Sector: ECE & EEE

STUDENT PROJECT SCHEME 2025-2026

Project Proposal On

"Automated Mobile Robots for Smart Warehousing"

Submitted to

TAMIL NADU STATE COUNCIL FOR SCIENCE AND TECHNOLOGY

(Department of Higher Education, Government of Tamil Nadu)

Submitted by
Pavithra D
Harshitha D
Hemalatha A
Haripriya S

Under the Supervision of

Mr.K.Kaliagurumoorthi

Asst.Professor ,EEE Department

Velammal Institute of Technology

 TAMIL NADU STATE COUNCIL FOR SCIENCE AND
TECHNOLOGY
(Department of Higher Education, Government of Tamil Nadu)
Website: www.tnscst.tn.gov.in

APPLICATION FORMAT FOR STUDENT PROJECT PROPOSAL

1. Project Title: Automated Mobile Robots for Smart Warehousing

2. Sector: ECE & EEE
3. Name(s) of project guide(s):
Name: Prof. Mr.K.Kaliagurumoorthi
Department: Electrical and Electronics Engineering
Email id: [email protected]
Contact No.: 9940291006
4. Name of Team Members:

Name: PAVITHRA D
Year of Studying/Department/Course: IV/B.E-EEE
Email id: [email protected]
Mobile No.: 9840591909

Name: HEMALATHA A
Year of Studying/Department/Course: IV/B.E-EEE
Email id: [email protected]
Mobile No.: 9342886023

Name: HARIPRIYA S
Year of Studying/Department/Course: IV/B.E-EEE
Email id: [email protected]
Mobile No.: 7530047517

Name: HARSHITHA D
Year of Studying/Department/Course: IV/B.E-EEE
Email id: [email protected]
Mobile No.: 9384757792
5. Institution Details:
Name of the Institution: Velammal Institute of Technology
Institution category: Self – finance
Address: Chennai-Kolkata Highway, Panchetti post, Ponneri taluk
District: Tiruvallur
Pin code: 601 204

TNSCST-SPS 2025 Page 2

 6. Introduction:
Smart warehousing requires automation for faster and safer operations.
Autonomous Mobile Robots (AMRs) are widely used in industries, but most
industrial models are expensive and complex. For student-level innovation, a
simplified and cost-effective prototype can still demonstrate the core functions
of smart navigation and safety.
This project aims to develop a low-cost AMR prototype that can perform part
delivery tasks in a warehouse-like environment while integrating a brake-
triggered ignition safety system. The robot will use an ESP32 microcontroller for
control, ultrasonic sensors for obstacle detection, DC motors with a motor
driver for movement, and a stepper motor for steering. Safety is ensured by a
12V relay circuit with kill switches, which activates the vehicle only when the
brake is pressed, preventing unintended movement.
The proposed system provides a cost-effective, student-friendly solution that
demonstrates both automation and safety features. Although scaled down, the
prototype reflects real-world applications of AMRs in warehouses and
introduces an innovative safety mechanism that can be extended to electric
vehicles.

7. Objective:
1. To design and develop a low-cost Autonomous Mobile Robot (AMR)
prototype for simulating part delivery tasks in a smart warehouse
environment.
2. To integrate essential sensors and actuators such as ultrasonic
sensors, DC motors, motor drivers, and a stepper motor for navigation,
obstacle detection, and steering control.
3. To implement a brake-triggered ignition system using a 12V relay and
kill switch to prevent unintended movement and enhance safety.
4. To program simple navigation algorithms (grid-based or path-following)
on an ESP32 microcontroller for autonomous movement and obstacle
avoidance.
5. To demonstrate cost-effectiveness by using easily available and
affordable electronic components within the allotted budget of ₹15,000.
6. To provide a scalable foundation that can be extended in future for
advanced applications like IoT-based monitoring and multi-vehicle
coordination.

8. Methodology:
The methodology our team followed to integrate the smart safety device with
Automated Mobile Robots (AMRs) in the warehouse was systematic and iterative.
The primary goal was to ensure real-time monitoring of critical safety events and
prompt action through SMS notifications when necessary.

