INDEX

Module Page
Preparing your Windows7 OS ready for Meghdoot7 2
Installation of SQL Express 2008 5

Installation of 1. Point of Sale Server 20

2. Sub Accounts Server 20
3. Treasury Server 21
4. Point of Sale Client 22
5. Sub Accounts Client 24
6. Treasury Client 25
7. SB Cash 26
8. Postman 27

Configuration of 1. Point of Sale 29

2. Sub Accounts 37
3. Treasury 42
4. Postman 52
5. SB Cash 57

Installation of 1.RNet Communication 60

2. ePayment 64
3. eMO 68
4. Speednet 76
5. Sanchay Post 6.5 90

Up gradation 6. Sanchay 6.5 to R2 103

CCleaner 108
Data Backup 108

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Preparing your Windows7 OS ready for Meghdoot:

B and C Class offices are supplied with Windows 7 Operating System and SQL Server
2008 Express Edition, where peer to peer connectivity to be established.

1. System Requirements:

The systems should satisfy the below given requirements.

Install operating system Windows 7 in both server and client machine, if not pre-
installed.

If the System is containing only one Drive (i.e., “C” Drive), then make at least one
more partition.

2. Partitioning the Hard Disk Drive in Windows 7

Right Click on “My Computer” and Select the option “Manage”. Click on “Disk
Management” option at the left pane of the window. This will open up the disk
management utility for Windows 7,

Right click on “C” Drive and select the option "Shrink Volume".

A box will pop up and you need to specify the amount of space you want to shrink.

The Shrinked space will be created into a separate Drive with name Un-assigned
space. Right click on the same and select “New Simple Volume”. A new simple
volume Wizard will be opened. Click on Next and provide the Drive Name you want
to give and click Finish.

Peer to peer connection should be established between two systems. This can be
done by connecting both the systems using a Cross Cable and giving different IP
addresses to them (For example 192.168.1.101 and 192.168.1.102)

3. General steps for installation of all modules in B Class offices.

Please follow below steps in Server machine while installation process.

Install server component in the server machine.
a. Please note that all programs/modules are to be installed by you as Administrator
or User having Administrator rights.

b. Share the installation folder.

c. Install client component in server machine.
d. While configuring Meghdoot Modules for the first time, database cannot be created
directly in C: drive. For creating databases in C Drive only, please create a folder in
C: drive and provide its path for creating the Database at the time of configuration.
Otherwise create database in other drives.
In the Client machine:
a. After each module is installed in server machine, install corresponding client
component in client machine.
b. Give network path for SQL Server when asked for the same.

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4. Select Classic Theme:

The system theme may be changed to “Windows Classic” in both systems for better
display of application screens. This is mandatory for the proper working of Meghdoot
applications.

5. Change UAC Settings:

User Account Control (UAC) notifies you before changes are made to your computer
that require administrator-level permission. The default UAC setting notifies you
when programs try to make changes to your computer, but you can change how
often UAC notifies you.
Type “msconfig” in Start -> Run. The following screen will get displayed.

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Select ‘Tools’ tab and select ‘Change UAC Settings’ option. Then click ‘Launch’
button.

Choose ‘Never Notify’ and click ‘OK’

Restart the computer to complete the process of turning off UAC.
This is the least secure setting. When you set UAC to never notify, you open up your
computer to potential security risks.

6. Install Good Anti virus Application.

Ensure that virus definitions updated and your computer is protected.

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7. Installation of SQL Server

Double click SQLEXPRWT_x86_ENU.exe file

(Source:https://www.microsoft.com/betaexperience/pd/SQLEXPDBMT32/enus/ )

Select New installation option

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You have to accept the Microsoft license terms. For this, click on the check box. Click
next.

Click Install to install Setup support files.

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 Click Next

Select Default instance.

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 Click Next

Select Mixed (SQL Server authentication and Windows authentication) mode.

Enter Password (Complex), Confirm this. Click Next.

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 Click Next

Installation process will take a few minutes for completion.

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 Now installation is completed. Click Close.

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Now, open the SQL Server. Start-Microsoft SQL Server 2008 R2-
SQL Server Management Studio

The first time configuration will be done.

Now, the connection window has appeared. Here, Select Windows authentication and
click connect.

