HUMAN RESOURC DIRECTORATE
GHANA HEALTH SERVICE
PRIVATE MAIL BAG
MINISTRIES-ACCRA
APPLICATION FORM FOR UPGRADING/CONVERSION
Name of issuing Region……………………………BONO EAST………………………………………………………………………………
Ser Serial No: …………………………………………………………………………………………………………………………………………………
The Director
Human Resource Directorate
Ghana Health Service
APPLICATION FOR UPGRADING/CONVERSION
I wish to apply for upgrading/conversion from ……………………………………………………………………………………………………….. to the
grade of …………………………………………………………………………………………………………………………………………………………… in the GHS
SECTION A: BACKGROUND
Date of 1st appointment: ………… / …………. /…………. OR Date of last upgrading/conversion: ……………/………………/…………….
No. of yrs served before pursuing further studies: ………………………….. Duration of study ……………………………………………..
School attended: ………………………………………………………………………………………………………………………………………………………………..
Programme of study: …………………………………………………………………………………………………………………………………………………………
Mode of study: Full Time Part Time/Sandwich/Weekend/Distance
Study Leave without Pay
Date of Resumption of duty if Full Time/Study Leave without Pay …………………………………………………………………………………….
SECTION B: DOCUMENTATION
In support of my application I have attached copies of required documents (refer to section “E”)
1…………………………………………………………………………… 2. ……………………………………………………………………………………………………
3. …………………………………………………………………………. 3. …………………………………………………………………………………………………….
5. ……………………………………………………………………………
Name of applicant: ………………………………………………………………………………. Staff ID: ……………………………………………….
Contact No: …………………………………………………………………. Signature: ………………………… Date: ………………………….
Instructions to Applicant
After you have filled the form and attached photocopies of REQUIRED documents submit to your head of facility for endorsement.
Section C- Endorsement
(Medical Supt. is responsible for completing this form if applicant’s facility is Hospital and DDHS if District/sub district)
Having satisfied conditions for upgrading/conversion, I recommend the applicant for consideration
Name of Officer……………………………………………………………………………………. Position ……………………………………………………………..
Signature: ………………………………………………………………………………… Date …………………………….. Stamp ………………………………
Instruction of HR officer of applicant’s facility After endorsement by the Medical Superintendent/District Director of Health Service Kindly ensure that the
completed form is delivered at the Regional HR management unit as early as possible. IT NOT THE DUTY OF APPLICANT TO DO THIS
SECTION D – VALIDATION AND CONFIRMATION OF VACANCY
(To be completed by Regional Director, Deputy Director Human Resources or the Regional Human Resource Manager)
I ………………………………………………………………………………………………………………………….. have gone through this
(Name of officer validating this form)
Application and hereby confirm that the form has been properly completed and copies of all required documents as
indicated in section “E” have been attached to the form. I also wish to confirm that there is a vacancy for the applicant
at ……………………………………………………………………………………………………………………………………………………………………………………….
(Location of vacancy)
Signature of validating officer………………………………………………………………………….. Contact No... ………………………………………
SECTION “E” – REQUIRED SUPPORTING DOCUMENTS
Applicants are to ensure that only photocopies of documents specified are attached to their application forms before
submitting same to their heads of facilities, failure to attach the required documents will mean that HRD cannot process
their requests.
A PHYSICIAN ASSISTANT (MEDICAL, ORAL HEALTH, ANESTHESIA)
S/N Required Attachments
1. Certificate of full registration from the Medical and Dental Council (MDC)
2. Certificate awarded by the training institution
3. Letter indicating date of resumption of duty after mandatory internship
4. Approval for further studies
5. Copy of 1st appointment letter and recent pay slip (not more than three months old)
B. NURSING OFFICER (GENERAL AND ALL SPECIALIZATIONS)
S/N Required Attachments
1. Result slip from the Nurses and midwives Council or Bsc Nursing certificate
2. Letter indicating completion of mandatory internship/National service
3. Letter indicating date of assumption of duty after completion of internship
4. Study leave letter or letter grating approval for weekend and sandwich courses
5. Copy of 1st appointment letter & recent pay slip (not more than three months old)
C. DIPLOMA, REGISTERED GENERAL NURSING & MIDWIFERY
S/N Required Attachments
1. Result slip from the Nurses and midwives Council
2. Letter indicating completion of mandatory one year rotation
3. Letter indicating date of assumption of duty after completion of rotation
4. Study leave letter granting approval for weekend and sandwich courses
5. Copy of 1st appointment letter & recent pay slip (not more than three months old)
D. POST BASIC MIDWIFERY
S/N Required Attachments
1. Result slip from the Nurses and midwives council
2. Letter indicating completion of mandatory rotation
3. Study leave approval letter
4. Letter indicating date of assumption of duty after completion of rotation
5. Copy of 1st appointment letter & recent pay slip (not more than three months old)
E. TECHNICAL OFFICER (COMMUNITY PSYCHIATRY, NUTRITION, DISEASE CONTROL, HEALTH PROMOTION)
S/N Required Attachments
1. Result slip/certificate from Training Institution
2. Letter indicating completion of National Service
3. Study leave approval letter
4. Letter indicating date of assumption of duty after completion of National service
5. Copy of 1st appointment letter & recent pay slip (not more than three months old)
F. Allied Health Officers (Radiography, Medical Laboratory etc.)
S/N Required Attachments
1. Certificate awarded by Training Institution
2. Letter indicating completion of National service (if any)
3. Letter indicating date of assumption of duty after completion of National Service
4. Study leave approval, authorization letter
5. Copy of 1st appointment letter & recent pay slip (not more than three months old)
G. OTHER DEGREE, HND OR DIPLOMA PROGRAMS IN THE SUPPORT CLASS
S/N Required Attachments
1. Certificate awarded by Training Institution
2. Letter indicating completion of National Service (if any)
3. Letter indicating date of assumption of duty after completion of National Service
4. Study leave approval, authorization letter
5. Copy 1st appointment letter 7 & recent pay slip ( not more than three months old)
H. SPECIALIST
S/N Required Attachments
1. Certificate awarded by Training Institution
2. Evidence of registration of additional qualification from MDC
3. Evidence of good standing
4. Assumption of duty after formal posting from HRD
5. Approval for further studies
I. Pharmacist
S/N Required Attachments
1. Certificate awarded by Training Institution
2. Evidence of registration with the pharmacy council
3. Evidence of good standing
4. Assumption of duty after licensure
5. Approval for further studies
Important Notes
• In all applications affecting officers in the support class, there must be an indication of availability of vacancy.
• Officers on the Category “C” Diploma/HND post (e.g. Finance Officer) and applying for upgrading to Category “C”
Degree post (e. g. Accountant) will generally not be required to go through interview. However, in cases of limited
vacancies, eligible applicants must undergo interview for the selection of the beast and most suitable ones for
consideration.
• Applicants in the Categories “D” & “E” (e.g. Enrolled Nurse) applying for upgrading or conversion to any position
in the Category “C” Degree post (e.g. Nursing Officer) must necessarily be interviewed and a report on the
interview attached to this application.
• There must also be an interview in all cases of conversion within the support class (e.g. conversion from
Biostatistics Assistant of Supply Officer)
