(Opol Community College) OCC ANDROID-BASED
STUDENT e-HANDBOOK
Aian Cris D. Lagra
Christian C. Paez
Novie Joy A. Durato
Billy Ryan C. Jariolne
John Louie N. Lastimosa
Gil Andrian M. Tabios
Kevin Steve M. Rivero
Reyziel P. Salarda
NOVEMBER 2019
ABSTRACT
The student handbook is a book that gives useful information about the college.
Student handbook is done to every new hired faculty and enrolled students to keep them
aware and understand policies, rules and regulations pertaining to the operation of the
College. The distribution of the development of this application is due to the need of the
college to intensify information dissemination ensuring understanding of the OCC
policies, rules and regulations thereby improve delivery of quality services.
The main purpose of this study is to enhance the manual handbook which is
printed in a paper. Opol Community College is one of the School Colleges that is using
manual in terms of accessing the information of the institution; most of their data are
placed on a paper. In connection of our project this paper proposes a system which will
benefit the school especially the students. (http://apjmr.com/wp-
content/uploads/2018/09/APJMR-2018-6.4.10pdf)
With this, the researchers proposed making Android-Based e-handbook
application of Opol Community College, in order to improve the use of the handbook from
paper to Android phone application. This proposed project help the student of Opol
Community College to use the easiest way of accessing the information through e-
handbook.
DEDICATION
We would like to dedicate this Capstone paper to our parents who support us
financially and morally, for giving all our needs during the time we developed our system.
The encouragement given to us when we feel like giving up our hopes. The love and care
given to us which we really need.
To our classmates who also shared their insights about our system. For giving us
the courage to do our best for work for this even though you’re suffering the same way.
For cheering us all that we can and we could do this fight until the end, thank you.
To our dearest mentor/adviser Ms. Bernadeth T. Nacua, without her continued
support and counsel we could not have completed this process. The knowledge and
suggestions you have shared during the times we consulted you, we appreciate it a lot.
For our brothers and sisters who were disturbed in the middle of their sleep
because we are still awake making the study updates we’re really sorry. To our special
someone, no need to mention your names, you already know who you are thank you. To
the random people thank you for tapping our back every time we feel that we’re not going
to make it.
And lastly, we would like to thank God for everything he gave us, the wise mind,
the strong and healthy body, the love he gave us when we couldn’t love ourselves. For
guiding us to lead the right way and for always being there when we need him the most.
Thank you Lord God for everything you have done, we owe you all of this hardship.
ACKNOWLEDGEMENT
First and foremost the researchers offer our sincerest gratitude to our adviser,
Ms. Bernadeth T. Nacua whose encouragement, guidance and support from the initial
to the final level enabled us to develop an understanding of the subject, without her
guidance and persistent help this project could not have been possible.
To our kindest instructors who never stop teaching, we owe you this project,
without you we would not came up with this system. To our capstone instructor, Dr.
Jonathan V. Cañete, for always reminding us what professional ethics is that made us
a better individual, for the advices on what we’re going to do and don’t. For the unending
guidelines, though you’re the busiest man, still you manage to give us discussion about
our project.
To our parents/guardians who never fail to support us, heartily giving us everything
to provide our needs. For always being there when we need them the most, we awe you
a lot. Without the support of our loving parents we can’t get through all of this.
Last but not the least, to the one above all of us, the omnipresent God, for
answering our prayers for giving us the strength to plod on despite our constitution
wanting to give and throw in the towel, THANK YOU SO MUCH LORD.
