DOCUMENTCHECKLIST FORBSCI AUDIT
Sl. DOCUMENTSPARTICULAR YES NO
Environmental clearanceCertificate(Ifapplicable)
Tradelicense
CertificateofIncorporation
BGMEA/BKMEAMembershipCertificate
Fire license
Group Insurance Certificate &Last premium payment record
Export Promotional BureauCertificate (EPB)
Factorylicense
1. Legal licenses&
Others Certificate Bondlicense
Import RegistrationCertificate (IRC)
Export RegistrationCertificate(ERC)
Approvedfloor layoutplan / Machine Layout Plan
Approvedstructural design / Building Construction Plan
Boiler License
NOC for Electric boiler
Substation Permission
Generator waver Certificate
Tin & Vat
Acid License (If Required)
Fire Machinery Insurance
Driving License & Fitness Certificate from Transport Provider
Pest Control Certificate
Company Organogram
Working Hour Approval
Lift Operation License (If Applicable)
Others
02. Benefit Related Documents
Salarysheet(Last12 Months) for Permanent Workers
Piece rate record. (If any)
Salary Sheet for contractual security guard
Jobcard/Timerecord( Last12Months)
PaySlip in Bangla(Last12Months)
Festival Bonus Sheet (Last one years)
Arrear New salary January 2019 for December 2018
Maternity payment record withregister
Earnedleave payment record
Resign Benefit
Service benefit document
Yearly Increment Record
Compensatory Benefit (If Any)
Provident Fund record.
Financial Audit report (last year)
03. Health Check-up, Environmental & others Testing
Noiselevel testreport
Lightingtestreport/record
Temperaturetestreport/record
Co2emissiontestreport/record
EIA (Environmental Impact Assessment) If Applicable
Waste water testreport
Drinkingwater testreport
Hearing Test for boiler, generator, compressor operator
Skin Test for Chemical Handling Person
Health Checkup Record for Pregnant worker, Cleaner (for drinking water distribution),
Chemical Handling Person, Generator & Boiler Operator.
Calibration Report for metal detector machine
Calibration Report for passenger lift & cargo lift
Earthing resistance for electrical heavy equipment
04. Agreement or Contract with service provider
AgreementwithHospital
Agreementfor wastage disposal
Agreement with security provider
Agreementfor sludge disposal & If others
Agreement with any service provider including food services, transportation, agents
Worker contracts or agreements, including with recruitment agencies
Employment contracts including those related to security personnel, cleaning and other
services
05. List of Personal File & Competency Certificate
Personnelfile ofworker (Must have Application form, Age Verification, Appointment Letter,
Job Description, Nomine Form, ID Card, Service book & etc.)
Doctor personnelfile withcompetencycertificate
Securitypersonnelfile
Canteen boy & Child care attendant
Electricianpersonnelfilewith permitfromconcern authority
Boiler operatorpersonnelfilewithcompetencycertificate
Nurse personnelfilewithcompetencycertificate
Medical Assistant Personal File withcompetencycertificate
Safety Officer Personal File withcompetencycertificate
Chemical Handling Person Personal File with competency
Welfare Personal File
Fire Fighting Training Certificate from FSCD
First Aid Training Certificate by appointed doctor’s
Resign File
Maternity File
06. List
Chemical List
Machin List
Fire Equipment List
Toilet List
Building & Floor Description
Fire Fighter & First Aider List
List of resign workers, lefty workers & new workers
List of contractor & subcontractor
List of first aid box
Canteen Food List
List of Supplier
Yearly festival Holiday with approval
All Medicine List.
07. Required Register
Leaveregister
Accidents/Injuryrecords
Grievance Register for verbal & complain box & if any….
