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Presentation 5

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Practical 01-(Advance Features) Creating documents with advance formatting operations of Microsoft Word Objectives ‘© Getting familiar with headers and footers in MS Word 2013. + Beable to insert and format document page numbers. * Be able to insert and format pictures, charts, shapes, tables and smart art graphics in MS Word 2013. Tools ‘+ MS Word (Version: 2013, 2010 or 2007) Keywords: Headers and footers, SmartArt, Text Wrap, Charts. Duration: 03 hours 1 Introduction 1.1 Advance document formatting operations of MS Word 2013 Besides the basic text formatting operations, MS Word 2013 supports a wide range of advance document formatting operations that can be used to create sophisticated documents. Few of the operations that are covered in this praciteal are listed as: Headers ‘+ Footers + Page Numbers + Columns + Pictures © Text Wrap + Tables + Shapes © Charts + SmartArt Graphics 1.2 Headers, Footers and Page Numbers ‘The header is a section of the document that appears in the top margin, while the footer is a section ofthe document that appears in the bottom margin, Headers and footers generally contain additional information such as page numbers, dates, an author's name, and footnotes, which can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document. 1.2.1 To create a header or footer: In our example, we want to display the author's name at the top of each page, so we'll place it in the header. 1. Double-click anywhere on the top or bottom margin of your document. In our example, we'll double-click on the top margin. PIEIE owe sere vison pacetavour ferences maunes —mevw view eas] ke Aas | AsBbCel |AaBbCel| AaBbCet | vee BB ae eating | tNomal | He seu. 5} ne ton ; os I ‘ I A Andee: Lytle at Te Sewanes Review Atop the Cumberland Plateau a the University ofthe South in Sewanee, Tennesse, DoT ees Ee gm of The Sewane Review. Founded in 1892, the Sewanee Revew (SR) has never mised RAG, cisinguishing sas te oles contiouily pushes quest review inthe United the margin Foc its first half-century, the magazine existed 252 general journal ofthe Humanities, 2. The header or footer will open, and a Design tab will appear on the right side of the Ribbon. The insertion point will appear in the header or footer. Bae-cv@s arene sear Telex PRI onc scr oeson vacetavout —airnces Manns VE ew tm «=< Lone |Gmncewasm ne 8 Bipagertmbers “ane esos Grimes ce Fcc © Unk Shon Docent et “oateae rn ‘ 2 5 4 , ana) Pera aay Ai Ye Seva vis Computer Fundamentals by Mr. Ali Asghar Manjotho 21 3. Type the desired information into the header or footer. In our example, we'll type the author's name. ‘Academic Paper - Word HEADER & FOOTER TOOLS REFERENCES MAILINGS REVIEW view DESIGN DESIGN PAGELAYOUT a Eo 1 bifferent First Page CHa aS le (Different Odd & Even Pages Foo Document Quick Pictures Online Goto Goto Link to Previous [| Show Document Text Biinse Pictures Header Footer * Navigation Options 4 5 Infor Parts Insert i & 1 2 arto eee] William Fishe| rocument Tet B inset Alignment Tab mies Options Poston lose 5 4 a ? Close Header and Footer Close the Header and Footer Tools You can also double-click the document area to return to editing it 5. The header or footer text will appear. William Fisher Andrew Lytle at The Sewanee Review Atop the Cumberland Plateau atthe University of the South in Sewanee, Tennessee, is the office of The Sewanee Review. Founded in 1892, the Sewanee Review (SR) has never missed 1.2.2 Editing headers and footers After you close the header or footer, it will still be visible, but it will be locked. Simply double- header or footer to unlock it, which will allow you to edit its content. 