TNSCST-SPS 2025 Page 3

 1. System Design and Planning
 Identification of Critical Events: Our team began by identifying the
safety events that needed to be monitored. These included high-priority
events like fire detection, collisions, equipment malfunctions, and
unauthorized access. We focused on events that could lead to significant
disruptions or risks to personnel.
 Selection of Sensors: Based on the types of events, we selected sensors
that would reliably detect these situations in the dynamic warehouse
environment. Our team ensured that the chosen sensors were effective in
various conditions.
 Defining Communication Protocols: We decided on an appropriate radio
frequency (RF) communication protocol that would allow the safety devices
and AMRs to communicate reliably over the warehouse floor without
interference.
2. Hardware Setup and Integration
 Integration of Safety Devices: Our group worked on integrating the
smart safety devices with RF transmitters to ensure that the devices would
automatically trigger when a critical event was detected. We configured the
system to handle different types of events.
 RF Receiver and Processing Unit: We set up an RF receiver to capture
the signals from the safety devices. This receiver was connected to a
processing unit that would decode the signals and determine the
appropriate response.
 SMS Notification System: We implemented an SMS system that would
send alerts to relevant personnel when critical events were detected. This
ensured that warehouse managers, security staff, or other stakeholders
would be informed immediately.
3. Signal Transmission and Event Processing
 Signal Transmission: When a critical event occurred, the safety device
transmitted an RF signal to the central receiver. Our team ensured that
the system would work reliably over the required distances in the
warehouse.
 Event Classification: After receiving the signal, the processing unit
classified the event according to its severity. Our team developed
algorithms to differentiate between minor disturbances and more serious
emergencies, allowing for appropriate action.
 Triggering Alerts: If the event was deemed critical, the system was
designed to automatically trigger an SMS alert to notify warehouse
personnel of the event, enabling quick response.
4. SMS Alert Logic
 Alert Content: We structured the SMS alerts to be clear and informative,
including critical details such as the event type, location within the
warehouse, and timestamp. This allowed the recipients to act quickly with
all the necessary information at hand.

TNSCST-SPS 2025 Page 4

  Alert Distribution: The system was designed to route alerts to the
relevant personnel, ensuring that the right people would receive
notifications based on the nature and location of the event.
5. Testing and Calibration
 System Testing: Our team conducted thorough testing of the entire
system to ensure reliable detection of events, accurate signal
transmission, and timely SMS delivery. We tested the system across
multiple scenarios to ensure robustness.
 Calibration and Optimization: After the initial tests, we fine-tuned the
system to optimize sensor sensitivity and signal range. We ensured that all
components worked together seamlessly, and that events were detected
and acted upon without delay.
6. Deployment and Monitoring
 Deployment in the Warehouse: Once the system was fully tested, we
deployed it across the warehouse. The safety devices, RF receivers, and
SMS modules were strategically placed to cover key areas.
 Continuous Monitoring: We set up a monitoring system to track the
performance of the system in real time. This allowed us to spot any issues
early and make adjustments as needed to ensure ongoing reliability.
7. Documentation and Reporting
 Throughout the project, our team maintained detailed documentation,
tracking each step from design to testing to deployment. This ensured that
the project was well-documented for future reference, and also provided a
solid foundation for system maintenance and upgrades.

9. Workplan:
Our team will integrate a smart safety device with Automated Mobile Robots
(AMRs) in a warehouse using RF communication and SMS alerts. The project is
divided into key phases with specific tasks and deadlines.
Phase 1: Planning & Research
Duration: 15 days
Tasks:
 Identify critical safety events (e.g., fire, collisions).
 Select sensors, RF modules, and communication protocols.
 Design the system architecture.
Team Roles:
 Team Leader: Guide the project.
 Researchers: Assist with event identification and component selection.
Phase 2: Hardware Setup & Integration
Duration: 15 days
Tasks:
 Set up safety devices and connect sensors to RF modules.
 Install RF receiver and link it to the central system for signal processing.

TNSCST-SPS 2025 Page 5

 Team Roles:
 Hardware Lead: Manage setup and integration.
 Integration Team: Assist with wiring and testing.

