SUNTECH

Safety Management System

Name: SHILTON DAS

Rank: 4th ENGINEER

CDC Number: KOL112078

Date of Training: 30th JULY 2025

 SAFETY MANAGEMENT SYSTEM

1. Our company envisages absolute regard for Click or tap here to enter text.

2. Our mission is to Click or tap here to enter text. in ship operations by ensuring no harm to
people, or the environment, by ensuring Click or tap here to enter text.

3. List the policies of the Company: Click or tap here to enter text.

4. The need for revision of the CMS Policies and Procedures shall be identified by one of
the following methods (List any three methods) Click or tap here to enter text.

5. All CMS documentation and other relevant documentation is to be retained duration

of Click or tap here to enter text. onboard the vessel.

6. The four stages of Just Culture Process are:

Click or tap here to enter text.

7. Circular Letters folder are divided into the following 3 categories:

Click or tap here to enter text.

8. Hot work authorization request sent to: Click or tap here to enter text. .

9. Rest hours NC summary – sent to: Click or tap here to enter text. .

10. TEC forms should be sent to Click or tap here to enter text. .

11. Form TEC/01 should be filed under Click or tap here to enter text. .

12. Company employ’s seafarers who are Click or tap here to enter text. years of age and
above.

13. “In matters of safety and pollution prevention, the Master has the overriding authority
and discretion to take whatever actions he considers to be in the best interests of
crew, ship and the marine environment”. In the SMM Master’s overriding authority is
under section Click or tap here to enter text.

14. Appraisal reports should be completed on the following occasions:

Click or tap here to enter text.

15. Refusal to undergo an alcohol test, will result Click or tap here to enter text.

16. Any seafarer taking any form of medication must be in possession of a valid
Click or tap here to enter text.
and declared to (and approved by) a Click or tap here to enter text. .

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17. The Master should specifically check the following seafarers’ documents to ensure
they are valid for the entire duration of the contract. Click or tap here to enter text.

18. Medical certificate is valid for a period of Click or tap here to enter text. Only.

19. In all cases where the vessel must sail short-handed, the office must be advised well
before sailing Click or tap here to enter text. for if required.

20. Narcotics are to be kept in the Click or tap here to enter text. and only administered in his
presence.

21. The Master should ensure that family members when on board are fully conversant
with safety instructions including attendance of safety drills. Master to ensure that the
officer signs Click or tap here to enter text.

22. If a ship is only in port for a short call such as anchoring off for bunkering,
Click or tap here to enter text.
should not be arranged.

23. Being unfit for work because of use of drugs or alcohol is Click or tap here to enter text. .

24. Occasions when the company requires all Officers and Ratings, to submit to alcohol
and/or drug testing?
Click or tap here to enter text.

25. The Company subscribes to the policy that the Blood Alcohol Concentration for
employees onboard its ships do not exceed Click or tap here to enter text. % by weight.

26. After a Serious Marine Incident, the Master or the Officer designated by the COMPANY
will carry out a Click or tap here to enter text. using the vessels alcometer within
Click or tap here to enter text.
of the Incident. Within 24hours of the Incident the Master or the
Officer designated by the COMPANY will carry out a collection of
Click or tap here to enter text.
using the onboard provided sampling and shipping kits for the complement.

27. The Click or tap here to enter text. may reallocate duties and responsibilities in
accordance with the type of ship and/or different manning scales provided that the
requirements of the Company relating to operational and safety standards and
practices are met in full.

28. No vessel is to operate with the machinery spaces unmanned in the following
circumstances: Click or tap here to enter text.

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29. The “Duty Engineer” must not enter the machinery spaces alone unless his safety is
confirmed to the Bridge at 15-minute intervals. If confirmation to the Bridge is not
received within the 15-minute period, then Click or tap here to enter text.

