Document Format Template with Detailed Guidelines
Guidelines for Project Documentation Layout and Formatting
1. Preliminary Pages (Title Page, Table of Contents, List of Tables, List of Tables,
Abbreviation etc.) should be numbered in Roman Letter (i.e. i, ii, ....). A page number
should not be shown on the title page even though it is counted as i.
2. Margins should be maintained on all pages as follows:
i. Left margin = 1.5 inch (wider for margin for binding)
ii. Right, Top and Bottom Margin = 1.25 inch
iii. Header and Footer Margin = 0.5 inch
iv. A4 Size
3. Page number should be placed at the Footer Section of the document center aligned.
4. All the text in the main body of the document must use Times New Roman (12 pts) with
1.5 line spacing, chapter titles (14 pts bold all cap), subheading (12 pts bold)
5. The caption for the figure must be placed at the bottom of the figure center aligned.
The numbering for such figure caption must be Figure [Chapter#]. [Figure#]: [Figure
Caption] (E.g. Figure 3.1: ER Diagram; here Chapter No = 3, Figure No = 1 and Caption
= ER Diagram)
6. The label for the table must be placed at the top of the table center aligned. The
numbering for such Table label must be Table [Chapter#]. [Table#]: [Table Label] (E.g.
Table 1.1: Organization of Document; here Chapter No = 1, Table # = 1 and Label =
Organization of Document)
7. Cite references in the text of the content according to the convention:
a. "author's last name (date)" -- in case there is only one author
b. "Last name of first author" and "Last name of second author" (date) -- in case of two
authors
c. "Last name of first author" et al. (date) -- in case of multiple authors
8. List references alphabetically and using correct citations for books, journal articles and
conference/seminar proceedings as shown in the examples (following pages).
9. If more than one reference of the same author exists, then the references with the same
author should be listed chronologically according to publishing date (year).
A PROJECT REPORT
ON
<Topic>
Submitted To:
Department of Computer Science and Multimedia
National College of Management and Technical Science
Samakhusi, Ranibari Marg
Kathmandu, Nepal
Submitted By:
<Student Name>
In the partial fulfillment of the requirement for
the 7th Semester Final Project
June 2025
Kathmandu
Abstract
Summary of the entire Project (approx. 150–250 words).
Covers:
The problem being solved
Objectives
Brief system description
Expected outcomes
Written last, placed first (before Table of Contents).
i
ACKNOWLEDGEMENT
Express gratitude to:
Supervisor(s)
Department/College
Mentors or peers who helped
Family/friends (optional)
Keep it professional and brief (100–150 words).
ii
Preface
Personal statement about:
Your motivation for choosing the topic
Your learning experience while preparing the proposal
Any challenges or interest that inspired the work
More reflective in tone, 1 paragraph or half-page.
iii
Declaration
I hereby declare that the project work entitled
"<Project Title>"
submitted to the Department of Computer Science and Multimedia, National College of
Management and Technical Science, is my original work, carried out under the supervision of
<Supervisor’s Name>.
This work has not been submitted anywhere else for the award of any degree or diploma.
____________________
<Student Name>
Date: __________
iv
Certificate From Supervisor
This is to certify that the project work entitled
"<Project Title>"
submitted by <Student Name> in partial fulfillment of the requirement for the 7th Semester Final
Project of the Bachelor of Information Technology has been carried out under my supervision.
To the best of my knowledge, the matter embodied in this report is original work and has not
been submitted earlier for the award of any degree or diploma to any institution.
_______________________
<Supervisor’s Name>
(Project Supervisor)
National College of Management and Technical Science
Kathmandu, Nepal
v
Contents
Abstract........................................................................................................................................................i
ACKNOWLEDGEMENT..................................................................................................................................ii
Preface........................................................................................................................................................iii
Declaration.................................................................................................................................................iv
Certificate From Supervisor.........................................................................................................................v
LIST OF FIGURES........................................................................................................................................viii
LIST OF TABLES............................................................................................................................................ix
Abbreviation................................................................................................................................................x
1. INTRODUCTION.......................................................................................................................................1
1.1 Background of the Study...................................................................................................................1
1.2 Problem Statement............................................................................................................................1
1.3 Objectives of the Project...................................................................................................................1
1.4 Scope of the Project...........................................................................................................................1
1.5 Significance of the Project.................................................................................................................1
2. LITERATURE REVIEW................................................................................................................................1
2.1 Review of Existing Systems / Products...............................................................................................1
2.2 Comparative Analysis.........................................................................................................................2
2.3 Research Gap / Innovation Justification............................................................................................2
3. SYSTEM ANALYSIS AND DESIGN...............................................................................................................2
3.1 Feasibility Study.................................................................................................................................2
3.2 Requirements Specification...............................................................................................................2
3.3 System Design....................................................................................................................................2
4. IMPLEMENTATION PLAN.........................................................................................................................3
4.1 Development Methodology...............................................................................................................3
4.2 Module Breakdown...........................................................................................................................3
4.3 Tools, Platforms, and Languages.......................................................................................................3
4.4 Project Timeline (Gantt Chart)...........................................................................................................3
4.5 Risk Analysis.......................................................................................................................................3
5. EXPECTED OUTCOMES AND LIMITATIONS...............................................................................................4
5.1 Expected Product Features................................................................................................................4
vi
5.2 User Benefits and Impact...................................................................................................................4
5.3 Limitations of the System..................................................................................................................4
6. CONCLUSION...........................................................................................................................................4
6.1 Summary of the Proposed Word.......................................................................................................4
6.2 Future Scope......................................................................................................................................5
7. REFERENCES............................................................................................................................................5
vii
LIST OF FIGURES
List of Figures (Auto generated)
viii
LIST OF TABLES
List of Tables (Auto Generated)
ix
Abbreviation
List All the short form used
x
1. INTRODUCTION
1.1 Background of the Study
Brief context or history behind the problem domain.
