LEAVE LETTER

Task 1:
Aim: Write a leave letter to the Principal by using different alignments, correct formats in MS-Word.
Procedure:
Step 1: Open MS-Word by click on START button; go to All Programs, then select Microsoft Office Word
2007.
Step 2: To open a new document, Click on Office Button then select New - > Blank Document
then click on create option.
Step 3: Then select TEXT AREA, and then write Leave Letter as a heading, Select the text, click on bold

button to make it bold as “LEAVE LETTER”, and change the font size to 16.
Step 4: Then write date and place in a format as follows
DATE: 05/01/2011,
Karimnagar.

Then Select the text and make it right by clicking on right alignment button
Step 5: Then write To address as follows and select this text and make it left by clicking on left alignment

button
To
The Principal,
BTech Smart Class,
Jal Vayu Vihar Colony,
Hyderabad.
Step 6: Then write Subject according to your letter. And select this text and press tab button for two times.
Step 7: Then write the body of the letter according to your letter. And select this text and make it justification

by clicking on justify alignment button

Step 8: Then write “Thanking you Sir,” select this text and make it to center by clicking on center alignment

button
Step 9: Now write the “From address” as follows
Yours Faithfully,
B. Raja.

Then make it right by clicking on Right alignment button

Step 10: This is the final step in writing leave letter. In this step, we have to save the letter as “leave
letter.doc” by selecting “Save” option from Office button. Then a prompt window will ask you to write a file
name. Now you have to give the file name and press the save button.
OUTPUT: D:24/3/2016,
Hyderabad.
To
The Principal,
BTech Smart Class,
JVV Colony,
Hyderabad.

Sub:Requesting for 5 days leave-Reg

Respected Sir,

I B. Raja studying B.Tech I year in CSE department in your college. As I am going to

my home on the occasion of Ugadi festival and also to celebrate my birthday on the next day. So I
kindly request you to grant me leave for 5 days i.e.,24/3/2016 to 28/3/2016.

Thanking You Sir,

Yours Faithfully,
B. Raja,
B.Tech I year,
CSE Branch.
 VISITING CARD
Task 2:
Aim: Create a Visiting Card of your college using page size as follows
 Page width=”3.2”

 Page height=”2.2”

And use different font styles, sizes, alignments, and apply printed watermark on the paper.
Procedure:
Step 1: Open MS-Word by click on START button; go to All Programs, then select Microsoft Office Word
2007.
Step 2: To open a new document, Click on Office Button then select New - > Blank Document then click on
create option.
Step 3: Now click on “Page Layout” from the Menu bar. Then click on Margins then click on Custom
Margins option. Then the “Page Setup” dialog box appears. In this you find three tabs namely
“Margins”,”Paper”,”Layout”.Then in the „Margins‟ tab, make all the parameters like
Top,Bottom,Left,Right, and Gutter to zero and make Gutter Position to Left. Then in the Page
tab, change the width and height options to 3.2 and 2 respectively. Then in the Layout tab, make
the Header and Footer to zero. Now this page is set to the visiting card as follows.

Step 4: In this step we have to enter the telephone number and Fax number on the top part of the paper. it can
be done as follows:
 First go to Insert menu, then select Symbol option.

 Then change Font to “Windings”.

 Then select the appropriate to your need i.e., to the telephone option select ,and to
the Fax option select .

Step 5: Now write your institution name and make it to the center alignment button.
Step 6: Now write all the details you want to put in your visiting card as your needs. And select the text and

make it to center.
Step 7: Now change the background color by selecting Page color option from Page Layout menu.
Step 8: Now insert printed Watermark option from the Page Layout menu which is in the Menu bar.
Step 9: This is the final step in creating Visiting Card. In this step, we have to save the letter as “Visiting
Card.doc” by selecting “Save” option from Office button. Then a prompt window will ask you to
write a file name. Now you have to give the file name and press the save button.

OUTPUT:
 ID CARD
Task 3:
Aim: Create a Identity Card of your own which contains your own details by using different font styles, font
colors, alignments and page size as follows
 Page width=”2.2”

 Page height=”3.2”

Procedure:
Step 1: Open MS-Word by click on START button; go to All Programs, then select Microsoft Office Word
2007.
Step 2: To open a new document, Click on Office Button then select New - > Blank Document then
click on create option.
Step 3: Now click on “Page Layout” from the Menu bar. Then click on Margins then click on Custom
Margins option.
Then the “Page Setup” dialog box appears. In this you find three tabs namely
“Margins”,”Paper”,”Layout”.Then in the „Margins‟ tab, make all the parameters like
Top,Bottom,Left,Right, and Gutter to zero and make Gutter Position to Left. Then in the Page
tab, change the width and height options to 2 and 3.2 respectively. Then in the Layout tab, make
the Header and Footer to zero. Now this page is set to the visiting card as follows.

