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Documented Information Control Procedure

The Documented Information Control Procedure outlines how COMPANY NAME manages documented information required by its Quality Management System and ISO 9001:2015 standard. It details responsibilities for document creation, approval, version control, distribution, and record management. The procedure ensures that only current, approved documents are accessible and establishes a review process for updates.

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8 views3 pages

Documented Information Control Procedure

The Documented Information Control Procedure outlines how COMPANY NAME manages documented information required by its Quality Management System and ISO 9001:2015 standard. It details responsibilities for document creation, approval, version control, distribution, and record management. The procedure ensures that only current, approved documents are accessible and establishes a review process for updates.

Uploaded by

zainaballami926
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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COMPANY LOGO

& COMPANY NAME

Documented Information Control Procedure

Reference Number QMS-P-7.5


Version
Version Date

Approval Responsibility Signature

Prepared By
Reviewed By
Approved By

Change Register

Version Issue Date Description of Change Changed By Approved By

01 First Issue
COMPANY LOGO
& COMPANY NAME

Purpose

To define how COMPANY NAME creates, approves, updates, and controls documented information
(documents and records) required by the Quality Management System and the ISO 9001:2015
standard.

Scope

This procedure applies to all QMS-related documented information, whether physical or digital,
including policies, procedures, forms, records, manuals, and external documents.

Responsibilities

Role Responsibility

QMS Management Maintain master list, control access, oversee retention and
Representative updates

Document Owners / Process Draft, review, and request updates of documentation


Owners

Employees Use only approved, current versions of documents and


records

Procedure Steps

Step 1: Document Creation & Approval

 Documents must include: Title, Document Code, Version, Date, Author, and Approver.

 Drafts are reviewed and approved by authorized personnel before release.

Step 2: Document Identification & Version Control

 All documents must have a unique code, revision number, and issue date.

 Changes are tracked using a version history or change log section.

Step 3: Document Distribution & Access

 Only current, approved versions are made available for use.

 Access control is applied based on roles and responsibilities.

 Outdated documents are removed from use and archived.

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COMPANY LOGO
& COMPANY NAME

Step 4: Record Control

 Records must be legible, identifiable, and retrievable.

 Retention periods are defined based on legal or business requirements.

Step 5: Review and Update

 Documents are reviewed at least once every 12 MONTHS or when changes occur.

 Updates follow the same approval process as new documents.

Controlled Document List

All QMS documents are tracked using a Document and Record Register (QMS-R-7.5)

Retention & Access

All documents and records are managed electronically in:


Location: \\_**COMPANY SERVER/QMS/Document_Control**_
Backups are stored on BACKUP SERVER / CLOUD STORAGE NAME.

Related Documents

 QMS-R-7.5 – Document and Record Register

 QMS-P-9.3 – Management Review Procedure

 QMS-M-5.3 – Roles and Responsibilities Matrix

 QMS-P-10.2 – Corrective Action Procedure

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