1 a 2 2 4 . es, William Fisher iS S Andrew Lytle at Zhe Sewanee Review “Atop the Cumberland Plateau atthe University ofthe South in Sewanee, Tennessee, is Header “Andrew Atop the Cumberland Plateau at the University ofthe South in S the office of The Sewance Review. Founded in 1892, the Sewanee Revie an issue, distinguishing it as the oldest continuously published quarterly 1.2.2.1 Design tab options When your document's header and footer are unlocked, the Design tab will appear on the right side of the Ribbon, giving you various editing options: Hide the first page header and footer: For some documents, you may not want the first page to show the header and footer, like if you have a cover page and want to start the page numbering on the second page. If you want to hide the first page header and footer, check the box next to Different First. Page. lemic Paper - Word TEADEN a FOOTERTOOLS MAUNGS RENEW VIEW DESIGN reins Oiferent ist Page os: cS [teceu ere | BRE inkto Previous [MZ Show Document Text on Options Position Remove the header: If you want to remove all information contained in the header, click the Header command and select Remove Header from the menu that appears. Computer Fundamentals by Mr. Ali Asghar Manjotho 213 HEE one Remove the footer: If you command and select Remo insert er i Desen_racetavour prs Dy Basar tink ‘Blank vee Cohimee) want to remove all information contained in the footer, click the Footer Wve Footer from the menu that appears. ME oe Dene [Tn in sk Pace vOut er INSERT oesion LQ Bawerranss a nk Three Claes) More Fates tom oticecom DEatfocte i Bement py Additional options: With the Page Number command and the commands available in the Insert group, you can add page numbers, the date and time, pictures, and more to your header or footer. HOME INSERT DESIGN _PAGELAYOUT _REFERENCES MAILINGS REVIEW noe 8 @ @ida@le as ™ + [.Number~ Time Infor Parts Pictures [Header Footer + Link to Previous Header & FOO Teer Navigation 1.2.2.2 To insert the date or time into a header or footer Sometimes it's helpful to include the date or time in the header or footer. For example, you may want your document to show the date when it was created. On the other hand, you may want to show the date when it was printed, which you can do by setting it to update automatically. This is useful if you frequently update and print a document, since you'll always be able to tell which version is the most recent, 1. Double-click anywhere on the header or footer to unlock it. Place the insertion point where you want the date or time to appear. In our example, we'll place the insertion point on the line below the author's name. 1 1 2 eo Cg point where you Peg ‘William Fisher Poekcr tris | [Reader “Andrew Lytie at The Sewanee Review Atop the Cumberland Plateau at the University of the South in Sewanee, Tenn. the office of The Sewanee Review. Founded in 1892, the Sewanee Review (SR) has ne 2,_The Design tab will appear. Click the Date & Time command. S@E-= Academic Poper- Word HEADER A FOOTERTOOLS INSERT DESIGN PAGELAYOUT REFERENCES MAILINGS REVIEW VIEW Desicn BeERG Previous Different First Page 5 O ee = Eh Ned Different Oda & Even Pages Date Document Quick Pictures Online Goto Goto | 7 _ Info~ Parts ~ Pictures Header Footer +. Linkto Previous [¥j Show Document Text Insert Date ad Time 1 2 Zz ‘ 5 icky add the cunt date or time Computer Fundamentals by Mr. Ali Asghar Manjotho 215 3. The Date and Time dialog box will appear. Select the desired date or time format. 4. Check the box next to Update Automatically if you want the date to change every time you open the document. If you don’t want the date to change, leave this option unchecked. 5. Click OK. Ayallable formats: guage: 3/25/2013 [English United states) es © : Maren 25,2013 sass 2o12-0.25 2s.kar3 Sosa ‘Mar. 25, 13 25 arch 2013 Waren 3 ort Sasa 16 p 3/2503 11656 9M vise ies eu i338 asses Set As Default | 6. The date will appear in the header. MMe William Fisher ‘Monday, March 25, 2013] Header ¥ 7 Atop the Cumberland Plateau at the Universit the office of The Sewanee Review. Founded in 1892, 1.2.3. Adding page numbers Word can automatically label each page with a page number and place it the side margin. When you need to number some pages numbering. in a header, a footer, or in ifferently, Word allows you to restart page 1.2.3.1. To add page numbers to a document: In our example, we'll add page numbering to our document's footer. 