The Researcher
TABLE OF CONTENTS
COVER PAGE
TITLE PAGE
APPROVAL SHEET
ABSTRACT i
DEDICATION ii
ACKNOWLEDGEMENT iii
TABLE OF CONTENTS iv
Chapter 1 INTRODUCTION
Project Context 2
Purpose and Description 3
Objectives of the Study 4
Specific Objectives 4
Scope and Limitation 5
Definition of Terms 6
Chapter 2 REVIEW OF RELATED LITERATURE
Local and Foreign Studies 7-8
Chapter 3 DESIGN AND METHODOLOGY 9-10
Chapter 4 RESULT AND DISCUSSIONS 11-12
Chapter 5 SUMMARY, CONCLUSIONS AND RECOMMENDATIONS 13-14
REFERENCES
APPENDIXES
Letter of Consent
Figure and Plates
Gantt chart
User’s Manual (for new software development)
Survey Tools (if Applicable)
Curriculum Vitae
Software Application (Attached with CD/DVD)
Chapter 1
INTRODUCTION
The researcher conducted a study that would benefit the student. Student
handbook is common in all colleges, it is given to a newly enrolled students. There are
times when the printed handbooks got lost, stolen and sometimes got drench in rain
water. For the researcher, it will be practical if students will have the student handbook
on their Android phones not only to save printing cost but also to ensure that the handbook
will be used until the students last year in the institution. The researchers can’t deny the
fact that the only a small part of the students read the handbook from start to finish, that
many will disregard it once they have it so when the time comes that they need to consult
something from it, they found that it was not usable or worst lost. With the advancement
in technology where in smartphones are very common among students and having
considered the issues and concerns, the researcher was motivated to propose the
development of the OCC ANDROID-BASED STUDENT e-HANDBOOK to be used in the
said institution.
With the commitment to serve the community with excellence, the Bachelor of
Science in Information Technology of Opol Community College is doing its best to be at
part with their operation. The student handbook is a book that gives useful information
about the college. It covers the grading system, rules and regulations, enrolment
requirements and other facts relevant to the institution. The distribution of the handbook
is done to every newly enrolled student to keep them aware and understand policies,
rules and regulations pertaining to the operation of the Institution.
However, the usual problem with the current method is that they usually forget to
bring the handbook; some lost it and noted that the hard copy handbook is somewhat
boring and not interactive. Likewise, handbook is reprinted every time that there are
changes or updates to the contents, with trees being cut down due to produce paper and
contributing to our problem in climate change.
With the aforementioned reasons, the researchers conducted a study on the
development of Android mobile-based student handbook that can be installed on android
devices making it possible for the students and the faculty of an educational institution to
read whenever possible. The e-Handbook is user friendly with its plain and simple
graphical user interface.
Project Context
The Students of Opol Community College use handbook to know the information
of the institution. In this section it will show the current processes of the school are shown:
First is student will go to library to ask if they can borrow the handbook or print for it (If
librarian allows it then students need to return the handbook after they use it or print it.)
the handbook must not be damage if it is to be return, if students damage it or not the
handbook it will still guaranteed.
In this case the researcher proposed project which is OCC Android-based
application student e-handbook will help to facilitate and accelerate the study process
especially with new enrollees. OCC Android-based application student e-handbook is a
system application using android mobile phone to access in the system. It’s hassle free
and easy to use for a long period of time.
Purpose and Description
This application will be beneficial for the old and freshmen students of (Opol
Community College) OCC. This application assures easy access to the e-Handbook for
the students of OCC anytime anywhere provided the application is installed in their
Android phones. This app is also eco-friendly because we don’t use papers like the
normal or ordinary handbook.
The system will benefit the following stakeholders:
Newly enrolled students of OCC. The application will provide students information and
knowledge about the College using their smartphones/tablets.
Old students of OCC. It is not only for the new students but also for the old students too
because most of the old students are not yet familiar with some of the information about
the institution and if they’re in doubt about rules and regulations of the (Opol Community
College) OCC they can consult their handbook through their Android phones/tablets.
Objectives of the Study
General Objectives
This project aimed at creating a system that will benefit the students to use the
easiest way of accessing student manual anytime anywhere. For the betterment of the
school’s use, the researcher’s conducted a study of how it will help the progress of the
school.
Specific Objectives
The current version of the handbook is in form of a book bind one which is prone
to tear, damage and lost. To prevent or minimize the stated dilemmas, the researchers
had come up to an idea to develop a mobile-based student handbook with the following
objectives:
Specifically, the project aim to:
1. To convert the hardcopy version of the handbook to android based which will
make it easier for the students to read the content of the handbook using their
android devices.
2. To encourage the students to read their handbook and easily open and scan it.
3. To develop an application for the students that has an adjustable font size for
easier reading and understanding.
4. To provide the students an easy access to their handbook with a search tab
where they can easily navigate the contents of it.
