Homework 2

Microsoft Word Letter with Mail Merge

This assignment is due four (4) days after your registered lab section before 11:55 pm. Please read and
follow the directions. Be sure to submit homework to Canvas. If you have any questions, go back to the
Workshop chapters on Canvas, attend office hours, or contact your TA.

All assignments must be completed individually. Any academic misconduct will be reported to the Office
of Student Support and Judicial Affairs (OSSJA).

Assignment:
You will be creating a letter to send out to various companies. To use your time efficiently and
send out your letter to as many people as possible, you can use Mail Merge. Follow these
instructions very carefully. Remember to SAVE YOUR DATA SOURCE if you wish to work on your
letter at a different time.
1. Begin by opening a new document. Copy the provided template letter in the word
document file and paste it into your new document. Set the font style to “Georgia”,
12 point font size. and apply 0.5” margins to the entire document.
2. Start the letter by typing your permanent address and phone number (this information
can be imaginary). Modify (make sure to modify, not edit) Styles > “Heading 1” and
rename it to “Sender Heading” with the modifications: “Times New Romans”, 12 pt. font
size, blue color, and 10 pt spacing before each paragraph. Then apply the heading to
your permanent address and phone number.
3. Use the left align tab to set your permanent address and phone number at a left align
tab at 4.0”. (Please make sure the tab units are set to “inches”, you can do this by going
to File > Options > Advanced and then scroll down to Display then selecting “inches”
and pressing OK)
4. Type the date. Modify Styles “Heading 2” and rename it to “Current Date” and apply the
heading to the date with the modifications: “Arial” font, size 12 pt, orange color and 6 pt
spacing before for paragraph spacing.
5. For each paragraph, apply a first line indentation at the 1.0” mark. Set a left-align tab at
4.0" for your valediction (eg. Regards, Sincerely)
6. This letter is now your MAIN DOCUMENT for the mail merge. The following
information should be used as your DATA SOURCE.
7. Type the information located on the third page of this assignment under the
respective field names. Save the data source as
“Section_LastName_FirstName_HW2data”.
8. Make sure to insert the fields in the appropriate places to the placeholders denoted
by “<< >>” in your document with correct spacing and formatting.
9. Type your relevant information to the placeholders denoted by “[ ]”. You should be
 making modifications to the letter, not inserting merge fields for this step. Come up
with your own company name and title (i.e., manager, CEO, etc.).
10. Completely merge the data source with the main document and save it as
“Section_LastName_FirstName_HW2mrg.docx”. You should have six separate versions
of the letters in a single document.
11. Submit BOTH your Section_LastName_FirstName_HW2mrg.docx (ex:
A06_Lam_John_HW2mrg.docx) and
Section_LastName_FirstName_HW2data.mdb (PC) or
Section_LastName_FirstName_HW2data.docx (Mac) (ex:
“A06_Lam_John_HW2data.mdb” or “A06_Lam_John_HW2data.docx”) files via
Canvas. If you are in PLS21V, use “PLS21V” as your section.

Note: Only completely merged cover letters will be given full credit, letters that are not
completely merged when submitted to Canvas will not be given full credit.

***Not all assignment requirements are demonstrated in this example***

NAME Katherine Kot NAME Jiwon Baek

ADDRESS 2000 E 118th St ADDRESS 501 Marlins Way

CITY Berkeley CITY Durham

STATE CA STATE NC

ZIP 94720 ZIP 27705

COMPANY Ace, Inc. COMPANY Codex, Inc.

NAME Matthew Low NAME Triangel Wu

ADDRESS Room 3200 Dutton Hall ADDRESS 24 Peachtree St

CITY Davis CITY Gainesville

STATE CA STATE FL

ZIP 95616 ZIP 32601

COMPANY Student Judicial Affairs, Inc. COMPANY Voss, Inc.

NAME Katarina Kent NAME Neil Patel

ADDRESS 201 E Jefferson St ADDRESS 1110 Granada Ave

CITY Knoxville CITY Charlottesville

STATE TN STATE VA

ZIP 37996 ZIP 22903

COMPANY Salomon, Inc. COMPANY Alpine, Inc.