MS Word - Mailings Tab Notes
The Mailings Tab in MS Word 2021 is essential for creating and managing mail
merges, envelopes, labels, and sending personalized documents to multiple
recipients. This tab is especially helpful for businesses, schools, and
organizations that need to send bulk correspondence like letters, invoices,
invitations, and newsletters.
1. Create Group
• Start Mail Merge:
o Usage: Start Mail Merge allows you to choose the type of
document you want to create and merge, such as letters,
envelopes, labels, etc.
o Step-by-Step:
0. Click on Start Mail Merge in the Create group.
1. Choose from options like Letters, Envelopes, Labels, or
Email Messages.
2. Word will guide you through the process of merging data
with your selected document type.
• Select Recipients:
o Usage: Select the recipients of the mail merge. You can either use
an existing list or create a new one.
o Step-by-Step:
0. Click on Select Recipients.
1. Choose to use an Existing List, Select from Outlook
Contacts, or Type a New List.
2. If you select Existing List, browse and select the data source
(e.g., an Excel spreadsheet).
• Edit Recipient List:
o Usage: Allows you to filter and select specific recipients from your
list.
o Step-by-Step:
0. After selecting your recipients list, click on Edit Recipient List.
1. A window will appear, where you can check or uncheck
recipients, or filter them based on certain criteria.
2. Write & Insert Fields Group
• Insert Merge Field:
o Usage: This option lets you insert fields from your recipient list (e.g.,
Name, Address, etc.) into your document.
o Step-by-Step:
0. Click on Insert Merge Field in the Write & Insert Fields group.
1. Select the field (e.g., First Name, Address) from the
dropdown list.
2. The placeholder will appear in your document, which will be
replaced with actual data when the mail merge is
complete.
• Highlight Merge Fields:
o Usage: Highlights the merge fields in your document to easily
identify them.
o Step-by-Step:
0. Click on Highlight Merge Fields.
1. Word will highlight all merge fields in your document for
easy identification.
• Rules:
o Usage: Rules allow you to conditionally insert content in your mail
merge based on certain criteria (e.g., if a recipient’s address is
missing, skip that record).
o Step-by-Step:
0. Click on Rules in the Write & Insert Fields group.
1. Choose from options like If…Then…Else, Skip Record If, or
Merge Record to set rules for your mail merge.
3. Preview Results Group
• Preview Results:
o Usage: View how your mail merge document will appear with
actual recipient data.
o Step-by-Step:
0. Click on Preview Results in the Preview Results group.
1. Word will display your document with merged data for a
specific recipient.
2. Use the Next and Previous buttons to view the merged
document for other recipients.
• Preview First/Previous/Next/Last:
o Usage: Allows you to scroll through the mail merge preview,
displaying the document for the first, previous, next, or last
recipient.
o Step-by-Step:
0. Use the First, Previous, Next, or Last buttons to navigate
through the mail merge preview.
4. Finish Group
• Finish & Merge:
o Usage: Finalize your mail merge by completing it, printing it, or
sending it via email.
o Step-by-Step:
0. Click on Finish & Merge in the Finish group.
1. Choose one of the following options:
▪ Print Documents: Prints the merged document.
▪ Create New Document: Creates a new document
with all the merged information.
▪ Send Email Messages: Sends the merged document
via email.
2. Follow the on-screen prompts for additional settings like
email subject or format.
• Preview Results:
o Usage: Preview your document to ensure everything looks correct
before finalizing the merge.
o Step-by-Step:
0. Click on Preview Results.
1. Review the merged document to confirm that all fields are
populated correctly.
5. Envelopes & Labels Group
• Envelopes:
o Usage: Create and print envelopes with recipient information
using a mail merge.
o Step-by-Step:
0. Click on Envelopes in the Envelopes & Labels group.
1. In the Envelopes and Labels window, click on Add to
Document to insert the envelope into your document.
2. Select the desired envelope size and recipient details.
• Labels:
o Usage: Create and print labels for recipients, ideal for bulk mailing.
o Step-by-Step:
0. Click on Labels in the Envelopes & Labels group.
1. In the Envelopes and Labels window, select Label Options
to specify label type and size.
