novaPDF

Paperless office solutions

novaPDF User Manual

Copyright © 2010 Softland
 novaPDF User Manual
for novaPDF Professional version 7
by Softland

This documentation contains proprietary information of Softland.

All rights reserved. No part of this documentation shall be reproduced, stored in a
retrieval system or transmitted by any means, electronic, mechanical,
photocopying, recoding, or otherwise, without permission from Softland. No patent
liability is assumed with respect to the use of the information contained herein.

The information in this document is subject to change without notice. Although

every precaution has been taken in the preparation of this book, Softland assumes
no responsibility for errors and omissions. Nor is any liability assumed for
damages resulting from the information contained herein.

Windows ® is a registered trademark of the Microsoft Corporation. All other

products or company names in this document are used for identification purposes
only, and may be trademarks of their respective owners.
 Contents 3

Table of Contents

Part I novaPDF 6
1 ...................................................................................................................................
Installing novaPDF 6
What edition to..........................................................................................................................................................
choose? 6
Feature matrix .......................................................................................................................................................... 7
Installation .......................................................................................................................................................... 11
Command line......................................................................................................................................................... 11
..........................................................................................................................................................
System requirements 14
novaPDF SDK .......................................................................................................................................................... 14
2 ...................................................................................................................................
Using novaPDF 15
Introduction .......................................................................................................................................................... 15
..........................................................................................................................................................
Create PDF from Office applications 18
.........................................................................................................................................................
Create PDF from Microsoft Word 18
Create PDF .........................................................................................................................................................
from Microsoft Excel 21
.........................................................................................................................................................
Create PDF from Microsoft PowerPoint 24
..........................................................................................................................................................
Create PDF from any application 26
.........................................................................................................................................................
Select Profile 34
Extended Save.........................................................................................................................................................
Dialog 34
Change options ......................................................................................................................................... 36
Document ................................................................................................................................... 38
Graphics ................................................................................................................................... 39
Configure Email................................................................................................................................... 40
Security ................................................................................................................................... 42
Network User ......................................................................................................................................... 43
.........................................................................................................................................................
Extended Save Dialog (restricted) 44
Change options ......................................................................................................................................... 46
Document ................................................................................................................................... 47
Graphics ................................................................................................................................... 48
Configure Email................................................................................................................................... 49
Security ................................................................................................................................... 51
.........................................................................................................................................................
Save As Dialog 52
.........................................................................................................................................................
Save As Dialog (restricted) 53
3 ...................................................................................................................................
Configuring novaPDF 54
Page .......................................................................................................................................................... 54
.........................................................................................................................................................
Manage Predefined Forms 57
Margins and.........................................................................................................................................................
Zoom 58
Graphics .......................................................................................................................................................... 61
Compression ......................................................................................................................................................... 62
Downsampling ......................................................................................................................................................... 63
Conversion ......................................................................................................................................................... 63
Fonts .......................................................................................................................................................... 64
Document .......................................................................................................................................................... 66
Security .......................................................................................................................................................... 68
Signature .......................................................................................................................................................... 70
......................................................................................................................................................... 72
Select certificate
Create certificate......................................................................................................................................... 73
......................................................................................................................................................... 75
Customize signature

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 4 novaPDF v7

......................................................................................................................................................... 77
Signature position
Links .......................................................................................................................................................... 78
Bookmarks .......................................................................................................................................................... 80
.........................................................................................................................................................
Add/Edit Bookmark 81
Watermarks .......................................................................................................................................................... 83
New/Edit Image.........................................................................................................................................................
Watermark 84
.........................................................................................................................................................
New/Edit Text Watermark 87
.........................................................................................................................................................
Custom Position 89
Copy Watermark......................................................................................................................................................... 91
Save .......................................................................................................................................................... 92
.........................................................................................................................................................
Configure Save Options 94
Configure Save.........................................................................................................................................................
Options (predefined) 97
Overlay .......................................................................................................................................................... 98
.........................................................................................................................................................
Custom Position 102
Email .......................................................................................................................................................... 104
......................................................................................................................................................... 106
Configure SMTP
......................................................................................................................................................... 106
Configure Email
Profiles .......................................................................................................................................................... 108
.........................................................................................................................................................
New/Edit Profile 110
Advanced Options ......................................................................................................................................... 112
Copy Profile......................................................................................................................................................... 113
.........................................................................................................................................................
Import profiles 114
.........................................................................................................................................................
Export profiles 115
About .......................................................................................................................................................... 116
Language ......................................................................................................................................................... 117
Register ......................................................................................................................................................... 118
Licenses ......................................................................................................................................................... 118
Index 120

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novaPDF

Part

I
 6 novaPDF v7

1 novaPDF
1.1 Installing novaPDF
1.1.1 What edition to choose?
There are three licensing options for novaPDF: Lite, Standard and Professional.

novaPDF Lite implements the basic functionality of a printer driver, giving users the possibility to
create high-quality searchable PDF files from any Windows application. Main features:
· PDF/A Compliance. Creates PDFs compliant with PDF/A-1b specification for the RGB
colorspace.
· Merge PDF Files. Append or insert content to an existing PDF file.
· Document Information. Include title, author, keywords in your PDF file.
· PDF Viewer Options. You can control how the PDF file will be displayed after it's
generated in the default PDF viewer.
· Custom Save Options. Configure it to use predefined save settings.
· After Save Actions. Custom actions can be defined to be performed after the PDF was
successfully generated.
· Create Private Profiles. Define different profiles for future use, each with its own printing
settings.
· Import/Export Profiles. The printing profiles can be exported or imported into different
installations.
· Predefined/Custom Page Sizes. Choose a default page size (like Letter, Legal, A3, A4,
A5, A6, ...) or define your own.
· Fonts embedding and font subsets embedding - Fonts (TrueType, OpenType and
Type1) can be embedded in the PDF file to ensure perfect portability.
· Multi-language support - choose a language for the user interface
novaPDF Lite Server has all the features of novaPDF Lite plus:
· Network printer sharing - can be installed on one computer in a network environment
and used by any other computer in that network.
· Save PDF to Server - can save the PDF from a client computer directly to the server.
· Public Profiles - Define profiles on the server computer and they will automatically be
propagated to all client computers.

novaPDF Standard has all the features of novaPDF Lite plus:

· PDF Bookmarks - it can detect the headings in the printed document and add bookmarks
in the generated PDF files. You have to define the text attributes for the document headings
(font, size, style, color) and for the generated bookmarks.
· Create PDF links - recognizes links to files and formatted URLs (starting with "http://",
"www", "mailto:" or "ftp://") visible in the original document, and creates them in the
generated PDF file as links, so they can be opened by clicking them in the PDF viewer.
· Add-ins for Microsoft Office. novaPDF installs several add-ins for Microsoft® Office
applications (Word, Excel, PowerPoint) that allows one-click conversion to PDF.
· Graphics options - You can compress, downsample or convert text and graphics to reduce
PDF size.
· PDF Watermarks - You can define multiple image watermarks and add them to individual
pages or the entire PDF document.
· Page Left, Right, Top and Bottom Margins - You can set a margin region that will
remain empty when printing.
· Page zoom (1%-400% zoom factor) - You can zoom a page if you need advanced
settings of how the document should be positioned on the PDF page.
novaPDF Standard Server has all the features of all the features of novaPDF Lite Server and
novaPDF Standard

novaPDF Professional has all the features of novaPDF Standard plus:

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· Digitally sign PDF files - you will be able to apply digital signatures to generated PDF
files.
· 40 bit/128 bit encryption - full 40-bit and 128-bit encryption is supported by novaPDF
Professional and the user is able to control whether the PDF can be viewed, printed,
modified, annotated or if it should permit copying/pasting content from it.
· Send PDF via email - once created, the PDF file can be automatically sent via email to
different recipients, either using the default email client or directly from the application
(using SMTP configuration). Additionally you can choose to zip the PDF and send it as
attachment.
· PDF Overlay - this allows adding the content of the document currently being printed via
novaPDF Professional as the background or foreground of an existing PDF file, with options
to customize the position of that added content.
novaPDF Professional Server has all the features of novaPDF Standard Server and novaPDF
Professional.

Desktop, Server or Site licenses?

Server licenses give the possibility to control the usage of novaPDF printer driver, and allow
shared network printing, features that are not available for desktop licenses owners.
Site licenses give the possibility to install novaPDF on unlimited servers and share it with
unlimited number of clients (within the location restrictions imposed by the license type), whereas
server licenses allow you to install novaPDF only on one server and share it with limited number of
clients (limited by the number of licenses).

Desktop license
· Description. By purchasing a desktop license you can install one copy of novaPDF Desktop
on one of your computers.
· Limitation. You cannot share novaPDF Desktop as a printer, use it through Remote
Desktop Connections or install it on Terminal Servers - these are available only for server
licenses.

Server license
· Description. By purchasing server licenses you can install one copy of novaPDF Server on
one of your computers, and access it as a shared printer from a number of your computers
equal to the number of licenses purchased. You can also use it through Remote Desktop
Connections and install it on Terminal Servers.
· Limitation. You can install novaPDF Server only on one server and share it with multiple
client computers. You cannot install novaPDF Server on multiple servers (for this you would
need site licenses).

Site license
· Description. By purchasing site licenses you can install unlimited copies of novaPDF Server
on your computers and also share it as a printer to be accessed from unlimited client
computers (within the location restrictions imposed by the type of site license).
· Limitation. There are several types of site licenses, each with its own location restriction.
See the Site Licenses section on our website for details.

1.1.2 Feature matrix

Detailed feature matrix for novaPDF Lite (Lite), Standard (Std), Professional (Pro), Lite Server
(Lite SRV), Standard Server (Std SRV) and Professional Server (Pro SRV) editions.

Lite Std Pro

Feature Lite Std Pro
SRV SRV SRV

Print from any Windows application

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Free updates (for minor versions)

Free technical support

Embedding images

Embedding formulas and tables

novaPDF Add-ins for Microsoft Office

Page - Predefined Sizes

Page - Custom Sizes

Page - Orientation

Page - Resolution (72 to 2400 dpi)

Page - Scaling (1-400%)

Page - Margins (Left, Right, Top and Bottom)

Page - Zoom (1-400%)

Page - Align

Graphics Compression - Text and graphics

Graphics Compression - High color images

Graphics Compression - Indexed/monochrome

images

Graphics Downsample - High color images

Graphics Downsample - Indexed/monochrome images

Graphics Convert to grayscale - High color images

Graphics Convert to grayscale - Indexed images

Graphics Convert to grayscale - Text and graphics

Graphics - Optimization of image sequences

Fonts - Embedding

Fonts - Embed subsets

Fonts - Always embed list

Fonts - Never embed list

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Document - Set info (Title, Subject, Author,

Keywords)

Document - Set start page

Document - Set page layout

Document - Show panels

Document - Magnification

Security - Encryption level (none, 40-bit, 128-bit)

Security - Set document permissions

Security - Password protection (user, owner)

PDF Signatures - Use system certificates

PDF Signatures - Use signature from file

PDF Signatures - Customize PDF signature

PDF Signatures - Set signature position

PDF Signatures - Sign first/last/custom page

Links - Detect visible URLs and local files

Links - Customize appearance

Bookmarks - Multiline, match regardless of level

Bookmarks - Set number of level, open to level

Bookmarks - Multiple definitions

Bookmarks - Detect by font, size, style, color

Bookmarks - Show in different style and color

Watermarks - Display as background

Watermarks - Show on all/odd/even/range pages

Watermarks - Transparent color

Save - Local

Save - Network

Save - Prompt extended Save dialog

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Save - Prompt Save As dialog

Save - Use predefined settings

Save - Append/Insert content in existing PDF files

Save - Advanced settings (e.g. ignore blank pages)

Save - Automatic actions in case of name conflicts

Save - Open PDF or run program after save

Overlay - Enable overlay with existing PDF file

Overlay - Actions in case overlay file is shorter

Overlay - Custom position for the overlayed file

Email - Send as attachment (normal or zipped)

Email - Send using email client or SMTP server

Email - Configure email, multiple recipients

Profiles - Multiple private profiles

Profiles - Multiple public profiles

Profiles - Change PDF version

Profiles - Create PDF/A compliant documents

Profiles - Import/Export profiles

Profiles - Create temporary profile when printing

Profiles - Show Select Profile dialog when printing

Profiles - Propagate public profile on client computers

Language - multiple translations for the interface

Licensing - Single user

Licensing - Multi user

Licensing - Share as network printer

Licensing - Use through Remote Desktop Connection

Licensing - Use with Terminal Services

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 novaPDF 11

1.1.3 Installation

Install
To install novaPDF on your computer you need to have administrative rights. The installation
process does not take much time. All you need to do is follow the instructions of the "Setup -
novaPDF" wizard.

If this is the first time you install, there is no need to reboot at the end of the setup; you can print
to novaPDF right after it is installed on your machine. If you have already installed an older
version of novaPDF, you can install the new version on top of the older one, without uninstalling
it. If it is a minor release your existing printing preferences will be preserved, there's no need to
uninstall the older version. If it is a major release it will not overwrite the previous version, you
will have to uninstall it yourself. After the installation process finishes, you might be asked to
reboot your computer.

Network install
novaPDF server editions (Lite, Standard or Professional) can be installed on a central computer
and used by any computer in the network. This is what you have to do:

Choose a computer in the network that will be the "print server". Install novaPDF server (Lite,
Standard or Professional) on it, as described in the Install section.

