Republic of the Philippines

EASTERN VISAYAS STATE UNIVERSITY

Tacloban City
College Of Education
Technical Vocational Education Department
TechVocEdu Society

Lesson Plan in SUBJECT DESCRIPTION

Name of the Participant: NAME Date:

NAME
Program, Year, and Section: Time:

I. OBJECTIVES
a. Content Standards The learners demonstrate understanding of the mail merge and
demonstrate the steps in the mail merge.

b. Performance Objective The learners will demonstrate the steps in mail merge.
OBJECTIVES:
By the end of the lesson, students will be able to:

Cognitive
c. Learning Competencies/
 Define the importance of mail merge.
Objectives
Affective
(Write the LC code for each)
 Identify the two components of mail merge.
Psychomotor
 Demonstrate the steps in mail merge

II. CONTENT Mail Merge

III. LEARNING RESOURCES
A. References
1. Teachers Guide pages

2. Textbook

3. Curriculum Guide

4. Additional materials

B. Other Learning Resources

IV. PROCEDURES
A. Reviewing past lesson or “Greetings”
presenting the new lesson
Prayer:

Review of the Previous Lesson

Class last meeting, what was the lesson all about?

 MOTIVATION
ACTIVITY 1

What did you observe, or what was your observation about the question
I asked of those students I called and answered the riddles and did not
get the right answer?

What do you think is our topic today?

Do you have any idea what is our topic all about?

To enhance our reading skills, let us read our learning objectives.

This afternoon, we are going to attain these following objectives:

OBJECTIVES:
B. Establishing a purpose of the new
By the end of the lesson, students will be able to:
lesson
 Define the importance of mail merge.
 Identify the two components of mail merge.
 Demonstrate the steps in mail merge.

(DISCUSSION)

“Let’s find out what are the connections of those questions and answers
to our topic today”

“Nevertheless, let’s discuss what is mail merge, the two components of

mail merge, and steps in mail merge.”

Mail Merge - is a tool that helps you send the same document to many
people but with personalized details, like their name or address. It
combines a main document (like a letter) with a list of information (like
names and addresses) to automatically fill in the details for each person.

“Now let’s proceed to the two components of mail merge, which is the
form document and list or data file.”
C. Presenting examples/ instances
of the new lesson
TWO COMPONENTS OF MAIL MERGE

 Form Document - It is generally the document that contains the

main body of the message we want to convey or send. The main
body of the message is the part of the form document that
remains the same no matter whom you send it to from among
your list.
 List or Data File - This is where the individual information or
data that needs to be plugged in (merged) to the form
document is placed and maintained.

“So now, we already know what is mail merge and what are the two
components of mail merge. Let us first familiarize the elements of
Microsoft word.”
 ELEMENTS OF MICROSOFT WORDS

 Quick Access Toolbar - Located at the very top left of the Word
window, this toolbar provides quick access to frequently used
commands like Save, Undo, and Redo. You can customize it by
adding other commands that you use often.
 Title Bar - The horizontal bar at the top of the Word window. It
displays the name of the currently open document and the
name of the application (Microsoft Word). It also contains the
Minimize, Maximize/Restore, and Close buttons.
 File Tab - Located in the top left corner, the File tab (or
"Backstage view") provides access to various file-related
commands, such as:
- Opening and saving documents.
- Printing documents.
- Creating new documents.
- Accessing word options.
 Ribbon - The horizontal strip across the top of the Word window
that contains tabs with groups of commands. It's organized into
tabs (Home, Insert, Design, Layout, etc.), and each tab contains
groups of related commands. This is the primary way you access
most of Word's features.
 Ruler - Located below the Ribbon and to the left of the
document area, the rulers (horizontal and vertical) help you
measure and align elements in your document. You can use
them to set margins, indents, and tab stops.
 Status Bar - Located at the bottom of the Word window, the
status bar displays information about the current document,
such as:
- Page number
- Word count
- Language
- Various other status information.
 Zoom Controls - Typically found in the bottom right corner of
the Word window, these controls allow you to zoom in or out of
the document, changing the magnification level.
 View Buttons - Also located within the bottom right-hand area
of the screen, near the zoom controls, these buttons allow you
to switch between different document views, such as:
- Print layout (shows the document look when printed).
- Read mode (for easy reading).
- Web layout (show how the document would appear as a web
page).
 “So now we already know what are the element are there in Microsoft
Word, let’s move on to the last discussion which is the steps in mail
merge”.

STEPS IN MAIL MERGE

1. Open a new document in Word.

- First, open a new document in Word. Having a blank
canvas ensures that you won’t have any previous
formatting or text interfering with your mail merge
setup.
2. Go to the “Mailings” tab.
- Next, click on the "Mailings" tab at the top of the Word
window. This tab contains all the tools you’ll need to
complete your mail merge. It’s like the control center for
merging documents.
3. Select “Start Mail Merge”.
- Click on "Start Mail Merge" and choose the type of
document you want to create. Options include letters,
email messages, envelopes, labels, or directories.
Choose the one that suits your needs.
4. Select “Recipients”.
- Click on "Start Mail Merge" and choose the type of
document you want to create. Options include letters,
email messages, envelopes, labels, or directories.
Choose the one that suits your needs.
5. Insert Merge Fields.
- Click on "Insert Merge Field" to add placeholders for the
data you want to personalize. Place these fields where
you want the unique information to appear, such as
names, addresses, or any other personalized items
6. Preview the results.
- Select "Preview Results" to see how your document
looks with the actual data. This step allows you to catch
any errors or formatting issues before completing the
merge.
7. Complete the Merge.
- Click "Finish & Merge" to create your final merged
documents.

