CHANDIGARH UNIVERSITY

UNIVERSITY I NSTI TUTE OF LEGAL STUDIES

BCOM LLB 2nd

Management Accounting
21LCT-173

DISCOVER . LEARN . EMPOWER

RATIO ANALYSIS

DISCOVER . LEARN . EMPOWER

 Introduction & Meaning

× It is one of the tools of measuring financial performance of the

organization
× It is a comparative analysis between two factors
× Business performance can be measured by the use of ratios
× It must be interpreted against some standards
× Apart from the absolute profit figures, the management might find a
need of relative data/information about the variables, thus, at this
time, ratio analysis assists the management.
× It evaluates the financial conditions and the purpose of a firm
through various yardsticks
× This tool is useful for all the various stakeholders of the company
like, shareholders, bankers, creditors, lenders, investors,
government, etc.
× The following are four ways to analyze ratio:

DISCOVER . LEARN . EMPOWER

 Four Ways to Analyse Ratio
• It helps you • This helps to • It helps you • It helps the
analyse the make look into firm to
movement comparisons the determine
of the of two persistent the group of
variables companies of record of a ratios of
compared particular
across years the same variable for variable in
detailed various
industry analysis forms, e.g.
gross profit,
net profit,
operating
profit, etc.
 Usefulness of Ratio Analysis
× Simplification of data
× Helps in disclosing operational
efficiency
× Benchmark for comparison

× Planning

× Managerial tool

× Analyzing financial statement

× Scanning Device
 Limitations of Ratio Analysis
× It depends on the past data which in itself serves as a limiting
factor.
× It may not represent the correct picture of the business.
× Only accountinginformation is used while analyzing and
interpreting the results of ratio analysis.
× In taking corrective actions, the management might concentrate
more on improving the ratio over the years rather than solving
the major reason behind such an adverse condition.
× At times, when the two items are compared, it is not necessary
that due to the items in questions leads to the changes in the
output. There could be other reasons as well which lead to the
adverse ratio.
Classification of Ratio Analysis

Traditional Functional
 Traditional Classification

Traditional

Revenue
Balance Sheet Composit
Statement Ratios e
Ratios Ratio
Functional Classification
Classification by Users
 Profitability Ratio

× In relation to sales
+ Gross profit ratio
+ Operating ratio
+ Expense ratio
+ Operating profit
ratio
+ Net profit ratio

× In relation to investment
+ Return on capital employed
+ Return on shareholders
fund
+ Return on equity
shareholders fund
 In Terms of Sales

× Gross profit ratio – It measures the gross margin

of profit over the total sales of a unit:
Gross profit
Gross Profit Margin X 100
= Sales

× Operating ratio –Operating ratio is measured to

find out proportion of cost of goods sold and
operating expenses to sales:

Operating ratio Cost of goods sold + Operating X 100

= expenses Net Sales
 Cont…

× Expense Ratio
+ Operating expense ratio
+ Material cost ratio

+ Labor cost ratio

+ Conversion cost ratio

+ Administration cost ratio

+ Selling & distribution cost ratio

 Cont…
× Operating Profit Ratio - It is calculated by
reducing administration, selling and distribution
expenses from Gross Profits:

Operating Profit
Operating Profit ratio = X 100
Net Sales

× Net Profit Ratio - It measures the margin of revenues

available to the owners of the business after satisfying
all costs, expense, and losses:

Net Profit Margin = Net Profit

X 100
Net Sales
 In Terms of Investments

× Return on Capital Employed - The return on the

investment is measured by dividing the net profit or the
income by total capital invested:
ROI = Net Profit (EBIT) X 100
Capital Employed

× Return on Shareholders Fund - This ratio indicates

the margin available for the shareholders after
satisfying all other obligations and taxes as well:
ROSF = Net Profit (PAT) X 100
Shareholders Fund
 Cont…

× Return on Equity Shareholders Fund - This

measures returns available for equity
shareholders, but it excludes preference share
capital:

Net Profit (PAT) – preference Dividend

ROESF = X 100
Equity Shareholders Fund
 Du-Pont Chart

Return on investment (%)

