Project Management
Process for a Project
Ensures effective flow of the project
through out its existence
These processes encompasses the
tools and techniques involved in
applying skills and capabilities in the
knowledge areas
Project Managers and their teams
should carefully address each process
and its constituent inputs and outputs
Process Groups
Initiating process group
Planning process group
Execution process group
Monitoring and controlling process
group
Close out process group
Initiating process group
Define a new project or a new phase of
an existing project by obtaining
authorization to start the project or
phase
Initial scope is defined and initial
financial resources are committed
Internal and
identified
Includes the
processes
external
following
stake
holders
project
mgt
Develop Project charter: Is a process of
developing a document that formally
authorizes
a
project
or
phase
and
documenting initial requirements that satisfy
stakeholders need and expectations
Input
Project statement of
work
Business case
Contract
Enterprise
environmental
factors
Organizational
Organisational
process assets
Output
Project charter
Identify stakeholders: process of identifying
all people or organizations impacted by the
project and documenting relevant information
regarding their interests, involvement and
impact on the project success
Input
Output
Project charter
Stakeholder register
Procurement
documents
Stakeholder
management
strategy
Enterprise
environmental
factors
Organizational
process assets
Planning Process Group
Consists of those processes performed
to establish the total scope of the
effort, define and refine the objectives
and develop the course of action
required to attain these objectives
Includes the project management
process like
Develop project management plan : the
process of documenting the actions
necessary to define, prepare, integrate
and coordinate all subsidiary plans
Inputs
Project charter
Output from
planning phases
Enterprise
environmental
factors
Organizational
process assets
Output
Project management
plan
Collect requirements : processes of
defining
and
documenting
the
stakeholders need and
to meet the
objectives
Inputs
Project charter
Stakeholder register
Output
Requirements
documentation
Requirements
management plan
Requirements
traceability matrix
Define scope: process of developing a
detailed description of the project and
product
Inputs
Project charter
Requirements
documentation
Organisational
process assets
Output
Project scope
statement
Project document
update
Create WBS: processes of subdividing
project deliverable and project work into
smaller, more manageable components
Inputs
Input
Outputs
Project scope
statement
WBS
Requirements
documentation
Scope baseline
Organisational
process assets
WBS dictionary
Project document
updates
Define activities: the process of identifying
the specific actions to be performed to
produce the project deliverable
Inputs
Outputs
Scope baseline
Activity list
Enterprise
environmental
facctors
Activity attributes
Organisational
process assets
Milestone list
Sequence activities: process of identifying
and documenting relations hip among
project activities
Inputs
Activity list
Activity attributes
Milestone list
Project scope
statement
Organisational
process assets
Outputs
Project schedule
network diagrams
Project documentation
updates
Estimate activity resources: the process of
estimating the type and quantity of
material, men, equipment or supplies
required to perform eachOutputs
activity
Inputs
Activity list
Activity attributes
Activity resource
requirement
Resource calender
Resource breakdown
structure
Enterprise
environmental
factors
Project documentation
update
Organizational
process assets
Estimate activity durations: process of
approximating the no of work periods
required to complete individual activities
with estimated resources
Inputs
Outputs
Activity list
Activity attributes
Activity resource requirements
Resource calenders
Project scope statement
Enterprise environmental
factors
Organizational process assets
Activity duration
estimates
Project document
update
Develop schedule: process of analysing
activity sequences, durations, resource
requirements,and schedule constraints to
create the project schedule
Inputs
outputs
Activity list
Activity attributes
Project schedule network dig
Activity resource reqts
Schedule
baseline
Resource calender
Schedule data
Activity duration estimates
Project scope statement
Project
document
update
Enterprise environmental
factors
Organizational process assets
Project
schedule
Identify stakeholders: process of identifying
all people or organizations impacted by the
project and documenting relevant information
regarding their interests, involvement and
impact on the project success
Input
Output
Project charter
Stakeholder register
Procurement
documents
Stakeholder
management
strategy
Enterprise
environmental
factors
Organizational
process assets
Planning Process Group
Consists of those processes performed
to establish the total scope of the
effort, define and refine the objectives
and develop the course of action
required to attain these objectives