If you will be connecting to novaPDF using Remote Desktop, Terminal Services or Citrix sessions
then you do not need to share and install on the client computers anything.

If you are not using Remote Desktop, Terminal Services or Citrix you have to share the novaPDF
printer. From any workstation ("client computer") in the network, connect to the shared novaPDF
server. You can connect to a shared network printer in several ways. Here are two of them:
· from Windows Start menu, Settings, open Printers and Faxes. Select Add Printer and
choose the novaPDF server you shared on the "print server".
· in Windows Explorer, go to the "print server", open Printers and Faxes, select novaPDF
server and from the pop-up menu choose Connect
After a connection was made to the novaPDF server, you can see it in your list of printers on the
workstation ("client computer"). You can go to any application and print to it.

Uninstall
Go to the novaPDF application group (from the Windows Start menu and click Uninstall
novaPDF). You can also uninstall the application from Add or Remove programs from the
Control Panel.

Network uninstall
On the workstations ("client computers") go to the Windows Start menu, Settings, open
Printers and Faxes. Select the novaPDF server and delete it. On the "print server" go to the
novaPDF application group (from the Windows Start menu and click Uninstall novaPDF). You
can also uninstall the application using the Add/Remove programs icon from the Control
Panel.

Command line
novaPDF setup can be called from command line with several parameters. See the Command line
topic for the parameters list.

1.1.3.1 Command line

Install novaPDF
/SILENT, /VERYSILENT

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Instructs Setup to be silent or very silent. When Setup is silent the wizard and the background
window are not displayed but the installation progress window is. When a setup is very silent this
installation progress window is not displayed. Everything else is normal, so for example error
messages during installation are displayed.
If a restart is necessary and the /NORESTART command isn't used (see below) and Setup is
silent, it will display a Reboot now? message box. If it's very silent it will reboot without asking.

/SUPPRESSMSGBOXES
Instructs Setup to suppress message boxes. Only has an effect when combined with /SILENT
and /VERYSILENT.

/NOCANCEL
Prevents the user from canceling during the installation process, by disabling the Cancel button
and ignoring clicks on the Close button. Useful along with /SILENT or /VERYSILENT.

/NORESTART
Instructs Setup not to reboot even if it's necessary.

/RESTARTEXITCODE=exit code
Specifies the custom exit code that Setup is to return when a restart is needed. Useful along with
/NORESTART'.

/DIR="x:\dirname"
Overrides the default directory name displayed on the Select Destination Location wizard page. A
fully qualified pathname must be specified.

/GROUP="folder name"
Overrides the default folder name displayed on the Select Start Menu Folder wizard page.

/NOICONS
Instructs Setup to initially check the Don't create a Start Menu folder check box on the Select
Start Menu Folder wizard page.

/LANG="language"
Specifies the language to use for the installation. When a valid /LANG parameter is used, the
Select Language dialog will be suppressed.

/Languages="language1-language2-..."
Specifies the languages that will be installed (e.g. /Languages="en-it-ro" will install the
English, Italian and Romanian language packs). Language codes available in the current version:

ar - Arabic
bg - Bulgarian
br - Portuguese Brazilian
cs - Czech
ct - Chinese Traditional
de - German
en - English
es - Spanish
fi - Finnish
fr - French
gr - Greek
hu - Hungarian
it - Italian
ja - Japanese
kr - Korean
nl - Dutch

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 novaPDF 13

no - Norwegian
pl - Polish
pt - Portuguese
ro - Romanian
ru - Russian
sc - Chinese Simplified
si - Slovenian
sr - Serbian
sv - Swedish
tr - Turkish
vi - Vietnamese
uk - Ukrainian

/DefaultLang="language"
Specifies the default language. Use short language codes (exactly as those listed for the /
Languages parameter above) or the REGST constant for Use regional settings option.

/PrinterName="printer name"
Name of the installed printer. By default the name is "novaPDF v7".

/RegisterName="registration name"
novaPDF registration name.

/RegisterKey="license key"
novaPDF registration key.

/Default
Instructs Setup to set the printer as default printer.

/NoInstallIfExists
Instructs setup to check if the same edition of novaPDF is already installed. If found it does not
start the installation.

/NoInstallIfVersion="major version.minor version.build no"

Instructs setup to check if novaPDF is already installed. If found it checks what version is
installed. If the version installed is older then the given parameter, it proceeds with installation. If
the installed version is the same or newer then the given parameter, it does not start the
installation.

/DoNotInstallService
The novaPDF service for public profiles distribution will not be installed. If the service is not
installed, public profiles will not work when sharing the printer in network. Use this option if you
do not intend to share the printer in the network and you do not use public profiles. This option is
used only by the Server edition.

/ImportProfiles="import profiles file name and path"

All profiles found in the given file will be imported automatically when installing the printer. If the
printer is reinstalled over a previous installation, the existing profiles will be deleted.

/ActiveProfile="profile name"
This option works only together with the /ImportProfiles option. When importing profiles from a
file, you can set one of them to be automatically defined as the active profile for the printer.

/PropagateActiveProfile
This option works only together with the /ImportProfiles and /ActiveProfile options. When
importing the active profile from a file, you can set the option to propagate the active profile to
client computers. If this option is set, all users connected to the printer will have the same active

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 14 novaPDF v7

profile. This option is used only by the Server edition, and the active profile must be a public
profile.

Below is an example of how to call the silent installer:

novapp.exe /VERYSILENT /SUPPRESSMSGBOXES /NOCANCEL /NORESTART
/PrinterName="novaPDF v7"

Uninstall novaPDF
When installing novaPDF, there will be added a Start Menu folder for the novaPDF. There will be
also a menu item for the uninstaller. If you installed with the default folder name, the uninstaller
is located at: C:\Program Files\Softland\novaPDF v7\unins000.exe.

The uninstaller has also some parameters for silent uninstall (they have the same meaning as for
the installer, see above for details):
/SILENT
/VERYSILENT
/SUPPRESSMSGBOXES
/NORESTART

1.1.4 System requirements

To install novaPDF you need one of the following operating systems:
· Windows 7
· Windows 7 (64-bit)
· Windows 2008 Server
· Windows 2008 Server (64-bit)
· Windows Vista
· Windows Vista (64-bit)
· Windows 2003 Server
· Windows 2003 Server (64-bit)
· Windows XP
· Windows XP (64-bit)
· Windows 2000
· Windows 2000 Server

It needs approximately 20MB of free space.

1.1.5 novaPDF SDK

You can integrate novaPDF in your application and easily generate PDF files.

Installation
novaPDF SDK comes with a separate installation program and can be downloaded from the
product website.

novaPDF SDK package

novaPDF SDK includes:
· a COM interface for customizing novaPDF options. Any option that can be configured in the
novaPDF Printing Preferences dialog, can be also configured with the COM interface,
including profiles management.
· a silent installer for the novaPDF that can be distributed with your software. You can include
this silent installer in your installation program and novaPDF will be installed with your
customized options, without any user interaction.
· novaPDF SDK documentation
· several samples of how to use novaPDF SDK

How to generate PDF file with novaPDF SDK

You have to follow next steps for generating PDF files from your software:

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· silent install novaPDF on the client machine by using the silent installer provided in the
novaPDF SDK
· customize novaPDF settings using the provided COM interface (for instance set the output
file name and folder, document info,...). If you do not wish to install and use the COM
interface, you can write the settings directly in registry. All registry settings are
documented in the novaPDF SDK manual.
· start a print job from your application and write to the printer device context as you wish.
All your drawing will be converted to PDF.
· you can also register some windows messages to receive the printing status (page finished,
document finished, errors...)

Network use
novaPDF Server can be installed on the network as a printer server and novaPDF SDK can be
used in softwares that are installed on a single computer in network and used from any other
computer in the network.

All you need to do in your software is to check if the novaPDF Server is installed locally and if not
to add a connection to the novaPDF Server on the printer server.

Licensing
novaPDF SDK is fully functional with no time limitation. A notice is printed on each PDF page
mentioning the novaPDF.
The notice will be removed when you buy and register novaPDF SDK license. novaPDF SDK has a
royalty-free license.

1.2 Using novaPDF

1.2.1 Introduction
With novaPDF you can create PDF files in several ways: using the novaPDF Start page, the
novaPDF add-ins for Microsoft Office or printing directly to the novaPDF printer driver.

novaPDF Start page

This start page can be opened from the program's start group (go to Start->Programs->novaPDF
and click on the executable file). It will let you quickly convert a document to PDF by selecting the
document and clicking on Create. However, it will use the default settings of novaPDF to create
the PDF file. So, if you need those changed either modify them before creating the PDF (via the
Printing Preferences window) or create the PDF by printing it directly to the novaPDF printer
driver.

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Convert a file to PDF

Enter the path to the document you want converted into PDF or use the Browse button to select
it. Once you selected the document click on the Create button. This will start the application
associated with the document you selected, and will ask you where to save the PDF file (can be
configured to save it automatically via the Printing Preferences->Save tab).

This start page also contains two columns with screenshots and details. These are only
informative and offer the user more information about the other options that can be used to
create PDF files.

Using novaPDF start page to create PDF files - advantages:

· Quick access. The start page is quickly accessible from the novaPDF start menu group.
Simply click on the Windows button, go to Start->Programs->novaPDF group and click on
the executable file. This will launch the start page and let you select a document to convert
to PDF.
Using novaPDF start page to create PDF files - disadvantages:
· Difficult to change preferences. The start page is meant for quick access to convert a
document. Thus it will use the default settings of the novaPDF printer for creating the PDF
files. In order to use custom settings, you'll have to change those before the printing from
the Printing Preferences window.
· Convert hidden hyperlinks. It can convert only visible links in the PDF document (i.e.
www.novapdf.com will be converted, but not novapdf.com), unlike the novaPDF add-ins
for Microsoft Office (which can convert hidden hyperlinks too).

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novaPDF Add-ins for Microsoft Office

During installation novaPDF gives the option to install an add-ins for Microsoft Office applications.
By default is checked and it will add in the supported Microsoft Office applications (for now is
available in Microsoft Word, Microsoft Excel and Microsoft PowerPoint) another tab called novaPDF
that will let users create PDF files directly from the Office interface by simply clicking a button.

Using novaPDF add-ins for Microsoft Office to create PDF files - advantages:
· Converts hidden hyperlinks. When the Office document contains a hyperlink (clickable
text that points to an external site or file) that can be converted to a clickable active link in
the resulting PDF document too. The other two methods for creating PDF files with novaPDF
cannot convert hidden hyperlinks (only visible ones).
· Easier bookmark conversion. When converting a document created with Microsoft Word
to a PDF using the add-in, you have the option to automatically detect bookmarks and add
them in the PDF too. This means that you don't have to define any bookmark rules for the
conversion, as needed when printing directly to the printer driver.
Using novaPDF add-ins for Microsoft Office to create PDF files - disadvantages:
· Office applications only. The add-ins work only with Microsoft Office applications, so it
cannot be used from other applications.
Read more about novaPDF add-ins for Microsoft Office on the Create PDF from Microsoft Word,
Create PDF from Microsoft Excel and Create PDF from Microsoft PowerPoint sections.

novaPDF Printer Driver

The previous two options mentioned for creating PDF files rely on the novaPDF printer driver, as
this is the program that actually does the conversion. novaPDF is installed as a virtual printer, so
it will be shown as an actual printer in the Printers list. This means that you can create PDF files
from any application that allows printing if you "print" that document to the novaPDF printer
driver. This is done in the same way you would print to a regular printer, meaning you have to
open the document, go to File->Print, select novaPDF as the printer and then click on Print.

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Using novaPDF printer driver - advantages:

· Converts to PDF from any applications. It will let you convert to PDF any type of
document that supports printing. The conversion is done in the same way you would print
to a regular printer, just that instead of the regular printer you'll have to select the novaPDF
printer driver.
Using novaPDF printer driver disadvantages:
· Convert hidden hyperlinks. It can convert only visible links in the PDF document (i.e.
www.novapdf.com will be converted, but not novapdf.com), unlike the novaPDF add-ins for
Microsoft Office (which can convert hidden hyperlinks too).
Read more about novaPDF printer driver on the Create PDF from any application section.

1.2.2 Create PDF from Office applications

1.2.2.1 Create PDF from Microsoft Word
During installation novaPDF gives the option to install add-ins for Microsoft Office applications
(Word, Excel, PowerPoint). By default this option is checked and it will add in the supported
Microsoft Office applications (for now Word, Excel and PowerPoint) another tab called novaPDF
that will let users create PDF files directly from the Office interface by simply clicking a button.

Create PDF files from Microsoft Word using the novaPDF Add-in
for Microsoft Office:
· Open the Microsoft Word document you want to convert
· Click on the novaPDF menu item
· Optionally you can change the settings of the novaPDF printer, or those of the novaPDF

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Add-in for Microsoft Office

· Click on Save As PDF and you'll be asked for a location where to save the resulting PDF file

Configure the settings of novaPDF Add-in for Microsoft Office:

The add-in installs with default settings, but those can be modified if you need advanced
customization of the resulting PDF.

Advanced
This lets you select which printer to use and if you want to save the document before converting
it.

Save document before printing

When checked, it will save any changes done to the currently opened document before doing the
conversion to PDF.

Convert document information

If you have any information added via document properties in Word, you can have that
recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject,
Keywords, ...). By default this option is checked.

Use novaPDF printer

This will detect if you have other editions/versions of novaPDF installed and you'll be able to select
which version/edition to use for the current conversion process.

