CHAPTER
1G
USIN 4 :VISUAL
AIDS AND POWER
POINT
GROUP 4
KINDS OF VISUAL AIDS
1. K i n d s o f v i s u a l a i d s
2. P r e s e n t a t i o n Te c h n o l o g y
3. G u i d e l i n e s f o r P r e p a r i n g V i s u a l
Aids
4. G u i d e l i n e s f o r P r e s e n t i n g V i s u a l
Aids
KINDS OF VISUAL AIDS
• Objects and models
• Photographs and Drawings
• Graphs
• Charts
• Video
• T h e S p e a ke r
OBJECTS AND MODELS
• Easily
Imagine
• Re a l i s t i c
• Attraction
P H O T O G RA P H S A N D D RAW I N G S
= > E N H A N C I N G U N D E R S TA N D T O T H E
AUDIENCE
P H O T O G RA P H S
• High -
Re s o l u t i o n
• Re l e v a n t t o
topic
D RAW I N G S
• illustrating ideas
• Increase creativity
G RA P H S
L I N E - G RA P H S
Use lines for show changes
or trends over time
P I E - G RA P H S
Show the percentage data
representation
B A R - G RA P H S
Use to compare data
b e w t e e n d i ff e r e n t g r o u p s
C H A RT S
Summarize large blocks of information:
• Help the audiences visualize the
information
• Ke e p s i m p l e a n d c l e a r
C H A RT S
Summarize large blocks of information:
• Help the audiences visualize the
information
• Ke e p s i m p l e a n d c l e a r
VIDEO
BENEFITS AV O I D
• Save presentations time • Video duration
• M a ke i m p re s s i o n • Video quality
• M a ke a t t r a c t i o n • Video editing
THE SPEAKERS
B O DY L A N G U A G E
P LU S E S A N D M I N U S E S O F
P R E S E N TAT I O N T E C H N O L O GY
PROS CONS
• Enhancing attractive • Time consuming
• C o n v e y e ff e c t i v e • E ff e c t s
• Create Professionalism • Depend on slide
G U I D E L I N E S F O R P R E PA R I N G
VISUAL AIDS
1.P r e p a r e i n A d v a n c e
2.Ke e p I t S i m p l e
3.E n s u r e V i s i b i l i t y
4.U s e M i n i m a l Te x t a n d
More Visuals
1. P R E PA R E I N A D VA N C E
Ensure everything works smoothly by
preparing early and testing your
visuals
Have you ever faced a technical issue
during a presentation, such as a
c o m p u t e r c r a s h , p o w e r f a i l u r e , o r a fi l e
that wouldn’t open? How did you handle
it?
2. KEEP IT SIMPLE
Fo c u s o n ke y p o i n t s a n d a v o i d
cluttered slides or excessive
animations
3. ENSURE VISIBILITY
Use large, clear text and high-
c o n t r a s t c o l o r s f o r r e a d a b i l i t y.
4. USE MINIMAL TEXT AND
MORE VISUALS
Use bullet points and visuals
images, charts, videos
to enhance understanding
Do you think the presentation with
images is easier to remember than one
with only text ?
U S I N G V I S U A L A I D S E F F E C T I V E LY I N
PUBLIC SPEAKING
I. Introduction
II. Main Content
III. Conclusion
U S I N G V I S U A L A I D S E F F E C T I V E LY I N
PUBLIC SPEAKING
I. Introduction
1. Importance of visual aids in enhancing
audience
understanding.
2 . O v e r v i e w o f ke y p o i n t s :
• Preparation guidelines.
• Presentation techniques.
• Common pitfalls to avoid.
U S I N G V I S U A L A I D S E F F E C T I V E LY I N
PUBLIC SPEAKING
II. Main Content
1. Guidelines for Preparing Visual Aids
• Advance Preparation
• Devise creative and attractive aids early
• Use visual aids during practice to integrate them
smoothlyity
• Av o i d c l u t t e r a n d f o c u s o n c l e a r , c o n c i s e i n f o r m a t i o n .
• Size
• Ensure visual aids are large enough for the audience
• Av o i d u s i n g t o o m u c h t e x t o r u n r e a d a b l e f o n t s
U S I N G V I S U A L A I D S E F F E C T I V E LY I N
PUBLIC SPEAKING
II. Main Content
2. Guidelines Visual Aids
• Ti ming
• Display aids only when relevant to avoid distractions
• Example: Highlight charts or images during explanations
• Clarity and Interaction
• Eaids clearly
• Maintain eye contact and engage the audience while referring to
aids
• Av o i d O b s t r u c t i o n s
• Stand aside when prsure the audience has an unobstructed view
U S I N G V I S U A L A I D S E F F E C T I V E LY I N
PUBLIC SPEAKING
II. Main Content
3 . C o m m o n P i t f a l l s t o Av o i d
• Overloading slides wiges
• Using fonts or colors that are hard to read
• Po o r i n t e g r a t i o n w i t h s p e e c h d e l i v e r y
U S I N G V I S U A L A I D S E F F E C T I V E LY I N
PUBLIC SPEAKING
III. Conclusion
1 . Re c a p t h e ke y p o i n t s .
2. Encourage adopting these best practices for
impactful public speaking
D I S P L AY V I S U A L A I D S O N LY W H I L E
DISCUSSING THEM
• Av o i d d i s p l a y i n g v i s u a l a i d s
throughout the speech
• Manage objects, models
• Control presentation slides
• Use blank slides
EXPLAIN VISUAL AIDS C L E A R LY
A N D C O N C I S E LY
• V i s u a l a i d s a r e n o t s e l f-
explanatory
• Av o i d o v e r- p r e s e n t a t i o n
• Guide the audience to understand
the information
• Practice before presenting
TALK TO YOUR AUDIENCE, NOT TO
YOUR VISUAL AID
• Av o i d l o s i n g e y e c o n t a c t w i t h t h e
audience
• Maintain a connection with your audience
• Get feedback from the audience
P RAC T I C E WITH YO U R VISUAL
AIDS
• Practice with visual aids
• Prepare thoroughly when using presentation
technology
• Practice slide control
• Maintain eye contact with the audience
• Start practicing early
CHECK THE ROOM AND
E Q U I P M E N T
• D i ff e r e n c e s b e t w e e n i n - c l a s s a n d o u t s i d e
presentations
• Check the room and equipment before the day
of the speech
• Prepare a backup plan
• Arrive early if you can’t check in advance
• Don’t be subjective about technology
POWERPOINT
POSITIVE N E G AT I V E
• S u p p o r t e ff e c t i v e • O v e r u s i n g Po w e r Po i n t c a n b e
EFFECTS EFFECTS
communication of information boring communication of
• Before the day of the speech information
• Help organize content tightly • Re d u c e c o n n e c t i o n w i t h t h e
• Attract the audience's audience
attention • Risk of technical problems
• H e l p t h e s p e a ke r re m e m b e r • Re d u c e s n a t u r a l ex p re s s i o n
the content
= = > U s e Po w e r Po i n t a s a s u p p o r t t o o l , n o t a c o m p l e t e
re p l a c e m e n t f o r t h e s p e a ke r ' s a b i l i t y t o ex p re s s a n d
THANK YOU