Phase 3: Software Development

Duration: 15 days
Tasks:
 Develop code to process signals from safety devices.
 Implement the SMS alert system.
Team Roles:
 Software Developers: Write and test the code.

Phase 4: Testing & Calibration

Duration: 15 days
Tasks:
 Test event detection, signal transmission, and SMS alerts.
 Calibrate sensors and improve system performance.
Team Roles:
 Testers: Conduct tests and calibrate the system.

Phase 5: Deployment & Monitoring

Duration: 15 days
Tasks:
 Deploy the system in a test environment.
 Monitor performance and troubleshoot issues.
Team Roles:
 Project Manager: Oversee deployment.
 All Team Members: Monitor and fix issues.

Phase 6: Documentation & Reporting

Duration: 15 days
Tasks:
 Prepared the final report and document the system.
 Prepared for the project presentation.
Team Roles:
 Documentation Lead: Organize the report.
 All Members: Contribute to the final documentation
10. Expected Outcome of the project:
By the end of this project, we expect to achieve the following outcomes:
1. Real-Time Safety Monitoring: The system will be able to detect critical
events (e.g., fire, collision, unauthorized access) in real-time using the
integrated smart safety devices.

TNSCST-SPS 2025 Page 6

 2. Automated Response System: When a safety event is detected, the
system will automatically send SMS alerts to the relevant personnel (e.g.,
warehouse managers, security) with key information about the event (type,
location,..)
3. Improved Warehouse Safety: The implementation of this system will
enhance warehouse safety by providing timely alerts, reducing the risk of
accidents, and enabling faster response times in emergencies.
4. Reliable Communication: The RF communication system will ensure
reliable and efficient data transmission between safety devices and the
central processing unit.
5. Scalability: The system will be scalable, allowing for future upgrades,
such as adding more sensors or integrating with existing warehouse
management systems.
6. System Integration: A fully integrated system where hardware (sensors,
RF modules) and software (signal processing, SMS alerts) work together
smoothly to monitor and respond to safety events.

11. Is the project proposed relevant to the Industry / Society?

Yes, the project is highly relevant to the industry and society as it enhances
warehouse safety through automation, reducing risks and improving operational
efficiency.
The industry is likely to extend support in the form of technology (e.g., IoT
solutions, RF communication tools) and expertise from companies specializing
in warehouse automation and safety devices. Potential funding could come from
logistics and supply chain companies looking to enhance safety in automated
environments. Additionally, the final product—a smart safety system integrated
with Automated Mobile Robots (AMRs)—could be used by these companies to
improve operational safety and efficiency in their warehouses. This initiative
support sustainable development goal by promoting safer, smarter, and more
inclusive work environments. Collaboration opportunities with academic
institutions innovations hubs may further accelerate the system’s refinement
and deployment. As a regulatory bodies increase focus on worker safety in
industrial environments, such innovations could also help organisation remind
complaint and ahead of future safety standards. The system can significantly
reduce human error by automatic high risk tasks and providing real time alerts
for unsafe conditions it also contributes to better data analytics for incident
predictions and workflow optimisation, leading to cause savings over time. The
modular and scalable design allow for easy integration.
12. Can the product or process developed in the project be taken up for filing a
Patent?
Yes - Our project can be patented because it introduces a novel safety device
using RF technology, where the ignition begins only when the brake is pressed,
satisfying the criteria of novelty, inventive step, and industrial applicability.
Prior Art search done?
Yes

TNSCST-SPS 2025 Page 7

 13. Budget details (The following is a tentative budget with break-up details; it
is subject to change depending on the specific project requirements):

S.No Description Amount

1. Frame 4050
2. Brake 3970
3. Electricals 2490
4. Fasteners 450
5. Consumables 2500
6. Miscellaneous 1540
TOTAL 15,000

14. Has a similar project been carried out in your college / elsewhere? If so
furnish details of the previous project and highlight the novelty
& improvements suggested in the present one:
Previous Project
Last year, our college developed an autonomous robotic vehicle using Arduino
Uno and ultrasonic sensors for simple obstacle avoidance. The design was
basic, with limited precision, bulky hardware, and no advanced sensors like
Lidar or depth cameras.