Includes the project management
process like
Develop project management plan : the
process of documenting the actions
necessary to define, prepare, integrate
and coordinate all subsidiary plans
Inputs
Project charter
Output from
planning phases
Enterprise
environmental
factors
Organizational
process assets
Output
Project management
plan
Collect requirements : processes of
defining
and
documenting
the
stakeholders need and
to meet the
objectives
Inputs
Project charter
Stakeholder register
Output
Requirements
documentation
Requirements
management plan
Requirements
traceability matrix
Define scope: process of developing a
detailed description of the project and
product
Inputs
Project charter
Requirements
documentation
Organisational
process assets
Output
Project scope
statement
Project document
update
Create WBS: processes of subdividing
project deliverable and project work into
smaller, more manageable components
Inputs
Input
Outputs
Project scope
statement
WBS
Requirements
documentation
Scope baseline
Organisational
process assets
WBS dictionary
Project document
updates
Define activities: the process of identifying
the specific actions to be performed to
produce the project deliverable
Inputs
Outputs
Scope baseline
Activity list
Enterprise
environmental
facctors
Activity attributes
Organisational
process assets
Milestone list
Sequence activities: process of identifying
and documenting relations hip among
project activities
Inputs
Activity list
Activity attributes
Milestone list
Project scope
statement
Organisational
process assets
Outputs
Project schedule
network diagrams
Project documentation
updates
Estimate activity resources: the process of
estimating the type and quantity of
material, men, equipment or supplies
required
activity
Inputsto perform eachOutputs
Activity list
Activity attributes
Resource calender
Enterprise
environmental
factors
Organizational
process assets
Activity resource
requirement
Resource breakdown
structure
Project documentation
update
Estimate activity duration: process of
estimating the number of work periods
needed to complete the individual activity
with the estimated resources
Inputs
Activity list
Activity attributes
Resource calender
Activity resource requirement
Project scope statement
Enterprise environmental
factors
Organizational process assets
Outputs
Activity duration
estimates
Project document
updates
Develop schedule: process of analysing
activity sequences, durations, resource
requirements and schedule constraints to
create project schedule
Input
Output
Activity list
Activity attributes
Project
schedule
Project schedule network
diagram
Schedule
baseline
Activity resource requirement
Schedule data
Resource calender
Activity resource estimates
Project doc
update
Project scope statement
Enterprise environmental factors
Organizational process assets
Estimate costs: process of developing an
approximation of the monetary resources
needed to complete the project activities
Inputs
Outputs
Scope base lines
Project schedule
Human resource plan
Risk register
Enterprise
environmental factors
Organizational
process assets
Activity cost estimates
Basis of estimates
Project doc updates
Determine
budget:
process
of
aggregating the estimated cost of
individual activity or work packages to
establish
an authorized cost baseline
Inputs
Outputs
Activity cost estimates
Basis of estimates
Scope baseline
Project schedule
Project funding
requirements
Resource calender
Project doc updates
Contracts
Organizational process
assets
Cost performance
baseline
Plan quality: process of identifying quality
requirement and/or standards for the project and
product, and documenting how the project will
demonstrate compliance
Inputs
Scope baseline
Stakeholder register
Cost performance
baseline
Outputs
Quality management
plan
Quality metrics
Quality checklists
Schedule baseline
Risk register
Process improvement
plan
Enterprise
environmental factors
Project doc update
Organizational
process assets
Develop human resource plan: process of
identifying and documenting human resource roles,
responsibilities, and required skills, reporting
relationships and creating a staff management
plans
Inputs
Activity resource
requirement
Enterprise
environmental
factors
Organizational
process assets
Outputs
Human resource plan
Plan
communications:
process
of
determining
stakeholder
information
needs and defining a communication
approach
Inputs
Stakeholder register
Stakeholder
management
strategy
Enterprise
environmental
factors
Organizational
process assets
Outputs
Communication
management plan
Project doc update
Plan risk management: process of defining
how
to
conduct
risk
management
activities of a project
Inputs
Outputs
Project scope
statement
Cost management plan
Schedule management
plan
Communications
management plan
Enterprise
environmental factors
Organizational process
assets
Risk management
plan
Identify risks: process of determining
which risks may affect the project and
documenting their characteristics
Inputs
Risk management plans
Activity cost estimates
Activity duration estimates
Scope baseline
Stakeholder register