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In the Object explorer, expand the SQL Server-Databases-System Databases.Ensure
that the following databases exist.
Master,
Model,
Msdb,
Tempdb
This ensures that SQL is correctly installed and connectivity is properly established.

Set sa password using sql server management studio express

During the installation of SQL Server, we have selected mixed mode authentication
and gave the complex password. Sometime we may need to change password of sa.

To change the password of sa follow the below steps.

1. Open the SQL Server express management studio
2. Connect to SQL Server using windows authentication
3. Expand the server and choose security and expand logins
4. Right click on sa, from properties modify the password and confirm password
5. Uncheck Enforce password policy.
6. Click OK.

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DTC,Puttur-574201 13
Alternate Method:
You can also use query to change SQL Password. Steps for using query to change
SQL passwords
1. Open SQL Management Studio
2. Click On New Query
3. Type sp_password @new=’sa’ ,@loginame=’sa’
4. Execute the query.

Installation of SQL Server Backward Compatibility Tool:

If you forget to install SQL Server 2005 Backward Compatibility Tool, at the time of
creation of database “Active X Component Can not create object “ Error will come.
“Active X Component Can not create object ” error in Postman module at the time of
login in SQL2000 environment also can be avoided by installing this software.

Click Next

Accept the agreement. Click Next

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 Click Next

Click Next Click Install

Wait

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 Click Finish. Now SQL Server Backward Compatibility Tool is installed.

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 aio installer is all in one DVD by Shivaram,DTC-
Puttur.

In this DVD, all modules of Meghdoot7,Speednet

and Sanchay Post are pooled. User friendly
installer is provided. Select the module needed and
click install. That module will be installed. In this
way, installation of Meghdoot, Speednet and
Sanchay modules made easy.

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Considering the practical ease, the installation of modules is suggested in the
following sequence.

Phase-I
1. Point of Sale Server
2. Sub Accounts Server
3. Treasury Server
4. Point of Sale Client
5. Sub Accounts Client
6. Treasury Client
7. Postman
8. SB Cash
Phase-II
1. ePayment
2. eMO
3. Speednet
4. Sanchay Post
5. Upgradation of Sanchay Post to R-II

On completing the installation, start configuring one by one.

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Databases created/used by various modules installed at SO are as below.

S Module Installation Path Database Created/Used

l
1 Point of Sale Server C:\Program Counter
Files\PointofSaleServer eCounter
Client C:\Program IPO
Files\Meghdoot
Millennium - Point Of
Sale
2 SubAccounts Server C:\SubAccounts SubAccounts,
Client C:\Program SupplySubaccounts,
Files\SubAccounts BOSubAccounts,
BOSupplySubAccounts,
SubTreasury,

3 Treasurer Server C:\Treasury Treasury

Client C:\Program (Created by SubAccount)
Files\Treasurer
4 Postman Client C:\Program Files\Postman Postman

5 SB Cash Client C:\Program Treasury

Files\SBCash
6 eMO Application C:\Program eMO
Files\eMO\eMO
Client/ C:\Program
Communication Files\eMOClient
7 ePayment C:\Program eCounter
Files\ePayment Client (Created by POS)
8 Speednet Server C:\Program Pospcc
Files\SpeednetServer Pospccbackup
Client C:\Program Routing
Files\Speednet
Communication C:\EMSClient
9 Sanchay Post 6.5 C:\SP5 Bpro
Bplog
Post
Sign
Sosb
Project

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 Point of Sale Server

Click OK

Here click the computer icon button.

Now Point of Sale Server installed. Click OK and share the PointofSaleServer folder
with full permission to the Administrator.

Sub Accounts Server

Click OK

Click the Button

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Now,Sub Accounts Server installed. Click OK and share the SubAccounts folder with
full permission to the Administrator.

Treasury Server

Click OK

Click button

Now , Treasury Server installed. Click OK and share the Treasury folder with full
permission to the Administrator.

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 Meghdoot Point of Sale Client Setup

Click OK

Click Yes

Point of Sale will be added to Meghdoot Millennium Group. You can change the group
if desired. But usually you can leave as it is.

Select Despatch also. The default directory will be C:\Program Files\Meghdoot

Millennium - Point Of Sale. You can change the directory if needed. But it is
suggested to leave it as it is.

