Classification of Stores

V.V.L.Krishnaiah
Stores/ Faculty
 Classification of stores
• Stock
• Non Stock

• Stock items - Regular demand, regular drawl or

consumption and there is a regular recoupment. (forms to
be used S1830 & S1313)
• Non-stock – Required occasionally and not on regular
basis, one time requirement, these items are purchased as
and when required to meet specific demands. (S1302)
 Classification of stores
Stock items are further classified
Ordinary Stores: These are generally such items of stores for which there is a
regular turn over caused by a constant demand.
demand These are
New,
Second hand
Serviceable and
Second hand repairable.

Emergency stores: The stores depots are also required to stock certain items o
stores even though they do not have a regular turn over. These are emergency
stores and comprise of items which do not ordinarily wear out or require renewa
but which are required to be kept in stock to meet emergency due to breakage o
unanticipated deterioration. These items are not readily available in the marke
and as such would require a long time for procurement in case they are no
stocked.
 Classification of stores
Special Stores: The items of stores arranged and stocked for works and
other special purposes i.e. other than for operation or ordinary
maintenance and repairs are called “Special Stores”. These are kep
separate from ordinary stores and issued to the work for which they have
been arranged. Generally such items are dispatched directly to the user
without being stocked in a stores depot.
depot

Custody Stores: These are stores which have been purchased for specia
works and charged to such works but due to inadequate stocking facilitie
available with user/indentor have been kept in the custody of store
department. These stores may pertains to mechanical department fo
construction of rolling stock sanctioned under the capital or revenue
programme. Directly the stores are received and paid for, the cost is a
once debited to the works concerned.
concerned Instead of the stores lying in the
workshops until they are required, the stores depot should keep them in
safe custody, proper numerical records being maintained by it.
 Classification of stores
Imprest Stores: These items are required for day-to-day operation o
services and maintenance of the activity.
activity Imprest stores may be eithe
charged off stores or may be kept in capital account head also
Certain important units like loco sheds, TXR depots etc. require a
large number of items for day-to to-day repeat use, maintenance and
operation of rolling stock, etc. The limits up to which the stocks are to
be kept are also specified while sanctioning such items and are
generally fixed as 2 or 3 months requirement.
requirement Imprest stores is like a
standing advance of materials to meet the day-to-day requirement o
repairs, maintenance and operation of rolling stock etc.
 Classification of stores
Stock items are further classified (Return Stores & second hand Stores)
Inactive stores: Items which have no issues for last 12 months, and stock
exists are called inactive or non-moving
moving items.
Surplus Stores: Stores, which have not been issued to any user for past 24
months or more, are classified as Surplus Stores. These are of two kinds
i) Moveable surplus - Initially surplus items are classified as Moveable
surplus, It means that these items are anticipated to issue in 24 months.
ii) Dead surplus. If no use is anticipated on any railway in coming 24
months the items are classified as Dead Surplus which are to be disposed
off.
 Classification of stores
n addition to this the items further classified based on importance and
nature of the item

1. Safety
2. Vital
3. Passenger necessity
4. Mustchange
5. Shelf life items etc.,
 Classification of stores
Each and every stock item have a codification and allotted semi significant 8 Digit
No known as PL No. i.e,, Price List No., the eight digit No consist of four parts
PL Number: 90 35 058 3
SEMI-Significant) ** ** *** *
Unified/Non-unified) A B C D
A-Main Group: Type of Equipment: 00-09 09 Steam Locos, 10-19
10 Diesel Locos, 20-29 Electric
Locos, 30-39 C&W items, 40-49 49 Electrical, TRD, 50-59-
50 S&T items. (Total 76 Groups)
B-Sub
Sub Group: Basically major assemblies, form sub groups. Brake fittings, Power Pack,
Bogie items etc.
C-Serial
Serial number: Serial of item in the assembly. This number by itself does not give clear
idea of the item.
D-Check Digit: Important to check the correctness of the PL No./ Modulus 11,
x: 38145900, 30316121
 Classification of stores
n Indian Railway 09 major headings are available but these are not
giving clear information hence further classified to 27 Major headings.
Group Description
00-09 Steam Loco Parts
10-19 Diesel Loco Parts
20-29 Electric Loco Parts
30-39 C&W parts
40-49 Electrical, TRD, OHE items
50-59 S&T Items
60-69 Permanent way, Engg,, Building material
70-97 General Stores
98 Scrap Items
 PL Groups
in Group Details
62 Pipes, and valves
0-09 Steam Loco Parts & Fittings
65, 66 Plant & Machinery including cranes and their spares
0-19 Diesel Loco Parts & Fittings 70 Abrasives, grinding wheels