Maternity benefit register
Doctor’s Room ( Treatment , Distributer, stock, Maternity Follow –up register
First Aid Register
Child care register
Entry Register for Chemical Store
Register for disciplinaryaction
Chemicaluseor disposerecord (If applicable)
Security Duty Roster
Sub-contract control register
Workers Attendance Register
Others Benefit (If have)
Cleaning Register
Short Leave Register
In-out Register for construction Labour
Broken Needle Register
Near Misses Register
08. Policy & Procedure
Company Code of Conduct, Child Labour Policy, Child Labour Remediation Policy, Anti-
Corruption (Must Have include award of anti-corruption policy), Compensation, No
discrimination, Health & Safety, Harassment & Abuse, Disciplinary, Working hour, Forced
Labour,Accident / Injury Policy, Wastage Disposal & Management Policy, No sexual
Harassment, Environment management policy, Freedom Association, OHS Policy,
Women Rights, Grievance policy & procedure, diversity Policy, Sharp Tools Control
Policy, Dining & Canteen, Social Policy, young workers, Leave Policy, Waste water policy,
Young Worker policy, Accident & Injury Policy, ETP sludge disposal policy, Service benefit
policy, Sub-contractor Policy, Policy on Medical Support, Pest control, Bonus Policy,
Weight Lifting Policy (At least) & Others
Water and energy reduction plan and procedure
WastemanagementProcedure ( Policy, disposal Register, Agreement & others) if any
Emergency Procedure
OHS Policy & Procedure& make the guideline book and must include responsibility of
safety committee
Accident & Injury Policy & Procedure (Include Safety Committee)
Safety Committee Policy & Procedure
Grievance Policy & Procedure
Incident & Accident Control Policy & Procedure (Include Safety Committee)
Accident / Near Miss Reporting Procedure
Health & Safety Committee Policy & Procedure
Emergency Treatment Policy with Trauma Procedure
Incident Investigation Procedure
Social Policy & Procedureto implement BSCIgrie
Recruitment and dismissal procedures and records
Documentary evidence on disciplinary procedures
Workers’ performance assessments and procedures
Age-verification & over time procedure
Procedure to avoid child exploitation
Procedure for investigation and discouragement of unethical behaviour
Anti-Corruption Procedure
human resources procedure
Child Lobour procedure
Environment Control Procedure and energy consumption
Over Time Procedure
09. Letter of responsible person for Amfori BSCI Implement :
AppointmentLetterof SR. ManagementRepresentative (BSCI) who will ensure & take
decision making independency and financial budget allocation as per BSCI requirement in
the facility
AppointmentLetterofGrievance Incharge & Human Rights
AppointmentLetterofEnvironmental Incharge
The company observing the code shall assign responsibility for Occupational Health &
Safety to a senior management representative.
10. Inspection report, maintenance record and operating & safety instruction for
dangerous machine& Others:
Inspectionreport, maintenancerecord andoperating&safetyinstructionfor dangerous
machine;like-Lift,Boiler, compressor, Electrical equipment, Generator etc.
Inspection report & maintenance record for firefighting equipment
PPEmaintenancerecord
11. Risk Assessment in prescribed format of law
Risk assessment for safe, healthy and hygienic working conditions. Risk Assessment for
all areas & functions (Section Wise) like
Cutting, Sewing, Finishing, Knitting, Dyeing, Printing, Embroidery &Etc
Toilet Risk Assessment
Child Care Risk Assessment
Fire Drill Risk Assessment
Fire Risk Assessment
Anti Corruption Risk Assessment
Electrical Risk Assessment
Environmental Risk Assessment
Exhaust Fan Risk Assessment
Chemical Risk Assessment
Boiler, Generator, Compressor, Substation Risk Assessment
Risk Assessment for Pregnant Workers
Transmittable & Non Transmittable Risk Assess.