1. Double-click anywhere on the header or footer to unlock it. Ifyou don’t already have a header or footer, you can double-click near the top or bottom of the page. The Design tab will appear on the right side of the Ribbon. HOME INSERT DESIGN PAGELAYOUT REFERENCES MAILNGS REVIEW VIEW esi = Doane Tm GS fon Gas + 8 Dae Docume cow cow seeder Bi PageNumber> Time info E@Ondine Pictures Header Footer © and Footer ‘collabora erature and history to attend the Yale School of Drama. Lyte’ inter southern, however, an in 1930 he contributed his it major easy othe 2. Click the Page Number command. In the menu that appears, hover Position and select the desired page numbering style. under the banner of southern idealism. He left Vanderbilt in 1927 afer sdying remained primanly the mouse over Current Bi Header~ Ee a —— | & 2 Footer (Pictures 2 = Date & Document = Goto Goto" Options Ei PageNumber=| Time info- EB Online Pictures Header Footer) * B) Top of Page > |__ Insert Navigation Position BB Bottom of Page » 1 2 i 4 5 By Page Margins > ating under the banner of southern idealism. He left Vanderbilt in 1927 [Current Position *)) Simple > Fy Format PageNumbers., Plain Number E& Remove Page Numbers Footer b J Page X [Header Robert] [JJ More Page Numbers from Office.com , lection nber Galler 3, Page numbering will appear. Computer Fundamentals by Mr. Ali Asghar Manjotho 217 HOME INSERT DESIGN PAGELAVOUT REFERENCES MALINGS REVIEW VIEW esi 0) Hexaer= TB Doers: Sy Se oe. Son FE, 5 Bi) PageNumber~ Time Infor E@Online Pictures Header Foote : ‘and Footer lteratce and history to attend the Yale School of Drama. Lyte’ interests remained primarily southern, however, and in 1930 he contebuted his fret major essay to the 4, Toedit the font, font size, and alignment of the page numbers, select a page number and click the Home tab. Word's text formatting options will appear. HOME INSERT DESIGN PAGELAYOUT REFERENCES MAILINGS REVIEW Times s}i2 -|A K Aar & Petey BT Ur aex x AYA » H-| $l 4 => Clipboard Font 5 Paragraph 5 When you're finished, press the Esc key. The page numbering will be formatted. collaborating under the banner of southern idealism. He left Vanderbilt in 1927 after studying literature and history to attend the Vale School of Drama. Lytle’s interests remained primarily southern, however, and in 1930 he contributed his first major essay to the 1.3 Columns ‘Sometimes the information you include in your documents best displayed in columns. Not only can columns help improve readability, but some types of documents (like newspaper articles, newsletters, and flyers) are often written in column format. Word also allows you to adjust your columns by adding column breaks. 13.1 Toadd columns toa document: 1. Select the text you wish to format. 1 5 1 n 2 n 2 Important Contact Info 2. Select the Page Layout tab, then click the Columns command. A drop-down menu will appear. 3. Select the number of columns you want to create. HOME INSERT DESIGN PAGE LAYOUT [Orientation ~ }Bresks~ Indent SID Sev $Dtine Numbers» $= Left [0" Margins a és bt Hyphenationy = Right: [0" EI on g Se Important Cc Three Left Right = More Columns. Computer Fundamentals by Mr. Ali Asghar Manjotho 219 4. The text will format into columns. a Important Contact Info City of Orlando: Police Dept.: 321.555.1728 Animal Control: 321.555.8915 Water/Sewage: 321.555.6142 a General: 321.555.7266 Leasing Office Phone: 321.555.5463 1 r qo rower eeey Fax: 321.555.5464 Email: [email protected] Office Hours Monday-Friday 9:00-6:00 Saturday 10:00-5:00 Sunday 1:00-5:00 Your column choices aren't limited to the drop-down menu that appears. Select More Columns... at the bottom of the menu to access the Columns dialog box. Click the arrows next to the Number of columns: to adjust the number of columns. ‘Gol: Width: os" Lett Bight (Citine between fos" os" [YJ Equal column width Applyto: | Selected sections 1.3.2 Adding column breaks Start new column ‘Cancel Once you've created columns, the text will automatically flow from one column to the next. ‘Sometimes, though, you may want to control exactly where each column begins. You can do this by creating a column break. 