2. Click New Document to generate labels.
Shortcut Keys
• Ctrl + Shift + M: Start Mail Merge process.
• Alt + N, M: Insert Merge Field.
• Alt + P, M: Preview Mail Merge.
• Alt + F, M: Finish and Merge documents.
The Mailings Tab in MS Word 2021 is perfect for managing mail merges,
sending personalized letters, and generating envelopes and labels for bulk
mailing. It saves time and effort in correspondence with a large number of
recipients.
MS Word 2021 - Mailings Tab सविस्तर नोट्स
Mailings Tab MS Word 2021 मध्ये मेल मर्ज, लवार्मा, ले बल्स आणि व्यक्तिगंत दस्तऐवर्
पाठवण्यासाठी आवश्यक आहे. हे टूल्स मोठ्या प्रमािात पत्र, इनव्हॉईस, ननमंत्रि, न्यूर्ले टर व
इतर इन्क्युएरीसाठी वापरले र्ातात.
1. Create Group
• Start Mail Merge:
o िापर: Mail Merge प्रक्रिया सुरू करण्यासाठी.
o स्टे प-बाय-स्टे प:
0. Start Mail Merge वर क्लिक करा.
1. Letters, Envelopes, Labels क्रकिंवा Email Messages ननवडा.
2. Word आपल्याला मेल मर्ज प्रक्रिया मागजदर्जन करेल.
• Select Recipients:
o िापर: मेल मर्जसाठी प्राप्तकते ननवडा.
o स्टे प-बाय-स्टे प:
0. Select Recipients ननवडा.
1. Existing List, Outlook Contacts, क्रकिंवा Type New List मध्ये
ननवडा.
2. Existing List ननवडल्यास, Excel र्ीट सारखा डेटा स्रोत ननवडा.
2. Write & Insert Fields Group
• Insert Merge Field:
o िापर: डेटा फिल्ड्स आपल्या दस्तऐवर्ात समाक्रवष्ट करण्यासाठी.
o स्टे प-बाय-स्टे प:
0. Insert Merge Field ननवडा.
1. First Name, Address इत्यादी फिल्ड्स ननवडा.
2. मर्ज िील्ड दस्तऐवर्ात फदसेल.
• Highlight Merge Fields:
o िापर: मर्ज िील्ड्स हायलाइट करण्यासाठी.
o स्टे प-बाय-स्टे प:
0. Highlight Merge Fields ननवडा.
1. Word सवज मर्ज िील्ड्स हायलाइट करेल.
3. Preview Results Group
• Preview Results:
o िापर: मेल मर्ज प्रक्रिया पूिज होिाऱ्या कागदावर प्राप्तकताज माहहती कर्ी फदसेल ते
पहा.
o स्टे प-बाय-स्टे प:
0. Preview Results ननवडा.
1. मर्ज िील्ड्ससह दस्तऐवर् पहा.
4. Finish Group
• Finish & Merge:
o िापर: मेल मर्ज पूिज करा.
o स्टे प-बाय-स्टे प:
0. Finish & Merge ननवडा.
1. Print Documents, Create New Document, क्रकिंवा Send Email
Messages ननवडा.
5. Envelopes & Labels Group
• Envelopes:
o िापर: लवार्म्यासाठी नलिािे तयार करा.
o स्टे प-बाय-स्टे प:
0. Envelopes ननवडा.
1. Add to Document ननवडा.
• Labels:
o िापर: ले बल्स तयार करा.
o स्टे प-बाय-स्टे प:
0. Labels ननवडा.
1. New Document ननवडा.
Mailings Tab MS Word 2021 मध्ये मोठ्या प्रमािावर मेल मर्ज प्रक्रियेसाठी वापरला र्ातो.
यामुळे व्यक्तिगंत पत्र, ले बल्स, लवार्मा इत्यादींना एकाच वेळी पाठविे सोपे होतो.