Bookmarks
You can set various options related to detecting and generating PDF bookmarks

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Convert Word Bookmarks to PDF Bookmarks

This is checked by default and will convert any Bookmarks defined already in the current
document to bookmarks in the resulting PDF files.

Convert Word Headings to PDF Bookmarks

If this is checked, you can select which headings from the Word document will be transformed
into bookmarks in the resulting PDF files. By default all tags with Heading (1-9) will be converted,
as well as Title and Subtitle.

Links
This section lets you customize how links will be detected and converted in the resulting PDF file.

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Generate PDF Links

If this is checked, all links in the current document will be detected and converted as active links
in the resulting PDF file.

Convert cross document links

If checked it will convert links pointing to other documents.
· Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/
file.pdf instead of C://Documents/file.pdf)
· Change file extension to PDF - when creating cross document links, all those pointing to
other files can point to PDF files having the same name/path (in case those will be
converted afterwise)

Convert cross reference links

If checked this will convert the cross-reference links from Word (links that point the reader to
various places within the same document).

Convert Footnote and Endnote links

Check this to make sure that hyperlinks from Footnotes/Endnotes get converted to active PDF
links.

Convert Internet links

If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF
document.

Convert links in Header and Footer

As with Footnote/Endnote links, you can choose if you want links in header/footer converted in
the resulting PDF file. Default is checked so links will be converted.

1.2.2.2 Create PDF from Microsoft Excel

During installation novaPDF gives the option to install add-ins for Microsoft Office (Word, Excel,
PowerPoint). By default this option is checked and it will add in the supported Microsoft Office

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applications (for now only in Word, Excel and PowerPoint) another tab called novaPDF that will let
users create PDF files directly from the Office interface by simply clicking a button.

Create PDF files from Microsoft Excel using the novaPDF Add-in for
Microsoft Office:
· Open the Microsoft Excel workbook you want to convert
· Click on the novaPDF menu item
· Optionally you can change the settings of the novaPDF printer, or those of the novaPDF
add-in for Microsoft Office
· Click on Save As PDF and you'll be asked for a location where to save the resulting PDF file

Configure the settings of novaPDF Add-in for Microsoft Office:

The add-in installs itself with default settings, but those can be modified if you need advanced
customization of the resulting PDF.

Advanced
This lets you select which printer to use and if you want to save the document before converting
it.

Save document before printing

When checked, it will save any changes done to the currently opened document before doing the
conversion to PDF.

Convert document information

If you have any information added via document properties in Excel, you can have that
recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject,
Keywords, ...). By default this option is checked.

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Use novaPDF printer

This will detect if you have other editions/versions of novaPDF installed and you'll be able to select
which version/edition to use for the current conversion process.

Convert sheet names to PDF bookmarks

If this is checked, sheet names from the Excel workbook will become bookmarks in the resulting
PDF file.

Print entire workbook

If you have an workbook with several sheets you can convert it entirely to a single PDF document
by checking this box.

Links
This section lets you customize how links will be detected and converted in the resulting PDF file.

Generate PDF Links

If this is checked, all links in the current document will be detected and converted as active links
in the resulting PDF file.

Convert cross document links

If checked it will convert links pointing to other documents.
· Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/
file.pdf instead of C://Documents/file.pdf)
· Change file extension to PDF - when creating cross document links, all those pointing to
other files can point to PDF files having the same name/path (in case those will be
converted afterwise)

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Convert cross reference links

If checked this will convert the cross-reference links from Excel (links that point the reader to
various places within the same document).

Convert Internet links

If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF
document.

1.2.2.3 Create PDF from Microsoft PowerPoint

During installation novaPDF gives the option to install add-ins for Microsoft Office applications
(Word, Excel, PowerPoint). By default this option is checked and it will add in the supported
Microsoft Office applications (for now Word, Excel and PowerPoint) another tab called novaPDF
that will let users create PDF files directly from the Office interface by simply clicking a button.

Create PDF files from Microsoft PowerPoint using the novaPDF

Add-in for Microsoft Office:
· Open the presentation created with Microsoft PowerPoint that you want to convert
· Click on the novaPDF menu item
· Optionally you can change the settings of the novaPDF printer, or those of the novaPDF
Add-in for Microsoft Office
· Click on Save As PDF and you'll be asked for a location where to save the resulting PDF file

Configure the settings of novaPDF Add-in for Microsoft Office:

The add-in installs with default settings, but those can be modified if you need advanced
customization of the resulting PDF.

Advanced
This lets you select which printer to use and if you want to save the document before converting
it.

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Save document before printing

When checked, it will save any changes done to the currently opened document before doing the
conversion to PDF.

Convert document information

If you have any information added via document properties in Word, you can have that
recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject,
Keywords, ...). By default this option is checked.

Use novaPDF printer

This will detect if you have other editions/versions of novaPDF installed and you'll be able to select
which version/edition to use for the current conversion process.

Add PDF Bookmark for each slide

If this is checked the resulting PDF file will have as bookmarks each separate slide from the
presentation created with Microsoft PowerPoint.

Links
This section lets you customize how links will be detected and converted in the resulting PDF file.

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Generate PDF Links

If this is checked, all links in the current document will be detected and converted as active links
in the resulting PDF file.

Convert cross document links

If checked it will convert links pointing to other documents.
· Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/
file.pdf instead of C://Documents/file.pdf)
· Change file extension to PDF - when creating cross document links, all those pointing to
other files can point to PDF files having the same name/path (in case those will be
converted afterwise)

Convert cross reference links

If checked this will convert the cross-reference links from Microsoft Word (links that point the
reader to various places within the same document).

Convert Internet links

If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF
document.

1.2.3 Create PDF from any application

Creating PDF Files

novaPDF installs itself as a virtual printer driver. To create PDF files from any application, you just
have to print your documents to the novaPDF like you would print to a normal printer, or you can
start the executable from the program group and choose what document to convert and press
Create.

How to create PDF files from documents created with Microsoft Word
During installation, novaPDF will ask if you want to install an add-in for Microsoft Office. With that

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add-in installed, you can create PDF files from any Office application without having to go to File-
Print. You simply have to click on the novaPDF tab, and then on the Save PDF button to create the
PDF file.

However, if you chose not to install the add-in, you can still create PDF files from all Microsoft
Office applications, but in the general form that of printing to it like to a regular printing. To
create PDF files from documents created with Microsoft Word (without using the add-in), follow
these steps:
1.Open the document that you want to convert to a PDF file
2.Go to File->Print and select novaPDF from the Printers combo-box
3.Click on Ok and choose a location for your PDF file

How to create PDF files from Microsoft WordPad

1.Open the document that you want to convert to a PDF file
2.Go to File->Print and select novaPDF from the Printers' list
3.Click on Print and choose a location for your PDF file

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How to create PDF files from NotePad

1.Open the NotePad document that you want to convert to a PDF file
2.Go to File->Print and select novaPDF from the Printers' list
3.Click on Print and choose a location for your PDF file

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Printing a test page

After installation you can test if novaPDF is working properly by printing a test page.

To print a test page in Windows Vista:

1.Go to Start and click on Printers (if you have the Classic menu go to Start->Settings-
>Printers)

2.In the Printers window, right-click novaPDF and select Properties

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3.In the novaPDF Properties window, click on Print Test Page

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4.You will be prompted to select a location and name for the test PDF file. Choose one and
click Save.

5.After the PDF was created and saved, it will open in your default PDF reader and you will
see the printed test page. If novaPDF is not registered, a notice is printed at the end of the
PDF file. This can be removed from further created PDF files by purchasing a license and
registering it.

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To print a test page in Windows XP or Windows 2003 Server:

1.Go to Start and click on Printers and Faxes (if you have the Classic menu go to Start-
>Settings->Printers and Faxes)
2.In the Printers and Faxes window, right-click novaPDF and select Properties
3.In the novaPDF Properties window, click on Print Test Page
4.You will be prompted to select a location and name for the test PDF file. Choose one and
click Save.
5.After the PDF was created and saved, it will open in your default PDF reader and you will
see the printed test page. If novaPDF is not registered, a notice is printed at the end of the
PDF file. This can be removed from further created PDF files by purchasing a license and
registering it.

To print a test page in Windows 2000:

1.Go to Start and click on Printers
2.In the Printers window, right-click novaPDF and select Properties
3.In the novaPDF Properties window, click on Print Test Page
4.You will be prompted to select a location and name for the test PDF file. Choose one and
click Save.

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5.After the PDF was created and saved, it will open in your default PDF reader and you will
see the printed test page. If novaPDF is not registered, a notice is printed at the end of the
PDF file. This can be removed from further created PDF files by purchasing a license and
registering it.

Accessing the novaPDF Printing Preferences

You can access the Printing Preferences window and change the various settings available.

To access the novaPDF Printing Preferences window in Windows Vista:

1.Go to Start and click on Printers (if you have the Classic menu go to Start->Settings-
>Printers)
2.In the Printers window, right-click novaPDF and select Printing Preferences
3.novaPDF Printing Preferences window will be displayed and you will have the option to
change the various settings available (grouped in tabs)

To access the novaPDF Printing Preferences window in Windows XP and Windows 2003
Server:
1.Go to Start and click on Printers and Faxes (if you have the Classic menu go to Start-
>Settings->Printers and Faxes)

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2.In the Printers and Faxes window, right-click novaPDF and select Printing Preferences
3.novaPDF Printing Preferences window will be displayed and you will have the option to
change the various settings available (grouped in tabs)

To access the novaPDF Printing Preferences window in Windows 2000:

1.Go to Start and click on Printers
2.In the Printers window, right-click novaPDF and select Printing Preferences
3.novaPDF Printing Preferences window will be displayed and you will have the option to
change the various settings available (grouped in tabs)

1.2.3.1 Select Profile

The Select Profile window is displayed if the Show Select Profile dialog when printing option
is checked on the Profiles page.

Profiles
All the existing defined profiles are shown in the list-view. You have to select an existing profile
you want to use for the current print job and click Ok to continue with the printing process.
Besides the Name of the profile, you can also see the Type of the selected profile, public or
private (public profiles are available only in the Server edition).

Even if you have a profile set as default (active) in the Printing Preferences, what you select in
this Select Profile dialog is the profile that will be used for the current printing job. This window
shows even if you have the Use predefined settings option selected in the Save tab, so if you
want to disable it you can go to the Profiles tab and uncheck Show Select Profile dialog when
printing.

Stay on top
This is checked by default, and it makes the Select Profile window topmost (shown in front of
other windows), this way being easily visible when there are many windows opened.

1.2.3.2 Extended Save Dialog

The extended save dialog is shown when the Prompt extended Save dialog option is selected
on the Save tab (from the Printing Preferences window). This allows you to select additional
options for the PDF to be saved, such as its filename/location, if you want it merged with another
existing PDF file (append/insert) and whether to open the PDF automatically after conversion and/
or send it via email.

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File name
In the file name field you can:
· manually type a name for the generated PDF file without specifying the path, in this case
the PDF will be saved in the last used folder
· use the Browse button to select a location where the PDF should be saved

If a PDF file with the same name already exists in the destination, the new PDF file will either be
merged with it (if you chose to do so in the Merge with PDF file section) or you'll be asked to
overwrite it.

You can also enter network paths (UNC) in the File name field in case the folder where you want
to save the PDF is not on the local computer. Only a full path is allowed. For example, suppose
\\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both
valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires
authentication (different from your user login) you have to click on Connect using a different user
name and enter the username/password.

Merge with PDF file

Using the options in this group you can select how to merge the current document you're
converting with an existing PDF (selected in the File name section) - by inserting it before the
existing content, or after it.

Append to existing PDF file

If a PDF file with the same name already exists in the selected destination and the Append to
existing PDF file option is checked, the current PDF file will be merged with the existing one,
adding its pages at the end of the previous existing document.

Insert before existing PDF file

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If a PDF file with the same name already exists in the selected destination and the Insert before
existing PDF file option is checked, the current PDF file will be merged with the existing one,
adding its pages before the content of the previous existing document.

PDF Password
If you selected in the File Name section an already existing PDF file and you want to merge the
current document with it, you'll have to enter the password needed to open the existing one (only
if it's password protected). If the PDF you want to merge with is not password protected, you
must leave this field empty.

After save action

Using the options from this section you can set whether to perform an action or not after the PDF
file was generated and saved.

Open PDF with default viewer

This is selected by default. The resulting PDF file will be opened in the default PDF viewer once the
conversion is finished. Uncheck it if you don't want it automatically opened.

Send email
If you check this option, after the PDF file is created it will be sent via email to the recipients
specified in the Configure Email section from the Email tab (in the Printing Preferences
window). If the email properties are not set in the Email tab, you'll get a warning letting you
know that you have to configure the email sending options (otherwise you'll have to uncheck the
Send email option from this page to continue creating the PDF without emailing it).

PDF/A-1b (RGB)
Check this option if you want to have the resulted PDF file compliant with the ISO standard PDF/
A-1b for the RGB colorspace.
PDF/A is a PDF file format used for long-term archiving of documents in electronic format. It uses
PDF Reference 1.4 (implemented in Adobe Acrobat 5) and complies with the ISO Standard - ISO
19005-1:2005.

When the PDF/A -1b (RGB) option is checked, several options will be set as default ones to
ensure the compatibility: the Fonts will be Always embedded, the file links option will be
unchecked (if checked previously) and all Security settings will be disabled. This option can be
checked from the Edit Profiles page too.