Novelty & Improvements

 Advanced sensors: Adding depth camera and RP Lidar (or affordable
alternatives) for better mapping and obstacle detection.
 Smarter control: Using Jetson Nano for improved data processing and
navigation.
 Cost optimization: Building the system within ₹15,000 using recycled
parts and affordable components.
 Modular design: Easier maintenance and future upgrades.
 Improved software: Better path planning and data logging for
performance analysis.
15. Challenges and Outcomes:
Team Composition: The project was completed by a team of 3students
specializing in electronics, and software engineering.
Challenges: Budget constraints and sourcing affordable sensors were major
challenges, overcome by substituting components and using recycled materials.
Future Scope: Plans to integrate AI-based path planning, add wireless control,
and improve sensor fusion for better autonomy.
Learning Outcome: Hands-on experience in embedded systems, sensor
integration, mechanical design, and project management

TNSCST-SPS 2025 Page 8

 16. SPS Coordinator (Identified by the college):
Name: Dr.R.Partheepan
Designation/Department: Research Coordinator/ R&D Cell
Email id: [email protected]
Contact No.: 9965303553

Name & Signature of the Name & Signature of Name & Signature of
Project Guide the HOD the Principal/Head of
the Institution

TNSCST-SPS 2025 Page 9

 DECLARATION

We, the project team hereby declare that the information provided in the enclosed
project proposal (Title of the Project: Automated Mobile Robots for Smart
Warehousing Branch: Electrical and Electronics Engineering College: Velammal
Institute of Technology are true and correct to the best of our knowledge and belief. We
understand that the Tamil Nadu State Council for Science and Technology (TNSCST) will
not entertain any changes to the project title or the names of the team members under
any circumstances.

We further declare that the proposed project work is original, not copied or purchased
from any source. We are committed to carrying out the project independently, with
appropriate guidance from our faculty and project guide, and by utilizing the facilities
provided by our institution. We pledge to maintain academic integrity, avoid plagiarism,
and work sincerely and diligently to execute and complete the project as proposed.

We understand that any false, incorrect, or misleading information provided in this

proposal may lead to disqualification or other consequences as deemed appropriate. We
also authorize the sharing of the project details contained in this proposal with TNSCST,
Chennai.

We acknowledge that, if selected, our team is required to exhibit and present the project
at the Annual State-Level Seminar-cum-Exhibition organized by TNSCST.

The endorsement form for TNSCST, Chennai is enclosed herewith.

Name of the students with Register No. Signature with date

1.Pavithra D (113322105019)
2.Hemalatha A (113322105010)
3.Harshitha D (113322105004)
4.Hari Priya S (113322105007)

TNSCST-SPS 2025 Page 10

 ENDORSEMENT

This is to certify that the following students:

1. Ms. Pavithra D
2. Ms. Hemalatha A
3. Ms. Harshitha D
4. Ms. Hari Priya S

are bonafide final year students of the Department of Electrical and Electronics
Engineering, enrolled in the Bachelor of Engineering degree program at our institution
and it is certified that 2 copies of Utilization Certificate (UC) and final report along with
seminar paper will be sent to the Council after completion of the project within specified
timeline.

We hereby confirm that, if the project proposal submitted by the above-mentioned

students under the Student Project Scheme is selected by TNSCST, our institution will
extend full support by providing the necessary laboratory, computer, and infrastructure
facilities required for the successful execution of the project.

Furthermore, we assure that appropriate measures will be taken to ensure the project
team participates in the Annual State-Level Seminar-cum-Exhibition (if selected) and
exhibits/demonstrates their project.

If the student team or project guide fails to submit the completed project report and the
Utilisation Certificate within the timeline specified by TNSCST (if selected), our
institution will ensure that the sanctioned project amount is returned to TNSCST.

Name & Signature of the Name & Signature of Name & Signature of
Project Guide the HOD the Principal/Head of
the Institution

TNSCST-SPS 2025 Page 11