Net profit Total

margin assets

Net profit Net Sales Net Sales Total Assets

Net Sales + Non operating surplus Net Fixed Assets

Total Costs Current Assets

Cost of Goods Cash & Bank

Sold Balances
Operating Receivables
Expenses

Interest Inventories

Tax Other Current assets

 Liquidity Ratio

× Current Ratio - This ratio measures the liquidity position of the concern for a
short period:
Current Assets
Current Ratio =
Current Liabilities

× Quick Ratio - It is designed to show how

the amount of cash is made available to meet immediate
payments:
Liquid Assets
Quick Ratio =
Liquid
Liabilities
× Acid Test Ratio - The actual liquidity is measured by comparing the cash and
bank balance as well as the marketable securities with liquid liabilities:

Quick Assets
Acid-test Ratio =
Liquid
Liabilities
 Turnover Ratio

× Inventory turnover ratio –

Cost of goods sold
Inventory turnover Ratio =
Average
inventory

× Debtorsturnoverratio –

Debtors + Bills Receivable

Debtors Ratio =
Average Daily Credit
Sales
Credit Sales
Credit Sales =

365 / 360 days

 Cont…

× Creditors turnover ratio –

Creditors + Bills Payable
Creditor Turnover Ratio =
Average Credit Purchase per
day Credit Purchases
Credit Purchase Per day
365 / 360 days
=

× Fixed assets turnover ratioNet Sales

Fixed Assets Turnover Ratio =
Fixed Assets

× Total assets turnover ratio

Net Sales
Total Assets Turnover Ratio =
Total Assets
 Ownership Ratio

× Debt – Equity Ratio

Long Term Liabilities
Debt-equity Ratio =
Shareholders' funds

× Shareholders equity ratio

Shareholders Funds
Shareholders Equity Ratio =
Total assets (tangible)

× Capital gearing ratio

Fixed Int. or Dividend Securities
Capital Gearing Ratio
Eq. S. H. Fund/ Net worth
=
× Long term funds to fixed assets ratio
Long term Funds
Fixed Assets Ratio =
Fixed Assets
 Practical Problems

× Problem – I Revenue Ratios

× Problem – II Balance Sheet Ratios
× Problem – III Composite Ratios
 Problem – I
The following Trading and Profit and Loss Account of Fantasy Ltd. for the
year 31-3-2000 is given below. Calculate: Gross Profit Ratio, Expenses
Ratio, Operating Ratio, Net Profit Ratio, Operating Ratio, Stock Turnover
Ratio.
Particular Rs. Particular Rs.
To Opening Stock 76,250 By Sales 5,00,000
“ Purchases 3,15,250 “ Closing stock 98,500
“ Carriage and Freight 2,000
“ Wages 5,000
“ Gross Profit b/d 2,00,000
5,98,500 5,98,500

To Administration expenses 1,01,000 By Gross Profit b/d 2,00,000

“ Selling and Dist. expenses 12,000 “ Non-operating incomes:
“ Non-operating expenses 2,000 “ Interest on Securities 1,500
“ Financial Expenses 7,000 “ Dividend on shares 3,750
Net Profit c/d 84,000 “ Profit on sale of shares 750

2,06,000 2,06,000
 SOLUTION – I
Gross profit 2. Expenses Ratio = Op. Expenses
1. Gross Profit Margin = X 100 X 100
Sales
Net Sales

2,00,000 1,13,000
X 100 X 100
5,00,000 5,00,000

= 22.60%
= 40%

3.
Operating Ratio = Cost of goods sold + Op. Expenses
X 100
Net Sales
3,00,000 + 1,13,000
X 100
5,00,000

= 82.60%
Cost of Goods Sold = Op. stock + purchases + carriage and
Freight + wages – Closing Stock
= 76250 + 315250 + 2000 + 5000 + -
98500
= 3,00,000 Rs.
 Cont…
Net Profit
4. Net Profit Ratio = X 100
Net Sales
84,000
X 100
5,00,000
= 16.8%

Op. Profit
5. Operating Profit Ratio = X 100
Net Sales
Operating Profit = Sales – ( COGS + Op. Exp.)
87,000
X 100
5,00,000
= 17.40%

