I've extracted notes on "Application Software: Word Processing" from the provided images.

UNIT-THREE: APPLICATION SOFTWARE

WORD PROCESSING
●​ Definition: Refers to the creation, editing, formatting, and printing of documents using a
computer program.

Examples of Word Processing Software:

●​ Wordpad
●​ MS Word
●​ Lotus Word Pro
●​ Notepad
●​ Word Perfect (Windows only)
●​ Apple Works (Mac only)
●​ Word Pages
●​ Open Office Writer

Word Processing Terminology

1.​ Alignment: Refers to the way text is arranged in the document between margins
(organized).
○​ Types of Alignments:
■​ Left aligned: Ctrl + L
■​ Right aligned: Ctrl + R
■​ Center: Ctrl + E
■​ Justified: Ctrl + J
2.​ Application: Another word for a software program (set of instructions/program).
3.​ Auto Correct: Is used to correct typed and misspelled words.
4.​ Clipboard: Is a temporary holding area or a hidden storage area.
○​ The computer uses for any item that has been:
■​ Copied (original existing item)
■​ Cut (original existing item)
5.​ Copying: Creates a duplicate in a new location in the document (or even in another
document).
○​ When an item is copied, it is stored temporarily on the clipboard waiting to be
pasted elsewhere.
6.​ Cursor/Insertion Point:
○​ It indicates where data/document entered area.
○​ The cursor is also known as the insertion point.
○​ Is a flashing, vertical bar on the screen with an up arrow on a picture that indicates
where entered text or objects will be placed in the document.
7.​ Cutting: Is used to move text or objects in a document.
○​ Cutting takes an existing item in a document, removes it from its current location,
and stores it on the clipboard.
8.​ Header: An area that appears at the top of every page in a document.
○​ It includes: Date, Page number, Address, Fax no., Phone no., P.O. box.
○​ One common use of the header is to include information about the document (such
as the title) on every page in the document.
9.​ Footer: An area that appears at the bottom of every page in a document that can contain
one or more lines of text.
○​ One common use of the footer is to insert the current page number on every page
in the document.
○​ Is at the bottom of the document.
10.​Document:
○​ Is the file that is created using a word processor.
○​ Documents can contain many different types of items, such as:
■​ Text
■​ Images
■​ Tables
■​ Charts
■​ Borders and
■​ Clipart
11.​Editing: Is the process of making changes or corrections in a document.
12.​Font:
○​ Is a set of letters or numbers of one particular typeface.
○​ It includes:
■​ Type/Typeface
■​ Size
■​ Font color
■​ Emphasis
13.​Formatting:
○​ Is the process of changing the appearance of the document.
○​ Involves specifying how the document will look in its final form on the screen and
when printed.
○​ Common formatting options include:
■​ Font (Typeface)
■​ Size
■​ Bulleting and numbering
■​ Font size
■​ Digital image
■​ Color
■​ Alignment
■​ Spacing
■​ Margins and other properties.
14.​Highlighting/Selecting:
○​ The first step to making a change to that item.
○​ When an item is highlighted (or selected) the next action (whether it be formatting,
deleting, copying, or cutting) will apply.
15.​Indent: The space between the margin of the page and the text.
16.​Line Spacing: The amount of white space between lines of text in a paragraph.
○​ Types of Line Spacing:
■​ Single spaced (Ctrl + 1)
 ■​ Double spaced (Ctrl + 2)
■​ 1.5 spaced (Ctrl + 5)
17.​Margin: The white space between the edge of the page and where the text or other items
can be placed in your document.
○​ Margin settings can be adjusted to include more/less space around the edge of the
page and - Left, Right, Top, and Bottom margins can be changed independently of
one another.
18.​Menu Bar: Appears at the top of the word processing application window.
○​ Includes:
■​ Edit
■​ File
■​ View
■​ Help
19.​Page Orientation:
○​ Portrait: By default, the height of the page is greater than the width.
○​ Landscape: Has a greater width than height (the page is turned on its side).
20.​Pasting: After text or another item is cut or copied it is placed on the Clipboard.
21.​Ruler: Page measurement.
22.​Scrollbars:
○​ Horizontal
○​ Vertical