Cost management plan
Schedule management plan
Quality management plan
Project documents
Enterprise environmental factors
Organizational process assets
Outputs
Risk register
Perform qualitative risk analysis: process of
prioritizing risk for further analysis or actions by
assessing and combining their probability of
occurrence and impact
Inputs
Risk statement
Risk management
plan
Project scope
statement
Organizational
process assets
Output
Risk register updates
Performing quantitative analysis: process
of numerically analyzing the effect of
identified risk on the projects overall
objective
Inputs
Output
Risk register
Risk management
plan
Cost management
plan
Schedule
management plan
Organizational
process assets
Risk register updates
Plan risk responses: process of developing
options
and
actions
to
enhance
opportunities and reduce threats to project
objective
Inputs
Output
Risk register
Risk register updates
Risk management
plan
Risk related contract
decisions
Project management
plan update
Project doc update
Plan
procurements:
process
of
documenting
project
procurement
decisions, specifying the approach and
identifying potential sellers
Inputs
Outputs
Scope baseline
Requirements documentation
Teaming agreements
Risk register
Risk-related contract decisions
Activity resource requirements
Project schedule
Activity cost estimates
Cost performance baseline
Enterprise environmental factors
Organizational process assets
Procurement
management plan
Procurement
statements of work
Make or buy decisions
Procurement
documents
Source selection
criteria
Change requests
Executing process group
Coordinating people and resources
Integrating and performing the activities
During execution may require planning
updates and re-baselining
Any variance in activity duration, changes in
resource productivity and availability,
unanticipated risk affect project management
plan/documents and require detailed analysis
and develop appropriate project baselines
Large portion of budget spend in this process
Direct and mange project execution:
process of performing the work defined in
the project management plan to achieve
project objective
Inputs
Project
management plan
Approved change
requests
Enterprise
environmental
factors
Organizational
process assets
Outputs
Deliverables
Work performance
information
Change requests
Project management
plan updates
Project doc updates
Perform quality assurance: process of auditing the
quality requirements and results from quality
control measurements to ensure appropriate
quality standards and operational definitions are
used
Inputs
Output
Project
management plan
Organizational
process updates
Quality metrics
Change request
Work performance
information
Project management
plan update
Quality control
measurements
Project doc update
Acquire project team: process of confirming human
resource availability and obtain the team
necessary to complete project assignments
Inputs
Output
Project
management plan
Project staff
assignments
Enterprise
environmental
factors
Resource calender
Organizational
process assets
Project management
plan update
Develop project teams: process of
improving
competencies,
team
interactions and overall team environment
to enhance project performance
Inputs
Output
Project staff
assignments
Team performance
assessment
Project
management plan
Enterprise
environmental
factors update
Resource calenders
Manage project team: process of tracking team
member
performance,
providing
feedback,
resolving issues and managing changes to optimize
project performance
Inputs
Project staff
assignments
Project management
plan
Team performance
assessments
performance reports
Organizational
process assets
Output
Enterprise
environmental
factors updates
Organizational process
assets updates
Change requests
Project management
plan updates
Distribute information: process of making
relevant information to stakeholders as
planned
Inputs
Project
management plans
Performance reports
Organizational
process assets
Outputs
Organizational
process assets
updates
Manage
stakeholder expectations: process of
communicating and working with stakeholders to
meet their needs and addressing issues as they
occur
Inputs
Stakeholder register
Stakeholder
management strategy
Project management
paln
Output
Organizational
process assets
updates
Change request
Change log
Project management
plan update
Issue log
Project doc update
rganizational process
assets
Conduct
procurement:
process
of
obtaining seller responses, selecting seller
and awarding a contract
Inputs
Output
Project management plan
Procurement documents
Source selection criteria
Procurement
contract award
Seller proposals
Resource calendar
Qualified seller list
Project documents
Change request
Make or buy decisions
Project management
plan update
Teaming agreements
Project doc update
Organizational process
assets
Selected sellers
Monitoring and controlling process
Project performance is observed and measured
group
regularly and consistently to identify variances
from the project management plan
Controlling changes and recommending
preventive actions in anticipation of possible
problems
