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The document provides a comprehensive list of essential shortcut keys for Microsoft Word, covering general operations, navigation, editing, formatting, paragraph layout, and special characters. It highlights common shortcuts such as creating a new document, saving, and text formatting. The information is applicable to various word processors, with many shortcuts being standard across different applications.

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36 views3 pages

Documents

The document provides a comprehensive list of essential shortcut keys for Microsoft Word, covering general operations, navigation, editing, formatting, paragraph layout, and special characters. It highlights common shortcuts such as creating a new document, saving, and text formatting. The information is applicable to various word processors, with many shortcuts being standard across different applications.

Uploaded by

woub2050
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Documents" is a very broad term, as it could refer to many different types of software (Microsoft

Word, Google Docs, Apple Pages, text editors, etc.) or even just files on your computer.

Assuming you are primarily asking about Microsoft Word, as it's the most common "document"
software, here are the essential shortcut keys. If you're using a different program, let me know,
and I can provide shortcuts for that!

Shortcut Keys in Microsoft Word (and often other document editors)

Many of these are standard across most word processors.

I. General & File Operations

 Ctrl + N: Create a new blank document.


 Ctrl + O: Open an existing document.
 Ctrl + S: Save the active document.
 F12: Save As (opens the Save As dialog box).
 Ctrl + P: Open the Print dialog box.
 Ctrl + W: Close the active document.
 Alt + F4: Close Word entirely.
 Ctrl + Z: Undo the last action.
 Ctrl + Y: Redo the last undone action.
 F1: Open Word Help.

II. Navigation & Selection

 Arrow Keys: Move the cursor one character or line.


 Ctrl + Arrow Keys: Move the cursor one word (Ctrl+Left/Right) or one paragraph
(Ctrl+Up/Down).
 Home: Move to the beginning of the current line.
 End: Move to the end of the current line.
 Ctrl + Home: Move to the beginning of the document.
 Ctrl + End: Move to the end of the document.
 Page Up / Page Down: Move one screen up or down.
 Ctrl + Page Up / Ctrl + Page Down: Move to the top of the previous/next page.
 Shift + Arrow Keys: Select text one character/line at a time.
 Ctrl + Shift + Arrow Keys: Select text one word or one paragraph at a time.
 Shift + Home/End: Select from the cursor to the beginning/end of the line.
 Ctrl + Shift + Home/End: Select from the cursor to the beginning/end of the document.
 Ctrl + A: Select all content in the document.

III. Editing & Text Manipulation

 Backspace: Delete characters to the left of the cursor.


 Delete: Delete characters to the right of the cursor.
 Ctrl + Backspace: Delete the word to the left of the cursor.
 Ctrl + Delete: Delete the word to the right of the cursor.
 Ctrl + X: Cut the selected text.
 Ctrl + C: Copy the selected text.
 Ctrl + V: Paste the copied or cut text.
 Ctrl + Shift + V: Paste special (may open a dialog or paste as plain text depending on the
application).
 Ctrl + F: Open the "Find" pane.
 Ctrl + H: Open the "Find and Replace" dialog box.
 Ctrl + G: Open the "Go To" tab in the Find and Replace dialog.

IV. Formatting Text

 Ctrl + B: Apply or remove bold formatting.


 Ctrl + I: Apply or remove italic formatting.
 Ctrl + U: Apply or remove underline formatting.
 Ctrl + Shift + D: Apply or remove double underline.
 Ctrl + Shift + >: Increase font size.
 Ctrl + Shift + <: Decrease font size.
 Ctrl + ]: Increase font size by 1 point.
 Ctrl + [: Decrease font size by 1 point.
 Ctrl + =: Apply or remove subscript.
 Ctrl + Shift + + (plus): Apply or remove superscript.
 Ctrl + Shift + A: Change text to all caps (uppercase).
 Shift + F3: Change case (toggle between Sentence case, lowercase, uppercase).
 Ctrl + Spacebar: Remove all manual formatting from the selection (reset to default
style).

V. Paragraph Formatting & Layout

 Ctrl + L: Align text left.


 Ctrl + R: Align text right.
 Ctrl + E: Center text.
 Ctrl + J: Justify text.
 Ctrl + M: Indent the paragraph from the left.
 Ctrl + Shift + M: Remove a paragraph indent from the left.
 Ctrl + T: Create a hanging indent.
 Ctrl + Shift + T: Remove a hanging indent.
 Ctrl + 1: Set single line spacing.
 Ctrl + 2: Set double line spacing.
 Ctrl + 5: Set 1.5 line spacing.
 Ctrl + 0 (zero): Add or remove one line space preceding a paragraph.
 Ctrl + K: Insert a hyperlink.
 Ctrl + Enter: Insert a page break.
 Shift + Enter: Insert a line break (soft return).
VI. Special Characters & Symbols

 Ctrl + - (hyphen): Insert a non-breaking hyphen.


 Ctrl + Shift + - (hyphen): Insert a non-breaking dash.
 Ctrl + Alt + - (minus on numeric keypad): Em dash.
 Ctrl + Alt + . (dot on numeric keypad): Ellipsis (...).
 Alt + Ctrl + C: Copyright symbol (©).
 Alt + Ctrl + R: Registered trademark symbol (®).
 Alt + Ctrl + T: Trademark symbol (™).

This is a comprehensive list for general document editing in Word. If you're using a specific
niche document editor or a different program, the shortcuts might vary slightly, but many of the
Ctrl + combinations are universal.

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