Cost of goods sold

6. Stock Turnover Ratio =
Avg. Stock
3,00,000
87,375
= 3.43 times
 Problem – II
THE BALANCE SHEET OF PUNJAB AUTO LIMITED AS ON 31-12-2002
WAS AS FOLLOWS:
FROM THE BELOW, COMPUTE (A) THE CURRENT RATIO, (B) QUICK RATIO,
(C) DEBT-EQUITY RATIO, AND (D) PROPRIETARY RATIO
Particular Rs. Particular Rs.
Equity Share Capital 40,000 Plant and Machinery 24,000
Capital Reserve 8,000 Land and Buildings 40,000
8% Loan on Mortgage 32,000 Furniture & Fixtures 16,000
Creditors 16,000 Stock 12,000
Bank overdraft 4,000 Debtors 12,000
Taxation: Investments (Short-term) 4,000
Current 4,000 Cash in hand 12,000
Future 4,000
Profit and Loss A/c 12,000

1,20,000
1,20,000
 SOLUTION –
1. Current Ratio = II Current Assets
Current liabilities
Current Assets = Stock + debtors + Investments (short term) + Cash In hand
Current Liabilities = Creditors + bank overdraft + Provision for Taxation (current &
Future)
CA = 12000 + 12000 + 4000 + 12000
= 40,000
CL = 16000 + 4000 + 4000 + 4000
= 28,000
= 40,000
28,000
= 1.43 : 1
Quick Assets
2. Quick Ratio =
Quick
Liabilities
Quick Assets = Current Assets -
Stock
Quick Liabilities = Current Liabilities – (BOD + PFT future)
= 28,000
QA = 40,000 – 12,000
QL = 28,000 – (4,000 + 4,000)
= 20,000
= 28,000
20,000
= 1.40 : 1
 CONTINUE…
3. Long Term Debt (Liabilities)
Debt – Equity Ratio =
Shareholders Fund
LTL = Debentures + long term loans
SHF = Eq. Sh. Cap. + Reserves & Surplus + Preference Sh. Cap. –
Fictitious Assets
LTL = 32,000
SHF = 40,000 + 8,000 + 12,000
= 60,000
= 32,000
60,000
= 0.53 : 1
Shareholders’
4. Proprietary Ratio =
Funds Total Assets
SHF = Eq. Sh. Cap. + Reserves & Surplus + Preference Sh. Cap. –
Fictitious Assets
Total Assets = Total Assets – Fictitious Assets
SHF = 40,000 + 8,000 + 12,000
= 60,000
TA = 1,20,000
= 60,000
1,20,000
= 0.5 : 1
 PROBLEM – III
The details of Shreenath company are as under:
Beside the details mentioned above, the opening stock was of Rs. 3,25,000. Taking 360 days of the year,
calculate the following ratios; also discuss the position of the company: (1) Gross profit ratio. (2) Stock
turnover ratio. (3) Operating ratio. (4) Current ratio. (5) Liquid ratio. (6) Debtors ratio. (7) Creditors ratio. (8)
Proprietary ratio. (9) Rate of return on net capital employed. (10) Rate of return on equity shares.

Particular Rs. Particular Rs.

Equity share capital 20,00,000 Fixed Assets 55,00,000
10% Preference share capital 20,00,000 Stock 1,75,000
Reserves 11,00,000 Debtors 3,50,000
10% Debentures 10,00,000 Bills receivable 50,000
Creditors 1,00,000 Cash 2,25,000
Bank-overdraft 1,50,000 Fictitious Assets 1,00,000
Bills payable 45,000
Outstanding expenses 5,000
64,00,000 64,00,000

Sales (40% cash sales) 15,00,000

Less: Costof sales 7,50,000
Gross Profit: 7,50,000
Less: Office Exp. (including int. on debentures) 1,25,000
Selling Exp. 1,25,000 2,50,000
Profit before Taxes: 5,00,000
Less: Taxes 2,50,000
Net Profit: 2,50,000
 SOLUTION – III

1. Gross Profit Gross profit X 100

Margin = Sales

7,50,000
X 100
15,00,000

= 50%
Cost of goods sold
2. Stock Turnover Ratio =
Avg. Stock
Avg. stock = Opening Stock + Closing
Stock
2
COGS = Sales – GP
3,25,000 +
1,75,000
2
AS = 2,50,000
COGS = 15,00,000 –
7,50,000
7,50,000
= 7,50,000
2,50,000
 Cont…