Change options
Press the Change options button to open the Change Options window, that lets you set different
options for the current document only, such as the Document information, Graphics, Configure
Email and Security.

Stay on top
This is checked by default, and it makes the Select Profile window topmost (shown in front of
other windows), this way being easily visible when there are many windows opened.

Not registered...
If novaPDF is not registered, a message will be shown in the lower left side of this window. You
can click on it to open the Register dialog and copy/paste the registration name and key you
received after ordering novaPDF.

1.2.3.2.1 Change options

The Change options window lets you set different options for the current document only, such as:
Document information (title, author, subject, keywords), Graphics options (text/image
compression, downsampling or conversion), to Configure Email options or to Configure Security

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options (such as password-protecting the pdf, disallowing copy/paste, ...). The options set here
only apply to the document currently being printed, they are not saved in the profile. To have
these options changed globally (in the profile), they need to be set from the Printing Preferences
window.

Document
Contains settings for PDF document information and how the PDF document should be opened by
the default PDF reader (for the current document only). More info on the Document page.

Graphics
Allows you to compress, downsample or convert text and images to reduce the size of the
resulting PDF file (for the current document only). More info on the Graphics page.

Configure Email
Allows you to enable the option to send PDF via email when the PDF is generated, select different
delivery methods and configure the email to be sent (for the current document only). More info on
the Configure Email page.

Security
Allows you to set a level of encryption protected by a password, that restricts certain document
permissions for the resulting PDF file (for the current document only). More info on the Security
page.

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1.2.3.2.1.1 Document
The Document page from the Change Options window contains settings for PDF document
information and how the PDF document should be opened by the default PDF reader. Note that
these options apply only for the document currently being printed, they are not saved in the
current profile. To have changes saved in the profile, you need to set them through the Printing
Preferences-Document window.

Document Information
The Document Information is specific for each printed document and should be set on each
printing job. If you wish, you can use some <Default> tags that will fill automatically the fields
with information from the printing job.

Title
Sets the document title. If you use the <Default> tag, the title will be the name of the document
that is printed, as it is sent by the printing application.

Subject
Sets the subject for the printed document. Default is empty.

Author
Sets the author of the printed document. If you use the <Default> tag, the author will be the
windows user that started the print job.

Keywords

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Sets the keywords for the printed document. Default is empty.

Creator
By default it shows information about the application that generated the PDF file, however this
field can be modified to any custom value. If you leave <DEFAULT> the PDF will show novaPDF
version and build number.

PDF Viewer options

These options will be used by the default PDF Viewer when opening the PDF file.

Start page
Sets the page that will be first shown when opening the PDF file. By default, the first page will be
shown.

Page layout
You can choose form next page layouts: Single Page, Continuous, Facing and Continuous -
Facing. By default the PDF file will be opened with the Continuous page layout.

Page scaling when printed

You can choose one of two options: Application default and None. By default the PDF file will
be created using the Application default option, which means that if you open the PDF in a PDF
reader (i.e. Adobe Reader) and you print it to a regular printer, the page scaling will be that
already set in the PDF reader. However if you change the option to None, the PDF file will be
forced to no scaling at all when printed via the PDF reader (unless you intentionally modify the
scaling in the PDF reader).

Show
You can choose to show some viewer panels when PDF file is opened: Pages Panel, Bookmarks
Panel, Layers Panel, Attachments Panel. You can also choose to show the pdf file in the Full
Screen mode. By default the PDF file will be opened without any panel, show Page only mode.

Magnification
You can choose the magnification when opening the PDF file in the PDF viewer: Fit Width, Fit
Height, Fit Page or a percent between 25% and 400%. If you choose Default for magnification,
the PDF viewer will use its default settings.

1.2.3.2.1.2 Graphics
The Graphics page from the Change Options window allows you to compress, downsample or
convert text and images to reduce the size of the resulting PDF file. Note that these options apply
only for the document currently being printed, they are not saved in the profile. To have changes
saved in the profile, you need to set them through the Printing Preferences-Graphics window.

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Predefined
The Predefined drop-down list allows you to quickly select a set of settings from the options list-
view: Compress, Downsample, Convert, None or Custom.

Options list
The list contains information for all available graphics options. The Options column shows the
name of the graphic option while the Description column displays information about the option's
properties.

Configure
The selected option can be customized by clicking this button. See the Compression,
Downsampling and Conversion sections for details about each particular feature.

1.2.3.2.1.3 Configure Email

The Configure Email page from the Change Options window allows you to enable the option to
send PDF via email when the PDF is generated, select different delivery methods and configure
the email to be sent. Note that these options apply only to the document currently being printed,
they are not saved in the profile. To have changes saved in the profile, you need to set them
through the Printing Preferences-Email window.

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Send Email
You can enable or disable the email feature by checking or unchecking this checkbox. If email
feature is enabled, you should configure email properties.

Delivery method
This group allows choosing an option to open or send an email using the default email client or a
custom configured SMTP server.

Open default email client

In this case an email dialog will be opened in the default email (for instance Outlook Express) and
the email details will be filled in. You can make changes to the email and the email will be sent
only if you press the Send button.

Send with default email client

In this case the mail will be automatically sent using your default email client (for instance
Outlook Express). You cannot change the email information in this case. A copy of your email is
saved in your Sent emails folder.

Send with SMTP

In this case the email is sent using a SMTP server. You have to configure your SMTP server in the
Configure SMTP dialog. You can open this dialog by pressing the Configure SMTP button.

Configure email
You can configure email properties, like Subject, Content, email addresses in the Configure email
dialog. You can open this dialog by pressing the Configure Email button.

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1.2.3.2.1.4 Security
The Security page from the Change Options window allows you to set a level of encryption
protected by a password, that restricts certain document permissions for the resulting PDF file.
Note that these options apply only for the document currently being printed, they are not saved in
the profile. To have changes saved in the profile, you need to set them through the Printing
Preferences-Security window.

Encryption level
Available encryption levels are:
· No encryption - the PDF file will not be encrypted. PDF document access permissions and
user passwords cannot be set in this case (anyone can open the PDF document).
· Low Level (40 bits) - for Adobe Reader 3.0 and above. The PDF document will be
encrypted with a low level encryption algorithm. You can setup passwords for opening the
document and other access permissions for printing, editing or extracting text and graphics.
· High Level (128 bits) - for Adobe Reader 5.0 and above. Beside passwords and access
permissions that can be setup for low level encryption, you can add some more advance
permissions for the PDF document.

Document permissions
You can enable or disable permissions to:

Low level (40 bits):

· Print document - if this is unchecked, the resulting PDF file will not allow printing
· Modify document content

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· Extract text and graphics - if this is unchecked, the resulting PDF file will not allow text/
graphics extraction, including copying text from the PDF file
· Modify annotations, fill forms

High Level (128 bits):

· Print document (possibly not at the highest quality level, if Print High Resolution is not
allowed)
· Modify document content
· Extract text and graphics
· Modify annotations, fill forms (if Modify document content is allowed, create or modify
interactive form fields)
· Print high resolution (print the document to a representation from which a faithful digital
copy of the PDF content could be generated. When this is not allowed, but Print document
is allowed, printing is limited to a low level representation of the appearance, possibly of
degraded quality (150dpi maximum image quality).
· Assemble the document (insert, rotate, or delete pages and create bookmarks or
thumbnail images)
· Advance extract text and graphics (force allow extract text and graphics in support of
accessibility to disabled users or for other purposes)
· Advance fill forms (fill in existing interactive form fields, even if Modify Annotations, Fill
Forms is not allowed)

User password
You can setup a user password for opening the PDF document. If you enter a user password, the
document cannot be opened without entering user or owner passwords. Enter the same user
password in the Confirm password edit field.

Owner password
If the PDF Document is encrypted, access permissions can be changed only if the document is
opened with the owner password. Enter the same owner password in the Confirm password
edit field.

1.2.3.2.2 Network User

This window is used to add a new username and password when accessing a mapped network
resource that requires authorization (and your default logon user doesn't have access
permission). It is opened by pressing the Connect using a different user name link.

User name

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If you need to use as an watermark an image that's located on another computer in your
network, you'll need to enter the username and password of a user that has access to that
computer (if your currently logged-in user doesn't have access rights). The User name field is for
the username.

Password
If you need to use as an watermark an image that's located on another computer in your
network, you'll need to enter the username and password of a user that has access to that
computer (if your currently logged-in user doesn't have access rights). The Password field is
where you have to enter the password.

1.2.3.3 Extended Save Dialog (restricted)

The extended save dialog window is shown when the Prompt extended Save dialog option is
selected on the Save tab. This allows you to select additional options for the PDF to be saved,
such as its filename, if you want it merged with another existing PDF file (append/insert) and
whether to open the PDF automatically after conversion and/or send it via email.

Folder
The Folder field is greyed out and you cannot change the folder where the PDF is saved. You can
remove this restriction if you go to Printing Preferences->Save->Prompt extended Save
dialog and in Configure Save Options and check the option Allow changing folder.

File name
In the file name field you can:
· manually type a name for the generated PDF file without specifying the path, in this case
the PDF will be saved in the folder that shows in the Folder field.

If a PDF file with the same name already exists in the destination, the new PDF file will either be
merged with it (if you chose to do so in the Merge with PDF file section) or you'll be asked to

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overwrite it.

If the folder where the pdf will be saved is stored on a network location, the Connect using a
different user name option becomes active. You can use it if the network folder where you want to
save the PDF requires authentication (different from your user login). Simply click on it and enter
the username/password.

Merge with PDF file

Using the options in this group you can select how to merge the current document you're
converting with an existing PDF (selected in the File name section) - by inserting it before the
existing content, or after it.

Append to existing PDF file

If a PDF file with the same name already exists in the selected destination and the Append to
existing PDF file option is checked, the current PDF file will be merged with the existing one,
adding its pages at the end of the previous existing document.

Insert before existing PDF file

If a PDF file with the same name already exists in the selected destination and the Insert before
existing PDF file option is checked, the current PDF file will be merged with the existing one,
adding its pages before the content of the previous existing document.

PDF Password
If you selected in the File Name section an already existing PDF file and you want to merge the
current document with it, you'll have to enter the password needed to open the existing one (only
if it's password protected). If the PDF you want to merge with is not password protected, you
must leave this field empty.

After save action

Using the options from this section you can set whether to perform an action or not after the PDF
file was generated and saved.

Open PDF with default viewer

This is selected by default. The resulting PDF file will be opened in the default PDF viewer once the
conversion is finished. Uncheck it if you don't want it automatically opened.

Send email
If you check this option, after the PDF file is created it will be sent via email to the recipients
specified in the Configure Email section from the Email tab (in the Printing Preferences
window). If the email properties are not set in the Email tab, you'll get a warning letting you
know that you have to configure the email sending options (otherwise you'll have to uncheck the
Send email option from this page to continue creating the PDF without emailing it).

PDF/A-1b (RGB)
Check this option if you want to have the resulted PDF file compliant with the ISO standard PDF/
A-1b for the RGB colorspace.
PDF/A is a PDF file format used for long-term archiving of documents in electronic format. It uses
PDF Reference 1.4 (implemented in Adobe Acrobat 5) and complies with the ISO Standard - ISO
19005-1:2005.

When the PDF/A -1b (RGB) option is checked, several options will be set as default ones to
ensure the compatibility: the Fonts will be Always embedded, the file links option will be
unchecked (if checked previously) and all Security settings will be disabled. This option can be
checked from the Edit Profiles page too.

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Change options
Press the Change options button to open the Change Options window, that lets you set different
options for the current document only, such as the Document information, Graphics, Configure
Email and Security.

Stay on top
This is checked by default, and it makes the Select Profile window topmost (shown in front of
other windows), this way being easily visible when there are many windows opened.

1.2.3.3.1 Change options

The Change options window lets you set different options for the current document only, such as:
Document information (title, author, subject, keywords), Graphics options (text/image
compression, downsampling or conversion), to Configure Email options or to Configure Security
options (such as password-protecting the pdf, disallowing copy/paste, ...). The options set here
only apply to the document currently being printed, they are not saved in the profile. To have
these options changed globally (in the profile), they need to be set from the Printing Preferences
window.

Document
Contains settings for PDF document information and how the PDF document should be opened by
the default PDF reader (for the current document only). More info on the Document page.

Graphics
Allows you to compress, downsample or convert text and images to reduce the size of the

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resulting PDF file (for the current document only). More info on the Graphics page.

Configure Email
Allows you to enable the option to send PDF via email when the PDF is generated, select different
delivery methods and configure the email to be sent (for the current document only). More info on
the Configure Email page.

Security
Allows you to set a level of encryption protected by a password, that restricts certain document
permissions for the resulting PDF file (for the current document only). More info on the Security
page.

1.2.3.3.1.1 Document
The Document page from the Change Options window contains settings for PDF document
information and how the PDF document should be opened by the default PDF reader. Note that
these options apply only for the document currently being printed, they are not saved in the
current profile. To have changes saved in the profile, you need to set them through the Printing
Preferences-Document window.

Document Information
The Document Information is specific for each printed document and should be set on each
printing job. If you wish, you can use some <Default> tags that will fill automatically the fields
with information from the printing job.

Title

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Sets the document title. If you use the <Default> tag, the title will be the name of the document
that is printed, as it is sent by the printing application.

Subject
Sets the subject for the printed document. Default is empty.

Author
Sets the author of the printed document. If you use the <Default> tag, the author will be the
windows user that started the print job.

Keywords
Sets the keywords for the printed document. Default is empty.

