School Form 1 (SF 1) School Register

(This replaces Form 1, Master List & STS Form 2-Family Background and Profile)

School ID Region VIII Division District

School Name School Year Grade Level Section

GUARDIAN
ADDRESS PARENTS REMARKS
AGE as (If not Parent) Contact
NAME BIRTH IP
Sex of 1st MOTHER House #/ Mother's Maiden Number of
LRN (Last Name, First Name, Middle Name) DATE (mm/ (Ethnic RELIGION Father's Name (Last (Please refer to
(M/F) Friday TONGUE Street/ Municipality Name (Last Name, Relation-shi Parent or
dd/ yyyy) Group) Barangay Province Name, First Name, Name the legend on
June Sitio/ / City First Name, Middle p Guardian
Middle Name) last page)
Purok Name)
 List and Code of Indicators under REMARKS column
Prepared by: Certified Correct:
Indicator Code Required Information Code Required Information REGISTERED BoSY EoSY
CCT Control/reference number &
Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT MALE
Effectivity Date
(Signature of Adviser over Printed Name) (Signature of School Head over
Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date B/A Name of school last attended & Year FEMALE Printed Name)

Dropped DRP Reason and Effectivity Date LWD Specify

TOTAL
Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) ACL Specify Level & Effectivity Data BoSY Date: EoSYDate: BoSY Date: EoSYDate:
 School Form 2 (SF2) Daily Attendance Report of Learners
(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID School Year Report for the Month of

Name of School Grade Level Section

(1st row for date) Total for the

LEARNER'S NAME Month
REMARKS (If DROPPED OUT, state reason,
please refer to legend number 2.
(Last Name, First Name, Middle If TRANSFERRED IN/OUT, write the name of
Name) M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENTTARDY School.)

MALE | TOTAL Per Day

 FEMALE | TOTAL Per Day
Combined TOTAL PER DAY
GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE Month: No. of Days of Summary
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. (blank) - Present; (x)- Absent; Tardy (half shaded= Classes: M F TOTAL
Upper for Late Commer, Lower for Cutting
2. Dates shall be written in the columns after Learner's Name. Classes) * Enrolment as of (1st Friday of June)
3. To compute the following: 2. REASONS/CAUSES FOR DROPPING OUT
Registered Learners as of end of the month a. Domestic-Related Factors Late Enrollment during the month
a. Percentage of Enrolment = x 100
Enrolment as of 1st Friday of the school year a.1. Had to take care of siblings (beyond cut-off)
Total Daily Attendance a.2. Early marriage/pregnancy
b. Average Daily Attendance = Registered Learners as of end of the month
Number of School Days in reporting month a.3. Parents' attitude toward schooling
Average daily attendance a.4. Family problems Percentage of Enrolment as of end of the
c. Percentage of Attendance for the month = x 100
Registered Learners as of end of the month b. Individual-Related Factors month
b.1. Illness
Average Daily Attendance
4. Every end of the month, the class adviser will submit this form to the office of the principal for recording of b.2. Overage
summary table into School Form 4. Once signed by the principal, this form should be returned to the adviser. b.3. Death
Percentage of Attendance for the month
5. The adviser will provide neccessary interventions including but not limited to home visitation to learner/s who b.4. Drug Abuse
were absent for 5 consecutive days and/or those at risk of dropping out. b.5. Poor academic performance Number of students absent for 5 consecutive
6. Attendance performance of learners will be reflected in Form 137 and Form 138 every grading period. b.6. Lack of interest/Distractions days:
* Beginning of School Year cut-off report is every 1st Friday of the School Year b.7. Hunger/Malnutrition
Drop out
 Drop out
c. School-Related Factors
c.1. Teacher Factor
Transferred out
c.2. Physical condition of classroom
c.3. Peer influence
Transferred in
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds) I certify that this is a true and correct report.
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work (Signature of Teacher over Printed Name)
f. Others (Specify)
Attested by:
School Form 2 : Page ___ of ________
(Signature of School Head over Printed Name)
 School Form 3 (SF3) Books Issued and Returned
(This replaces Form 1 & Inventory of Textbooks)

School ID School Year

School Name Grade Level Section

Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area & Subject Area &
Title Title Title Title Title Title Title Title
REMARKS/ACTION TAKEN
LEARNER'S NAME
NO. (Please refer to the legend
(Last Name, First Name, Middle Name)
Date Date Date Date Date Date Date Date on last page)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned
 TOTAL FOR MALE | TOTAL COPIES

TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES

GUIDELINES: In case of lost/unreturned books, please provide information with the following code: Prepared By:
1. Title of Books Issued to each learner must be recorded by the class adviser. A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout,
2. The Date of Issuance and the Date of Return shall be reflected in the form. NEG=Negligence
3. The Total Number of Copies issued at BoSY shall be reflected in the form. B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed (Signature over printed name)
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected by parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly noted by School
in the form. Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner Date BoSY:____________ Date EoSY: ___________
(for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012.
5. All textbooks being used must be included. Additional copies of this form may be used if needed.
School Form 3: Page ___ of ________
 School Form 4 (SF4) Monthly Learner's Movement and Attendance
(This replaces Form 3 & STS Form 4-Absenteeism and Dropout Profile)