1.3.2.1. To add a column break: In our example below, we'll add a column break that will move text to the beginning of the next column, 1. Place the insertion point at the beginning of the text you wish to move. a 2 at a 5 é Important Contact Info ity of Orlando: Fax: 321.555.5464 Police Dept.: 321.555.1728 Email: [email protected] Animal Control: 321.555.8915. Office Hours went SUSE 2060 a Seed a Saturday 10:00-5:00 ing Office Sunday 1:00-5:00 ne: 321.555.5463 2. Select the Page Layout tab, then click the Breaks command. A drop-down menu will appear. 3, Select Column from the menu, HOME INSERT DESIGN PAGE LAYOUT REFERENCES [Fs Orientation = )Breaks > Indent Spacing [D Size~ e Breaks b Margins 2 men S ‘olumns > Page Fegeseuy "(SMe sbapabcatubichnae page nde - - and the next page begins. fy Column | Eien break wl begin in there column. pe [= Text Wrapping ~ IE] Separate text around objects on web pages, euch a: caption text from body text Section Breaks Next Page Computer Fundamentals by Mr. Ali Asghar Manjotho 221 4, The text will move to the beginning of the column. In our example, it moved to the beginning of the next column. oo Important Contact Info City of Orlando Leasing Office Police Dept.: 321.555.1728 Phone: 321.555.5463 Animal Control: 321.555.8915 Fax: 321.555.5464 Water/Sewage: 321.555.6142 Email: [email protected] General: 321.555.7266 Office Hours ona Monday-Friday 9:00-6:00 Dna) Saturday 10:00-5:00 Roe ay ‘Sunday 1:00-5: 1.4 Pictures and Text Wrap Adding pictures to your document can be a great way to illustrate important information or add decorative accents to existing text. Used in moderation, pictures can improve the overall appearance of your document. 1.4.1 To insert a picture froma file: Ifyou have a specific image in mind, you can insert a picture from a file, In our example, we'll insert a picture saved locally on our computer. 1. Place the insertion point where you want the image to appear. 1 1 5 . 1 2 . 3 4 Pool Re-Opening & Celebration in us Saturday, April 7, to celebrate the grand re-opening c Pool! Features include a resort-style pool deck, private cabanas, g and much more. We can't wait for you to see the transforme The celebration will last from dawn ‘til dusk. (After that, it’s lemonade, slushies, and other cool treats will be served frorr D13 Newsletter 2. Select the Insert tab on the Ribbon, then click the Pictures command. HOME INSERT | DESIGN PAGELAYC a iF ba [& Dsomrs All Chart Pages Table Pictures Online Shapes . [pPictures Tables IMustrations 4 Screenshot + . From File Insert pictures from your computer or from other computers that you're. connected to, @ Tellme more day Ud « MyPicures > Lime Grove Pictures w]e) | Search Lime Grove Pictures Organize + New folder =a-ae Bi coogledive ‘H Recent places {Photo Stream (@ SkyDrive 2 Computer Playground Kids Playground Swing (GB Libvaries {B Documents od Music i Pictures BB Videos e pe recuse aes E voor [omer F) [Go 4, The image will appear in the document. Computer Fundamentals by Mr. Ali Asghar Manjotho 223 i 1 2 2 4 Pool Re-Opening & Celebration . a a] a) a) = a = ” a (=) io join us Saturday, / the grand re-opening of our newly renovated pool! Talat Features include a resort-style pool deck, private cabanas, go 5. Toresize an image, clickand drag one of the corner sizing handles & . The image will change size while keeping the same proportions. If you want to stretch it horizontally or vertically, you can use the side sizing handles >. x 4 2 3 + 6 Pool Re-Opening & Celebration us Saturday, April 7, t re-opening of our newly reno’ ol! Features include a resort-style pool deck, private cabanas, g and much more. We can’t wait for you to see the transform 1.4.2 Changing text wrapping settings ‘When you insert an image, you may notice that it's difficult to move it exactly where you want. That's because by default the image is in line with the text. If you want to move the image freely, you'll usually need to choose a different text wrapping setting, The