30. If time taken to move the rudder from 35° to 30° on either side exceeds 28 seconds
when using both* motors, then Click or tap here to enter text. . (2 Marks)

31. Emergency Steering drill is to be carried out at least once every

Click or tap here to enter text.
.

32. Final decision for ensuring adequate bunkers for the passage rests with the
Click or tap here to enter text.
.

33. In the USA the contents and completion of the Declaration of Inspection (DOI)
required by 33CFR 156.150. Completed DOI to be retained for
Click or tap here to enter text.
.

34. As of 19th May 2005, vessel is required to draw and retain a MARPOL sample on board
under Annex VI of MARPOL 73/78. This sample must be retained on board for a
mandatory period of Click or tap here to enter text. months. Of the remaining 3 samples
Click or tap here to enter text. .

35. When bunkers have been taken, the Click or tap here to enter text. is required to sample
the ullage space in the Bunker Tanks for presence of H2S gas using the onboard
combination meter & Benzene using Draeger detector tube. H2S reading should be
less than Click or tap here to enter text. and Benzene less than
Click or tap here to enter text.
.

36. Master should carry out a Navigation Audit (NAV/21) once every
Click or tap here to enter text.
months (By end of the month in March / June /Sept / Dec) and send the
completed audit form to Click or tap here to enter text. .

37. The O.O.W. is in complete charge of the safe navigation of the ship irrespective of the
presence of the Master and is to remain in charge until Click or tap here to enter text. .
Likewise, Master must clearly state when he hands over the con to the O.O.W.

38. The O.O.W. must not hesitate in taking avoiding action by turning the vessel away
from the danger or by a Click or tap here to enter text. .

39. The O.O.W. is to keep his watch on the bridge, which he must in no
Click or tap here to enter text.
. He is not to hand over the watch to the relieving officer
Click or tap here to enter text.
. (3 Marks)

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40. Junior team members must never hesitate to question a decision if they consider
Click or tap here to enter text. .

41. Master on the Bridge

When should the Master or his deputy must be on the bridge?
Click or tap here to enter text.

42. The rating appointed for lookout must remain on the bridge for the entire duration of
his watch and may only leave the bridge Click or tap here to enter text. . Any safety
rounds to be taken are to be carried out as per the table mentioned in the
Click or tap here to enter text.
.

43. The OOW may, at the discretion of the Master, be the sole lookout in daylight
provided that: Click or tap here to enter text.

44. In accordance with Click or tap here to enter text. the Master must post a watch schedule
on the Bridge.

45. Signs of stress include:

Click or tap here to enter text.

46. The watch system shall be such that the efficiency of watchkeeping officers and
watchkeeping ratings is Click or tap here to enter text. . Duties are to be so organized that
the first watch at the commencement of a voyage and the subsequent relieving
watches Click or tap here to enter text. .

47. When any Watch Officer, Deck or Engine, reasonably believes that the Master is under
the influence of alcohol or any other dangerous drug, and is incapable of commanding
the vessel, then the Senior Deck Officer is to be informed. If necessary, the Chief
Officer is to:
Click or tap here to enter text.

48. Masters of Company vessels shall in SHALLOW WATERS, which includes River Transits,
maintain a minimum UKC of at Click or tap here to enter text. , after taking into
consideration all due allowances.
In PORT alongside or while moored to a SBM or while moored at a CBM, vessels shall
maintain a UKC Click or tap here to enter text.
During OCEAN PASSAGES Masters of Company Vessels shall ensure that a UKC
Click or tap here to enter text.
of the vessel is maintained.

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49. Masters of Company Vessels shall ensure that the Minimum Mast clearance (Air
Clearance) to be maintained while transiting under bridges, power lines and/or
overhead obstructions shall be at least Click or tap here to enter text. .

50. The Click or tap here to enter text. is responsible to the Master for the proper correction
and maintenance of all charts and navigational publications. The correction of Light
Lists and Admiralty Lists of Radio Signals may be delegated to the
Click or tap here to enter text.