D. Discussing new concepts and (RANDOM QUESTION ABOUT YOUR DISCUSSION.

practicing new skills no.1 2-3 QUESTIONS)

“Any questions about the discussion? If none I will be the one who will
ask questions”.

 What is mail merge?

- is a tool that helps you send the same document to
many people but with personalized details, like their
name or address. It combines a main document (like a
letter) with a list of information (like names and
addresses) to automatically fill in the details for each
person.
 What do you think is the importance of mail merge?
- Mail Merge is important because it helps create many
personalized documents quickly and accurately. It saves
time, reduces mistakes, and makes communication
more efficient. It is useful for letters, emails, labels, and
other documents. In teaching, it helps students learn
how to use technology to automate tasks, which is a
valuable skill for work and business.
 What are the two components of mail merge?
- Form Document
 - List or Data File
 What is form document?
- It is generally the document that contains the main body
of the message we want to convey or send. The main
body of the message is the part of the form document
that remains the same no matter whom you send it to
from among your list.

 What is list or data file?

- This is where the individual information or data that
needs to be plugged in (merged) to the form document
is placed and maintained.

 Give me the 8 elements of Microsoft Word.

- Quick Access Toolbar
- Title Bar
- Ribbon
- File Tab
- Ruler
- Status Bar
- View Buttons
- Zoom Controls

“So, do you have questions regarding to our discussion? If none we will

proceed to our next activity”.

E. Discussing new concepts and (GROUP ACTIVITY BASED ON THE DISCUSSION,

practicing new skills no.2 2-3 ,MINS ALLOTED TIME)

“Now, I will group you into two; each group has a representative. I will
present definition with terms, but the term here is incorrect, you need
to identify the correct term to the definition.”

1. Form Document - is a tool that helps you send the same

document to many people but with personalized details, like
their name or address. It combines a main document (like a
letter) with a list of information (like names and addresses) to
automatically fill in the details for each person.
Answer: Mail Merge
2. Mail Merge - It is generally the document that contains the main
body of the message we want to convey or send. The main body
of the message is the part of the form document that remains
the same no matter whom you send it to from among your list.
Answer: Form Document
3. Quick Access Toolbar- This is where the individual information or
data that needs to be plugged in (merged) to the form
document is placed and maintained.
Answer: List or Data File
4. List or Data File - The horizontal strip across the top of the Word
window that contains tabs with groups of commands. It's
organized into tabs (Home, Insert, Design, Layout, etc.), and
each tab contains groups of related commands. This is the
primary way you access most of Word's features.
Answer: Ribbon
5. Ribbon - Located at the very top left of the Word window, this
toolbar provides quick access to frequently used commands like
Save, Undo, and Redo. You can customize it by adding other
commands that you use often.
Answer: Quick Access Toolbar

“Alright! Very good! I hope you really did understand what is our topic
 for today.

(INDIVIDUAL ACTIVITY BASED ON THE DISCUSSION)

“Based on the previous activity, in ¼ sheet of paper you are in tasked to

answer the following individually.”

A. It is generally the document that contains the main body of

the message we want to convey or send. The main body of
the message is the part of the form document that remains
the same no matter whom you send it to from among your
list.
- Form Document
B. A tool that helps you send the same document to many
people but with personalized details, like their name or
address. It combines a main document (like a letter) with a
list of information (like names and addresses) to
F. Developing Mastery
automatically fill in the details for each person.
- Mail Merge
C. This is where the individual information or data that needs to
be plugged in (merged) to the form document is placed and
maintained.
- List or Data File
D. Typically found in the bottom right corner of the Word
window, these controls allow you to zoom in or out of the
document, changing the magnification level.
- Zoom Controls
E. The horizontal strip across the top of the Word window that
contains tabs with groups of commands. It's organized into
tabs (Home, Insert, Design, Layout, etc.), and each tab
contains groups of related commands. This is the primary way
you access most of Word's features.
- Ribbon

(GROUP ACTIVITY ABOUT YOUR TOPIC THAT RELATE TO THE REAL LIFE
SITUATION OR PRACTICAL CONCEPTS AND SKILLS IN DAILY LIVING)

G. Finding practical application of “On the same group with the same representative you had on the
concepts and skills in daily living previous activity you will demonstrate the steps in mail merge”

DIRECTION:
Demonstrate the steps in mail merge using Microsoft Word.

(QUESTIONS THAT SUMMARIZE YOUR DISCUSSION)

What is the importance of mail merge?

 Saves Time – Mail Merge helps create many documents at once
instead of typing them one by one.
H. Making generalization and  Reduces Mistakes – It pulls information from a list, so names
abstraction about the lesson and details are always correct.
What are the main uses of mail merge?
 Mail Merge is mainly used to create personalized letters, emails,
labels, and certificates. It helps businesses, schools, and
organizations send messages to many people while keeping
each document personalized with names and other details.
I. Evaluating learning (QUIZ)

DIRECTION:
Read and understand each statement carefully and identify the correct
answer. Write your answer in a ¼ sheet of paper.
 1. This is where the individual information or data that needs to be
plugged in (merged) to the form document is placed and
maintained.
- List or Data File
2. A tool that helps you send the same document to many people
but with personalized details, like their name or address. It
combines a main document (like a letter) with a list of
information (like names and addresses) to automatically fill in
the details for each person.
- Mail Merge
3. It is generally the document that contains the main body of the
message we want to convey or send. The main body of the
message is the part of the form document that remains the
same no matter whom you send it to from among your list.
- Form Document
4-5. Give the two components of mail merge.
- List or Data File
- Form Document

J. Additional activities for Directions: Write a brief reflection on the importance of the mail merge.
application and remediation In a ½ sheet of paper.

V. REMARKS
VI. REFLECTION

Name
Program, Year, and Section:

John Paul Rey Macabidang

INSTRUCTOR