School ID Region Division District

School Name School Year Report for the Month of

ATTENDANCE DROPPED OUT TRANSFERRED OUT TRANSFERRED IN

REGISTERED
GRADE LEARNERS (A) (A+B) (A) (A+B) (A) (A+B)
/ YEAR SECTION NAME OF ADVISER (As of End of Daily Percentage Cumulative as (B) For the Cumulative as Cumulative as (B) For the Cumulative as Cumulative as (B) For the Cumulative
LEVEL the Month) Average for the Month of Previous Month of End of the of Previous Month of End of the of Previous Month as of End of
Month Month Month Month Month the Month
M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY:
KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
 TOTAL FOR NON-GRADED
TOTAL
GUIDELINES: Prepared and Submitted by:
1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for
the month.
2. Furnish the Division Office with a copy a week after June 30, October 30 & March 31
(Signature of School Head over Printed Name)
Page _____ of _____ pages
 School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replaces Forms 18-E1, 18-E2, 18A and List of Graduates)

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

GENERAL
AVERAGE INCOMPLETE SUBJECT/S
(Numerical Value (This column is for K to 12 Curriculum and remaining RBEC
ACTION
in 2 decimal in High School. Elementary grades level that are still
TAKEN:
LEARNER'S NAME places and 3 implementing RBEC need not to fill up these columns)
LRN PROMOTED,
(Last Name, First Name, Middle Name) decimal places
IRREGULAR
for honor or RETAINED From previous school years
learners, and As of end of current School
completed as of end of
Descriptive Year
current School Year
Letter)
SUMMARY TABLE

STATUS MALE FEMALE TOTAL

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY

MALE FEMALE TOTAL

BEGINNNING
(B: 74% and
below)

DEVELOPING
(D: 75%-79%)
 G
PROFICIENC
Y
(AP:

PROFICIENT
(P: 85% -89%)

ADVANCED
(A: 90% and
TOTAL MALE above)

PREPARED BY:

Class Adviser

(Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head

(Name and Signature)

REVIEWED BY:

(Name and Signature)

Division Representative

GUIDELINES:

1. For All Grade/Year Levels

2. To be prepared by the Adviser. Final

rating per subject area should be taken
from the record of subject teachers. The
class adviser should compute for the
General Average.
3. On the summary table, reflect the total
number of learners promoted, retained and
*irregular (*for grade 7 onwards only) and
 number of learners promoted, retained and
*irregular (*for grade 7 onwards only) and
the level of proficiency according to the
individual General Average.

4. Must tally with the total enrollment report

as of End of School Year GESP /GSSP
(EBEIS)

5. Protocols of validation & submission is

under the discretion of the Schools Division
TOTAL FEMALE Superintendent

COMBINED
School Form 5: Page ____ of ________
 School Form 6 (SF6)
Summarized Report on Promotion and Level of Proficiency
(This replaces Form 20)

School ID Region Division

School Name District School Year

GRADE 1 /GRADE 7 GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 / GRADE 12 TOTAL
SUMMARY TABLE

MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY
MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL

BEGINNNING
(B: 74% and below)

DEVELOPING
(D: 75%-79%)

APPROACHING
PROFICIENCY
(AP: 80%-84%)

PROFICIENT
(P: 85% -89%)

ADVANCED
(A: 90% and above)

TOTAL
Prepared and Submitted by: Reviewed & Validated by: Noted by:
SCHOOL HEAD DIVISION REPRESENTATIVE SCHOOLS DIVISION SUPERINTENDENT
GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total.
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP.
4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.
 School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaces Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID Region Division

School Name District School Year
(A) Nationally-Funded Teaching & Teaching
(B) Nationally-Funded Non Teaching Items (C ) Other Appointments and Funding Sources
Related Items
Number of
Appointment:
Title of Designation Incumbent
Title of Plantilla Position Title of Plantilla Position (Contractual, Fund Source
Number of Number of (as it appears in the contract/
(as it appears in the appointment (as it appears in the appointment Substitute, (SEF, PTA, NGO's
Incumbent Incumbent document: Teacher, Clerk,
document/PSIPOP) document/PSIPOP) Volunteer, etc.) Teaching
Security Guard, Driver etc.) Non-Te
others specify)
aching

EDUCATIONAL QUALIFICATION Daily Program (time duration)

Employee Subject Taught Remarks (For
Nature of
No. (or Name of School (include Grade & Detailed Items,
Appointme Total
Tax Personnel Fund Position/ Section), Advisory DAY Indicate name
Sex nt/ Degree / From To Actual
Identification (Arrange by Position, Source Designation Major/ Class & Other (M/T/ of school/office,
Employme Post Minor (00:00 (00:0 Teaching
Number Descending) Specialization Ancillary W/TH/ For IP's
-T.I.N.) nt Status Graduate ) 0) Minutes
Assignments F) -Ethnicity)
per Week

Ave. Minutes per Day

 Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

GUIDELINES: Submitted by:

1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other
personnel during the school year, an updated Form 19 must be submitted to the Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to(Signature
the lowest.
of School Head over Printed Name)
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
4. Daily Program Column is for teaching personnel only. Updated as of: ___________________________
School Form 7, Page ___ of ________