51. In the event of an incident occurring whilst a Pilot is on board,

Click or tap here to enter text.
. Master should issue a Click or tap here to enter text. .

52. Markings on the Chart: The electronic chart should be marked with:
Click or tap here to enter text.

53. The Master is under no pressure whatsoever to reduce safety margins for any reason
regardless of the Commercial Pressures imposed upon him by any person. In general,
the Company subscribes to the following Reserves of Bunkers and lubes for sea passag
Click or tap here to enter text.

54. Officer in charge at mooring stations should Click or tap here to enter text.

55. A Serious Marine Incident (SMI) involves: Click or tap here to enter text.

56. Hazardous Occurrences.

The reason for reporting these occurrences is to make the fleet a safer place to work.
This is achieved by:
Click or tap here to enter text.

57. Unsafe Act/Condition Process

The Safety Officer is responsible for the following process?
Click or tap here to enter text.

58. Unsafe Act examples:

Click or tap here to enter text.

59. Unsafe Condition examples:

Click or tap here to enter text.

60. Report incidents/incidents resulting in damage creating threat of pollution

IMMEDIATELY to:
Click or tap here to enter text.
As required to:

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Click or tap here to enter text.

By request to:
Click or tap here to enter text.

61. The purpose of an incident investigation is to determine the work element and root
causes of incident, and to assist in providing the company with a solution to prevent
recurrence. A proper incident investigation process ensures that:
Click or tap here to enter text.

62. Risk Assessment for shipboard operations and ship management shall consist of
following steps:
Click or tap here to enter text.

63. The Safety and Health committee will comprise of the following:
Click or tap here to enter text.

64. The Ship Safety and Training Record Book is to be kept on board
Click or tap here to enter text.
who is also responsible for keeping it updated on a weekly basis. The
Click or tap here to enter text.
are responsible for regularly reviewing the document to ensure
that it is being completed properly.

65. All Company vessels will carry the following Portable meters:
Click or tap here to enter text.
In addition, the following Dredger tubes will be carried:
Click or tap here to enter text.

66. Each lifeboat except free-fall lifeboats shall be moved from their stowed position
Click or tap here to enter text.
without any person’s onboard, to the extent necessary to
demonstrate satisfactory operation of the launching appliances, if weather and sea
conditions so allow.

67. The H&M policy assumes that the vessel trades within certain limits of navigation,
known as Click or tap here to enter text.

68. Master on ships fitted with vapor Emission Control System (VECS) shall ensure that:

Answers to SMM Workbook Questions

Q01. Safety of life, preservation of environment, and protection of property

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Q02. Ensure safety in ship operations by ensuring no harm to people or the environment,
and continuous improvement in safety management skills

Q03. Safety Policy, Environmental Protection Policy, Drug and Alcohol Policy, Health
Policy, Energy Efficiency Management Policy, Security Policy, Quality Policy, Social
Responsibility Policy

Q04. Management Reviews, Internal Audits, Non-Conformities/Accident Investigations,

Customer Complaints

Q05. 3 years

Q06. Human Error, At-Risk Behaviour, Reckless Behaviour, Intentional Rule Violations

Q07. Operational Circulars, Technical Circulars, Safety Circulars

Q08. Designated Person Ashore (DPA) or Superintendent

Q09. Office QHSE department or DPA

Q10. Technical Superintendent or assigned vessel manager

Q11. Technical Circulars or relevant Maintenance Records folder

Q12. 18 years

Q13. Section 2.5 of the SMM

Q14. Before sign-off, After promotion, At the end of probation period, Annually for
senior officers

Q15. Immediate dismissal and/or repatriation at the seafarer’s expense

Q16. Medical prescription, Ship’s Master or Company Medical Officer

Q17. Passport, CDC, Medical certificate, STCW certificates, Visa (if applicable),
Company-specific training records