Op. Current Assets

3. Operating Profit Ratio X 100 4. Current =
= Profit Current
Ratio
Net liabilities
Operating Profit =
Current Assets = Stock + debtors + Bills receivable
Sales
Sales
+ Cash
– (Op. Exp. + COGS.)
OP = 15,00,000 Current Liabilities = Creditors + bank overdraft +
– (7,50,000 + Bills payable + Outstanding expenses
1,25,000 + CA = 1,75,000 + 3,50,000 + 50,000 +
25,000) 2,25,000

= =
6,00,000 8,00,000
(excluding CL = 1,00,000 + 1,50,000 + 45,000 +
Interest on 5,000
=
Debentures) 3,00,000
= = 8,00,000
6,00,000 X 100 3,00,000
15,00,000 = 2.67 : 1
= 40%
 Cont…
5. Quick Ratio / Liquid Assets 6. Debtors Debtors + Bills receivable
X 365 / 360 days
Liquid Ratio = Liquid Liabilities Ratio = Credit sales

(Liquid) Quick Assets = Current Assets = 3,50,000 + 50,000

-
Stock 9,00,000 X 360 days
(60% of
(Liquid) Quick Liabilities =
15,00,000)
Current
Liabilities – BOD = 0.444 X 360 days
= 160 days
QA = 8,00,000 – 1,75,000

= 6,25,000
7. Creditors Ratio Creditors + Bills payable
X 365 / 360 days
= Credit Purchase
QL = 3,00,000 –
1,50,000
= 1,50,000 = 1,00,000 + 45,000
7,50,000
Notes: If credit purchase could not find X 360 days
= 6,25,000
out at that point Cost of Goods sold
1,50,000
consider Creditpurchase

= 4.17 : 1
= 0.193 X 360 days

= 69 days
Cont…

Shareholders’
8. Proprietary Ratio =
Funds Total Assets
SHF = Eq. Sh. Cap. + Reserves &
Surplus + Preference Sh.
Cap. – Fictitious Assets
Total Assets = Total Assets – Fictitious Assets
SHF = 20,00,000 + 20,00,000 + 11,00,000 –
= 50,00,000
1,00,000
TA = 64,00,000 – 1,00,000
= 63,00,000
=
50,00,000
63,00,000
= 0.79 : 1
 Cont…
Rate of Return on Capital Employed Rate of Return on Share holders Rate of return on
Fund Equity
Shareholders Fund

= EBIT = PAT = PAT – Pref. Div.

Capital employed X 100 SHF X 100 ESHF X 100

CE = Eq Sh. Cap. + Pref. Sh. Cap. + SHF = Eq. Sh. Cap. + Pref. Sh. Cap. +
Reserves & Surplus + Debenture + Reserves & Surplus – Fictitious Assets ESHF = Eq. Sh. Cap. + Reserves &
Long Term Loan – Fictitious Assets Surplus – Fictitious Assets

15,00,000
Sales
Less: Cost of goods sold 7,50,000
Gross profit 7,50,000
Less: Operating expenses (including Depreciation) 1,50,000
Earnings before Interest & Tax (EBIT) 6,00,000
Less: Interest Cost 1,00,000
Earnings before Tax (EBT) 5,00,000
Less: Tax liability 2,50,000
Earnings after Tax (EAT/ PAT) 2,50,000
Less: Preference share dividend 2,00,000
Distributional Profit 50,000
 Cont…
9. 10. 11.
Rate of Return on Rate of Return on Share Rate of return on Equity
Employed Capital holders Fund Shareholders Fund

= EBIT = PAT = PAT – Pref. Div.

Capital employed X 100 SHF X 100 ESHF X 100

CE = Eq Sh. Cap. + Pref. Sh. Cap. SHF = Eq. Sh. Cap. + Pref. Sh. ESHF = Eq. Sh. Cap. +
+ Reserves & Surplus + Debenture Cap. + Reserves & Surplus –
+ Long Term Loan – Fictitious Fictitious Assets Reserves & Surplus –
Assets
Fictitious Assets

CE = 20,00,000 + 20,00,000 SHF = 20,00,000 + 20,00,000

11,00,000 +10,00,000 – ESHF = 20,00,000 + 11,00,000
1,00,000 11,00,000 – 1,00,000
= 60,00,000 = 50,00,000 – 1,00,000
= 30,00,000

= 6,00,000 = 2,50,000 = 50,000

X 100 X 100 X 100
60,00,000 50,00,000 30,00,000
= 10% = 5% = 1.67 %