text wrapping for that image is set to In Line with Text. You'll need to change the text wrapping setting if you want to move the image freely or if you'd like the text to wrap around the image in a more natural way. 1.4.2.1 To wrap text around an image: 1. Select the image you want to wrap text around. The Format tab will appear on the right side of the Ribbon, OR ME: Lime Grove Newsletter- Word OME INSERT DESIGN PAGELAYOUT REFERENCES MAILINGS REVIEW eomsions Bt | Gg B: Bing Forward ~ (E> BBamistctfecs+ I~ seers She” Teg Sl Selection Pane Eh Adjust Praue Ses range ri ‘ 5 1 : 1 3 4 New Online Resident Portal Seg ec acl Cee | Ces “_ POET) us - a $b i a = a 4 ” a So a fesidents are raving about Buena Vida Online, the new web portal for residents of Lime Grove Apartments and other Buena Vida communities. ray 2. On the Format tab, click the Wrap Text command in the Arrange group. A drop-down menu will appear. 3. Hover the mouse over the various text wrapping options. A live preview of the text wrapping will appear in the document. When you've found the text wrapping option you want to use, click on it, Alternatively, you can select More Layout Options... to fine tune the layout. = B28 bisrewed « B* T] anicie 3] s-| Sq. | aL OF Ser armas ol [GS] punmwantor ae ees ey a t + wee New Online = 1. al Hover over the various Eee Desa rs EN and other important Tr MersLayow OFS | can also use the portal to: ‘Pay your rent online Computer Fundamentals by Mr. Ali Asghar Manjotho 225 4, The text will wrap around the image. You can now move the image if desired, Just click, hold, and drag it to the desired location. As you move it, alignment guides will appear to help you align the image on the page. 5 wwnwlimegrovespts.com A Buena Vida Community lent Portal a Vida Online, the nev wel ‘e Apartments and other A, Buena Vida Online sews, announcement: 1. You can also use th Ne Presa Belg 5. Alternatively, you can access text wrapping options by selecting the image and clicking the Layout Options button that appears. roe 1 erat 4 A New Online Resident Portal 5; ; T sorarnons x a tn Line with Tent = w re Ca a =) N ies ° c new web portal for residents of Lime G 5 communities. Pdi? ee Available at imegroveaparts.com, Buey | by community news, announcements, and Seemor.. use the portal to: 14.2.2 Touse a predefined text wrapping setting: Predefined text wrapping allows you to move the image to a specific location on the page. 1. Select the image you want to move. The Format tab will appear on the right side of the Ribbon. ove Une Grove Note -We itige Ju =] oa Tuemex eA ewe g : 2 2 4 5 i web portal for residents of Lit ‘other Buena Vide communit fives you access to community news, 1. | announcements, and other important information. You can also use the porta ta: By Fi o a = a Rs a Bey = a ) iS ‘© Pay your rent online 2. On the Format tab, click the Position command in the Arrange group. 3. A drop-down menu of predefined image positions will appear. Select the desired image position. ‘The image will adjust in the document, and the text will wrap around it. DESIGN PAGELAVOUT REFERENCES MALNGS REVIEW VIEW FORMAT ER oe Waiegroned ~ | BS) qyae a) a Gro. B pete - 5; Bd ee a+ St. GE Wer aisenconton as OF SEE Pe Set | tntne with Text, sf g : ‘ : == is New Online yn rextwopring al Residents are raving{ [a=] [i Lime Grove Apartme| > new web portal for residents of ‘nmunities. ‘Available at limegrow, line gives you access to community news, ant Jortant information. You can also use the portal to: © Pay your rent ¢ ‘¢ Renew your lei ‘© Submit a maintenance request IEE More Layout Options ‘© Reserve the clubhouse Have you visited the portal yet? Don't wait! Call our office today at 321.555.5463 to activate your account, and obtain your username and password. Computer Fundamentals by Mr. Ali Asghar Manjotho 27 15 Tables Atable is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as presenting text information and numerical data, In Word, you can create a blank table, convert text toa table, and apply a variety of styles and formats to existing tables. 