Creator
By default it shows information about the application that generated the PDF file, however this
field can be modified to any custom value. If you leave <DEFAULT> the PDF will show novaPDF
version and build number.

PDF Viewer options

These options will be used by the default PDF Viewer when opening the PDF file.

Start page
Sets the page that will be first shown when opening the PDF file. By default, the first page will be
shown.

Page layout
You can choose form next page layouts: Single Page, Continuous, Facing and Continuous -
Facing. By default the PDF file will be opened with the Continuous page layout.

Page scaling when printed

You can choose one of two options: Application default and None. By default the PDF file will
be created using the Application default option, which means that if you open the PDF in a PDF
reader (i.e. Adobe Reader) and you print it to a regular printer, the page scaling will be that
already set in the PDF reader. However if you change the option to None, the PDF file will be
forced to no scaling at all when printed via the PDF reader (unless you intentionally modify the
scaling in the PDF reader).

Show
You can choose to show some viewer panels when PDF file is opened: Pages Panel, Bookmarks
Panel, Layers Panel, Attachments Panel. You can also choose to show the pdf file in the Full
Screen mode. By default the PDF file will be opened without any panel, show Page only mode.

Magnification
You can choose the magnification when opening the PDF file in the PDF viewer: Fit Width, Fit
Height, Fit Page or a percent between 25% and 400%. If you choose Default for magnification,
the PDF viewer will use its default settings.

1.2.3.3.1.2 Graphics
The Graphics page from the Change Options window allows you to compress, downsample or
convert text and images to reduce the size of the resulting PDF file. Note that these options apply
only for the document currently being printed, they are not saved in the profile. To have changes
saved in the profile, you need to set them through the Printing Preferences-Graphics window.

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Predefined
The Predefined drop-down list allows you to quickly select a set of settings from the options list-
view: Compress, Downsample, Convert, None or Custom.

Options list
The list contains information for all available graphics options. The Options column shows the
name of the graphic option while the Description column displays information about the option's
properties.

Configure
The selected option can be customized by clicking this button. See the Compression,
Downsampling and Conversion sections for details about each particular feature.

1.2.3.3.1.3 Configure Email

The Configure Email page from the Change Options window allows you to enable the option to
send PDF via email when the PDF is generated, select different delivery methods and configure
the email to be sent. Note that these options apply only to the document currently being printed,
they are not saved in the profile. To have changes saved in the profile, you need to set them
through the Printing Preferences-Email window.

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Send Email
You can enable or disable the email feature by checking or unchecking this checkbox. If email
feature is enabled, you should configure email properties.

Delivery method
This group allows choosing an option to open or send an email using the default email client or a
custom configured SMTP server.

Open default email client

In this case an email dialog will be opened in the default email (for instance Outlook Express) and
the email details will be filled in. You can make changes to the email and the email will be sent
only if you press the Send button.

Send with default email client

In this case the mail will be automatically sent using your default email client (for instance
Outlook Express). You cannot change the email information in this case. A copy of your email is
saved in your Sent emails folder.

Send with SMTP

In this case the email is sent using a SMTP server. You have to configure your SMTP server in the
Configure SMTP dialog. You can open this dialog by pressing the Configure SMTP button.

Configure email
You can configure email properties, like Subject, Content, email addresses in the Configure email
dialog. You can open this dialog by pressing the Configure Email button.

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1.2.3.3.1.4 Security
The Security page from the Change Options window allows you to set a level of encryption
protected by a password, that restricts certain document permissions for the resulting PDF file.
Note that these options apply only for the document currently being printed, they are not saved in
the profile. To have changes saved in the profile, you need to set them through the Printing
Preferences-Security window.

Encryption level
Available encryption levels are:
· No encryption - the PDF file will not be encrypted. PDF document access permissions and
user passwords cannot be set in this case (anyone can open the PDF document).
· Low Level (40 bits) - for Adobe Reader 3.0 and above. The PDF document will be
encrypted with a low level encryption algorithm. You can setup passwords for opening the
document and other access permissions for printing, editing or extracting text and graphics.
· High Level (128 bits) - for Adobe Reader 5.0 and above. Beside passwords and access
permissions that can be setup for low level encryption, you can add some more advance
permissions for the PDF document.

Document permissions
You can enable or disable permissions to:

Low level (40 bits):

· Print document - if this is unchecked, the resulting PDF file will not allow printing
· Modify document content

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· Extract text and graphics - if this is unchecked, the resulting PDF file will not allow text/
graphics extraction, including copying text from the PDF file
· Modify annotations, fill forms

High Level (128 bits):

· Print document (possibly not at the highest quality level, if Print High Resolution is not
allowed)
· Modify document content
· Extract text and graphics
· Modify annotations, fill forms (if Modify document content is allowed, create or modify
interactive form fields)
· Print high resolution (print the document to a representation from which a faithful digital
copy of the PDF content could be generated. When this is not allowed, but Print document
is allowed, printing is limited to a low level representation of the appearance, possibly of
degraded quality (150dpi maximum image quality).
· Assemble the document (insert, rotate, or delete pages and create bookmarks or
thumbnail images)
· Advance extract text and graphics (force allow extract text and graphics in support of
accessibility to disabled users or for other purposes)
· Advance fill forms (fill in existing interactive form fields, even if Modify Annotations, Fill
Forms is not allowed)

User password
You can setup a user password for opening the PDF document. If you enter a user password, the
document cannot be opened without entering user or owner passwords. Enter the same user
password in the Confirm password edit field.

Owner password
If the PDF Document is encrypted, access permissions can be changed only if the document is
opened with the owner password. Enter the same owner password in the Confirm password
edit field.

1.2.3.4 Save As Dialog

The Save PDF window is shown during printing if the Prompt standard Save As dialog option is
selected on the Save tab (in the Printing Preferences window). This allows you to select where
the PDF file will be saved and under what filename.

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File name
In the file name field you can:
· manually type a name for the generated PDF file without specifying the path, in this case
the PDF will be saved in the last used folder
· browse and select a location where the PDF should be saved

By default, if a PDF file with the same name already exists in the destination you'll be asked to
overwrite it. However this can be changed if you go to Printing Preferences->Save, select
Prompt standard Save As dialog and choose what to do When file exists (besides Overwrite
there's also the option to Append/Insert the PDF).

If you want to have additional options for the PDF to be saved, such as its filename/location,
opening the PDF automatically after conversion and/or send it via email, you can use the Prompt
extended Save dialog under the Save tab.

1.2.3.5 Save As Dialog (restricted)

The Save PDF window is shown during printing if the Prompt Save As dialog option is selected
on the Save tab (in the Printing Preferences window). This allows you to select under what name
the PDF file will be saved.

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Folder
The Folder field is greyed out and you cannot change the folder where the PDF is saved. You can
remove this restriction if you go to Printing Preferences->Save->Prompt Save As dialog and
in Configure Save Options and check the option Allow change folder.

File name
In the file name field you can:
· manually type a name for the generated PDF file without specifying the path, in this case
the PDF will be saved in the folder that shows up in the Folder field. If a PDF file with the
same name already exists in the destination you'll be asked to overwrite it.

If you want to have additional options for the PDF to be saved, such as its filename/location,
merging with another existing PDF file (append/insert), opening the PDF automatically after
conversion and/or send it via email, you can use the Prompt extended save dialog under the
Save tab.

Stay on top
This is checked by default, and it makes the Select Profile window topmost (shown in front of
other windows), this way being easily visible when there are many windows opened.

1.3 Configuring novaPDF

1.3.1 Page
The main page of the Printing Preferences window allows you to select a predefined page size,
define a custom page size, change the page orientation, preview your selection, set the
resolution, scale, access the Manage Predefined Forms window and access the Margins and
Zoom window.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window. It is also accessible form the printing Windows
application in the Print dialog if you press the Properties (Preferences) button when novaPDF is
selected.

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Page size
This group allows you to select one of the predefined page sizes or enter a custom page size.

Predefined
You can select a predefined form from the drop down list when this option is selected. The width
and height of the selected form are shown in the fields below.

Manage
Pressing this button will open the Manage Predefined Forms window. If you cannot find a suitable
predefined form in the list above it and want to define one for future use, you should press the
Manage button and create or make visible the necessary form. For more information see the
Manage Predefined Forms section.

Custom
If you want to print to a custom page size only once and don't need the same size in the future,
you can select the Customize radio button and type the desired page width and height. The
values will not be preserved for future use.

Width
You can set the page width between 10 and 10000 millimeters by entering a value or pressing the
Up and Down arrows. The number you enter is expressed in the selected measurement unit. The
field defaults to the previously selected predefined form's width.

Height
You can set the page height between 10 and 10000 millimeters by entering a value or pressing
the Up and Down arrows. The number you enter is expressed in the selected measurement unit.

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The field defaults to the previously selected predefined form's height.

Units
You can change the measurement units from the Units drop down list. The available values are
millimeters, inches and points. Changing the units will recalculate the Width and Height values.

Graphic
Specifies the resolution and scale of the document. You can also access the Margins and Zoom
window from this group.

Resolution
You can set the printing resolution between 72 and 2400 dpi by selecting the default values from
the drop down list or entering a different value. A smaller resolution results in smaller PDF file,
but lower image quality, while a higher resolution means better image quality, but bigger PDF file.
The default value is 300 dpi. The resolution can also be set from the printing application.

Scale
You can set the scale of the document from 1% to 400% by entering a value or pressing the Up
and Down arrows. The scale factor can also be set from the printing application.

Margins and Zoom

Pressing this button will open the Margins and Zoom window where you can set position, margins,
zoom, alignment and origin of the document in the PDF. For more information see the Margins
and Zoom section.

Orientation
Specifies how the page is positioned. Available options are Portrait and Landscape. The
orientation can also be set from the printing application.

Portrait
Portrait orients the print vertically (longest edge of the page is vertical).

Landscape
Landscape orients the print horizontally (longest edge of the page is horizontal).

Preview
Shows a graphic representation of the PDF page highlighting important settings like page size,
margins and zoom.

NOTE
Some applications allow you to set page size, orientation, scale and resolution from their own
printing dialogs. If you open the novaPDF Printing Preferences dialog from the printing
application, you will see these settings are automatically updated on the first page. You can
override them if you set the "Profile settings override paper settings from printing applications"
option from the New Profile or Edit Profile window. For more information see the New/Edit Profile
section.

Some of the changes you make on this page are saved in the active profile. For more details on
how to manage profiles consult the Profiles section. The active profile is shown at the top of the
window having in parenthesis what type of profile it is. For example if Profile1 (Private profile)
is shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

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1.3.1.1 Manage Predefined Forms

In the Manage Predefined Forms window you can view, add, copy, update and delete
predefined forms (page sizes/formats).
The window can be opened by pressing the Manage button placed on the Page section of the
Printing Preferences window.

Predefined forms list

The list contains essential information about the existing predefined forms, their visibility, name
and description. If the check box in front is checked the predefined from will be visible in the
Predefined drop down list from the first page. Selecting a predefined form will show its properties
in the fields below the list.

New
Pressing the New button creates a custom predefined form. The fields below the list become
enabled and the user can enter a form name, width, height, description and select the visibility.

Copy
Pressing the Copy button creates a custom predefined form with the same properties as the
selected form. The fields below the list become enabled and the user can change the name,
width, height, description and select the visibility.

Delete
Pressing the Delete button deletes the selected predefined form from the list. Only custom forms
can be deleted, so the button is not enabled for system forms.

Units

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Select the measurement units for the predefined form's width and hight. The available values are
millimeters, inches and points. Changing the units will recalculate the Width and Height values.

Name
Short name of the selected predefined form. You can modify it if the selected predefined form is
of custom type.

Width
The width of the selected predefined form. You can modify it by entering a value or pressing the
Up and Down arrows if the selected predefined form is of custom type.

Height
The height of the selected predefined form. You can modify it by entering a value or pressing the
Up and Down arrows if the selected predefined form is of custom type.

Visible
The visibility flag for the selected predefined form. You can show/hide both system and custom
predefined forms.

Description
A longer description of the selected predefined form. You can modify it if the selected predefined
form is of custom type.

Type
The type of of the selected predefined form. Can be System or Custom, it cannot be changed.
System forms are standard page sizes that are created when novaPDF is installed. They are
usually available in all applications and cannot be modified or removed, only hidden. Custom
forms are the forms created by the user. Unlike system forms, their properties can be modified by
the user at any time and they can be removed.

1.3.1.2 Margins and Zoom

In the Margins and Zoom window you can set the position, margins, zoom, alignment and origin
of the document in the PDF and preview your changes.
The window can be opened by pressing the Margins and Zoom button placed on the Page
section of the Printing Preferences dialog.

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Margins
You can define a region around the document that will remain empty when printing. Margins can
be defined for all sides individually. The numbers you enter are expressed in the selected
measurement unit.

Left
You can set the left margin of the page by entering a value or pressing the Up and Down arrows.
The number you enter is expressed in the selected measurement unit. The sum of the left and
right margins cannot exceed 2/3 of the page width. Larger values will be adjusted automatically.

Right
You can set the right margin of the page by entering a value or pressing the Up and Down arrows.
The number you enter is expressed in the selected measurement unit. The sum of the left and
right margins cannot exceed 2/3 of the page width. Larger values will be adjusted automatically.

Top
You can set the top margin of the page by entering a value or pressing the Up and Down arrows.
The sum of the top and bottom margins cannot exceed 2/3 of the page height. Larger values will
be adjusted automatically.