Q18. 2 years

Q19. And approval must be obtained in writing

Q20. Ship’s Medical Locker, Master

Q21. Familiarization and Safety Induction Form for Family Members

Q22. Safety drills should not be arranged

Q23. A dismissible offense

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Q24. Pre-employment, Routine/random testing, Post-incident/accident, Reasonable

suspicion

Q25. 0.04

Q26. 2 hours

Q27. Urine and/or blood specimens using the onboard sampling and shipping kits

Q28. Company operational and safety standards are met in full

Q29. During maneuvering, In restricted waters, When alarms and safety systems are not
fully operational

Q30. Emergency procedures are to be initiated immediately

Q31. The steering gear system is considered defective and must be investigated and
reported immediately

Q32. Three months

Q33. Master

Q34. 30 days

Q35. 12 months

Q36. One is retained by the supplier, one by the bunker barge, and one by the port state
(if applicable)

Q37. H2S gas using the onboard combination meter and Benzene using Draeger detector
tube

Q38. 10 ppm

Q39. 0.5 ppm

Q40. Three months, Designated Person Ashore (DPA) or Fleet Superintendent

Q41. The Master clearly states he is taking over the con

Q42. Large alteration of course made in ample time

Q43. Circumstance leave unattended

Q44. Unless he is satisfied that the relieving officer is capable and has understood the
situation

Q45. It to be unsafe or incorrect

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Q46. During pilotage, restricted visibility, congested waters, manoeuvring, and any
critical operation

Q47. When properly relieved or instructed by the O.O.W., Bridge Procedures Guide

Q48. Visibility is good and traffic density is low

Q49. STCW Regulation VIII/2

Q50. Fatigue, Irritability, Loss of concentration, Mood swings, Lack of motivation

Q51. Not impaired by fatigue

Q52. Are sufficiently rested and fit for duty

Q53. Immediately inform the company, take over command if necessary, and ensure the
safety of the ship

Q54. 15% of the vessel’s draft

Q55. 10% of the vessel’s draft

Q56. 5% of the vessel’s draft

Q57. 2 meters minimum

Q58. Navigating Officer (often 2nd Officer)

Q59. Junior Officer under supervision

Q60. The Master retains command and must issue an Incident Report

Q61. Course lines, Waypoints, No-go areas, Wheel over positions, Parallel index lines,
Cross track error limits

Q62. Sufficient quantity for the intended voyage + 10% reserve for contingencies

Q63. Wear appropriate PPE, maintain continuous communication, and ensure all mooring
operations are conducted safely

Q64. Fatality, serious injury, grounding, collision, fire, pollution, or major structural
failure

Q65. Prevent recurrence by learning from near misses and making the fleet a safer place
to work

Q66. Identification, reporting, investigation, and corrective action implementation

Q67. Bypassing safety procedures, Improper lifting techniques, Working without PPE,
Horseplay on duty

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Q68. Slippery decks, Obstructed fire exits, Leaking hoses or pipes, Poor lighting

Q69. Designated Person Ashore (DPA), Flag State and Class, Port State Control, Coastal
Authorities, and Insurers

Q70. Identify root causes, understand what went wrong, and implement preventive
measures to avoid recurrence

Q71. Hazard identification, Risk evaluation (likelihood & consequence), Identification of

control measures, Implementation of controls, Monitoring and review

Q72. Master, Chief Officer, Chief Engineer, Safety Officer, Representatives from
deck/engine crew

Q73. Chief Officer, Master and Safety Officer

Q74. Multi-gas detectors (O₂, H₂S, CO, LEL), Ullage temperature interface tapes, Sound
level meters

Q75. Benzene, Ammonia, Hydrogen Sulfide (H₂S)

Q76. Once every 3 months

Q77. Trading limits or navigational limits

Q78. VECS is operational and compatible with shore system, Crew are trained in VECS
operations, Relevant checklists are completed before and after cargo operations

Signature : _________________________

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