Monitoring the project activities against the
project management plan and project
performance baseline
Influencing the factors that would circumvent
integrated change control so only approved
changes are implemented
Monitor and control project work: process of tracking, reviewing
and regulating the progress to meet the performance objectives
defined in the project management plan
Inputs
Project management
plan
Output
Change request
Performance
Project management
plan update
Reports
Project doc update
Enterprise
environmental
factors
Organizational
process assets
Perform integrated change control: process of
reviewing all change requests, approving changes,
and managing changes to the deliverables,
organizational process assets, project document
and
project management plan
Inputs
Output
Project management
plan
Change request status
update
Work performance
information
Project management
plan updates
Change requests
Enterprise
environmental factors
Organizational
process assets
Project doc updates
Verify scope: process of formalizing
acceptance of the completed project
deliverables
Inputs
Output
Project
management plan
Accepted deliverables
Requirements
documentation
Project doc update
Requirements
traceability matrix
Validated
deliverables
Change request
Control scope: process of monitoring the
status of project and product scope and
managing changes to the scope baseline
Output
Inputs
Project
management plan
Work performance
measurements
Work performance
documentation
Change request
Requirements
documentation
Requirement
traceability matrix
Organizational
process assets
Organizational process
assets updates
Project management
plan updates
Project doc updates
Control schedules: monitoring the status of
projects to update project progress and managing
changes to the schedule baseline
Inputs
Output
Project
management plan
Work performance
measurements
Project schedule
Change request
Work performance
information
Organizational process
assets update
Organizational
process assets
Project management
update
Project doc update
Control Costs: process of monitoring the
status of project to update the project
budget and managing the changes to the
cost baseline
Output
Input
Project
management plan
Work performance
measurements
Project funding
information
Budget forecast
Work performance
information
Organizational
process assets
Organizational process
assets update
Change request
Project management
plan update
Project doc update
Perform quality control: process of monitoring and
recording the results of executing the quality
activities to asses performance and recommend
necessary changes
Inputs
Output
Project management
plan
Quality control
measurements
Quality metrics
Validated changes
Quality checklist
Validated deliverables
Work performance
measurements
Organizational process
assets updates
Approved change
requests
Deliverables
Organizational process
assets
Change request
Project management
plan update
Project doc update
Report performance: processes of collecting and
disturbing performance information including
status reports, progress measurements and
forecasts
Inputs
Outputs
Project management
plan
Work performance
information
Work performance
measurements
Budget forecast
Organisational assets
Performance reports
Organisational assets
update
Change request
Monitor and Control risk: process of implementing risk
response plans, tracking identified risks, monitoring
residual risks, identifying new risks and evaluating risk
processes effectiveness through out the project
Inputs
Outputs
Risk register
Risk register updates
Project management
plan
Organisational assets
update
Work performance
information
Change request
Performance reports
Project management
plan updates
Project doc updates
Administer
procurement:
process
of
managing
procurement
relationship,
monitoring
contract
performance, making changes and corrections as
needed
Inputs
Procurement doc
Project management plan
Work performance
information
Performance reports
Contracts
Approved change
requests
Outputs
Procurement
documentation
Organisational process
assets update
Change request
Project management
plan updates
Closing Process Group
Consists of those processes performed to finalize all
activities across all project management groups to
formally complete the project, phase or contractual
obligations
At project or phase closure the following may occur:
Obtain acceptance from the customer or sponsor
Conduct post-project or phase-end review
Record impact of tailoring to any process
Document lessons learned
Apply appropriate updates to organisation process assets
Archive all project doc
Close out procurement s
Close project or phase: process of finalising all activities
across all of the management process groups to
formally complete the project or phase
Inputs
Project management
plan
Procurement
documentation
Outputs
Closed procurements
Organisational process
assets update
Close Procurements: process of completing
each project procurement
Inputs
Outputs
Project management
plan
Final product, serivces
or result transition
Acceped deliverables
Organisational process
assets update
Organisational process
assets