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In case the file being copied is already available in your system as a result of earlier
installation, this version conflict will be shown. In such a case click Yes. Do not
overwrite the existing file.

Now, provide the Path of Point of Sale Server by clicking browse button.

Click OK

In case any file is in use, such file will not be copied due to access violation. Then
click Ignore. Ignoring this will not cause any problem.

Now, Point of Sale client is installed successfully.

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 Meghdoot SubAccounts Client Setup

Click OK

Click Yes

Click the button

Click Continue

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Provide the Server component location by clicking browse button. This is just similar
as done in Point of Sale.

Now Sub Accounts client is installed. Click OK

Meghdoot Treasurer Client Setup

Click OK

Click Yes

Click the button

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 Click continue

Provide the Server component location by clicking browse button. Click OK button.

Now, Treasurer Client installed. Click OK

Meghdoot SB Cash Setup

Click the button

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 Click Continue

Click OK

Meghdoot Postman Setup

Postman package is not having server component. Install Postman setup.

Click OK.

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 Click Button.

Click Continue.

Now, Postman module is installed. Click OK.

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 Configuring Point of Sale:
In the process of configuration, first start with Point of Sale. Go to Start-Pograms-
Point of Sale. Click it.

Click Point of Sale

If PC screen resolution is not 800x600 then this message will be shown. For the
working of Speednet,1024x768 resolution is needed. You can keep 1024x768
resolution and click yes to the above message.

If date and time format of the system is not in dd/mm/yyyy and 24 hours it will be
automatically reset by the POS. Click OK.

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Enter Server name, SQL login id (sa) and sa password. Click OK. Throughout the
configuration process, remember your SQL Server name and sa password.

Select the drive letter where database is to be created. In Windows7, this will be
other than C. Click install. Counter database and IPO database will be created.

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 Click next

Click Next

Enter office details

Note: Ensure you have selected office type as Post Office. And also name of the
office is as the name shown in Registernet Office Master. Otherwise your office will
not appear as RNet enabled office in RNet Website.

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Enter no of MPCM counters available in the office, Hours of business for Registration,
Financial time limit and click Next.

Enter your name and provide password, re enter password. Please remember this
and keep this secret.

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Provide name and password of the Supervisor. This should be kept secret. Hence,
the Supervisor has to change the password and keep it secret with him.

Pl ensure that you have checked ePayment services since creation of ePayment
database is needed for the working of Postman module.

Click Next

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 Select your Speedpost City and enter closing hours of Speed Post. Click Next.

Supervisor name is already provided. Now, provide at least one Operator. His
password also should be secret. Ask him to change the password

View the Users. Click Next

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 Click Finish. Configuration completed.

Pl note that you have to configure SpeedPost City. Click OK

Pl note that you have to configure Circle name. Click OK

Login as Supervisor.

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 Confirm the date and times are correct. Click OK.

This message will be printed on the receipts. This can be changed if needed. Click OK

Give Circle name. Please ensure that Barcode on Foreign Registered articles and
Inland Registered articles are checked. Also see that Speed Post city is selected.
Click OK.

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 Configuring Sub Account

Click Next

Provide office name ,Select mode of Weighing machine, if BOs are available select
Yes, Click Next.

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Provide SA password. Change the path of database other than C:\ Click Next.
Database will be created. Wait till the creation of database is over.

Create users-Supervisor

Create users-PA, Click next

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 Create users-Supervisor

Add Branch Office, Give Code for the BO

All the BOs are added now. View them to confirm that they are correct.

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 Give opening balances of BOs. Click Next

Give transit details by adding. Select from SO to which BO and give date of
remittance.

Give advance details by adding.

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 Give holiday details-This is most important.

SubAccounts configuration completed. Click Finish to start the application.

Login as Supervisor

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 Verifuy the date and times are correct Click OK.Do the day begin.

Now proceed for configuring Treasury application.

Configuring Treasury:

Give office details.

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 Enter ffice details

Provide Sub offices details

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 View SO details given.

Create users-Supervisor.

Create users-Treasurer

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 View the users created. Click Next.

Click Next.

Click OK. Click Next

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 Select the user and assign the role of treasurer and click Next.

Select the works to be preformed by the Treasurer and Click OK. Then click Next.