Scope and Limitation of the System
Scope of the Study
The OCC ANDROID-BASED STUDENT e-HANDBOOK application will be for the
students of the college. The project will cover the history of Opol Community College, the
regulations and rules, and other important information regarding the OPOL COMMUNITY
COLLEGE.
Limitation of the Study
The limitations a researcher made is you cannot download the e-Handbook
application if you do not have internet connection. The application is intended for Opol
Community College Students only. Since the application is applicable only for android
users, ios users can’t download the application.
Definition of Terms
This page provides definitions of many of the terms used in the proposed system
based on some references.
Android application. A software application running on the Android platform. Because
the android platform is built for mobile devices, typical android app designed for a
smartphone or a tablet PC running on Android OS.
Handbook. A concise manual or reference book providing specific information or
instruction about a subject or place.
.
Chapter 2
REVIEW OF RELATED LITERATURE AND STUDIES/SYSTEM
Local and Foreign Studies
Mobile Learning
According to United Nations Educational, Scientific and Cultural Organization(UNESCO)
mobile learning involves the use of mobile technology, either alone or combination with
other information and communication technology (ICT), to enable learning anytime and
anywhere. Learning cam unfold in a variety of ways: people can use mobile devices to
access educational resources, connect with others, or create content, both inside and
outside classrooms. Mobile learning also encompasses efforts to support broad
educational goals such as effective administration of school systems to improved
communication between schools and families.
(http://www.unesco.org/new/en/unesco/themes/icts/m4ed/)
Mobile Technology
According to Baiyun Chen, Ryan Seilhamer, Luke Bennett, and Sue Bauer (2015),
mobile technology, as an integral part of students’ daily lives, has changed how they
communicate, gather information, allocate time and attention, and potentially how they
learn. The mobile platform’s unique capabilities- including connectivity, cameras,
sensors, and GPS- Have great potential to enrich the academic experience. Learners
are no longer limited to the classroom’s geographical boundaries, for example;
they can now record raw observations and analyse data location. Furthermore, mobile
technology platforms let individuals discuss issues with their colleagues or classmate in
the field. The ever-growing mobile landscape thus represents new opportunities for
learners both inside and outside the classroom.
(http:er.educause.edu/aticles/2015/6/students-mobile-learning-practices-in-higher-
education-a-multiyear-study)
Incorporating Technology in College Visits
According to Ryan Ryan Lytle (2012), the use of mobile and Web application can
give students a new perspective on schools. As prospective students narrow their college
lists, campus visits can be effective in determining whether a school is a good fit. While
in-person visits may be the most beneficial way to experience college life, there are new
technology options that can give students a deeper look at colleges-whether they’re on
campus or not.
“Technology can enhance the college search process and a visit, but it isn’t a
replacement for being personal and getting to know the students,” Jefferson Blackburn-
Smith, vice president for enrollment management at Otterbein University, said via E-mail.
Some schools are integrating technology by providing mobile apps to “either create
self-guided campus tours or to enhance the existing tour by making additional information
available,” Blackburn-Smith added. While Otterbein has not incorporated mobile apps
within tours, he noted that the university currently uses social media to connect with
students during visits. “We’ll always try to balance high tech with high touch.”
Chapter 3
Design and Methodology
The researchers noticed that the students don’t bring their student’s handbook
anymore and as for newly enrolled students they have difficulties in knowing some rules
and protocols of the school. It has occurred that the researchers agreed and decided to
make a student’s handbook in a mobile application. Based on the researcher’s
observation and experience, we have our student handbook but the due to the lacking of
supply not all student have it. The researchers choose to develop a solution to this
problem, by creating a mobile android application that is capable in addressing the
problem, an easy to use, easy to carry handbook in the user’s pocket.
Definition Study/ Analysis
The user should needed Internet connection to allow download OCC ANDROID-
BASED STUDENT e-handbook from Google play store.