Step 4: In the text area type the text as “Sree Chaitanya College of Engineering” then select the text and

change the font size to 18 and font to bold and make the text to center by clicking on center

alignment button
Step 5: Then in the next line type the texts as “Identity Card”, then select the text and apply the format as size
16 and font to Arial Bold.
Step 6: Draw a box for attesting photo by clicking on the Shapes button from Insert menu.
Step 7: After that in the next line type all your details as follows:
 NAME:
FATHER‟S NAME:
….

Then select the text and make it to Justify alignment

Step 8: After that in the next line, type the text as “Principal” and make it to left alignment by clicking Left
Alignment button. Then press tab for multiple times , then type the text as “Student‟s Signature”.
Step 9: Then go to Page Layout menu - >Watermark then click on Custom watermark. Then Printed
Watermark dialog box appears, then select Text Watermark radio button and write the “Text” as
“SCCE”.
Step 10: At last we have to save the file as “Identity Card” by clicking on “Save” option from “Office”
button.

OUTPUT:

STUDENT IDENTITY CARD

Rajinikanth B

ID : 123456789
 MAIL MERGE
Task 4:
Aim: Create a mail merge to send a letter 2 3 members.
Procedure:
Step 1: Open MS-Word by click on START button; go to All Programs, then select Microsoft Office Word
2007.
Step 2: To open a new document, Click on Office Button then select New - > Blank Document then
click on create option.
Step 3: Select the text area, then write a letter with remaining the “To address” field empty.
Step 4: Select “Mailings” from “Tools‟ menu. Then click on “Start Mail Merge” option then select “step by
step Mail merge wizard…” Then Mail merge dialog box appears on the right side of the screen.
Step 5:
i) Select the Letter Type as “Letters” Radio button from “Select document type list. Click on”
Next: Starting document”.

ii) Select the “Use the current document “radio button from the “select starting document “list.
Then click on “Next : Select Recipients”

iii) Select “Type a new list” radio button from “select recipients “list .Then click on “create”. Then a
new dialogue box “New address list” appears. Then enter address information for 10 entries.
Then click on “OK”. Then click on “save “. Then 10 entries list will appear, select needed ones.
Then press on “OK”. Then click “Next: Write your letter”.

iv) Select “More items”, then the list will appear. Then select need information and click on “Insert”
-> ”Close” button as many as you want. Then click on “Next: Preview your letters”.

v) We can preview of 10 letters by clicking on “Recipients” then click on “Next: Complete the
merge”.

vi) Select “Edit individual letters…” then select “All” Radio button then click “OK”, to edit any of
the address if needed.

Step 6: At last we have to save the file as “Mail Merge” by clicking on: “Save” button from “Office” button.
 OUTPUT:
D:20/05/2016,
Hyderabad.

To,
Raja B,
xxxxxxxxxx,
JVV Colony,
KPHB,
Hyderanad.
Dear Raja B,
Hi! How are you? Am fine here. How are your studies going on? What about the mid exams.
Am happy to say that our college has conducted FRESHERS PARTY for us in the last week at our college premises. Many
competitions such as sports, food competition and funny games were conducted before the Fresher‟s Day. We enjoyed a lot up to
the last second of the party and our college has provided food and transportation facility also.
Ok bye and “ALL THE BEST” for your exams.

Yours Lovingly,
Rajanikanth

D:20/05/2012
Karimnagar.
To,
Shiva,
yyyyyyyyyy,
Geetha Bhavan,
Karimnagar,
Karimnagar.
Dear Shiva,
Hi! How are you? Am fine here. How are your studies going on? What about the mid exams.
Am happy to say that our college has conducted FRESHERS PARTY for us in the last week at our college premises.Many
competitions such as sports, food competition and funny games were conducted before the Fresher‟s Day. We enjoyed a lot up to
the last second of the party and our college has provided food and transportation facility also.
Ok bye and “ALL THE BEST” for your exams.

Yours Lovingly,
Rajanikanth.

D:20/05/2012,
Siddipet.
To,
Shilpa,
zzzzzzzzzzz,
Thimmapur,
Karimnagar,
Karimnagar.
Dear Shilpa,
Hi! How are you? Am fine here. How are your studies going on? What about the mid exams.
Am happy to say that our college has conducted FRESHERS PARTY for us in the last week at our college premises.Many
competitions such as sports, food competition and funny games were conducted before the Fresher‟s Day. We enjoyed a lot up to
the last second of the party and our college has provided food and transportation facility also.
Ok bye and “ALL THE BEST” for your exams.
Yours lovingly,
Rajanikanth.
MS Excel
 www.btechsmartclass.com

MS-EXCEL
Notes
Method1: Method2:
1. Click on start button 1. Click on Start button
2. Click on programs 2. Click run
3. Click on MS-Office 3. Type the Excel
4. Click on Excel 4. After click ok button

Excel is an electronic spreadsheet program that can be used for storing, organizing and
manipulating data

Work Book: Collection of sheets is nothing but work book.

