Project
Management
Overview
Course Objectives
1
Understand what a project is, steps or life cycle, the
challenges and importance of project management
2
Learn and apply the project’s tools and techniques
from the iniitiating a project up to its closure
3
Prepare a project proposal and present a business
case
Project Overview
A temporary endeavor undertaken to create a unique
PROJECT product, service, or result.
End is reached when objective
Definite beginning and end is achieved or can’t be met Characteristics (4)
(terminated)
Project Characteristics
1 2 3 4
Meets
Unique Temporary Complete
expectation
It is new or does not Has limited timeframe. Completed when goals
exist yet Definite beginning and are achieved or project Determinant of a
ending date. is no longer viable. successful project
Scenario 1
The vice-president (VP) of marketing approaches you with an idea. He wants to set up
kiosks in local grocery stores as mini-offices. These offices will offer customers the ability
to sign up for car and home insurance services as well as make their bill payments. He
believes that the exposure in grocery stores will increase awareness of the company’s
offerings. He told you that senior management has already cleared the project, and he will
dedicate as many resources to this as he can. He wants to new kiosks in place in 12
selected stores in a major city by the end of the year. Finally, he has assigned you to head
up this project.
Based on scenario 1
Yes. Because kiosks do not exist in the local
Is it unique? grocery stores.
Yes. The start of this project is today, and the end
Have Limited timeframe? date is the end of next year.
Way to determine project is Yes. Once all the kiosks are installed and operating,
completed? the project will come to a close.
Way to determine stakeholder Yes. The expectations of the stakeholders documented during
satisfaction? planning will be compared to the finish product.
Project Constraints
Constraints Description
Time (schedule) Time to complete the project; duration; sequence in which they are going to be done.
Budget approved for the project including all necessary expenses needed to deliver the
Cost
project.
Scope Entails all the work involved in delivering the project outcomes
Combination of the standards and criteria to which the project’s products must be
Quality
delivered.
Risk Potential external events that will have a negative impact on your project if they occur.
People, equipment, facilities, funding, etc. required for the completion of a project
Resources
activity,
Triple Constraint Triangle
SCOPE
QUALITY
COST SCHEDULE
Project Management
PROJECT A process of designing, executing, controlling and
MANAGEMENT monitoring projects.
A strategy and theory of how Used to ensure that the project
projects should be structured, is completed on time, within
Integrative
organized, controlled and the budget, and within
monitored specifications
Project Management
QUALITY STAKEHOLDER
Ensures the activities and processes Keeping them informed with
are of good quality. progress of the project
RISK TIME
Knowledge Areas
Mitigation and responses to the risks Timeliness are determined,
are determined and planned for. monitored and controlled.
SCOPE PROCUREMENT
Definition of the project is QRSSTPHICC Contracts and agreements for
determined and how it should be project ingredients are obtained.
accomplished.
The 10 Knowledge Areas & 49 Processes (PMBOK®, 6th ed.) - Project-Management.info
Project Management
HUMAN RESOURCE COMMUNICATION
Ensures workforce is being used Ensures that the internal and external
properly. communications used by the project
are used efficiently.
Knowledge Areas
INTEGRATION COST
Ensures that every other knowledge Determines budgets and costs of the
area is controlled and monitored. QRSSTPHICC projects.
Projects
Common Characteristics
Beginning
A target outcome
A defined life span
Middle
Cross organizational participation
End
New or unique
Time, Cost and performance
requirements
5 Phases of Project Management
Monitor and
Control
Plan
Close
1 2 3 4
Initiate Implement
Activity #1
Instruction: Identify which type of project management knowledge areas the following procedures/process
belongs to.
1. De ve lop a te a m
2. Imple me nt risk re sponse s
3. De te rmine budge t a llote d for the proje ct
4. Estima te a ctivity dura tions project integration management
project scope management
5. Colle ct re quire me nts project time management
6. Monitor a nd control proje ct work project cost management
project quality management
7. De ve lop proje ct ma na ge me nt pla n project human resource management
8. Pla n qua lity ma na ge me nt project communications management
project risk management
9. Monitor a nd ma na ge communica tions
project procurement management
10. conduct a nd control procure me nts project stakeholder management
11. Pla n sta ke holde r e nga ge me nt
12. Pe rfrom qua ntita tive risk a na lysis
13. Estima te a ctivity re source s
14. Pe rform Inte gra te d Cha nge control
15. Close proje ct or pha se
Steps in Project Management
Monitor and
Control
Plan
Close
1 2 3 4
Initiate Implement
Project Initiation Phase
This is where the project’s value A project is formally started,
and feasibility are measured. named and defined at a broad
(Feasibility study) level during this phase.
Business Case Document Feasibility Study
This document justifies the need for Evaluation of the project’s goals,
B
the project, it includes estimate of timeline and costs to determine if
potential financial benefits. project should be executed.
Project Planning Phase
A well-written project plan gives
guidance for obtaining resources, A project management plan is
acquiring financing and procuring developed comprehensively of
required materials. individual plans.
Risk management planning includes
Project plan prepares teams for
risk identification and analysis, risk
the obstacles they might
mitigation approaches, risk response
encounter over the course of the
planning
project
Project Execution Phase
A project deliverable is developed A lot of tasks during this phase
and completed, adhering to a capture project metrics through
mapped-out plan. tasks.
Execution phase relies heavily on
Works and efforts of the team
planning phase.
during the execution phase are
derived from the plan.
Project Monitoring & Control Phase
As teams execute their project plan, Mostly deals with measuring the
they must constantly monitor their project performance and
own progress. progression in accordance to the
project plan.
Scope verification and control occur
Constant vigilance helps keep the
to monitor and change control
project moving ahead smoothly.
Project Closure Phase
includes series of important tasks
such as delivering the porduct,
Project is formally closed.
relieving resources, termination of
contractors
Scenario 1:
Ayah, the director of Alumni and Donor Services at INITIATION:
Wake Forest University, leads and manages fundraising Create an accurate and reliable project dashboard
campaigns, alumni relationships, brand identity, and for the team members to improve data reporting and
publications within the Wake Forest Community. task visibility across teams, and align team goals.
Because teams worked on separate platforms, Ayah PLANNING:
Draft the needed resources, time duration.
realized that this created work silos that led to
EXECUTION:
duplicated efforts and poor team communication. They
Build a custom dashboard for the entire
also lacked visibility into the data which impacted their
organization.
ability to make strong business decisions for the
MONITORING & CONTROL:
organization. So the goal is to Find a user-friendly tool Conduct a test run.
accessible to all teams, that displays and updates data in CLOSURE:
real time to help improve project visibility across the Present the project to the department lead and key
organization. stakeholders for review and approval to close the
project.
Activity #2
Instruction: Identify which among the 5 phases of project management the following procedures/process
belongs to.
1. Re gula r progre ss re vie w
2. De fine role s a nd re sponsibilitie s
3. Risk Asse ssme nt
4. Build ma in de live ra ble
5. Re le a se proje ct te a m
6. Se t ta rge ts
7. De fine proje ct goa ls
8. Cre a t time line a nd budge t
9. De ploy workforce a nd a ctivitie s a ccording to sche dule
10. Ha ndling issue s a nd risks e ncounte re d
11. Ha nd ove r fina l product to custome r
12. cre a te communica tion pla n
13. Me a sure the progre ss a nd qua lity of work done
14. Contra ctors a re re lie ve d from the ir re sponsibilitie s
15. Eva lua te the proje ct's goa ls, costs to me a sure its fe a sibility
