✅ Allowances and Advances for Central Government

Employees
Short
Name of Eligibility/ Information
Type Amount/Rate Remarks
Allowance/Advance Conditions Note
(Procedure)
% of Basic Pay Revised Automatically
Allowan Dearness Allowance (Currently twice a revised, no
All employees
ces (DA) 50% from Jan year (Jan application
2025) & July) required
Declare non-
27%, 18%, 9% Varies by availability of
House Rent If no govt
based on city city govt quarter;
Allowance (HRA) accommodation
category category auto credit
with salary
Higher Auto
for sanctioned
Transport Allowance ₹3600 + DA /
All employees disabled with salary
(TA) ₹1800 + DA
employee based on pay
s level & city
Submit school
₹2,250/ Reimburs
Children Education fee receipts
For up to 2 children month/child + ed
Allowance (CEA) yearly for
DA annually
claim
Submit hostel
₹6,750/month For max
Hostel Subsidy For children in hostels receipts with
+ DA 2 children
claim form
Apply before
Fare journey;
Leave Travel On leave, for home Once in
reimbursement submit claim
Concession (LTC) town or any place 2/4 years
+ leave with tickets
post-travel
Certified by
Based on controlling
Night Duty As per basic
Night shift workers hours officer; paid
Allowance (NDA) pay
worked monthly/quart
erly
Approval
from
Overtime Allowance As per Not for
Certain categories competent
(OTA) overtime rules Group A
authority post
duty
Risk/Hardship Posted in As per Risk Defence, Auto
 Short
Name of Eligibility/ Information
Type Amount/Rate Remarks
Allowance/Advance Conditions Note
(Procedure)
sanctioned;
CAPF,
Allowance risky/difficult areas Matrix reflected in
etc.
salary
For NE Auto
Special Duty Posted in NE 10% of Basic Region, sanctioned
Allowance (SDA) States/Sikkim Pay Andaman with posting
, Sikkim order
Apply yearly
with
Employees requiring ₹10,000 per Lump certification
Uniform Allowance
uniforms year sum from
controlling
officer
Apply with
Travelling Allowance On Fare + DA + For self journey
(TA) on transfer/tour/retireme luggage and details & bills
Transfer/Tour nt charges family within 60
days
As per hotel Submit tour
Daily Allowance eligibility, As per report with
On official tour
(DA) on Tour food, pay level claim post-
conveyance tour
Apply with
7.9%
For ₹25 lakh max estimate, plan,
Advance House Building interest
construction/purchase or 34x Basic NOC, land
s Advance (HBA) (may
/repair Pay ownership
vary)
documents
Submit
proforma
70
Group A/B, Group C ₹3 lakh or invoice,
Motor Car Advance installme
with Basic ₹6800+ actual price hypothecation
nts max
, insurance,
sanction order
Apply with
Motorcycle/ 70 quotation,
All eligible ₹1 lakh / ₹1.5
Scooter/Moped installme vehicle
employees lakh (PwD)
Advance nts max registration,
hypothecation
Computer Advance All employees ₹50,000 or 200 Submit
actual price installme quotation;
nts, claim within 1
 Short
Name of Eligibility/ Information
Type Amount/Rate Remarks
Allowance/Advance Conditions Note
(Procedure)
interest- month of
bearing sanction
Recovera Apply 15
Festival Advance ₹10,000 (lump ble in 10 days before
All employees
(Interest-free) sum) installme festival; lump
nts sum credited
Apply with
90% of For doctor’s
Medical Advance On hospitalization estimated serious estimate and
expenditure diseases hospital
details
Must
Apply with
settle
As per tour order;
Travelling Advance On official tour within 15
entitlement settle with
days after
bills post-tour
return
Apply before
Adjusted
journey; claim
LTC Advance For LTC journeys 90% of fare after
balance with
travel
tickets
For Apply with
Warm Clothing Armed posting order;
Posted in high- As per govt
Advance (Specific forces, sanction from
altitude/cold areas rules
cases) ITBP, competent
BRO, etc. authority

✅ Pension Rules & DCRG Rules – Central Government

Employees
Short
Rule Eligibility/ Amount/Rate/ Information
Name/Type Remarks
Type Condition Formula Note
(Procedure)
Pension Superannuatio On attaining 60 50% of last Maximum Pension papers
 Short
Rule Eligibility/ Amount/Rate/ Information
Name/Type Remarks
Type Condition Formula Note
(Procedure)
emoluments (basic pension
to be submitted
years of age with pay) or average of limit
6 months
n Pension minimum 10 years last 10 months, ₹1,25,000
before
qualifying service whichever is (can be
retirement
beneficial revised)
Not a
Retiring Voluntary Apply with 3
Same as right,
Pension retirement after 20 months notice
superannuation requires
(Voluntary years of qualifying to competent
pension acceptanc
Retirement) service authority
e
Less than
Same as
On being declared 10 years – Medical Board
Invalid superannuation
permanently only certification
Pension pension if 10 years
incapacitated service required
service is completed
gratuity
Optional
Apply through
Abolition of post Same as – can opt
Compensation department if
without alternative superannuation for
Pension post is
employment pension pension or
abolished
lump sum
Apply with
For At
Up to 2/3rd of recommendatio
Compassionate dismissal/removal discretion
pension that would n citing
Allowance from service in of
have been admissible extreme
deserving cases authority
hardship
1/4 of Basic + DA for
Retirement On retirement after Maximu Automatic;
Gratuit each 6-month period
Gratuity 5 years of m ₹20 processed with
y of service, max 16.5
(DCRG) qualifying service lakh pension
times emoluments
Based on length of
service:
- <1 year: 2x Nominations
emoluments must be filed;
Death Max ₹20
On death in service - 1–5 yrs: 6x payable to
Gratuity lakh
- 5–20 yrs: 12x nominees/legal
- >20 yrs: Half of heirs
emoluments x total
service, max 33x
Family Family After death of 30% of last pay Minimum Apply after
Pension Pension employee/pensioner (Basic + DA) ₹9,000; death with
(Normal) Max death
 Short
Rule Eligibility/ Amount/Rate/ Information
Name/Type Remarks
Type Condition Formula Note
(Procedure)
₹75,000 + certificate,
DA Form 14
For 7 years from
Reverts to Processed by
Enhanced death if employee
50% of last pay normal department
Family died while in
(Basic + DA) after 7 automatically
Pension service or within 7
years on death
years of retirement
Unused Earned Fully Apply with
Other Leave Pay + DA for EL
Leave (max 300 exempt pension forms
Benefits Encashment balance
days) from tax at retirement
Apply within 1
Recovery
year of
Up to 40% of pension over 15
Commutation Optional for retirement for
can be commuted for years
of Pension pensioners without-
lump sum from
medical exam
pension
commutation
No
Half month’s
monthly Apply with
Service If less than 10 years emoluments per
pension; retirement
Gratuity service completed 6 months
only lump documents
of service
sum

