ICS Audit Documents Checklist Guideline
License: 6. Illumination Test Report
7. Stack air emission test
1. Trade License 8. Ambient air quality test
2. Factory License
3. Fire License Maintenance Record:
4. Group Insurance with update list
5. Bond License 1. Boiler, Generator & Lift maintenance record
6. Import Registration Certificate (IRC) 2. All electrical installation Maintenance Record
7. Export Registration Certificate (ERC) 3. Fire Equipment (extinguisher, hydrant and
8. Export Promotion Bureau detector) checklist and Maintenance Record
9. Incorporation Certificate 4. Boiler & Generator servicing report by 3rd
10. TIN Certificate party
11. Boiler Certificate
12. Membership Certificate Register:
13. Approved floor/ machine layout plan
14. Approved Building Plan 1. Injury Register and Injury analysis report
15. Generator Waiver certificate 2. Maternity follow up register & leave Register
16. Environment Clearance Certificate
3. Resigned and lefty worker Register
17. Acid License
18. LEGAL REGISTER 4. Leave register
5. Day and Night fire Drill Register
Salary Record: 6. Child care register
7. Verbally and written Grievance Register
1. Salary Record of last sampled months
8. New worker list
2. Time Card or Job Card of sampled months
9. Disciplinary action register
3. Pay Slip
10. Separated worker list
4. Piece Rated workers production Record
5. Increment record
6. 1 worker, 1 contracted employees 12 months Company Policies:
payroll & time record.
1. Child Labor Policy
Others wages and benefit: 2. Forced Labour Policy
3. Health and Safety Policy
1. Eid Bonus 4. Discrimination Policy
2. Earned leave payment record 5. Disciplinary Practice
3. Resign, lefty workers’ record 6. Harassment and Abuse Policy
4. Maternity benefit 7. Freedom and Association Policy
5. Benefit of festival holiday work 8. Working hours and Overtime Policy
9. Remuneration and Benefit Policy
Test Report:
10. Recruitment Policy
1. Drinking Water Test Report 11. Anti-corruption and Anti-Bribery Policy
2. EIA 12. Environment policy
3. Waste Water Test Report 13. Grievance policy & procedure
4. Temperature Test Report 14. Waste Management Policy / Procedure
5. Noise Level Test Report
ICS Audit Documents Checklist Guideline
Committee Records:
Environment Documents:
1. Participation Committee (PC)
2. Health and Safety Committee 1. Chemical inventory
3. Canteen Committee 2. Waste inventory
4. Social impact meeting 3. Chemical handling training
4. Waste Management training
Training Record: 5. Waste Management procedure
1. External and Internal fire Fighter Training Personal File:
Record
2. Fire Fighter Training Certificate 1. Workers Personal File
3. First aider training record 2. Appointment Letter, National ID or Birth
4. First aider training certificate Certificate, Age / Fitness Certificate, Service
5. Health and Safety Training Record for all Book
workers 3. Welfare Officer Personal File
6. Training on PPE using 4. Doctor’s personal file
7. Induction training 5. Safety officer personal file
8. Mid management training record 6. Security Guard Personal File with their Roster
9. Wastage handling training for Loader & 7. Boiler operator personal file
Cleaner. 8. Electrician personal file
10. Non abusive training for security guard 9. Nurse’s personal file
Others Documents: Others (for auditors only):
1. Internal audit report 1. Photo of fire equipment test
2. Risk assessment 2. Food bill
3. List of First Aider 3. Photo of customer’s production in the floor
4. List of Fire Fighter 4. Photo of auditors with main gate
5. List of Fire Equipments
6. List of Toilets (Male & Female)
7. List of Festival Holiday
8. Working Hour Notice
9. MSDS for all Chemical
10. Employees Handbook
11. Organizational Chart
12. Subcontractor Challan
13. PO & garment of customer current
production
14. Worker’s attendance list
15. Medical Contract