Bottom
You can set the bottom margin of the page by entering a value or pressing the Up and Down
arrows. The sum of the top and bottom margins cannot exceed 2/3 of the page height. Larger
values will be adjusted automatically.

Page Position

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You can select a simple adjustment (only by the margins) or a more complex one which involves
zooming, aligning and changing the origin of the document content.

Fit whole page to margins

If the "Fit whole page to margins" radio button is selected, the output page will be automatically
zoomed so it will fit in the printing region. You can see the automatically calculated zoom percent
in the Zoom field. Also the left and top origin are automatically calculated according to the left
and top margins.

Customize zoom and origin

The above behavior (when "Fit whole page to margins" is set) is probably sufficient in most of the
cases. But if you want to have a more accurate control of the result, you can select the
"Customize zoom and origin" radio button and manually enter zoom and page origin.

Zoom and origin

You can set here the zoom, alignment and origin of the document content in the PDF. The
controls from this group are active when "Customize zoom and origin" is set.

Zoom
When "Customize zoom and origin" is set you can set the zoom factor of the document from 1%
to 400% by entering a value or pressing the Up and Down arrows. When "Fit whole page to
margins" is set the zoom factor is calculated automatically.

Center horizontally
If you set this option the contents of the document will be centered horizontally. At the same time
the Align to right option will be disabled and the Left origin is calculated automatically.

Center vertically
If you set this option the contents of the document will be centered vertically. At the same time
the Align to bottom option will be disabled and the Top origin is calculated automatically.

Align to right
If you set this option the contents of the document will be aligned to the right margin. At the
same time the Center horizontally option will be disabled and the Left origin is calculated
automatically.

Align to bottom
If you set this option the contents of the document will be aligned to the bottom margin. At the
same time the Center vertically option will be disabled and the Top origin is calculated
automatically.

Left origin
The left origin of the document contents. It can be modified by entering a value or pressing the
Up and Down arrows if the Center horizontally and Align to right options are not set.

Top origin
The top origin of the document contents. It can be modified by entering a value or pressing the
Up and Down arrows if the Center vertically and Align to bottom options are not set.

Units
You can change the measurement units from the Units drop down list. The available values are
millimeters, inches and points. Changing the units will recalculate the margins and the origins.

Preview
You can preview changes you do on the Margins and Zoom window without actually saving them.

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Reset to Default
Set all options to the default values (no margins and Fit whole page to margins option selected).

1.3.2 Graphics
The Graphics page of the Printing Preferences window allows you to compress, downsample or
convert text and images to reduce the size of the resulting PDF file.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Graphics tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

Predefined
The Predefined drop-down list allows you to quickly select a set of settings from the options list-
view: Compress, Downsample, Convert, None or Custom.

Options list
The list contains information for all available graphics options. The Options column shows the
name of the graphic option while the Description column displays information about the option's
properties.

Configure
The selected option can be customized by clicking this button. See the Compression,
Downsampling and Conversion sections for details about each particular feature.

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All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.2.1 Compression
Options on this window are used to configure the compression for text and graphics, monochrome
images, indexed images and high color images. The dialog can be opened by pressing the
Configure button from the Graphics window in Printing Preferences.

Text and graphics

Enable compression
If checked text and graphics will be compressed.

Method
Text and graphics will be compressed using ZIP compression.

Level
Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of
compression is used.

High Color Images

Enable compression
If checked high color images will be compressed.

Method
High color images will be compressed using JPEG or ZIP compression.

Level
You can choose ZIP compression level from Fastest, Normal and Maximum, and JPEG compression
level from Minimum, Low, Medium, High and Maximum. By default, the high color images will be
compressed with the High level of JPEG compression.

Indexed Images
Enable compression
If checked indexed images will be compressed.

Method
Indexed images will be compressed using ZIP compression.

Level
Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of

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compression is used.

Monochrome Images
Enable compression
If checked monochrome images will be compressed.

Method
Monochrome images will be compressed using ZIP compression.

Level
Available compression levels are: Fastest, Normal and Maximum. By default, Normal level of
compression is used.

1.3.2.2 Downsampling
Options on this window are used to configure downsampling for monochrome images, indexed
images and high color images.
The dialog can be opened by pressing the Configure button from the Graphics window in
Printing Preferences.

Enable downsampling
If checked monochrome, indexed or high color images will be downsampled. That means the
images will be added in the PDF file at a different resolution then the one from the original
document. Usually, this feature is used to save images at a lower resolution, resulting smaller PDF
files.

Resolution
The image resolution can be selected between 72 dpi and 2400 dpi. By default the resolution is
96dpi.

Method
Available downsampling methods are: Box, Bilinear, B-Spline, Bicubic, Catmull-Rom, Lanczos. By
default, the Bicubic downsampling method is used to downsample images to the selected
resolution.

1.3.2.3 Conversion
Options on this window are used to configure color conversion for text and graphics, indexed
images and high color images.
The dialog can be opened by pressing the Configure button from the Graphics window in
Printing Preferences.

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Enable conversion
If checked colors for text and graphics, indexed images or high color images will be converted.
That means the images will be added in the PDF file with converted to grayscale or monochrome
(black/white) color.

Convert to grayscale
Each color will be converted to a gray value between 0 and 256. You can convert to grayscale
texts and graphics, indexed and high color images.

Convert to monochrome
Each color will be converted to black or white. You can convert to monochrome texts and
graphics, indexed and high color images. For images you can select a dithering algorithm for
better results.

Treshold
The treshold value is used to convert to monochrome color. It can range between 0 and 256; the
default value is 128. All colors less the treshold value will be converted to black and all colors
above the treshold value will be converted to white.

Dither
When converting images to monochrome you can choose a dithering algorithm for better results.
Available algorithms are: Floyd & Steinberg error diffusion, Bayer ordered dispersed dot 4x4,
Bayer ordered dispersed dot 8x8, Ordered clustered dot 6x6, Ordered clustered dot 8x8, Ordered
clustered dot 16x16.

By default, the Floyd & Steinberg error diffusion dither method is used to dither monochrome
images. Dithering is not available for text and graphics.

1.3.3 Fonts
The Fonts page of the Printing Preferences window allows you to choose which fonts will be
embedded or not in the resulting PDF file.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Fonts tab. This tab is also accessible
from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected. Embedding fonts ensures that the resulting PDF
file has the same look and feel as the original document. novaPDF supports Type1, TrueType and
OpenType fonts.

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Embed font subsets

You can choose to embed only subsets of font files by checking the Embed Font Subsets check
box. This will generate smaller PDF files, so this setting is enabled by default. When using
characters that are not in the standard Latin character set (eastern European character set,
Japanese, Chinese, Korean or other character sets) the font subset is included in the PDF file, no
matter if the font subsets checkbox is set or not, because otherwise these characters will not be
included in the generated PDF files.

Embed all used fonts

You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used
Fonts check box. This will generate bigger PDF files, so this setting is not recommended, unless
you have to open the generated PDF files on a computer that does not have all used fonts
installed.

Force embedding of protected fonts

You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used
Fonts check box. However, there are some commercial fonts that have restrictions regarding
embedding, so if you have the right to embed and distribute those fonts with your PDF check this
option and those fonts will be embedded, in spite of the restrictions.

Available fonts
The available fonts list shows all TrueType, OpenType and Type1 fonts installed on your computer
that are not already listed in the Always embed fonts and Never embed fonts lists. You can
select multiple items from the list and move them using the right arrow button from the form.

Always embed fonts

Once checked, this option will allow you to embed all fonts from the list below into the PDF file.

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The list can be filled from the Available fonts list using the right arrow button. You can select
multiple items from the list and remove them using the left arrow button from the form.

Never embed fonts

Once checked, this option will prevent embedding of the fonts from the list below into the PDF file.
The list can be filled from the Available fonts list using the right arrow button. You can select
multiple items from the list and remove them using the left arrow button from the form. By
default, the Arial, Courier and Times New Roman fonts are in the Never Embed Fonts list
because they are standard fonts in the PDF format and they do not need to be embedded with the
PDF file.

Move buttons
The buttons are enabled only if items are selected in the Available fonts, Always embed fonts
and Never Embed fonts lists. Pressing these button results in the selected items being removed
from the originating list and added to the destination list.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.4 Document
The Document page of the Printing Preferences window contains settings for PDF document
information and how the PDF document should be opened by the default PDF reader.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Document tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Document Information
The Document Information is specific for each printed document and should be set on each
printing job. If you wish, you can use some <Default> tags that will fill automatically the fields
with information from the printing job.

Title
Sets the document title. If you use the <Default> tag, the title will be the name of the document
that is printed, as it is sent by the printing application.

Subject
Sets the subject for the printed document. Default is empty.

Author
Sets the author of the printed document. If you use the <Default> tag, the author will be the
windows user that started the print job.

Keywords
Sets the keywords for the printed document. Default is empty.

Creator
By default it shows information about the application that generated the PDF file, however this
field can be modified to any custom value. If you leave <DEFAULT> the PDF will show novaPDF
version and build number.

PDF Viewer options

These options will be used by the default PDF Viewer when opening the PDF file.

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Start page
Sets the page that will be first shown when opening the PDF file. By default, the first page will be
shown.

Page layout
You can choose form next page layouts: Single Page, Continuous, Facing and Continuous -
Facing. By default the PDF file will be opened with the Continuous page layout.

Page scaling when printed

You can choose one of two options: Application default and None. By default the PDF file will
be created using the Application default option, which means that if you open the PDF in a PDF
reader (i.e. Adobe Reader) and you print it to a regular printer, the page scaling will be that
already set in the PDF reader. However if you change the option to None, the PDF file will be
forced to no scaling at all when printed via the PDF reader (unless you intentionally modify the
scaling in the PDF reader).

Show
You can choose to show some viewer panels when PDF file is opened: Pages Panel, Bookmarks
Panel, Layers Panel, Attachments Panel. You can also choose to show the pdf file in the Full
Screen mode. By default the PDF file will be opened without any panel, show Page only mode.

Magnification
You can choose the magnification when opening the PDF file in the PDF viewer: Fit Width, Fit
Height, Fit Page or a percent between 25% and 400%. If you choose Default for magnification,
the PDF viewer will use its default settings.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.5 Security
The Security page of the Printing Preferences window allows you to set a level of encryption
protected by a password, that restricts certain document permissions for the resulting PDF file.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Security tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Encryption level
Available encryption levels are:
· No encryption - the PDF file will not be encrypted. PDF document access permissions and
user passwords cannot be set in this case (anyone can open the PDF document).
· Low Level (40 bits) - for Adobe Reader 3.0 and above. The PDF document will be
encrypted with a low level encryption algorithm. You can setup passwords for opening the
document and other access permissions for printing, editing or extracting text and graphics.
· High Level (128 bits) - for Adobe Reader 5.0 and above. Beside passwords and access
permissions that can be setup for low level encryption, you can add some more advance
permissions for the PDF document.

Document permissions
You can enable or disable permissions to:

Low level (40 bits):

· Print document - if this is unchecked, the resulting PDF file will not allow printing
· Modify document content
· Extract text and graphics - if this is unchecked, the resulting PDF file will not allow text/
graphics extraction, including copying text from the PDF file
· Modify annotations, fill forms

High Level (128 bits):

· Print document (possibly not at the highest quality level, if Print High Resolution is not
allowed)
· Modify document content

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· Extract text and graphics

· Modify annotations, fill forms (if Modify document content is allowed, create or modify
interactive form fields)
· Print high resolution (print the document to a representation from which a faithful digital
copy of the PDF content could be generated. When this is not allowed, but Print document
is allowed, printing is limited to a low level representation of the appearance, possibly of
degraded quality (150dpi maximum image quality).
· Assemble the document (insert, rotate, or delete pages and create bookmarks or
thumbnail images)
· Advance extract text and graphics (force allow extract text and graphics in support of
accessibility to disabled users or for other purposes)
· Advance fill forms (fill in existing interactive form fields, even if Modify Annotations, Fill
Forms is not allowed)

User password
You can setup a user password for opening the PDF document. If you enter a user password, the
document cannot be opened without entering user or owner passwords. Enter the same user
password in the Confirm password edit field.

Owner password
If the PDF Document is encrypted, access permissions can be changed only if the document is
opened with the owner password. Enter the same owner password in the Confirm password
edit field.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.6 Signature
The Signature page of the Printing Preferences window allows you to enable and configure the
options for digitally signing PDF documents.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Signature tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

Using this option you can apply a signature to a created PDF file even if the original document
does not have any signatures or copyright protection. The signature will be applied automatically
when the file is converted. All you have to do is to enable and customize it and all the created PDF
files will contain the signature applied afterwards. The option can be disabled at any time or a
separate Profile containing the option can be created and used when needed.

A digital PDF signature is a code that can be embedded in a portable document (PDF) so that the
sender will be uniquely identified. Its main purpose is to attest that the document was indeed
created by the individual/organization claiming to be the author. A digital signature contains
several encryption techniques to guarantee its security. Digitally signing PDF documents is useful
when using it for branding, protecting and copyrighting information in the resulting PDF file.

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Enable signatures
You can enable the Signature option by checking Enable signatures (default is unchecked). This
will allow you to Browse for a system certificate that will be used to sign the PDF, or select it from
a file.

Certificate
Information in this section becomes available only if the Enable signatures option is checked.

System certificates
Use the Browse button to select a detected system certificate. By clicking it you'll open the Select
certificate window that lets you use one of the detected certificates, View, Add or Remove them.

