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FORMATTING WORD DOCUMENTS
Class room notes
WHAT IS FORMATTING?
Formatting is the art of changing the layout, appearance and presentation of a document.
You can also say, it’s the process of enhancing the appearance of a document
TEXT FORMATTING FEATURES
Text formatting features changing of color (text, background, fill, page and highlight color), changing fonts (type,
styles and sizes), underlining, bolding, italicizing, superscript, subscript, change case, strikethrough, alignment,
bulleting, numbering etc.
SCREEN PARTS
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FORMATTING THE DOCUMENT WITH TOOLS FROM THE HOME BUTTON
Font face- used to change font face/font family/font type
Italic-used to make text lies slightly forward
Underline-used to put lines below text
Bolding- used to make text darker
Font size-used to select the size of highlighted text measured in pixels
Strikethrough-draws a line through the middle of the selected line
Subscript- creates small letters below the text baseline e.g. H2O
Superscript-creates small letters above the line of text X2
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Change case- change letters to UPPERCASE, lowercase, sentence case, Capitalize Each Word and tOGGLE CASE
Grow font- increase the font size
Shrink font- decrease the font size
Text highlight color-it makes text look like it was marked with a highlighter pen
Font color-change text color
Bullets-creates a bulleted list
1. Numbering-creates a numbered list
1) Multilevel list-creates a list of different levels in alignment
Decrease indent-used to reduce indents
Increase indent-used to increase indents
Alignment features-used to align text either left, center, right or justified
Line spacing-used to create spaces between two lines
Character spacing- used to create spaces between one characters to the next
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Border-Used to insert a border on selected text
Sort tool- used to sort numeric values in ascending or descending order
Styles-A font is a set of printable or displayable text character s in a specific style and size, the font-style property
selects between normal, italic and oblique faces within a font family
EEm
mbboossss
EEnnggrraavvee
SMALL CAPS
ALL CAPS
Hidden-hides text from the text area
Indent and spacing-used to increase and decrease indents
Lines and page breaks-opening a new page
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PRACTICAL QUIZ
Start Microsoft Office Word 2007 and type the following article to help you answer questions that follow
Arsene Wenger's side slipped a point behind Chelsea at the top of the Premier League after a 5-1
hammering at Anfield on Saturday, which emphatically ended their eight-game unbeaten run in the top
flight.
The Emirates Stadium outfits were 4-0 down after only 20 minutes, as Raheem Sterling and Daniel
Sturridge added to Martin Skrtel's early brace in an electrifying start by the Merseysiders.
That game marked the beginning of a tough sequence of fixtures for Arsenal, which includes an FA Cup
fifth-round clash with Liverpool on Saturday before their Champions League last-16 tie against holders
Bayern Munich.
First up is a Premier League meeting with United on Wednesday, though, and Oxlade-Chamberlain feels
it is Arsenal's "responsibility" to react from their chastening defeat at Anfield against the reigning
champions.
"We are very disappointed, especially with the first half," the England international said. "We know we
are better than that, so in that sense we are gutted.
"But these things happen in football and it is our responsibility to turn that around and we have a great
opportunity on Wednesday night.
"When the first goal went in early you have to respond and see out the next 10 or 15 minutes.
"We failed to do that and, credit to Liverpool, I thought they were brilliant and we were not up to
scratch.
"In the second half we knew we had to improve, and I believe we did that. So there are some mental
positives today but we have to put it right on Wednesday."
Questions
I. Font the first paragraph with a green color
II. Bullet paragraph 2, 3 and 4
III. Number in italics paragraph 4, 5, 6, 7 and 8
IV. Bold paragraph 6
V. Italicize paragraph 8
VI. Change the font face of paragraph 5 into LUCIDA BRIGHT
VII. Highlight text color of paragraph 7 with yellow color
VIII. Shade paragraph 2 with blue 40%
IX. Create an all round border to “Oxlade-Chamberlain”
X. Make paragraph 3 uppercase and paragraph 6 capitalize each word
XI. Put a creative heading and font it with the title style
XII. Put an expanded character spacing on paragraph 8
XIII. Put a strikethrough for „Liverpool‟ word
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XIV. Emboss the word „Arsenal‟
XV. Outline the word „Anfield‟
XVI. Add paragraph 9 with „Arsenal‟s previous sponsors when they last had a trophy was O2 that is when
they used to score goals in the power of 8 (28). For Arsenal to lift another trophy in the near future,
invade a bank to sign world class players‟
XVII. Zoom slide the document active window to 99%
XVIII. Indent all paragraphs to 0.5 pixels
XIX. Save your work on the desktop as manyamfranchised tests
XX. Create a folder on the desktop labeled France and move your document(manyamfranchised test.docx)
inside
XXI. Burn the folder into a blank CD and submit to your teacher for marking
Note: apply clear formatting command on the document to see what happens
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