1-28 Electric Loco Parts & Fittings 71 Brushes, bamboo products, baskets
72 Tools, accessories, components & Instruments
30 ICF Coaches BG & MG Hard ware items fasteners, bolts, nuts, screws, washers.
73
Cotters, pins
31 Self propelled trains with electric traction
74 Hard ware other than above, oil lamps, rope wires, chains
32 Diesel Rail Cars
75 Runner goods, leather, canvas, plastic etc
33 BEML coaches
76 Welding electrodes, welding equipments
35 EMU Coaches BG/MG Jessop
77 Paints, Enamels, varnishes, spirit etc
6-39 Wagon Parts & fittings
78 Crockery, cutlery, kitchen and table ware, furniture etc
40 Cables, Conductors
79 Clothing and personal equipments, cotton products,waste
42 Electrical fittings
80 Oils and petroleum products Like grease, Servo RR etc
45 Train lighting cells and materials
81 Acids, chemicals, disinfectants etc
47 Electrical machinery and parts including carbon
82 Drugs and Pharmaceuticals , Hospital instructions etc
bushes
83 Stationery and Forms
0-56 Signaling and inter locking materials
84 Refractors, glass, asbestos, printing press equipments
60 P way track tools and bridge work
PL Groups
PL No Details

85 Bearings

86 Fire fighting equipments

90 Metals Ferrous

91 Metals Non-ferrous

92 Fuels & Fuel oils

93 Timber

97 Rolling Stock complete units

98 Scrap
 Disposal of Inactive and Surplus stores
Reasons for Inactive and surplus stores

A change in design of manufactured equipment

Change in method of manufacture
Reduction volume of production
Change in product itself
Spare parts of machineries where old equipment are decided to
sell off
Wrong Decisions of Management.
 Disposal of Inactive and Surplus stores
As per para 1601 of Indian Railways Code for Stores Department all
stores which have been previously issued for the services of the
Railway and are no longer required on a work should normally be
returned to the nominated Stores Depot.
All the returned stores are to be returned by various subordinates on
Advice Note for returned stores (form S-1539)
S which is called "DS-8"
on many Railways.
First of all returning subordinate will obtain approval of his controlling
officer for returning the stores and then he will prepare Advice
Note(D.S.-8) 8) in 6 copies. Now all the DS-8
DS vouchers will be through
UDM Only
If the stores depot not agreed the procedure is vary from above.
 Valuation of items
Valuation Of Non-Stock Items : as per para 1617 of stores code Non stock
items should not reclaimed or repaired until a requisition is received the
material
Valuation of stock items:: for new and Second stores based on the stock
position of item at Stores Depot.
If the item required urgent, then credit for new stock item is granted full
Book Average rate. If overstocks 25% for Ferrous and 50% for Non ferrous
It the stock item already surplus, rate of credit may be as per scrap Rate.
In case of second hand stores if the item serviceable rate of Credit is 1/3
of the book rate for ferrous items, ½ of the book rate of Non-ferrous
Non
 Disposal of Inactive and Surplus stores
Items list to be circulated to sister Depots and workshop with in
the Division and with in the zonal railway. If not received reply
we have to refer the items list other zonal Railway units and
production units.
If No reply received, the items to be referred to survey
committee for which competent authority approval to be taken
Survey committee may decide the items whether keep the items
under 10% value or further disposal.
For disposal user has to submit DS-8DS through UDM to
concerned scrap Depot if the item have residual value.
Otherwise the same may be disposed at user end in presence
of disposal committee
 Disposal of Inactive and Surplus stores
After receipt of stores from user Depot, stores depot will generate
DRR and receipt vouchers

All the returned stores are to be returned by various subordinates on

Advice Note for returned stores (form S-1539)
S which is called "D S-8"
on many Railways.

First of all returning subordinate will obtain approval of his controlling

officer for returning the stores and then he will prepare Advice
Note(D.S.-8) 8) in 6 copies. Now all the DS-8
DS vouchers will be in UDM
Only
Thank