✅ Gist of Office Procedure Manual (OPM) for Central Govt.

Employees
Key Short Information Note
S.No. Topic/Section Description/Details
Procedures/Notes (Related Information)
1 Receipt of Dak Receiving physical Date stamp, diarize Entry point of
dak, emails, or fax. in register or e- communication; must be
Office. received and stamped the
 Key Short Information Note
S.No. Topic/Section Description/Details
Procedures/Notes (Related Information)
same day.
Essential for tracking
Assigning diary Manual or e-Office
2 Diarizing of Dak movement and timely
numbers for tracking. diary system.
disposal.
Forwarding dak to Marked by Should be done promptly
Distribution of
3 concerned Supervisor or to avoid delays in
Dak
sections/officers. Section Officer. processing.
File number No action should be taken
Creation of a file for a structure: Section without an open file;
4 Opening of File
new subject/matter. Code + Year + ensures proper record-
Subject Code. keeping.
Main File, Part File, Note File = Noting; Part File is temporary;
5 Types of Files Note File, Current Current File = merged later with Main
File. Correspondence. File.
Internal examination,
Starts on right side Must be factual, precise,
6 Note Portion opinions, decision
with Page 1. and relevant.
process.
Contains all
Supports decisions
Correspondence incoming/outgoing
7 Placed on left side. recorded in the note
Portion (Current) letters related to the
portion.
case.
Clear, concise, Drafting reflects the
Preparation of official
8 Drafting correct language competence of the office;
communication.
used. should avoid ambiguity.
Aids in accurate decision-
Referring to previous Marked on note
9 Referencing making by referring to
files, circulars, orders. sheet and drafts.
past decisions/rules.
Temporary linking of Must be delinked Prevents duplication of
10 Linking of Files
related files. after disposal. records and confusion.
Assistant → SO → Ensures accountability at
Levels of Hierarchical
11 US → DS → each level before final
Submission movement of files.
Director/JS, etc. approval.
Prescribed route for Section → Branch Proper channel ensures
Channel of
12 file movement based → Division → discipline in
Submission
on the matter. Department head. communication.
Routine Notes
(simple) & Clear distinction Substantive notes require
13 Types of Notes Substantive Notes between routine and detailed analysis and
(policy/complex important notes. justification.
matters).
14 Forms of Letter, OM, Depends on Letters = external; OM =
Communication Notification, DO recipient type and internal; DO Letter =
Letter, Fax, Email, urgency. personal official
 Key Short Information Note
S.No. Topic/Section Description/Details
Procedures/Notes (Related Information)
Office Note. communication.
Sending reminders First, second, final Avoid delays by timely
Reminder
15 when no reply is reminder with issuing reminders to
Procedure
received. appropriate gaps. concerned parties.
File classification into Helps in efficient retrieval
Record Follows file
16 Current, Semi- and disposal of old
Management retention policy.
Current, and Closed. records.
Retention period varies
Files kept as per Obsolete files
Retention and from 5 years to
17 Record Retention weeded out with
Weeding of Files permanent based on file
Schedule (RRS). approval.
importance.
Secure disposal of Shredding, burning, Confidential files require
Destruction of
18 files after retention or pulping with stricter destruction
Records
period ends. record entry. protocols.
Digitized file
Promotes paperless,
Electronic Office management including File tracking and
19 transparent, and efficient
(e-Office) noting, drafting, movement online.
work environment.
approvals.
Breach of classified
Handling documents Secure storage,
Security of information invites
20 marked Confidential, access restriction,
Documents disciplinary and legal
Secret, Top Secret. controlled disposal.
actions.
Assigning unique
Indexing & File Based on Section Facilitates easy retrieval
21 numbers for easy
Numbering code, Year, Subject. and management of files.
tracking.
Tracking files through
Monitoring and Regularly monitored Prevents pendency; status
22 registers or e-Office
Tracking by Section Officer. can be checked anytime.
dashboards.
Preparing and Ensures compliance with
Submission of submitting periodic Maintained as per reporting requirements
23
Reports/Returns reports, returns to calendar of returns. from
higher authorities. ministries/departments.
Issuing internal Signed by Provides internal
Office
24 guidelines, circulars, competent authority; direction on procedures,
Orders/Circulars
and orders. circulated. policies, or events.
Includes cleanliness,
Essential for workplace
General Office seating, dispatch, file Regular supervision
25 discipline, efficiency, and
Management storage, office by Section Officer.
productivity.
decorum.