Provide the number of counters available. In C class office also, POS and Savings
Bank counters are different hence 1 is given for each. Separate Certificate counter
need not be given.

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 Details of Currency Denominations. Add/Delete options are available. Click Next.

Configure opening cash balance.

Click Add tab ,select Denomination and enter the amount. Click OK, Click Next.

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Configuring-Stamps Category:
Advance given to Postman/Counter can be taken here as a separate
Category. eg:Advance

Configuring-Stamps Denomination: Add new denomination of Re 1 with value 1

under Category Advance. The corrections to be done are as follows.

Category Denomination Value Correct Value

available
Postage Inland letter 2 2.5
Envelop 3 5
Single Card .25 .50
Reply Card .50 1
Aerogram 8 15
To be added 4Rupees Stamp 4 4
To be added Meghdoot Card .25 .25

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 Give the opening balances of all categories.

Provide bank details. If it is transaction bank, check the option.

Give the opening balance of Cheques, if any.

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 Click Next

Enter Server details.

Provide the Publications, Forms, MO Forms, VP Forms

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 Provide opening balance of Publications.

Click Finish. Configuration of Treasury package is over.

Confirm Date and Time OK

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 Do the day begin.

Configuring Postman:

Start Postman package. Start-Programs- Meghdoot Millennium-Postman. Then this

message will come. This shows that database is yet to be created.

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 Provide Server name ,ID and Password. Click Retry.

Click yes to create database.

Type the Drive letter.This must be other than C. Click OK

Click Next

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 Modify the Office details as per your office details.

Provide Server details and click Next.

Add user-Supervisor-Select the branches allotted. Click OK, Click Next.

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 Add user-Operator-Select the branches allotted. Click OK, Click Next.

Provide the Due bag particulars. Click OK

Click OK, Click Next

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 Provide Postmen details. Click OK, Click Next

Provide Branch offices. Click OK, Click Next

Click Finish to complete configuration.

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 Select the username, provide the password and click OK.

Begin the day.

Configuring SB Cash:
Start-Programs-Meghdoot Millennium-SBCash

Provide the Server name and give the path of Treasury component by clicking the
Browse button.

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 Click the Yes button to create users. Supervisor and Operators are to be created.

Now, login as Supervisor. Select the name and enter the password. Click OK

Confirm the date and time is correct. Click OK

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 Assign SB Counter to Operator.

BO Head allocation –Receipts to be done. Select All, click Update.

BO Head allocation –Payments to be done. Select All, click Update.

Click OK.SB Cash configuration completed. Unavailable transaction master like

MPKBY,TDS etc may be added.

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 Installation of R Net Communication:

Click Next

Click Next

Click Next

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 Click Close
Open Rnet installation folder and execute:1.Ptcmyscs_root and 2.RegisterCACft.
Then execute Rnet communication.exe

Please select Post Office and click OK.

Browse for Point of Sale Server folder and click OK and you are prompted to restart
the application.

On restart of R Net Communication, enter Server name, click OK

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 Click OK

Click Get Office Masters

Then Call Server.

Now RNet Communication will start getting data from Central Server. Pl wait till all
the files are downloaded.

Note: At the time of giving RNet Communication path in Postman and Despatch
module give shared path. Other wise if you are working in the computer other than R
Net Communication installed, working data will not be uploaded to web.

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 Configuring Despatch:

Note: Login as Supervisor

1.Create user-Despatch PA
2.Modify the due bags.
This version contains Preconfigured Bag types and
Abstract Type.
3.Configure your office Type i.e Post Office/RMS
using Tools-Is RMS Office.
4.Update RNet Communication path
using Tools –Rnet Communication Path.
5. Configure HVMO amount using Master.
Mo value equal to or more than 400 will be treated HVMO.
6. Configure no of dispatch using Master.
7. Update office master

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 ePayment:

For installation of ePayment, intimate to the divisional authority to register the office
in the web. The screenshot showing office details and password will be received from
the DO.

Web Registration-Screenshot

Click Next

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 e
Now, click Close

Select TRANSACTIONS AND SCHEDULES enter server name and click OK

In the next window appeared, click Register me

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Provide the office name, Pincode Non delivery code, User name and Password as per
the screenshot received from DO.

