Accounting 112 PCF Group Activity

Scenario Transactions:

1. Granted petty cash fund of P100,000 to Ms. Nana Grand on July 1, 2024.
2. On July 5, 2024, Granger (the driver) request petty cash fund of P5,000 for gasoline and toll gate. Of which at the end of the day submitted
the corresponding receipts amounting to P3,500 and refund excess cash of P1,500.
3. On July 10, 2024, Zilong (the housekeeper) requested for P20,000 for cleaning materials of which submitted the liquidation report on July 11, 2024
amounting to 21,500. The custodian reimbursed the difference on the same day.
4. On July 15, 2024, Hanabi (The Secretary) requested P3,500 for the purchase of meals due to unexpected visit of the secretary. Refund P350 as excess cash the follow
together with the receipts.
5. On July 20, 2024, Alucard has to buy tires due to tire explosion on his way to Aurora. The cost of tires and repairs expenses incurred is P15,000. The said fund has be
reimbursed on the same day together with the actual receipts.
6. On July 25, 2024, Ixia (the chief) requested for P30,000 for the purchase of emergency medicines and first aid kit to be used in the sportsfest event which was
announced two days ago. On July 30, Ixia refunded the amount of P2,000 and submitted the actual receipts and liquidation.
On July 30, 2024, submitted its request for replenishment to the Accounting Department. The Accountant processed the replenishment on the same date covering elig

The Immediate supervisor of Nana Grand is Eudora Mills . Template format YYYY-MM-DD-Series starting with 001
The bank is LBP, fund cluster 101, RC code of 15 digit, PAP under Admin Services.

Requirements:

1. Download the required forms in the activity, DV, PCV, report of paid PCVs, PCF register
2. Copy the said forms in this excel file using the corresponding " appendix number" as sheet name.
3. Fill up the said forms in complete details. Indicate N/A if space is not applicable or cannot be answered based on the problem.
4. Try complete the details in the form as much as possible. You may guess some of the fields required such as entity name, address etc
5. Submit this through this google form link:
https://docs.google.com/forms/d/e/1FAIpQLSf68K8KCt9gmECeMdyc7EhPhYypdRdVuYUe0ZloHIYjWwCm9g/viewform?usp=header
 t on July 11, 2024

fund P350 as excess cash the following day

ed is P15,000. The said fund has been

e sportsfest event which was

ment on the same date covering eligible items.

Mode of Payment

Payee Granger

Address

Gasoline and Toll Gate Expenses

A. Certified: Expenses/Cash Advance necessary, lawful and incurred under my direct supervision.

B. Accounting Entry:

C. Certified:
Cash available

Subject to Authority to Debit Account (when applicable)

Supporting documents complete and amount claimed

proper

Signature
 Printed Name

Position

Date
E. Receipt of Payment

Check/ ADA No. :

Signature :
Official Receipt No. & Date/Other Documents

Mode of Payment

Payee Zilong

Address

Purchase of Cleaning Materials, including reimbursed excess

A. Certified: Expenses/Cash Advance necessary, lawful and incurred under my direct supervision.
B. Accounting Entry:

C. Certified:
Cash available

Subject to Authority to Debit Account (when applicable)

Supporting documents complete and amount claimed

proper

Signature

Printed Name

Position

Date
E. Receipt of Payment

Check/ ADA No. :

Signature :
Official Receipt No. & Date/Other Documents

Mode of Payment

Payee Hanabi

Address
Address

Meals for unexpected secretary visit

A. Certified: Expenses/Cash Advance necessary, lawful and incurred under my direct supervision.

B. Accounting Entry:

C. Certified:
Cash available

Subject to Authority to Debit Account (when applicable)

Supporting documents complete and amount claimed

proper

Signature

Printed Name

Position

Date
E. Receipt of Payment

Check/ ADA No. :