From file
If selected you have to use the File name field to point to a certificate stored on your local
computer (or in your network). Personal Information Exchange (*.pfx, *.p12) certificates are
supported.

File name
Use the Browse button to find and select an existing certificate. This certificate will be used to
sign further created PDF files. If the file where the certificate will be used from is password
protected, enter it in the Password field. To ensure you're using the correct one, hit the Preview
button to see the certificate.

You can also enter network paths (UNC) in the File Name field in case the file containing the
signature you want to use is not on the local computer. Only a full path is allowed. For example,
suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths

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are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file
requires authentication (different from your user login) you have to click on Connect using a
different user name and enter the username/password.

Preview
In the Preview section you'll see an automatically generated view based on the signature
selected.

Sign on
Choose what page from the PDF document to sign:
· First page - digitally sign only the first page of the PDF document
· Last page - apply the signature to the last page from the PDF document
· Page no. - digitally sign a specific page in the PDF document
You can use the Customize button to modify the look of the signature, and Position to choose
where the signature will be displayed.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.6.1 Select certificate

This window lets you choose which system certificate to use from the available ones, create a
personal certificate or export a certificate. It is opened by pressing the Browse button from the
System Certificates option in the Signature window.

Signatures list
The list contains information about all existing system certificates.
· Issued To - Individual or organization that the certificate was issued to
· Issued By - Individual or organization that the certificate was issued by. If it's a trusted

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certificate, then this column will display the top-level authority that vouches for the validity
of the signer (i.e. Verisign)
· Expires - Date when the digital signature validity expires
· Friendly Name - Alias for the name of the signature

View
This button opens a new window with details about the currently-selected certificate.

Create
This button opens a new window (see Create certificate) and adds a new certificate at the end of
the list.

Export
You can select a certificate from the available ones and after that use the Export button to save
the certificate on your disk to be either installed on another computer or for safekeeping. The
certificate will be saved as a .cer or .p7b file, if the private key won't be exported, or as a
personal information exchange file (.pfx) if the private key is exported too. Note that only
personal defined certificates allow exporting the private key.

Remove
The remove button deletes the selected certificate from the list.

1.3.6.1.1 Create certificate

This window is used to create a personal certificate for signing PDF documents with. It is opened
by pressing the Create... button from the Select certificate window.
A personal certificate defined this way is different from a trusted system certificate in terms of
signature validity. When a recipient opens the PDF document signed with a personal certificate, if
they don't have your private key imported as a Trusted certificate, they'll receive a notice at the
top of the PDF that the signature has problems.
A trusted system certificate, if the signature didn't expire, will display a valid certificate message.

Using personal certificates is useful when you want to share a document within the same
company, as you'll let your colleagues know that you are the author of the PDF document.

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Common name
You can enter the name of the issuer, and this is also the name that will be used for the
certificate. When someone will open your signed PDF, it will show them that it was Signed by:
<Common name>.

Email address
You can add an email address to be displayed in the signature.

Organization
Enter the name of the company your system is part of (if applicable).

Organization Unit
Enter additional information about the unit (if applicable).

Locality
Enter the city name your organization is located in.

State/Province
Enter the state/province your organization is located in.

Country
Enter the country your organization is located in.

All the information entered here will be viewable by the recipient of the signed document, so
accuracy is important. Once the certificate is created, it cannot be edited. To modify some of the
entered information would require deleting the current defined certificate and creating a new one.

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1.3.6.2 Customize signature

This window is used to customize attributes for a newly added PDF signature. It is opened by
pressing the Customize... button placed on the Signature window, from the Printing
Preferences dialog.

Preview
This will show you in realtime how the signature will look.

Signature size
This will let you modify the width and height of the signature (in millimeters, inches or point
depending on your selection) if you don't want to leave the default dimensions in place.

Show
Options in this section will let you customize the main details about the pdf signature.

Graphic image
If this is checked you have the option to select an image to be used as a background for the
signature. The image will be resized automatically to fit in that section, so by default Keep aspect
ratio is checked to ensure the image won't be disproportionate.

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When this is checked, options under the Graphic image section will be enabled. Enter a path to
the image in the File name field (or use its browse button) as well as the opacity of the image.

Graphic name
If checked this will show as an enlarged image in the left part of the certificate, the name of the
certificate (Common Name). In the Graphic name section you can also select a color for the text
and its opacity.

Name
If checked, inserts the Name of the certificate in the details section.

Date
You can add the current date to the certificate (in the PDF it will add the date/time when the
signed PDF was generated).

Contact info
When checked, it will add in the certificate details the information entered in the Contact info field
(you can add any information you consider useful in case the recipient of the digitally signed PDF
wants to contact you - i.e. the email address).

Reason
If checked, the Reason field will become enabled, and you can enter a reason for digitally signing
the PDF file, so that the recipient has a better understanding of why this operation was needed.
Example of reasons you could use:
· I created this document
· I have reviewed and approve this document
· This is the original document
· By adding my signature I agree with the terms and conditions presented in this document

Location
When checked, it will add in the certificate details the location entered in the Location info field.

Detail labels
This option will display in the certificate details section the labels for the information it contains.
Example:
· CN - Common name (the name that will show up as the Signed by)
· D - Date/time the document was created and signed
· L - Location
· R - Reason
· CI - Contact info
· DTLS - Certificate details
· E - Email address
· OU - Organization unit
· O - Organization
· L - Locality
· S - State
· C - Country

Certificate details
If checked it will display in the signature details about the certificate, such as: name of signer,
email address, organization, location, .... Since many of these can be displayed by enabling them
in the Show section, using them checked in combination with the Certificate details option will be
redundant.

Signature details font

Use custom font size

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Check to override the default font size for the information displayed in the certificate details
section.

1.3.6.3 Signature position

This window is used to customize the position of a digital signature in the final PDF document. It is
opened by pressing the Position... button from the Signature window.

Size
You can enter custom dimensions for the digital signature in the Width and Height fields.

Origin
You can set here the alignment and origin of the signature to be stamped on the PDF.

Center horizontally
If you set this option, the content of the signature to be inserted will be centered horizontally. At
the same time the Align to right option will be disabled and the Left origin is calculated
automatically.

Center vertically
If you set this option, the content of the signature to be inserted will be centered vertically. At the
same time the Align to bottom option will be disabled and the Top origin is calculated
automatically.

Align to right

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If you set this option, the content of the signature to be inserted will be aligned to the right
margin. At the same time the Center horizontally option will be disabled and the Left origin is
calculated automatically.

Align to bottom
If you set this option the content of the signature to be inserted will be aligned to the bottom
margin. At the same time the Center vertically option will be disabled and the Top origin is
calculated automatically.

Left origin
The left origin for the content of the signature to be inserted. It can be modified by entering a
value or pressing the Up and Down arrows if the Center horizontally and Align to right options are
not set.

Top origin
The top origin for the content of the signature to be inserted. It can be modified by entering a
value or pressing the Up and Down arrows if the Center vertically and Align to bottom options are
not set.

Units
You can change the measurement units from the Units drop down list. The available values are
millimeters, inches and points. Changing the units will recalculate the dimensions entered on the
Custom Position page.

Preview
You can preview changes you do on the Signature Position window without actually saving them.

Reset to Default
Set all options to the default values (no margins and Fit whole page to margins option selected).

1.3.7 Links
The Links page of the Printing Preferences window allows you to enable automatic detection of
visible links in text (both local and remote links) and customize the links' appearance in the
resulting PDF file. In order to be detected and converted, the URLs must be visible in the original
document and formatted to start with: "http://", "www", "mailto:", "ftp://".

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Links tab. This tab is also accessible
from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Local Files
You can enable local link detection and automatically checking detected links for validity.

Detect file names and convert them to PDF links

If this option is enabled, the text in the printed document will be parsed and texts that will match
a file name, including its path, will be marked in the PDF as links to file.

Check if file exists before linking

If this option is enabled, there will be a check if the file really exists and the PDF links will be
added only if the file is found. Note that the printing and PDF generation is made on the printing
server computer, so if linked files are on another computer in the network, you should mention
them in the printed document with their UNC path.

Appearance
Using options in this group you can customize the links' appearance in the PDF file.

Border type
· No border - resulting links will be displayed normally
· Underline - resulting links will be displayed underlined
· Rectangle - resulting links will be surrounded by a rectangle

Border appearance
If you choose a border, you can further select its style:
· Border style - solid or dashed
· Border width - points number, default 1 point

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· Border color - default is set to blue

Set text color same as border color

If this is checked, the text color of the link will be set to match the one used for the border.
On the bottom of the page you can see an example of how the PDF links will look like.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.8 Bookmarks
The Bookmarks page of the Printing Preferences window allows you to enable and customize
the detection of bookmarks in the original document.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Bookmarks tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

Enable bookmark detection

You can choose to enable bookmark detection in a PDF file by checking the Enable bookmark
detection check box. Depending on the number of bookmarks the size of the resulted PDF files
will increase.

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Allow multiline bookmarks

By checking this option, you can choose to allow the detection of bookmarks placed on
consecutive lines in a PDF file. If you leave this check box unchecked, such bookmarks will be
detected as different ones.

Match bookmarks regardless of level

By choosing this option, in case two consecutive detected bookmarks don't have consecutive
levels, some intermediary "dummy" nodes will be placed between them, in order to keep
hierarchy visible.

Bookmarks
The list-view contains information for all predefined bookmarks:
· Name - heading name
· Description - contains the detection attributes for the bookmark, such as: font, size, style
The bookmarks may have more than one definition, in this case the description contains the
number of definitions.

Add...
The Add... button opens a new window (see Bookmark Definitions) and adds a new bookmark at
the end of the list.

Edit...
The Edit... button allows modifying the attributes of a bookmark, such as: enabling or disabling
existing definitions, removing existing or adding new definitions.

Remove
The Remove button deletes a bookmark and all its definitions from the list-view.

Use levels
This value signifies the number of defined bookmarks which will be taken into consideration when
generating the PDF file.

Open to level
This value signifies the number of opened bookmarks in the bookmark layout of the generated
PDF file.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.8.1 Add/Edit Bookmark

This dialog is used to add, update or remove definitions for the currently selected bookmark.
The dialog is opened by pressing the Add... or Edit... button placed on the Bookmarks window,
from the Printing Preferences dialog.

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Definitions list
The list-view contains information for all the definitions of the current bookmark:
· Name - definition name
· Description - contains the detection attributes for the currently selected definition, such
as: font, size, style

New
The New button adds a new definition, with default detection options values, at the end of the
list.

Copy
The Copy button provides a copy of the currently selected definition, and places it at the end of
the list.

Delete
The Delete button removes the currently selected definition from the list-view.

Detection options
This group allows you to set formatting rules that will be used to detect the bookmarks.
You can choose one or more of the next detection options:
· Font

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· Size and Size margin

· Style - Bold and/or Italic
· Color - you may choose a color from the color palette using the Choose button
· Enabled - this option signifies whether the currently selected definition will be taken into
consideration

Display options
This group allows you to set how the detected bookmarks will be formatted and displayed in the
PDF.
You can choose from the following display options:
· Style - Bold and/or Italic
· Color - you may choose a color from the color palette using the Choose button

Detection preview
This section illustrates the appearance of the current definition, accordingly to the detection
options that are enabled.

1.3.9 Watermarks
The Watermarks page of the Printing Preferences window allows you to add image
watermarks on the generated PDF pages.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Watermarks tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Enable watermarks
You can choose to enable watermarks by checking this option. Depending on the number of
added watermarks the size of the resulted PDF files will increase.

Watermarks
You can define, copy, edit and delete watermarks and change their order in this group.

Watermaks list
The list contains information about all watermarks. The Name column holds the watermark's
name, the Type column shows the type (text or image)

New Text
This button opens a new window (see New/Edit Text Watermark) and adds a new text watermark
at the end of the list.

New Image
This button opens a new window (see New/Edit Image Watermark) and adds a new image
watermark at the end of the list.

Copy
This button adds a new watermark with the same attributes as the selected one in the list-view. A
new window is opened and you can change the attributes of the new watermark.

Edit
This button opens a new window (edit text/image watermark) where you can modify the
attributes of a text or image watermark, such as enabling or disabling the watermark, image file,
transparency and position.

Delete
The delete button remove the selected watermark from the list.

Move Up
The watermarks are added on the PDF pages in the order they are defined in the list. If you want
to bring forward one of them use the Move Up button.

Move Down
The watermarks are added on the PDF pages in the order they are defined in the list. If you want
to send to back one of them use the Move Down button.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.9.1 New/Edit Image Watermark

This window is used to customize attributes for a new created or an existing image watermark. It
is opened by pressing the New Image... , Copy... or Edit... buttons placed on the Watermarks
window, from the Printing Preferences dialog.

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Name
Unique watermark name.

Print On
You can select on which PDF pages to print the watermark. Available options are: All pages, Even
pages, First page, Odd pages, Range.

Range
If you selected Range from the Print On drop-down list, you can enter the page range in the next
format: "2, 3, 5" or "2 - 5"

File
Enter the path to an image file you want used as watermark, or use the Browse button to locate
it. The following file formats are supported:
- Windows or OS/2 Bitmap File (*.BMP)
- DirectDraw Surface (*.DDS)
- Graphics Interchange Format (*.GIF)
- Windows Icon (*.ICO)
- Independent JPEG Group (*.JPG, *.JIF, *.JPEG, *.JPE)
- Portable Bitmap (BINARY) (*.PBM)
- Zsoft Paintbrush PCX bitmap format (*.PCX)

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- Portable Network Graphics (*.PNG)

- Portable Pixelmap (BINARY) (*.PPM)
- Adobe Photoshop (*.PSD)
- Truevision Targa files (*.TGA, *.TARGA)
- Tagged Image File Format (*.TIF, *.TIFF)
- X11 Bitmap Format (*.XBM)

Browse
Use this button to browse for an image that will be used as watermark.