Retype user credentials. Click OK

Click OK

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 Now schedule server calling time and click OK

Go to Point of sale-From menu Financials select ePayment. If the above window

appeared without any messages, it is confirmed that ePayment site is activated.

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 Installation/Configuring eMO:

Web Registration-Screenshot

For installation of eMO, intimate to the divisional authority to register the office in
the web. The screenshot showing office details and password will be received from
the DO.

Installation of eMO involves:

1.Installation of eMO application
2.Installation of eMO Client
3.Creation of database
4.Configuration of eMO and eMO Client.

1. Installation of eMO application:

Click Next

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 Click Next

Click Next

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 Click Close. eMO application is installed.
2. Installation of eMO Client

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 Click Close

3. Creation of database:
Open eMO application. Then the following message will come.

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 Click OK

In the next window, provide Server name, User id, password and click Connect.

Click OK

Click OK

Click OK

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 Provide Administrator details.

Click OK

Install Security Certificates. Execute Ptcmyscs_root.exe

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 Execute Register CACft.exe
4. Configuration of eMO and eMO Client:

Provide the details as per the screenshot received from the DO. Click Register.

Execute the following files through Script Tool:

emo14072011.exl
eMOOffices14062011.exl
emoPincodes15062011.exl

Now,login to eMO application as Administrator.

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 Create Users-Supervisor.

Login as Supervisor and create Users-Operator. Now, eMO application is ready for
functioning.

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 Installation/Configuration of Speednet:
1. Speednet Communication
2. Speednet Server
3. Speednet Client

Installation of Speednet Communication:

Click the button.

Option must be for Speednet. Click OK

Click OK. Speednet Communication installed. The Folder EMSClient has to be shared
with full permission.

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Installation of Speednet Server:

Click button

Select the options. In C class offices, if BNPL articles are not accepted, installation of
flush data is not needed. Click OK

Click OK

Speednet Server component is installed. Click OK

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Installation of Speednet Client Application:

Click OK

Click button

Enter server name. Provide Speednet Server path by clicking Browse button. Click
OK

Click OK

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Contents of EMSClient Folder RXD and TXD folders contains data received and
transmitted respectively.

Configuring Speednet Application:

Start-Programs-Speednet.Then the configuration of Speednet starts.

Provide user id and password of Server. Provide drive letter other than C Click OK

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 Click Next

Enter Supervisor name and Password

Select Office Type, Select your SPCC click Fetch. Then your office is available for
Selection. Select the office and click Next.

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 Enter SPM name and Designation Click Next.

Enter name of the POS server

Provide the path of EMSClient by clicking the Browse button. Click Next.

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 Click Next

Click User Management.

Add user-Operator

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 Uncheck this.

Give the Designation, click OK

Configure Despatch Schedule.

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 Configure receipt Schedule

Check this option.

Provide delivery information, click Next

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 Provide Postman details, Click OK

Click Finish.

Login as Supervisor and allocate the duties to Operator.

Configuring Speednet Communication

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 Provide Server name.

Click Yes

Select Leased line connection. Click Server Path.

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 Provide Server name and path where Speednet Server is installed. Click OK

Enter duration between two dials as 1 ,Click OK

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 Provide Software Key, click call Server for Authentication.

The Office names along with BO names are to be updated. For this, in Speednet
communication under Tools menu select Update office data from Server. Click

Browse button to locate the file downloaded from Speednet site. The click Update
Now. Office data is successfully updated.

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To send articles to BO
Delivery-Invoicing-Speed Post Articles-Articles for Other Offices
Check BOs of my office only. Now BO names only will appear in offices.

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 Installation of Sanchay Post

Click Next

Click Next

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Here, you can change the Drive letter of installation folder. Folder name should not
be changed. It is suggested, you install it in C Drive.

Select the components needed to be installed. Click Next

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 Clcik Finish. Now Sanchay Post is installed.

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 Creation of Database for Sancha Post

Create a folder by name “Post “ in the root of C:\

Start-Programs-Sanchay Post-Database Operations-Create DB for SQL2000 or 2005

In the main window click menu Loginform.

Type Server name and password.Click Save.

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 Click initialize DB. Select the drive C click create button.

Clcik Yes.

Click OK to create databases.