1.5.1 To insert a blank table: 1. Place your insertion point where you want the table to appear, then select the Insert tab. 2. Click the Table command. Bao © Blank Page ‘Page Break Pages HOME Bi Cover age OF DESIGN PAGELAVOUT — _ Fa] EA) Wisma lost log ee oe a vustnon Table rood ‘Add a Table 1 fe Screensho Atable is a great way to organize information within your document. @ Tellme more 3. A drop-down menu containing a grid of squares will appear. Hover the mouse over the grid to select the number of columns and rows in the table. Pages Gao 6 Hi Cover Page D) BlanePage Page Break e HOME DESIGN PAGELAYOUT INSERT 2) Bismartact ES as bed > thom Table Pictures Online Shapes E Pictures faa Screensh 5x4 Table OO000000 inser Table PF Drow Table a ‘ Eh face! Spreadsheet Tl Quick Tables » 4. Click the mouse, and the table will appear in the document. 5. You can now place the insertion point anywhere in the table to add text. i Monday Tuesday we 1.5.2 To convert existing text to a table: In this example, each row of information contains an item name and price, separated by tabs. Word can convert this information into a table, and it will use the tabs to separate the data into two columns. 1. Select the text you wish to convert. t g 1 2 2 ‘ ‘Menu items $828.45 Paper Items (Plates, silverware, cups) $135.15 Rental Equipment (Tables, chairs, linens) $277.75 Service Fee (18% of menu items ordered) $122.33 Total Cost $1,363.68 & 2, From the Insert tab, click the Table command. 3, Select Convert Text to Table from the drop-down menu, HOME | INSERT DESIGN PAGE LAYOUT Bicovertage- (FY la bal Qm DyeankPace |AIM) vicures nine Shops Smanat "Page Break = Pictures > Pages Insert Table ptions_ T BBpeeeeeee Te f nd GOO0085 Me J IO Fa ERPeEeeeee| oooc! . oooct | [Insert Table. Ef Draw Table i] 3 Comer TettoTable. «| Ey Excel Spreadsheet Quick Tables > Computer Fundamentals by Mr. Ali Asghar Manjotho 229 4, A dialog box will appear. Choose one of the options in the Separate text at: section. This i Word knows what text to put in each column. how Table size Number of columns: Number of rows AutoFit behavior @ Fixed column width: Auto (© Autofit to contents AutoFit to window eparate tert at © Paragraphs ©) Commas te Cotner [- | 5. Click OK. The text appears in a table. Menu items $828.45 Paper Items (Plates, silverware, cups) __| $135.15 Rental Equipment (Tables, chairs, linens) | $277.75 Service Fee (18% of menu items ordered) | $122.33 Total Cost $1,363.68 1.5.3. Modifying tables It’s easy to modify the look and feel of any table after adding it to a document. Word includes many different options for customizing a table, including adding rows or columns, changing the table style, and more. 1.5.3.1. Toaddarow or column: 1. Hover the mouse near the location where you wish to add a row or column and click the plus sign that appears. # Menu Items. $828.45 Paper Items (Plates, silverware, cups) $135.15 Rental Equipment (Tables, chairs, linens) $227.15 Service Fee (18% of menu items ordered) $122.33 2. Anew row or column will appear in the table. fs Menu Items $828.45 Paper Items (Plates, silverware, cups) $135.15 Rental Equipment (Tables, chairs, linens) | $227.75 Service Fee (18% of menu items ordered) | $122.33, 3, Alternatively, you can right-click the table, then hover the mouse over Insert to see various row and column options. [art -i2 =] a a Bor S%~ A> 22- Ly oF inser derete —__ Pronar earns 7aininn, silverware, Cups) Tables, chairs, linens) = fmenu items ordered) Paste Options: Define Synonyms » BE Translate B Search with Bing Insert > | GH insert Columns to the Left Delete Cel EB Insert Columns to the Right Split Cell EB] Insert Rows Above B Border Styles | > | BB] Insert Rows Below Test Direction Ee insert Cals S Table Properties. Hyperlink. Oe a New Comment 1.5.3.2. To delete a row or column: 1, Place the insertion point in the row or column you want to delete. 2. Right-click the mouse, then select Delete Cells... from the menu that appears. Computer Fundamentals by Mr. Ali Asghar Manjotho 231

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