Work sheet: Collection of cells [65536x256]
Cells: Combination of rows & columns
Row: Horizontal line [1, 2,3,……]
Column: Vertical line [A, B, C, ..................... ]
Cell address: Column name followed by Row name
Ex :( A1, B10, H2, C3…)

New Work Book: (ctrl+N)

1. Click on file menu
2. click on new [It will appears
dialog box]
3. Click on blank work book
4. Default file
name(bok1,book2,….)
5. Extension Excel file .XLS

Close the Work book: (ctrl+w)

1. Click on the file menu
2. click on close

Save the work Book(Ctrl+s):

1. Click on file menu
2. Click on Save
3. Type the file name
4. Click on save button(Ctrl+l)
 www.btechsmartclass.com

Insert the work Sheet:

1. Click on the insert menu

2. Click in work sheet
Delete the work Sheet:
1. Click on the edit menu
2. Click on delete sheet

Rename the work sheet:

1. Click on format menu

2. Click on the sheet
3. Click on the rename
4. type the sheet name
5. After press enter key

Navigation in spread Sheet

To move the cell pointer to the left row Side -- (left arrow)
To move the cell pointer to the up row Side - (up arrow)
To move the cell pointer to the down t row Side -- (down arrow)
To move the cell pointer to the right row Side (right arrow)
To move the cell pointer to the first column in same row (“HOME”)
To move the cell pointer to the last column in last row (“CTRl+RIGHT ARROW”))
To move the cell pointer to the first column in same row CTRl+LEFT ARROW”))
To move the cell pointer to the same row column same row (CTRl+LEFT ARROW”)
 www.btechsmartclass.com

Functions:
1. Text functions
2. Date and Time Functions
3. Math functions
4. Logical functions

Text functions

1 CONCATENATE (): Single text item after join the arguments

Syn: =CONCATENATE(text1,text2)
EX: =CONCATENATE(A2," : ",B2) or =CONCATENATE(raju," ",m)
After press enter key o/p: raju m
2 EXACT():true arguments are initial else or false case sentence
Syn: =EXACT(text1,text2)
Ex: =EXACT("cnu","somu")
Output: fasle.
3 FIND():position of the first arguments with in second the third arguments can used to specified the string point
of search.
Syn: =FIND(find text1,within text2,start number)
Ex: = =FIND("computers","aptech computers",2)
Out put:8
4 LEFT():No of characters specified by the second argument counting the left strart
Syn: =LEFT("text",number)
Ex: =LEFT("computers",3)
Out put :com
5 RIGHT():No of characters specified by the second argument counting the left strart
Syn: = RIGHT ("text",number)
Ex: = RIGHT ("computers",3)
Out put :ers
 www.btechsmartclass.com

6 LOWER():upper case character in a string converted to lower case

Syn : =LOWER("text")
Ex: =LOWER("COMPUTERS")
Out put : computer
7 UPPER():upper case character in a string converted to upper case
Syn : = UPPER ("text")
Ex: = UPPER ("computer ")
Out put : COMPUTERS computer

Mathematical Function:
Ex:

NAMES SYNTAX SYNATX

SUM =A1+B1+C1 =SUM(A1:E1)
AVERAGE = (A1+B1+C1)/3 =AVERAGE(A1:C1)
MAX =MAX(A1+B1+C10 =MAX(A1:C1)
FACT =FACT(A1) =FACT(B1)
MUTLIFLICATION =A1*B1 =MMULT(A1,B1)
 www.btechsmartclass.com

TIME TABLE
Task 1:
Aim: Create your class time table by using different formatting styles.
Steps:

1. Open MS-EXCEL by clicking on START Button,go to Programs then click on Microsoft Office then select
Microsoft Office Excel 2007.
2. Write the title name is Sree Chaitanya College of Engineering at (A1 address)
3. Write the sub title name is I.B.Tech IT TIME TABLE FOR ACADEMIC YEAR 2011-2012 at (A2
address)
4. Write the date is =Today() at G3 address
5. Write the fields A4 address to J4 address location
6.
DAY/ I II 10:40- III IV 12:30- V VI VII
TIME 9:009:50 9:5010:40 10:50 10:5011:40 11:40-12:30 1:10 1:10-2:00 2:00-2:50 2:50-3:40

In the above format the DAY/TIME will appear as above by right clicking the mouse button on A4 cell and
go to Format cells and select Alignment .In that under the Text control select tick on wrap text then click
on OK button