Signature :
Official Receipt No. & Date/Other Documents
Mode of Payment

Payee Alucard

Address

Emergency tire replacement and vehicle repair expenses

A. Certified: Expenses/Cash Advance necessary, lawful and incurred under my direct supervision.

B. Accounting Entry:

C. Certified:
Cash available

Subject to Authority to Debit Account (when applicable)

Supporting documents complete and amount claimed

proper
 Signature

Printed Name

Position

Date
E. Receipt of Payment

Check/ ADA No. :

Signature :
Official Receipt No. & Date/Other Documents

Mode of Payment

Payee Ixia

Address

Emergency Medicines and first aid kits for sportfest

A. Certified: Expenses/Cash Advance necessary, lawful and incurred under my direct supervision.
B. Accounting Entry:

C. Certified:
Cash available

Subject to Authority to Debit Account (when applicable)

Supporting documents complete and amount claimed

proper

Signature

Printed Name

Position

Date
E. Receipt of Payment

Check/ ADA No. :

Signature :
Official Receipt No. & Date/Other Documents
 Entity Nam

DISBURSEMENT

MDS Check Commercial Check

Particulars

Amount Due
my direct supervision.

Account Title
 Head, Accounting Unit/Authorized Representative

Entity Nam

DISBURSEMENT

MDS Check Commercial Check

Particulars

Amount Due
my direct supervision.
 Account Title

Head, Accounting Unit/Authorized Representative

Entity Nam

DISBURSEMENT

MDS Check Commercial Check

 Particulars

Amount Due
my direct supervision.

Account Title

Head, Accounting Unit/Authorized Representative

 Entity Nam

DISBURSEMENT

MDS Check Commercial Check

Particulars

Amount Due
my direct supervision.

Account Title
 Head, Accounting Unit/Authorized Representative

Entity Nam

DISBURSEMENT

MDS Check Commercial Check

Particulars

Amount Due
my direct supervision.
Account Title

Head, Accounting Unit/Authorized Representative

 Entity Name

DISBURSEMENT VOUCHER

mercial Check

TIN/Employee No.:

Responsibility Center

________________________________________
Printed Name, Designation and Signature of Supervisor

UA

D. Approved for

Signature
 Printed Nam

ive Position

Date

Date : Bank Name & Account Number:

Date : Printed Name:

Entity Name

DISBURSEMENT VOUCHER

mercial Check

TIN/Employee No.:

Responsibility Center

________________________________________
Printed Name, Designation and Signature of Supervisor
 UA

D. Approved for

Signature

Printed Nam

ive Position

Date

Date : Bank Name & Account Number:

Date : Printed Name:

Entity Name

DISBURSEMENT VOUCHER

mercial Check

TIN/Employee No.:
 Responsibility Center

________________________________________
Printed Name, Designation and Signature of Supervisor

UA

D. Approved for

Signature

Printed Nam

ive Position

Date

Date : Bank Name & Account Number:

Date : Printed Name:

 Entity Name

DISBURSEMENT VOUCHER

mercial Check

TIN/Employee No.:

Responsibility Center

________________________________________
Printed Name, Designation and Signature of Supervisor

UA

D. Approved for
 Signature

Printed Nam

ive Position

Date

Date : Bank Name & Account Number:

Date : Printed Name:

Entity Name

DISBURSEMENT VOUCHER

mercial Check

TIN/Employee No.:

Responsibility Center

________________________________________
Printed Name, Designation and Signature of Supervisor
 UA

D. Approved for

Signature

Printed Nam

ive Position

Date

Date : Bank Name & Account Number:

Date : Printed Name:

 ADA Cash Others (Please specify)

Employee No.:

Responsibility Center MFO/PAP

__
rvisor

UACS Code Debit

Approved for Payment

Signature
 Printed Name

Position

Date

k Name & Account Number:

ed Name:

ADA Cash Others (Please specify)

Employee No.:

Responsibility Center MFO/PAP

__
rvisor
 UACS Code Debit

Approved for Payment

Signature

Printed Name

Position

Date

k Name & Account Number:

ed Name:

ADA Cash Others (Please specify)

Employee No.:
 Responsibility Center MFO/PAP

__
rvisor

UACS Code Debit

Approved for Payment

Signature

Printed Name

Position

Date

k Name & Account Number:

ed Name:
 ADA Cash Others (Please specify)

Employee No.:

Responsibility Center MFO/PAP

__
rvisor

UACS Code Debit

Approved for Payment

 Signature

Printed Name

Position

Date

k Name & Account Number:

ed Name:

ADA Cash Others (Please specify)

Employee No.:

Responsibility Center MFO/PAP

__
rvisor
 UACS Code Debit

Approved for Payment

Signature

Printed Name

Position

Date

k Name & Account Number:

ed Name:
 Ap

Fund Cluster : 101

Date : July 5, 2024

DV No. :

_________________
ORS/BURS No.:

MFO/PAP Amount

Php 3,500.00

Debit Credit
 Agency Head/Authorized Representative

JEV No.

Date

Ap

Fund Cluster : 101

Date : July 10, 2024

DV No. :

_________________
ORS/BURS No.:

MFO/PAP Amount

Php 21,500.00
Debit Credit

Agency Head/Authorized Representative

JEV No.

Date

Ap

Fund Cluster : 101

Date : July 15, 2024

DV No. :

_________________
ORS/BURS No.:
MFO/PAP Amount

Php 3,150.00

Debit Credit

Agency Head/Authorized Representative

JEV No.

Date
 Ap

Fund Cluster : 101

Date : July 20, 2024

DV No. :

_________________
ORS/BURS No.:

MFO/PAP Amount

Php 15,000.00

Debit Credit
 Agency Head/Authorized Representative

JEV No.

Date

Ap

Fund Cluster : 101

Date : July 25, 2024

DV No. :

_________________
ORS/BURS No.:

MFO/PAP Amount

Php 28,000.00
Debit Credit

Agency Head/Authorized Representative

JEV No.

Date
 Appendix 32

Credit
Appendix 32
Credit

Appendix 32
Credit
 Appendix 32

Credit
Appendix 32
Credit
 No. : _________________
PETTY CASH VOUCHER
Entity Name : Date : July 5, 2024
Fund Cluster: 101

Payee/Office : Granger Responsibility Center Cod

Address :
12341

I. To be filled out upon request II. To be filled out upon liquidation

Particulars Amount
Gasoline and Toll gate Php 5000 Total Amount Granted

Total Amount Paid per

OR/Invoice No. 001

Amount Refunded/
(Reimbursed)

Requested by:
Received Refund
Granger
Signature over Printed Name Reimbursement Paid
Name of Requestor

Approved by:
Eudora Mills Ms. Nana Grand
Signature over Printed Name Signature over Printed Name
Name of Immediate Supervisor Petty Cash Custodian

Paid by:
Liquidation Submitted
Ms. Nana Grand
Signature over Printed Name Reimbursement Received b
Petty Cash Custodian
Cash Received by:

Granger Granger
Signature over Printed Name Signature over Printed Name
Payee Payee
 Date: July 5, 2024 Date: July 5, 2024

No. : _________________
PETTY CASH VOUCHER
Entity Name : Date : July 15, 2024
Fund Cluster: 101

Payee/Office : Hanabi Responsibility Center Cod

Address :

I. To be filled out upon request II. To be filled out upon liquidation

Particulars Amount
Meals Php 3500 Total Amount Granted

Total Amount Paid per

OR/Invoice No. 003

Amount Refunded/
(Reimbursed)

Requested by:
Received Refund
Hanabi
Signature over Printed Name Reimbursement Paid
Name of Requestor

Approved by:
Eudora Mills Ms. Nana Grand
Signature over Printed Name Signature over Printed Name
Name of Immediate Supervisor Petty Cash Custodian

