/L accounts.
Chart of Accounts: YCOA
4 Choose G/L Choose the G/L Account from the search results. The G/L Account Master Data
Account Click the blue account number link. screen appears.
5 Copy Ac- Choose Copy. The Copy of <G/L account
count number> screen displays.
6 Create Ac- Make the following entries and choose OK: Data entered on the screen
count Account Number: <account number> G/L Account Master Data dis-
plays.
Description in Maintenance Language (EN): <description>
Group Account Number: <account number>
This field is visible only when Consolidation is in the scope.
7 Add Descrip- In the Basic Information section, make the following entries:
Create G/L Account and Cost Element (BNG) PUBLIC
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Test Test Step Instruction Expected Result Com-
Step Name ments
#
tion Chart of Accounts: YCOA
G/L Account Long Text:<description>
8 Assign Com- In the Company Code Assignment section, select a Company Code to assign it to the
pany Code account.
9 Add Transla- In the Translation section, enter the short and long texts for all required languages.
tions
10 Save Your Choose Save. The system confirms that ac-
Data count has been saved success-
fully.
Create G/L Account and Cost Element (BNG) PUBLIC
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Typographic Conventions
Type Description
Style
Example Words or characters quoted from the screen. These include field names, screen titles, push-
buttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.
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EXAMPLE Technical names of system objects. These include report names, program names, transaction
codes, table names, and key concepts of a programming language when they are surrounded
by body text, for example, SELECT and INCLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages,
names of variables and parameters, source text, and names of installation, upgrade and data-
base tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they
appear in the documentation.
<Ex- Variable user entry. Angle brackets indicate that you replace these words and characters with
ample> appropriate entries to make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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