Internet
connection
Download OCC
ANDROID-BASED
STUDENT e-
handbook from
Google play store
OCC ANDROID-BASED
STUDENT e-handbook
Click the apps
icon and search
OCC ANDROID- Click Install to download the
app
BASED
STUDENT e-
handbook
Design of software, System, Product, and/or Process
Illustration 1.0: Student e-handbook Conceptual Framework
Android Mobile
Phone
Logo
Attendance
Absences/T
Transfer
The history B-A ICON ICON ardiness
ICON ICON credential
of OCC Department
Grading ICON ICON Dress Code
ICON ICON system
Mission Facilities
Vision Goals
Submissio ICON ICON Grooming
ICON ICON n of grades
Educational Admission
Department requiremen
ts Graduation ICON ICON Code of
ICON ICON requirements conduct
Track Tuition fee
Record
ICON ICON References
ICON ICON Graduation
Honors/Aw
College Academic ards
Administration loads
Chapter 4
RESULTS AND DISCUSSIONS
In this chapter we’ll present to you the output of the system since we didn’t
conducted a survey. The figures we’ll going to present below is the actual process of
our system. Each figures has a different features and discussions.
Figure 1: This shows the actual image after you download the application
As you can see in the figure above the top image stands for the main cover of the
application. The below icons with labels is the content of the e-handbook.
Figure 2: This shows the icons of each of the specified list of contents
The picture above shows the different icons of the specified list of contents. Each icons
has a different functions.
Figure 3: This picture shows the exit button
Chapter 5
SUMMARY, CONCLUSION AND RECOMMENDATIONS
Summary
In the recent years the institution is using manual handbook which is printed in a
paper that can cause to some students find it useless. The researchers found a way to
end that dilemma and created a system that would be easier and much useful as well.
Student handbook based on android application is more accessible, time consuming and
more attractive than the usual handbook. This system is the answer to the institution so
that the student will be motivated to scan their handbook using their android phones.
Conclusions
The Android-Based Student e-Handbook for the institution of Opol Community
College helps the student to access and use the easiest way of knowing all the information
of the school. The system allows them to use it anytime, anywhere if they have the
downloaded app on their android phones. Also the system
Recommendations
The following recommendations are necessary for the improvement of the OCCian
students using android application.
1. Optimization of the application so that it can accommodate lower-end android
mobile devices.
2. Development of versions yearly for every policies of the school up to date.
3. Provide more categories to get more familiarize to the school.
4. Add pictures regarding to the school facilities of the school.
References
http://apjmr.com/wp-content/uploads/2018/09/APJMR-2018-6.4.10pdf
https://www.scribd.com/document/296907330/Android-Based-Student-Handbook
http://www.apjmr.com/wp-content/uploads/2018/09/PJMR-2018-6-9-10.pdf
https://www.inettutor.com/download/android-based-student-handbook-tutorials-pdf/
https://www.academia.edu/10293860/MSEUF_HANDBOOK_ANDROID_APPLICATION
CURRICULUM VITAE
Christian Q, Paez.
Citihomes Malanang
Opol, Misamis Oriental
Contact no. 09362795489
[email protected]
PERSONAL DATA
AGE: 22
BIRTHPLACE: Crossing, NCR
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog
EDUCATION
TERTIARY: Opol Community College
Opol, Misamis Oriental
SECONDARY: Golden Acres National High School
Las Piñas City
PRIMARY: Golden Acres Elementary School
Las Piñas City
CURRICULUM VITAE
Aiancris D. Lagra
El Salvador City
Misamis Oriental
Contact no. 09261102535
[email protected]
PERSONAL DATA
AGE: 27
BIRTHPLACE: El Salvador City, Misamis Oriental
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog
EDUCATION
TERTIARY: Opol Community College
Opol, Misamis Oriental
SECONDARY: Cogon National High School
Poblacion, El Salvador City
PRIMARY: Cogon Elementary School
El Salvador City
CURRICULUM VITAE
Novie Joy a. Durato
Youngsville Subdivision
Opol, Misamis Oriental
Contact no. 09261102535
[email protected] PERSONAL DATA
AGE: 22
BIRTHPLACE: Crossing, Libona Bukidnon
CITIZENSHIP: Filipino
CIVIL STATUS: Single
LANGUAGE SPOKEN: Tagalog
EDUCATION
TERTIARY: Opol Community College
Poblacion, Opol, Misamis Oriental
SECONDARY: Libona National High School
Crossing, Libona Bukidnon
PRIMARY: Igpit Elementary School
Igpit, Opol, Misamis Oriental
