Creating and Using
Spreadsheets
Module Title: Creating and Use Spreadsheets
Module code: EIS HNS1 M04 0323
Nominal duration: 50Hour
Unit one
Select and prepare resources
Energy and Resource Conservation
Spreadsheet Requirements
Energy and Resource
Conservation
With an increasing focus on the environment, terms such as
Climate Change,
Greenhouse Emissions,
Global Warming and
Carbon Neutral have become common in workplaces and
everyday life.
We are all encouraged to move towards a "green office‟ where
conservation and recycling practices are standard, and following
the "Three Rs"
Reduce,
Reuse and
Recycle - is normal everyday practice.
Reduce: finding ways to minimize resources
and energy consumption in our daily tasks.
Reuse: using a product again without it
having to go through a form of processing to
be used again.
Recycle: the process of converting waste into
new products.
There are many ways in which we can reduce
wastage in the office
Paper
Use duplex printing (printing on both sides).
Print draft copies in low resolution mode to use up less ink.
Avoid printing unnecessarily. Use "print preview" to
preview your work.
use email or send electronic copies, Rather than sending
letters or print material.
Keepa tray near the printer for paper that has been printed
on one side only and can be used for note paper.
Keep a recycling bin near the printer to recycle paper.
Avoid using thick borders and graphics.
Empty ink and toner cartridges can be recycled.
Shredded paper can be used for packing fragile goods or
donated to pet stores for bedding.
Energy
Turn the office lights and air conditioning off at the end
of the day.
Photocopiersand printers have energy saving options.
Make sure these options are activated.
Shut down your computer and monitor at the end of the
day.
Computers also have energy saving options.
Sleep/ standby
switches your computer to a low power state.
Itis useful if you are leaving your computer for a short period
of time.
It does not save your desktop state.
Hibernate
should be used if you will be away from your computer for
more than 1 hour.
Itsaves what is in memory onto disk, turns off your screen and
turns off your computer.
Identifying Spreadsheet
Requirements
Before you can create a spreadsheet
you need to determine the purpose.
You need consider organizational standards.
You also need to ensure data security.
Key issues to consider
Data Entry
There are a number of methods of data entry.
we can start with a blank document
we can import data from an existing spreadsheet
we can import data from other software application
we can also import data from websites
Storage
Our documents or files can be saved
On a USB memory stick,
On a hard disk on our PC,
In a location on our organizations network or
As a hardcopy, or printout
Output
options for to be considered regarding the
output
Included within the text of a report
Added as an attachment at the end of a report
Included in an electronic presentation
Printed onto an overhead transparency, or
Sent as part of an email
example of spreadsheet design standards
.
Jack's Videoland
89 Moviewatch Street
Company details MOVIEWORLD QLD
Phone 082 678234
Email: [email protected]
Size of company logo should not be altered
Company logo Logo to be placed in top right hand corner of
spreadsheet.
Standard Font Comic Sans MS 10 pt.
Main Headings Comic Sans MS 16 pt.
1st level Comic Sans MS 14 pt.
2nd level Comic Sans MS 12 pt.
Header/footer Helvetica or Arial 8pt
Header to include Title of worksheet, date.
Footer to include Page number, author, filename.
A4, Portrait or Landscape to be used dependent on size of
Paper Size worksheet. Worksheet to be centered horizontally and
vertically on the page.
Margins Top and bottom 1.5 cm. Left and right 2 cm
All dollar figures to have dollar sign.
Number Formats No decimal places to be used.
Totals and important result figures to be highlighted using
shading 20% and bold.
All filenames to display abbreviation of company name
(Jacks) and identify purpose of workbook, try to use no more
Saving Conventions than 20 characters. Files to be saved in an appropriately
named folder. Make sure a back-up copy is kept of all files in
case of corruption to the original file.
Operation sheet 1.1
Operation Title: change power option
Purpose: Changing the power options of your computer
Procedures in doing the task.
Step 1. Open the Control Panel.
Step 2. Select Power Options.
Step 3. Have a look at the different options and plans available.
Select a plan/options which will conserve energy.
Step 4. Close the Power Options Window
Operation sheet 1.2
Operation Title: How to Set our computer to Hibernate or
Standby
Purpose: Set our computer to Hibernate or Standby
Procedures in doing the task.
Step 1. Click on the Start Menu.
Step 2. Select Shut Down.
Step 3. A Dialog box will appear with a drop down list. Select from
the drop down list Hibernate or Standby.
Self-check-1
Test I
Test II
Next Class
Unit Two
Create spreadsheet
Thank you