Paid by:
Liquidation Submitted
Ms. Nana Grand
Signature over Printed Name Reimbursement Received b
Petty Cash Custodian
Cash Received by:
 Hanabi Hanabi
Signature over Printed Name Signature over Printed Name
Payee Payee
Date: July 15, 2024 Date: July 15, 2024

No. : _________________
PETTY CASH VOUCHER
Entity Name : Date : July 25, 2024
Fund Cluster: 101

Payee/Office : Ixia Responsibility Center Cod

Address :

I. To be filled out upon request II. To be filled out upon liquidation

Particulars Amount
Emrgency Medicines and First Aid Kit Php30,000.00 Total Amount Granted

Total Amount Paid per

OR/Invoice No. 005

Amount Refunded/
(Reimbursed)

Requested by:
Received Refund
Ixia
Signature over Printed Name Reimbursement Paid
Name of Requestor

Approved by:
Eudora Mills Ms. Nana Grand
Signature over Printed Name Signature over Printed Name
Name of Immediate Supervisor Petty Cash Custodian

Paid by:
Liquidation Submitted
Ms. Nana Grand
Signature over Printed Name Reimbursement Received b
Petty Cash Custodian
Cash Received by:

Ixia Ixia
Signature over Printed Name Signature over Printed Name
Payee Payee
Date: July 25, 2024 Date: July 25, 2024
 Appendix 48

No. : __________________
PETTY CASH VOUCHER
e : July 5, 2024 Entity Name :
Fund Cluster: 101

Responsibility Center Code: Payee/Office : Zilong

Address :
12341

upon liquidation I. To be filled out upon request

Particulars Amount
Php 5000 Cleaning Materials Php 20000

Php 3500

Php 1500

Requested by:
eived Refund
Zilong
mbursement Paid Signature over Printed Name
Name of Requestor

Approved by:
Ms. Nana Grand Eudora Mills
gnature over Printed Name Signature over Printed Name
Petty Cash Custodian Name of Immediate Supervisor

Paid by:
idation Submitted
Ms. Nana Grand
Reimbursement Received by: Signature over Printed Name
Petty Cash Custodian
Cash Received by:

Granger Zilong
gnature over Printed Name Signature over Printed Name
Payee Payee
 Date: July 5, 2024 Date: July 10, 2024

No. : __________________
PETTY CASH VOUCHER
e : July 15, 2024 Entity Name :
Fund Cluster: 101

Responsibility Center Code: Payee/Office : Alucard

Address :

upon liquidation I. To be filled out upon request

Particulars Amount
Php 3500 Tires and Repairs

Php 3150

Php 150.00

Requested by:
eived Refund
Alucard
mbursement Paid Signature over Printed Name
Name of Requestor

Approved by:
Ms. Nana Grand Eudora Mills
gnature over Printed Name Signature over Printed Name
Petty Cash Custodian Name of Immediate Supervisor

Paid by:
idation Submitted
Ms. Nana Grand
Reimbursement Received by: Signature over Printed Name
Petty Cash Custodian
Cash Received by:
 Hanabi Alucard
gnature over Printed Name Signature over Printed Name
Payee Payee
Date: July 15, 2024 Date: July 20, 2024

No. : __________________

e : July 25, 2024

Responsibility Center Code:

upon liquidation

Php30,000.00

Php28,000.00

Php2,000.00

eived Refund

mbursement Paid

Ms. Nana Grand

gnature over Printed Name
Petty Cash Custodian

idation Submitted

Reimbursement Received by:

 Ixia
gnature over Printed Name
Payee
Date: July 25, 2024
 No. : __________________
ASH VOUCHER
Date : July 10, 2024

Responsibility Center Code:

