PROJECT CLOSE-OUT REPORT
Road Construction Project
Project Title: [Insert Project Name]
Project Location: [Insert Location]
Client: [Insert Client Name]
Contractor: [Insert Contractor Name]
Project Duration: [Insert Start Date] – [Insert Completion Date]
Prepared By: [Insert Name]
Date: [Insert Date]
1. INTRODUCTION
This report serves as the official close-out document for the [Project Name] road construction
project. The project entailed road grading, filling and compaction of subgrade materials,
purchasing and laying of milled asphaltic materials, and the application of MC1 and blinding for
surface finishing. The project was executed in compliance with the required specifications,
industry standards, and contractual obligations.
2. PROJECT SCOPE
The project was executed in the following phases:
2.1 Road Grading
Removal of vegetation and debris from the project area.
Grading and leveling of the road alignment to ensure proper drainage and road profile.
Conformance with design specifications and cross-section requirements.
2.2 Filling and Compaction of Subgrade Materials
Procurement and placement of suitable subgrade materials.
Layer-by-layer compaction to achieve the required density and strength.
Quality control testing to confirm compliance with project specifications.
2.3 Purchasing and Laying of Milled Asphaltic Materials
Sourcing of high-quality milled asphaltic materials.
Proper transportation and storage to prevent contamination.
Uniform laying and compaction using appropriate equipment to achieve the required
thickness.
2.4 Application of MC1 and Blinding for Surface Finishes
Application of MC1 prime coat to enhance adhesion between layers.
Blinding with fine aggregates for improved surface texture and durability.
Final inspection and approval to ensure adherence to quality standards.
3. PROJECT MILESTONES & TIMELINE
Activity Start Date End Date Status
Site Preparation & Grading [Date] [Date] Completed
Subgrade Filling & Compaction [Date] [Date] Completed
Asphalt Laying [Date] [Date] Completed
Surface Finishing (MC1 & Blinding) [Date] [Date] Completed
Final Inspection & Handover [Date] [Date] Completed
4. QUALITY CONTROL & ASSURANCE
Regular site inspections and material testing were conducted.
Compaction tests were carried out to ensure strength compliance.
Asphalt thickness and evenness were verified before final approval.
Safety and environmental measures were implemented throughout the project.
5. CHALLENGES & MITIGATION MEASURES
Challenge Mitigation Measure
Unfavorable weather
Adjusted work schedules and used protective coverings
conditions
Material supply delays Pre-ordered materials and engaged multiple suppliers
Implemented preventive maintenance and had backup
Equipment breakdowns
machinery
Traffic disruption Used proper signage and alternative routes
6. SAFETY & ENVIRONMENTAL COMPLIANCE
All workers adhered to the health and safety regulations.
Proper PPE was provided and used at all times.
Waste management practices were followed, and environmental impact was minimized.
Traffic control measures were implemented to ensure public safety.
7. FINANCIAL SUMMARY
Budget Component Estimated Cost Actual Cost Variance
Site Preparation & Grading $XXX,XXX $XXX,XXX $X,XXX
Subgrade Filling & Compaction $XXX,XXX $XXX,XXX $X,XXX
Asphalt Laying $XXX,XXX $XXX,XXX $X,XXX
Surface Finishing (MC1 & Blinding) $XXX,XXX $XXX,XXX $X,XXX
Total Project Cost $XXX,XXX $XXX,XXX $X,XXX
8. FINAL INSPECTION & HANDOVER
The project was inspected by [Relevant Authorities/Consultants].
Deficiencies identified during inspections were addressed before final handover.
The road was officially commissioned and handed over to the client on [Completion
Date].
9. RECOMMENDATIONS & LESSONS LEARNED
Early procurement of materials can reduce delays.
Weather conditions should be factored into project scheduling.
Regular equipment maintenance minimizes downtime.
Improved communication among stakeholders enhances project efficiency.
10. CONCLUSION
The [Project Name] road construction project has been successfully completed in accordance
with the specified requirements. The road is now operational, providing improved accessibility
and transportation efficiency. This report documents all key aspects of the project and serves as
a reference for future similar projects.
Prepared by: [Your Name]
Designation: [Your Role]
Signature: __________
Date: [Insert Date]