Store & Maintenance Risk Assessment
Risk Assessment for cooking
Electrical Panel Board
Transformer Risk Assessment
ETP Risk Assessment
Doctor’s Room Risk Assessment
Spot Room Risk Assessment
Potential Hazard Risk Assessment-
বিদ্যুৎ
উত্তপ্তজায়গা
পতনশীলিস্তু
বপছলমেমঝ
যন্ত্রপাবতওযানিাহন
Discrimination Risk
12. Check List
Toilet Check list with CleaningRecord
First AidBoxChecklist
Daily Electrical Check List
Daily Safety Check
13. Training Record (At Least)
Training calendar for workers and management
Evidence of regularly scheduled workers meetings
Fire drillrecord/register in prescribed format of law ( For the Day & Night Shift)
Fire Training
First Aid Training
PPE
Risk Assessment for Workers & New Mother
Workers Legal Rights
Occupational Health & Safety Training
Grievance Training
Electrical Training
Transmittable & non transmittable Disease
Orientation Training
Security Guard Training
Chemical Handling &MSDS Training
Forced Labour
Training on Disciplinary Action
Mid-Level Management
Sexual Harassment
Anti-Corruption
Training on Labour law
Machine Safety Training
Trauma & Energy Training
Amfori BSCI COC training for Management Representative & workers, workers
representative & Mid-Level Management
Training on wastage disposal & Handling Procedure
Disciplinary Training Record
Ongoing Communication worker & worker representative
Ongoing Communication worker & management
Training on fire evacuation plan
Training on accident procedure for workers
Training on Incident & Accident Control Procedure for management & workers
Training On near misses for workers
Meeting minutes on risk assessment chart for safety committee
Training on local law & regulation
14. Committee Record
Lastmeetingrecords&formationrecordsofWorkers participationcommittee(WPC)/
Participationcommittee(PC)
Lastmeetingrecords&formationrecordsofSafety/Occupationalhealth&safety
Committee
Grievance Committee
Canteen committee
Anti-Corruption committee
Anti-Sexual Harassment Committee
Risk Analysis Committee
15. Supplier, Stake Holder & Local Community People Related Documents:
Supplier Selection & Monitoring Procedure
Trained purchase staffs & merchandiser for select current and future business partners)&
who related to select supplier (Evidence
Evidence that the AmforiBSCI Code of Conduct and Terms of Implementation have been
distributed to significant business partners
Signed AmforiBSCI Code of Conduct and relevant Terms of Implementation if farms are
part of the scope of the audit
Established Supplier Grievance Policy & distribute to significant business partners
Supplier Grievance Survey Report
Supplier Grievance Register
Anti-Corruption Policy distribute to significant business partners
Anti-Corruption Risk Assessment for Supplier
Internal Audit Check List
Internal Audit Report
Supplier Chain Mapping
Stakeholder Mapping
Update Supplier List with management signature
Established Grievance Policy & distribute to local community people
Grievance Survey for local community people
Grievance Register for local community people
16. Analysis Report
Root Cause Analysis Report (Disease, Accident & Injury, Expected Mother).
Root Cause Investigation Report(Accident, Injury, New Mother)
17. Others Documents Particular
Company Profile
Today’s Attendance
Factory Internal Audit & Check List
HR Manual
Workingrules/HandBook
Documentary evidence of consumption, withdrawal and disposal of chemicals(including
Material Safety Data Sheets – MSDS)
Disciplinaryactionrecord ( Policy, Register, Showcase letter for Lefty workers & if Any)
Productioncapacityplanning with supporting evidence,costcalculation,Losttimecalculation
Good practices
Water consumption and waste report
Energy consumption report
Leave Book for workers
Previous social audit reports (WRAP, SEDEX, COC)
Showing Safety Record information on the visible Places
Invoices of the PPEs bought by the auditee
Official building certificate about safety andappropriateness for the industry
Internal Audit (Factory)
Documentary evidence of grievances lodged/ investigated (e.g. BSCI Template 8 filled in)
Documentary evidence on disciplinary cases and the
measures takenon legal minimum wages relevant for the sector
Documentation
Fair remuneration quick-scan completed (BSCI Template 5)
Map identification of water springs, rivers, lakes in the area of auditee activities
Operating Instruction for Dangerous machines, includingbut not limited to lifts, electrical
equipment, high-pressure equipment
Company Mission & Vision
Periodic satisfaction surveys on the grievance for workersharassment, discrimination etc.
Notice File
Sub-Contract :(Sub-Contract policy, Sub-Contract Agreement, Audit Report of Sub
contract factory.
Business Contingency Plan
END OF CHECKLIST
Note: This Checklist is subject to periodic review to maintain its effectiveness.