II. To be filled out upon liquidation

Amount
Php 20000 Total Amount Granted Php 20000

Total Amount Paid per

OR/Invoice No. 002 Php 21500

Amount Refunded/
(Reimbursed) - Php 1500

Received Refund

nted Name Reimbursement Paid

estor

lls Ms. Nana Grand

nted Name Signature over Printed Name
Supervisor Petty Cash Custodian

Liquidation Submitted
and
nted Name Reimbursement Received by:
todian

Zilong
nted Name Signature over Printed Name
Payee
2024 Date: July 10, 2024

No. : __________________
ASH VOUCHER
Date : July 20, 2024

Responsibility Center Code:

II. To be filled out upon liquidation

Amount
Total Amount Granted Php0.00

Total Amount Paid per

OR/Invoice No. 004 Php15,000.00

Amount Refunded/
(Reimbursed) -Php15,000.00

Received Refund

nted Name Reimbursement Paid

estor

lls Ms. Nana Grand

nted Name Signature over Printed Name
Supervisor Petty Cash Custodian

Liquidation Submitted
and
nted Name Reimbursement Received by:
todian
 Alucard
nted Name Signature over Printed Name
Payee
2024 Date: July 20, 2024
 Appendix 49

REPORT ON PAID PETTY CASH VOUCHERS

Period Covered ______________________

Entity Name: _______________ Report No:__________________

Fund Cluster: 101 Sheet No.:___________________

Petty Cash
Date Voucher No. Particulars Amount
2024-07-01 2024-07-01-001 Granted petty cash fund Php100,000.00
2024-07-05 2024-07-05-002 Gasoline and toll gate expenses Php3,500.00
2024-07-10 2024-07-10-003 Cleaning materials Php21,500.00
2024-07-15 2024-07-15-004 Meals for unexpected visitor Php3,150.00
2024-07-20 2024-07-20-005 Tires and repair due to explosion Php15,000.00
2024-07-25 2024-07-25-006 Emergency medicines and first aid kit Php28,000.00

CERTIFICATION

I hereby certify to the correctness of the above information.

Nana Grand ____________

Petty Cash Custodian Date
 PETTY CASH FUND R

Department/Agency : ____________________________________
Sub-Office/District/Division: ______________________________
Municipality/City/Province:_______________________________

PETTY CASH FUND

'(10101020)

Receipts Payments
PCV/ Check
Date No. Particulars (+) (-)
2024-07-01 2024-07-01-001 Petty Cash Fund Granted Php100,000.00
2024-07-05 2024-07-05-002 Gasoline & toll Php3,500.00
2024-07-10 2024-07-10-003 Cleaning materials Php21,500.00
2024-07-15 2024-07-15-004 Meals for secretary visit Php3,150.00
2024-07-20 2024-07-20-005 Tire replacement & repair Php15,000.00
2024-07-25 2024-07-25-006 Medicines & first aid kit Php28,000.00
2024-07-30 N/A Replenishment for July transactions

TOTALS Php100,000.00 Php71,150.00

 Appendix 51

TY CASH FUND REGISTER

Petty Cash Fund Custodian : _ Ms. Nana Grand

Fund Cluster : 101
Sheet No. : ________________________________

Y CASH FUND PERSONNEL BREAKDOWN OF PAYMENTS

0101020) SERVICES MAINTENANCE AND OTHER OPERATING EXPENSES
Refund/
Balance Reimbursement Repairs Expenses Meals Gasoline Cleaning Materials
(50101020) (50201010) (50203010) (50204010) (50204020)
Php100,000.00
Php96,500.00 Php3,500.00
Php75,000.00 Php21,500.00
Php71,850.00 Php3,150.00
Php56,850.00 Php15,000.00
Php28,850.00

Php28,850.00 Php3,150.00 Php3,500.00 Php21,500.00

Ms. Nana Grand

(Signature over Printed)
Name Petty Cash Fund Custodian
 Appendix 51

NG EXPENSES

Medicines
(5020502002)

Php28,000.00

Php28,000.00