7. Write the MON at A5 address location and drag cell with auto fill option up sat(A10 address)
8. Write subject name MM fill all cells if you have lab hour‟s like ITWS LAB, Enter the lab name leave 2
cells.
9. If any break or lunch leave the cell
Formatting Styles:
10. Select the cell A1 to J1, click on HOME then click the merge and center button, set font size to 16.
11. Select the cell A2 to J2, click on HOME then click the merge and center button, set font size is 12.
12. Select the cell address G5 to G10, click on merge and center button, then type “LUNCH” and click on
orientation button & select “Vertical Text”.
13. Fill the cells with particular subjects according to schedule.
14. Write “MM” in B5, “M-1” in C5 and so on.
15. Select D5&D6, click on merge & center button then type “BREAK”, click on orientation & select
“”Vertical Text”.
16. Select H5, I5,J5 cells & type “PHY/CHE LAB”.
17. Repeat above steps for the remaining cells B5 to J5.
18. At last select A1 to J10 cells and keep borders by clicking on Borders Button and select All Borders.
19. At last save the file by clicking on office button then “save”, give file name as Time Table then press “ok”.
 www.btechsmartclass.com

OUTPUT:

I.B.Tech TIME TABLE FOR ACADEMIC YEAR 2024-2025

DATE

DAY/ I II 10:40- III IV 12:30 V VI VII

TIME 9:00-9:50 9:50-10:40 10:50 10:50-11:40 11:40-12:30 -1:10 1:10-2:00 2:00-2:50 2:50-3:40

MM M-1 ENG CPDS < -------PHY/CHE LAB ------ >

BREAK
MON

CPDS ED MM ENG <--------ITWS LAB ----- >

TUE

CHE <--------------CPDS LAB -------------- > M-1 ED PHY

LUNCH
WED

PHY CPDS BREAK M-1 CHE <----------ED LAB ------ >

THU

CPDS <---------------ENG LAB -------- > ED M1 MM

FRI

MM CHE BREAK M-1 ED CPDS PHY ENG

SAT
 www.btechsmartclass.com

Task 2:
Aim: Create a marks sheet for 10 students using EXCEL.
Steps:

1 Open MS-EXCEL by clicking on START Button, go to Programs then click on Microsoft Office then
select Microsoft Office Excel 2007.
2 Write the title name is Sree Chaitanya College of Engineering at (A1 address)
3 Write the sub title name is I.B.Tech IT MARKS SHEET at (A2 address).
4 Now write the requirements fields for calculation of marks, like S.No,H.T.No,subjects,Grand Total &
Percentage from A3 to O3 cells as follows
E E CP PHY/CHE ELC
S.No H.T.No ENG
PHY CHE
M-1 MM CPDS ED
LAB LAB LAB
ITWS G.TOT %

5 Write S.no‟s from 1-10 in A4 - A13 cell addresses and H.T.No‟s from B4- B13.
6 Now enter the marks in C4 – M13 cell addresses.
7 Now in the G.Total cell,select N4 cell and apply the formula for adding the marks contained in C4 –
M4 cell addresses in the formula bar as
fx= C4+D4+E4+F4+G4+H4+I4+J4+K4+L4+M4 then press ENTER key.
8 Select the N4 cell and drag towards down for further students calculations.
9 Now calculate the Percentage.For that select O4 cell and type % calculation formula in Formula bar as
fx=N4/1000*100
10 Select the O4 cell and drag towards down for further students results.
11 Now the % appears in decimal values,now in order to appear the values as rounded values,select the O4
cell then right click the mouse button , select Format cells then Numbers and now make decimal places
to 0(zero) then click OK.Now again drag for other cell values to be rounded.
12 Now for keeping the borders,select cells from A1 – O13 and select All Borders on the home Menu.
13 Now for saving click on OFFICE button and click on Save and type file name as “Marks Sheet”,then
click OK.
 www.btechsmartclass.com

OUTPUT:

I B.Tech IT MARKS SHEET

E E CP PHY/CHE ELC
S.No H.T.No ENG
PHY CHE
M-1 MM CPDS ED
LAB LAB LAB
ITWS G.TOT %

1 10N01A1213 71 42 54 66 80 67 86 73 70 67 70 746 75

2 10N01A1215 62 64 71 46 60 66 70 69 51 46 67 672 67

3 10N01A1216 52 62 63 49 78 58 97 71 58 55 69 712 71

4 10N01A1217 72 43 51 47 34 68 61 67 69 58 60 630 63

5 10N01A1219 76 62 28 38 61 52 27 73 65 57 63 602 60

6 10N01A1224 78 65 27 19 49 50 31 65 64 62 59 569 57

7 10N01A1225 69 52 76 42 72 62 54 65 72 56 67 687 69

8 10N01A1229 70 85 90 46 76 79 79 71 68 57 73 794 79

9 10N01A1236 75 62 47 46 78 52 41 70 64 57 71 663 66

10 10N01A1237 72 69 85 21 60 70 77 66 45 66 60 691 69