Database creation process.

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 Clcik OK

Click OK
Run Patch for SP User
Start-Programs-Sanchay Post-Database Operations-Patch for SP User

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 Run BPRO updates
Start-Programs-Sanchay Post-Database Operations-BPRO Updates

Run Patch for Negative List

Start-Programs-Sanchay Post-Database Operations-Patch for Negative List

Click Register components

Click Update

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 Click Close
Run NREGS-NREGS Patch for MSSQL2000 or MSSQL2005

Click Update

Click Close.

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 Start Online transactions, Press any key to continue.

Confirm the System Date and time is correct and select Yes.

Login to Sanchay Post with User: SUPERUSER Password: SuperUse

Person :BPRO Person Password: BPROP

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Under menu User_Options,Select the option Modify User, change the password of all
users as desired.

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 Ad
Add Persons

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 Provide Office details and rerun the online transactions.

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 Select the office and press Enter

Click Yes.

Click No

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 Perform day begin and do the day end also.

Upgradation to R-II

Install DB Analyzer software. The installation procedure is same as followed for

Meghdoot applications. This will be installed in C:\ProgramFiles\DBAnalyzer folder.
Replace the DBAnalyzer.exe with the latest exe downloading from Tamilnadu post
website.
Link:
http://www.tamilnadupost.nic.in/sdc/sblan.htm

Check SQL compatibility level,Click OK

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 Provide SA password and click Update.

Click OK
Run Patch 6.5R2 Updation

Enter Server name and click OK

Copy all Patch files to SP5 folder. This can be manually done or you can use Sanchay
Post Updater.

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 Click Accept to copy patch files to SP5 folder

Click OK

To check the database up gradation, select version 6.5 R2 and click OK.

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 Click OK
Select Patch status and click OK. The following window appears.

This ensures that you have successfully upgraded your Sanchay Post to Version RII

SO to HO Data Transfer:

How to reset the sequence number to 1 at SO?

• Use the option ‘DBAnalyzer >> DBUtilities >> SO - HO Data Transfer’ before
doing day-end on the day data transfer is to be commenced. Select only the
schemes for which data transfer is planned to be commenced.
• Files with sequence number 1 will be generated during day end for the
initialised schemes. This option has to be executed only once at a SO for any
scheme.
• This should not be done if transfer of data from SO to HO has already been
performed for this SO through Sanchay Post.

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What are the preparatory steps for commencement of SO to HO data
transfer?

The following points are to be ensured:

a. POCode at HO & SO should be the same. If not, at SO use DBAnalyzer to change
code.
b. Include HO name in SOs (Using PO Name & Address Form) in a separate row.
c. Designate the nodes for ‘Day end’. Files are generated in the node in which day
end is performed.
d. Check whether the fields ‘Name’ / ‘City’ / ‘Pincode’ are not blank for the schemes
in which data
transfer is to be commenced.
e. Rectify the discrepancies listed in DBAnalyzer.

Online support can be had from:

SOFTWARE DEVELOPMENT CENTRE
O/o the Chief Postmaster General
Tamilnadu Circle
Chennai - 600002
Phone: 044-65850861
[email protected]
Website:
http://www.tamilnadupost.nic.in/sdc/sblan.htm

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 Keep your PC Clean

Use of computer will result in accumulation of temporary files and use of internet will
make heaps of temporary internet files and cookies. These are toe be removed
periodically .At least once in a week.
For this CCleaner is the best tool.

Backup Data

Backup of database is most important. In SQL 2008 Express edition, maintenance

plan is not available. Through SQLBackupAndFTP tool - One of the tools for backup
& restore available from net, scheduled backup of database is possible. Backup will
be stored as zipped file in the desired folder at the scheduled time.

Download link:
http://sqlbackupandftp.com/download/SqlBakSetup.exe

Click Next

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 Click I Agree. If you are connected to internet, close the website opened.

Click Next

Click Install

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 Click Finish.

Select the databases, click Run now. In free version schedule is limited to 2.
However, through Run Now, you can get the backup any time without any
limitations.

-----------------------------------------------------------------------------------------------
Compiled by: Shivaram,
Field Trainer, DTC,Puttur-574201,Karnataka
[email protected]
Send your comments to [email protected]

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