File No.SR-SA0PB/25/2024-O/o CH.
OS/IT CELL/PB/SA/SR 49
I/381505/2025
दक्षिण रे लवे/SOUTHERN RAILWAY
मंडल मख्
ु यालय / Divisional Office,
कार्मिक शाखा / Personnel Branch,
सेलम / Salem – 636 005,
सं/ No. SR-SA/PB/QR/ID/01/2025 दिनांक/Date: 02.06.2025.
पररपत्र/CIRCULAR
Subject: Issuance of New PVC QR Code ID Cards – Salem Division.
<<<<<>>>>>
The administration has decided to issue new PVC QR Code ID cards for all
employees working in Salem Division. Hence, all concerned Supervisors are requested
to collect the required details of their employees as per the prescribed format
enclosed herewith.
Submission Guidelines:
• For existing employees: Submit the filled-in forms in one bunch along with a
covering letter to this office on or before 30/06/2025.
• For new or transferred-in employees: Submit the details from the 1st to the 5th
of every month without fail.
• The concerned Welfare Inspector will coordinate the collection of the
applications from each section.
Instructions for Filling the Proforma:
1. All details must be filled in English, using capital letters, and written legibly.
2. A recent passport-size photograph with a light blue background must be
affixed in the space provided.
3. The photograph should be recently taken (preferably within the last one or two
months).
4. The application must be certified by the Supervisory Official with a signature
and office seal.
5. Only the local residential address should be mentioned briefly, along with the
mobile number and blood group. Additionally, one emergency contact
number should also be provided.
6. Use a black or blue ballpoint pen to fill the form. No overwriting or
corrections are permitted.
All Supervisors are requested to strictly adhere to these instructions to ensure
smooth processing and timely issuance of ID cards.
Encl.: Application Proforma.
सहायक कार्मिक अधिकारी/इन्फ्रा/Assistant Personnel Officer / Infra
/वरिष्ठ मंडल कार्मिक अधिकािी// सेलम/for Sr. Divisional Personnel Officer / SA
C/- PS to DRM, ADRM for kind information to DRM/ADRM.
All Branch officers / SA Division.
All Supervisory Officials / SA Division.
Ch. S&WI’s& S&WI’s, Ch. OS/General, Ch. OS’s - for information & nec. action.
DS/SRMU, DREU, AISCST/REA & AIOBC/REA/SA Divn.
File No.SR-SA0PB/25/2024-O/o CH.OS/IT CELL/PB/SA/SR 50
I/381505/2025 SOUTHERN RAILWAY
SALEM DIVISION
PROFORMA FOR ISSUING QR Code ID CARD
FRESH/PROMOTION/TRANSFER/LOSS-# (Tick whichever is appropriate)
(Fill in Block Letter)
1. Employee Name (This will appear on the card)
Designation
PF No.
Aadhaar Number
HRMS ID
Date of birth:
D D M M Y Y Y Y
Date of appointment:
D D M M Y Y Y Y
Station:
Department:
Blood group:
Phone No.:
Personnel + 9 1
Emergency Contact No. + 9 1
Address
Flat/Room/Door/Block No.
Premises/Building/Village
Road/Street/Lane
Area/Locality/Taluk
City/Town/District
State/UT Pin code
Affix recent good
quality passport
size photo
Signature of the employee within the box
Af In BLACK INK ONLY
Certification of the supervisory Official
Certified that the Photograph and Signature of the affixed above belong to Shri/Smt. …………………………………………………
……………………… ……………………… …………………… and he/she was not previously issued with any ID card at Salem Division.
For office use
Phone No:
Date :
Signature of the Supervisory Official with seal
NOTE: #- In case of Missing/Loss of ID cards, an amount of ₹ 50/- to be remitted in the Cash Office/Booking Office, and the
original cash receipt should be enclosed. In case of Promotion or transfer, the O.O copy should be enclosed.
Old ID card Xerox copy should be enclosed