Describe the industry or field where the product will be used.
Mention recent trends or innovations that relate to your project.
1.2 Problem Statement
Clearly define the problem that your product aims to solve.
Highlight the pain points users are facing without this product.
Justify why this problem is significant.
1.3 Objectives of the Project
List the main goal(s) of the project.
Include specific, measurable, achievable, relevant, and time-bound (SMART) objectives.
Example: "To develop a mobile-based medicine reminder app with notification and
reporting features."
1.4 Scope of the Project
Define the boundaries of the system.
What will be included and what will be excluded?
Mention target users and environments.
1.5 Significance of the Project
Explain the impact of your product.
Who will benefit and how?
Describe its importance in academic, social, or business contexts.
2. LITERATURE REVIEW
2.1 Review of Existing Systems / Products
Discuss existing tools, platforms, or software addressing similar problems.
Summarize their key features, strengths, and weaknesses.
1
2.2 Comparative Analysis
Compare features of at least 2–3 related systems.
Use tables or points to highlight differences.
Focus on usability, technology, performance, and innovation.
2.3 Research Gap / Innovation Justification
Identify limitations in current solutions.
Justify how your product improves upon or fills gaps.
Mention any unique or novel features.
3. SYSTEM ANALYSIS AND DESIGN
3.1 Feasibility Study
Technical Feasibility: Can this project be built with available technology?
Operational Feasibility: Will the system be accepted and used effectively?
Economic Feasibility: Brief cost-benefit analysis.
Legal & Ethical Feasibility: Any legal restrictions or ethical concerns?
Schedule Feasibility: Can this project be completed in estimated time?
3.2 Requirements Specification
Functional Requirements: Describe what the system should do. (e.g., login, upload
data)
Non-Functional Requirements: Define system attributes like performance, usability,
reliability.
3.3 System Design
System Architecture: High-level diagram showing components and interactions.
Flow Chart: Project flow
Use Case Diagram: Visual representation of interactions between users and system.
Data Flow Diagrams: Level-0, Level-1 and Level-2 DFD to show system data
movement.
ER Diagram: Entity-Relationship model of the database.
2
Sequence Diagram: Illustrate interaction between system components and users over
time for specific use cases.
Class Diagram: Describe object-oriented structure with classes, attributes, methods, and
relationships.
Database Schema: List of tables, fields, and relationships.
UI/UX Wireframes: Rough sketches or mockups of the interface.
Technology Stack: List of programming languages, frameworks, libraries, and databases
used.
4. IMPLEMENTATION PLAN
4.1 Development Methodology
Describe the chosen software development model (e.g., Agile, Waterfall, etc).
Justify its suitability for your project.
4.2 Module Breakdown
List and briefly describe each major module or component.
Example: "User Authentication Module", "Data Visualization Module".
4.3 Tools, Platforms, and Languages
Specify tools (e.g., Flutter, Firebase, MySQL, GitHub) and platforms (web, Android).
(explain all in brief)
Mention IDEs, version control systems, and APIs if any.
4.4 Project Timeline (Gantt Chart)
Create a Gantt chart showing estimated duration for each phase.
Include analysis, design, coding, testing, and documentation.
4.5 Risk Analysis
Risk Table(example)
Risk Description Likelihood Severit Impact Mitigation
y Strategy
Delay in module High Medium Medium Use Agile with
development buffer time in
3
sprints
API dependency Medium High High Use fallback APIs
failure or cache strategies
Lack of technical Low High High Assign training
expertise sessions, use
libraries
Data Medium High High Implement
breach/security encryption and
issues secure auth
Limited testing Medium Medium Medium Use open-source
resources test automation
tools
5. EXPECTED OUTCOMES AND LIMITATIONS
5.1 Expected Product Features
Bullet list of main features that the final product will provide.
Clearly state what the system will deliver.
5.2 User Benefits and Impact
How will users' lives or work be improved?
Discuss scalability, accessibility, or time-saving advantages.
5.3 Limitations of the System
What your product will not do.
Technical, resource, or time constraints.
6. CONCLUSION
6.1 Summary of the Proposed Word
Recap the problem and proposed solution.
Reinforce its importance and usability.
Optionally suggest future improvements or extensions.
4
6.2 Future Scope
Suggest how the product can be extended or improved.
Mention scalability, advanced features, platform expansion, or integration possibilities
7. REFERENCES
List of sources used in Literature Review or background research.
Use APA format (sixth edition)
