Detailed Computer Studies Q&A with Explanations and References
A. Discuss any five activities that take place during data collection:
1. Planning: This involves defining the purpose, scope, and method of data collection. It ensures
clarity on what data is needed and how to gather it effectively.
2. Tool Selection: The appropriate data collection tools (e.g., surveys, interviews, sensors) are
selected depending on the type of data and sources.
3. Sampling: A strategy is developed to select a subset of the population that represents the whole,
such as random or stratified sampling.
4. Data Gathering: Actual collection of data from chosen sources through selected tools.
5. Data Validation: The collected data is reviewed for completeness, accuracy, and consistency to
ensure reliability.
Reference: Creswell, J. W. (2014). Research Design: Qualitative, Quantitative, and Mixed Methods
Approaches.
B. What are the advantages and disadvantages of using application software?
Advantages:
1. Increased Productivity: Automates repetitive tasks and improves efficiency.
2. User-Friendly Interface: Designed to be accessible even for non-technical users.
3. Task Specific: Built for specific needs like word processing, accounting, or photo editing.
4. Data Storage and Analysis: Allows easy storage and retrieval of large datasets.
5. Customization: Many applications offer flexible features.
Disadvantages:
1. Cost: Licensing fees can be expensive.
2. Compatibility: Some software may not run on all systems or with other software.
3. Learning Curve: Requires time and training to use effectively.
4. Updates and Maintenance: Needs regular updates to remain functional and secure.
5. Security Risks: Vulnerable to malware and data breaches.
Reference: Laudon, K. C., & Laudon, J. P. (2019). Management Information Systems.
C. Why are computers so powerful? Explain.
Computers are powerful due to several characteristics:
1. Speed: Capable of performing billions of instructions per second.
2. Accuracy: Can perform complex calculations with minimal errors.
3. Automation: Operate without human intervention once programmed.
4. Storage: Store vast amounts of data in a small physical space.
5. Versatility: Capable of performing a wide range of tasks.
Reference: Shelly, G. B., & Vermaat, M. E. (2011). Discovering Computers: Fundamentals.
D. How do you start MS Word if there's no icon on the taskbar?
If the icon is missing:
1. Click the Windows Start button.
2. Type 'Word' in the search bar.
3. Click on 'Microsoft Word' from the search results.
4. You can also find it via Start > All Programs > Microsoft Office > Word.
5. Right-click Word and select 'Pin to taskbar' for easier future access.
Reference: Microsoft Support. (n.d.). Start Word.
https://support.microsoft.com/en-us/office/start-word
E. Explain any six possible causes of computer system failure:
1. Hardware Failure: Damage to physical components such as RAM or the motherboard can lead to
failure.
2. Software Errors: Faulty or corrupted software may crash the system.
3. Malware Attacks: Viruses or ransomware can disable or corrupt the system.
4. Power Issues: Power surges or outages can damage hardware.
5. Overheating: Inadequate cooling can cause components to fail.
6. Human Error: Accidental deletion of critical files or improper shutdowns.
Reference: TechTarget. (2017). Computer failure.
https://www.techtarget.com/whatis/definition/computer-failure
F. Explain the components of MS-Excel:
1. Workbook: The main file that holds multiple worksheets.
2. Worksheet: A grid of rows and columns where data is entered.
3. Cells: The individual boxes formed by the intersection of rows and columns.
4. Rows and Columns: Horizontal (rows) and vertical (columns) divisions for organizing data.
5. Formula Bar: Displays the formula or content of the selected cell.
6. Ribbon: Contains tabs like Home, Insert, and Page Layout with grouped commands.
Reference: Microsoft Support. (n.d.). Excel overview. https://support.microsoft.com/en-us/excel
