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Review On Attendence Record System

This document reviews an attendance record system. It describes various methods for entering, editing, and reporting on student attendance data. Administrators can enter attendance manually or allow teachers to enter it. Attendance can be edited for individual dates, date ranges, or had reasons reset. The system prioritizes recording absences rather than presences to reduce data storage. It provides reports like monthly attendance summaries and handles attendance data storage technically.

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Mukesh Kumar Gaura
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120 views4 pages

Review On Attendence Record System

This document reviews an attendance record system. It describes various methods for entering, editing, and reporting on student attendance data. Administrators can enter attendance manually or allow teachers to enter it. Attendance can be edited for individual dates, date ranges, or had reasons reset. The system prioritizes recording absences rather than presences to reduce data storage. It provides reports like monthly attendance summaries and handles attendance data storage technically.

Uploaded by

Mukesh Kumar Gaura
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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REVIEW ON ATTENDENCE RECORD

SYSTEM

SUBMITTED BY-MUKESH GAURA


SUBMITTED TO-DARVINDER KAUR

REG.NO.- 1100875
ROLL NO.-RC6002A12

SECTION-C6002
DOS-02/28/2011
CONTNTS-
 Attendance Entry Methods
 Attendance Entry - Admin
 Attendance Editing - Admin
 Attendance Scanning & Discipline Form
Letters
 Student Attendance Reports
 Subject Based Attendance
 Other Attendance Reports
o Monthly/Term Reports

 Attendance Profiles & Other Reports


 Attendance Information Storage - Technical
 Other Table Structure
THE ATTENDANCE SYSTEM
 The attendance system is based around tracking
student absences, since there should be fewer of them
than presences. An attendance record is stored for a
student only when they are absent (or late) from school. No
record is stored when they are present. This is the easiest
approach in terms of record entry.

ATTENDANCE ENTRY METHODS

Depending on the school, attendance may be entered by the


secretary or by the teachers, or possibly, both.On the main admin
site, the single date method is designed for missing teacher entry
of attendance since the secretary is entering attendance for the
entire school rather than a particular homeroom or subject (which
is the normal teacher approach).The best approach to attendance
entry depends on the school. I have tried to provide a rich
enough set of methods to cater to all needs.

ATTENDANCE EDITING - ADMIN


This section has options to edit or delete existing attendance
records. These include:

 Edit Todays Attendance, Edit PrevDay Attendance,


Edit Attendance Range, Edit All Attendance - all of
these functions are identical with a different subset of
attendance records being visible. They are placed on
different buttons to speed up the process.

For the date range, make sure that all dates are entered in
year-month-day format. There is also a new calendar popup
which will allow date entry (and generates the correct entry
format).

Once you have the attendance records displayed, you can


edit or delete any individual records desired. If you have
many records to delete the Power Delete function is more
appropriate (whose button is located further down the
page).
 Reason Reset - this enables the resetting of all reasons for
attendance for one day in one simple operation (rather than
editing individual records using the functions mentioned
above).
 Power Delete - this enables the rapid deletion of a large
number of attendance records entered by mistake. This can
happen as teachers are learning to use the system. Make
sure that that date (if not today) is entered in correct format
(if entering manually).
 Check Attendance Records - Periodically you should click
this button in order to check for duplicate attendance
records (same date, period, and student), blank reasons and
blank dates. This will ensure data integrity of the attendance
records. The new attendance entry methods should trap
most of these mistakes in current versions of OA.

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