Introduction to Project Management
MMS I Div:C
Group Members:
Daljeet Sokhi Jasmine Soni Ruby Saini Zeeshan Sheikh Shishir Sharma Anshu Suri
What is a Project?
A project is a temporary endeavor undertaken to produce a unique product or service What are the differences between projects and operations? Characteristics of Operations Ongoing Continuous cycle Repetitive Expected inputs and outputs Characteristics of Projects Temporary Definitive beginning and end Unique New undertaking, unfamiliar ground
What is a successful project?
Customer Requirements satisfied/exceeded Completed within allocated time frame Completed within allocated budget Acceptance by the customer
Why do projects fail?
Scope creep Poor requirements gathering No Functional input in planning Lack of sponsorship Unrealistic planning and scheduling/Impossible schedule commitments Lack of resources
What is Project Management?
Project Management is the application of skills, knowledge, tools and techniques to meet the needs and expectations of stakeholders for a project The purpose of project management is prediction and prevention, NOT recognition and reaction Effective Management of the Triple Constraints Requirements Needs Identified or Unidentified Expectations Cost/Resources People, Money, Tools Schedule/Time
Key areas of Project Management
Scope Management Issue Management Cost Management Quality Management Communications Management Risk Management Change Control Management
Scope Management:
Primarily it is the definition and control of what IS and IS NOT included in the project.
Issue Management:
Issues are restraints to accomplishing the deliverables of the project. Typically identified throughout the project and logged and tracked through resolution.
Cost Management:
This process is required to ensure the project is completed within the approved budget and includes resources, people, equipment, materials, quantities and budget.
Quality Management :
Quality Management is the process that insure the project will meet the needs
Communications Management :
This process is necessary to ensure timely and appropriate generation, collection, dissemination, and storage of project information
Risk Management :
Risk identification and mitigation strategy Risk update and tracking
Change Control Management :
Define how changes to the project scope will be executed
Five Phases of Project Management
Scoping the Project Project
Developing the Plan
Launching the Plan Closing Out the Project
Deployment of the Project
Scoping The Project
State the Problem/ Opportunity
Establish the Project Goal
Define the Project Objectives List Assumptions, Risks, Obstacles Identify the Success Criteria
Developing The Plan
Identify Project Tasks (WBS) Estimate Task Duration Determine Resource Requirements Construct/Analyze Project Network Prepare the Project Proposal
Launching The Plan
Execute project plan
Training Plan System Build Quality Assurance
Deployment Of the Plan
User Training
Production Review Start Using Identify the Success Criteria
Closing out the project
Contractual Scoping the Closeout Project Post Production Transition Lessons Learned Monitoring & Controlling
Project Management Tools
Work Breakdown Structure (WBS)
A WBS is the functional decomposition of a system Breaks the project into chunks of work at a level of detail that meets planning and scheduling needs
PERT Chart- designed to analyze and represent the tasks involved in completing a given project
Gantt Chart - popular type
of bar chart that illustrates a project schedule
Responsibility Matrix
Task Activity 1 Activity 2 Activity 3 Joe Mary x Renee
x x
Application in Project Execution and Controlling
A project schedule empowers a Project Manager to:
Manage the time, cost, and resources of the project Assess the progress of the project against the baseline Assess and communicate the impact of issues and change management Forecast and what-If scenarios
Issue Management
Role of a Project Manager
Project issues Disseminating project information Mitigating project risk Quality Managing scope Metrics Managing the overall work plan
Implementing standard processes Establishing leadership skills Setting expectations Team building Communicator skills
Process Responsibilities
People Responsibilities
Conclusion
Successful project management is achieved by
Clear brief Identification of stakeholders Managing the milestones Communication Avoiding scope creep