Shortcuts
Basic Shortcuts

●​ Ctrl + N: New document

●​ Ctrl + O: Open document
●​ Ctrl + S: Save document
●​ Ctrl + P: Print document
●​ Ctrl + X: Cut selected text
●​ Ctrl + C: Copy selected text
●​ Ctrl + V: Paste copied or cut text
●​ Ctrl + Z: Undo the last action

Formatting Shortcuts

●​ Ctrl + B: Bold the selected item

●​ Ctrl + I: Italicize the selected item
●​ Ctrl + U: Underline the selected item
●​ Ctrl + C: Center align text
●​ Ctrl + H: Left align text
●​ Ctrl + R: Right align text
●​ Ctrl + J: Justify selected item
●​ Ctrl + Shift + >: Increase font size
●​ Ctrl + Shift + <: Decrease font size
Navigation Shortcuts

●​ Ctrl + Arrow key: Move the cursor one word at a time.

●​ Home: Move to the beginning of the line.
●​ End: Move to the end of the line.
●​ Page Up: Move up one page.
●​ Page Down: Move down one page.
●​ Ctrl + F: Open the Find and Replace box.
●​ Ctrl + K: Insert Hyperlink.
●​ Ctrl + A: Select all text in the document.

Function Keys
●​ F1: Open the Help menu/pane.
●​ F2: Move text or graphics (after pressing to the desired location and press enter).
Rename the selected item/file or folder.
●​ F3: Insert an Auto Text entry (if one is selected).
●​ F4: Repeat the last action (similar to Ctrl + Y). Open the Find and Replace dialogue box
with the find tab active.
●​ F5: Refresh page or document.
●​ F6: Switch between the documents (task pane and status bar).
●​ F7: Open the spelling and grammar checker.
●​ F8: Extend the selection; pressing F8 again extends the selection further.
●​ F9: Update selected fields (e.g., updating a table of contents).
●​ F10: Activate the Menu Bar (Shift + F10 opens context menus).
●​ F11: Move to the next field in a form.
○​ Full screen mode in browsers.
●​ F12: Open the "Save as" dialogue box.

Modifier Keys
●​ Shift key: Is used for capitalizing letters and accessing secondary functions of keys.
●​ Alt key: Used in combination with other keys to perform commands. Accesses alternate
functions and menu items (e.g., Alt + F4 to close an application).
●​ Control key:

Special Keys
●​ Enter key: Execute commands.
●​ Esc key: Cancel operation or close menus.
●​ Backspace and Delete: Remove text or items.

Common Functions of Windows Key

●​ Open the start menu: Pressing the Windows key alone opens the start menu.
●​ Win + D: Show or hide the desktop (this minimizes all windows and allows you to see the
desktop).
●​ Win + E: Open My Computer/Explorer.
●​ Win + L: Lock Computer/Switch Users.
●​ Win + R: Open the Run dialogue box.
●​ Win + I: Open the "Starting app" (Settings).
●​ Win + S: Open Windows search.
●​ Win + M: Minimize all windows.
●​ Win + Shift + M: Restore minimize windows.
●​ Win + P: Project your screen to an external display (useful for presentation).
●​ Win + V: Open the Clipboard history (retains clipboard history to be retrieved).
●​ Win + Tab: Create, show, or open virtual desktop.
●​ Win + A: Open the Action Center.
●​ Win + Arrow keys: Snap windows to the desktop corners or sides.
●​ Alt + Print Screen: Copies active window screenshot to clipboard.
●​ Ctrl + Esc: Brings up start menu.
●​ Shift + F10: Simulates right click on selected items.
●​ Ctrl + Shift + A: Changes characters to all capitals.
●​ Shift + Del: Deletes selected programs/files permanently.