You can also enter network paths (UNC) in the File field in case the image you want to use is not
on the local computer. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is
mapped on your workstation as drive X, then the following paths are both valid and indicate the
same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication
(different from your user login) you have to click on Connect using a different user name and
enter the username/password.

Image Properties
You can set different options here for the image, like width, height, fit, units.

Width
Width of the image expressed in the measurement unit selected from the Units drop-down list. If
the Fit to margins checkbox is not checked, you can enter a value.

Height
Width of the image expressed in the measurement unit selected from the Units drop-down list. If
the Fit to margins checkbox is not checked, you can enter a value.

Keep aspect ratio

If this option is checked, the image will be printed with the same aspect ratio as in the original
image file. If the Keep aspect ratio is not checked, the image is scaled to fit the entire page. You
can see how the watermark image will be printed in the Preview control. By default this option is
checked.

Fit to margins
You can choose to draw the watermark image on the entire PDF page by checking the Fit to
margins checkbox. By default this option is checked.

Units
You can select the measurement units for the width and height in the Units from this drop-down
list.

Other
This group deals with color, color variation, rotation and opacity.

Transparent color
You can choose a color to be considered transparent color when drawing the image on the PDF
page. By default, there is no transparent color.

Rotation
You can choose a rotation angle for the image watermark. By default, there is no rotation.

Opacity
You can select an opacity percentage for the image watermark. By default, the image watermark
is drawn with maximum opacity, 100%. If you decrease the opacity value, the image will be
drawn with lighter colors.

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Color variation
When you choose a transparent color you can set a slight variation that will be considered also as
transparent.

Visibility
You can enable or disable in which situations the text watermark will be shown by
checking/unchecking the checkboxes:
· View - if this option is checked the text watermark will show up when the PDF file is viewed
(to hide it from viewing uncheck it)
· Print - if this option is checked the text watermark will show up when the PDF file is printed
from the PDF reader/viewer (to hide it from being printed uncheck it)
· Export - if this option is checked the text watermark will show up when the PDF file is
exported from the PDF editor (to hide it from being exported uncheck it)

Visible
You can enable or disable the image watermark by checking/unchecking this checkbox.

As background
If this checkbox is checked, the image watermark will be drawn on the PDF page first, under the
texts and images of the printed document. If the As background checkbox is not checked, the
image watermark will be drawn on the PDF page at the end, above the texts and images of the
printed document. By default, the As background checkbox is checked.

Custom position
By pressing the Custom position button a new window is opened for customizing the position
where the image watermark will be drawn (see Custom Position).

Preview
The selected image file is drawn exactly as it will be drawn on the PDF page. The image is
updated automatically when changing image watermarks attributes.

1.3.9.2 New/Edit Text Watermark

This window is used to customize attributes for a new created or an existing text watermark. It is
opened by pressing the New Text... , Copy... or Edit... buttons placed on the Watermarks
window, from the Printing Preferences dialog.

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Name
Unique watermark name.

Print On
You can select on which PDF pages to print the watermark. Available options are: All pages, Even
pages, First page, Odd pages, Range.

Range
If you selected Range from the Print On drop-down list, you can enter the page range in the next
format: "2, 3, 5" or "2 - 5"

Text
Enter the text that will be written as watermark on the PDF pages.

Text Properties
You can set different options here for the text, like font name and style, height, fit.

Font
Select a font from the list of the TrueType and OpenType fonts installed on your computer .

Size

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Select text height. If the Fit to margins checkbox is not checked, you can enter a value. If the Fit
to margins checkbox is checked, the size is calculated automatically so the text fits the PDF page.

Style - Bold, Italic, Outline

Select the Font style by checking corresponding check boxes. You can see in the Preview how the
text will look like.

Fit to margins
You can choose to draw the watermark text on the entire PDF page by checking the Fit to margins
checkbox. By default this option is checked.

Other
This group deals with color, rotation and opacity.

Color
You can choose the text color. By default, the color is black.

Rotation
You can choose a rotation angle for the text watermark. By default, there is no rotation.

Opacity
You can select an opacity percentage for the text watermark. By default, the text watermark is
drawn with maximum opacity, 100%. If you decrease the opacity value, the text will be drawn
with lighter colors.

Visibility
You can enable or disable in which situations the text watermark will be shown by
checking/unchecking the checkboxes:
· View - if this option is checked the text watermark will show up when the PDF file is viewed
(to hide it from viewing uncheck it)
· Print - if this option is checked the text watermark will show up when the PDF file is printed
from the PDF reader/viewer (to hide it from being printed uncheck it)
· Export - if this option is checked the text watermark will show up when the PDF file is
exported from the PDF editor (to hide it from being exported uncheck it)

Visible
You can enable or disable the text watermark by checking/unchecking this checkbox.

As background
If this checkbox is checked, the text watermark will be drawn on the PDF page first, under the
texts and images of the printed document. If the As background checkbox is not checked, the
text watermark will be drawn on the PDF page at the end, above the texts and images of the
printed document. By default, the As background checkbox is checked.

Custom position
By pressing the Custom position button a new window is opened for customizing the position
where the text watermark will be drawn (see Custom Position).

Preview
The watermark text is drawn as it will be drawn on the PDF page. The image is updated
automatically when changing text watermarks attributes.

1.3.9.3 Custom Position

In the Custom Position window you can set the position, margins, zoom, alignment and origin of
the watermark and preview your changes.
The window can be opened by pressing the Custom Position button placed on the New/Edit

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Image Watermark dialog.

Margins
You can define a region around the watermark that will remain empty when printing. Margins can
be defined for all sides individually. The numbers you enter are expressed in the selected
measurement unit.

Left
You can set the left margin of the page by entering a value or pressing the Up and Down arrows.
The number you enter is expressed in the selected measurement unit. The sum of the left and
right margins cannot exceed 2/3 of the page width. Larger values will be adjusted automatically.

Right
You can set the right margin of the page by entering a value or pressing the Up and Down arrows.
The number you enter is expressed in the selected measurement unit. The sum of the left and
right margins cannot exceed 2/3 of the page width. Larger values will be adjusted automatically.

Top
You can set the top margin of the page by entering a value or pressing the Up and Down arrows.
The sum of the top and bottom margins cannot exceed 2/3 of the page height. Larger values will
be adjusted automatically.

Bottom
You can set the bottom margin of the page by entering a value or pressing the Up and Down
arrows. The sum of the top and bottom margins cannot exceed 2/3 of the page height. Larger
values will be adjusted automatically.

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Position
You can select a simple adjustment (only by the margins) or a more complex one which involves
aligning and changing the origin of the watermark.

Fit to margins
If the "Fit to margins" radio button is selected, the watermark will be automatically zoomed so it
will fit in the printing region.

Customize origin
The above behavior (when "Fit to margins" is set) is probably sufficient in most of the cases. But if
you want to have a more accurate control of the result, you can select the "Customize origin"
radio button and manually enter alignment and origin for the watermark.

Origin
You can set here the alignment and origin of the watermark in the PDF. The controls from this
group are active when "Customize origin" is set.

Center horizontally
If you set this option the watermark will be centered horizontally. At the same time the Align to
right option will be disabled and the Left origin is calculated automatically.

Center vertically
If you set this option the watermark will be centered vertically. At the same time the Align to
bottom option will be disabled and the Top origin is calculated automatically.

Align to right
If you set this option the watermark will be aligned to the right margin. At the same time the
Center horizontally option will be disabled and the Left origin is calculated automatically.

Align to bottom
If you set this option the watermark will be aligned to the bottom margin. At the same time the
Center vertically option will be disabled and the Top origin is calculated automatically.

Left origin
The left origin of the document contents. It can be modified by entering a value or pressing the
Up and Down arrows if the Center horizontally and Align to right options are not set.

Top origin
The top origin of the document contents. It can be modified by entering a value or pressing the
Up and Down arrows if the Center vertically and Align to bottom options are not set.

Units
You can change the measurement units from the Units drop down list. The available values are
millimeters, inches and points. Changing the units will recalculate the margins and the origins.

Preview
You can preview changes you do on the Custom Position window without actually saving them.

Reset to default
Set all options to the default values (no margins and Fit to margin option selected).

1.3.9.4 Copy Watermark

This dialog is displayed when copying a text or image watermark and allows naming the new
watermark.

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The dialog can be opened by selecting an existing watermark and pressing the Copy button from
the Watermarks window in Printing Preferences.

Copy Watermark
This will create a copy of the selected text or image watermark from the watermarks' list-view of
the Watermarks window. You can type a new name for this watermark and when you press OK
the new watermark will be added to the watermarks' list-view. This watermark will have the exact
settings as the original one.
Note that you have to use a different name for the watermark, because if you're entering the
same name you'll get a prompt saying that there is a watermark with the same name.

1.3.10 Save
The Save page of the Printing Preferences window allows you to configure save options for the
generated PDF file and add after-save actions.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Save tab. This tab is also accessible
from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Save options
This group allows you to choose if the PDF will be automatically saved to a location or a dialog will
be displayed each time.

Prompt extended Save dialog

If this is selected, each time you will create a PDF file you will be prompted with an extended save
dialog where you can manually set the destination folder and file name for the generated PDF file,
whether to append or insert the content being printed to an already existing PDF file, and what to
do once the PDF is created (open it with the default viewer or send it via email). Using the
Configure Save Options window you can add a default path to be remembered for each time
you create a PDF file, as well as to automatically assign a name for the PDF file (using macros).
This way when this extended save dialog will prompt, the default path will be opened and the
name auto-generated.

Prompt standard Save As dialog

If this is selected, each time you will create a PDF file you will be prompted with the Save As
dialog where you can manually set the destination folder and file name for the generated PDF
files. Using the Configure Save Options window you can add a default path to be remembered
for each time you create a PDF file, as well as to automatically assign a name for the PDF file. This
way when the Save As dialog will prompt, the default path will be opened and the name auto-
generated.

Use predefined settings

Select this if you prefer to automatically save and name all generated PDF files in the same folder
that can be defined in the Configure Save Options window.

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When file exists

This option is only displayed when you select Use predefined setting from the Save window.
When a file with the same name already exists in the selected folder, you can choose one of the
next actions:
· Prompt Save As dialog - a "Save as" dialog will be shown so you can change the name of
the file or folder manually
· Auto number new files - a counter is added to the file name of the new generate pdf file
· Append date and time - the date and time is appended to the generated pdf file name
· Overwrite - existing file is overwritten with the new generated file
· Auto number existing files - a counter is added to the file name of the existing pdf file.
The new pdf file will have the name set in this dialog
· Append to existing PDF file - if a PDF file with the same name already exists in the
selected destination, the current PDF file will be merged with the existing one, adding its
pages at the end of the previous existing document
· Insert before into existing PDF file - if a PDF file with the same name already exists in
the selected destination, the current PDF file will be merged with the existing one, adding
its pages before the content of the previous existing document
· Do not save PDF - if a PDF file with the same name already exists in the selected
destination, the current PDF file will not be saved

PDF Password
If you selected in the File Name section an already existing PDF file and you want to merge the
current document with it, you'll have to enter the password needed to open the existing one (only
if it's password protected). If the PDF you want to merge with is not password protected, you
must leave this field empty.

After Save Action

You can set whether to perform an action or not after the PDF file was generated and saved:
· None: no action will be performed
· Open with default viewer: if this is selected the resulting PDF file will be opened in the
default viewer
· Run application: if this is selected, you can choose an application to run after the PDF if
saved. You can also add some parameters that will be passed to the application when
started.

You can also enter network paths (UNC) in the Application field in case the application you want
to launch is not on the local computer. Only a full path is allowed. For example, suppose
\\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both
valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. It the network file requires
authentication (different from your user login) you have to click on Connect using a different user
name and enter the username/password.

All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.10.1 Configure Save Options

Configure Save Options is available when clicking the same named button from the Save
window after selecting the Prompt standard Save As dialog or Prompt extended Save
dialog option. You can set the folder where the PDF files will be saved after generation and add
file-naming macros to automatically name the generated PDF.

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Folder

Use current user's default Documents folder

When this option is selected, the Save As dialog for the PDF file will be opened with the
Documents folder selected (for the current logged in user).

Use printing application's current folder

When this option is selected, the Save As dialog for the PDF file will be opened with the printing
application's current folder selected. Use this option when you usually want to save the PDF file in
the same folder as the original document that you are printing.

Use last folder

When this option is selected, the Save As dialog for the PDF file will be opened with the last used
folder selected. Use this option if you wish to save several PDF files in the same folder, or if you
want to append new generated PDF files to the previous generated PDF file.

Always use this folder

In the Folder field you can set a folder where the files will be saved. The path you enter here will
be shown on the Save As dialog when printing.

You can also enter network paths (UNC) in the Always use this folder field in case the folder
where you want to save the PDF is not on the local computer. Only a full path is allowed. For
example, suppose \\PDF_Server\PC1 is mapped on your workstation as drive X, then the following
paths are both valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the
network file requires authentication (different from your user login) you have to click on Connect
using a different user name and enter the username/password.

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Allow changing folder

If this option is unchecked, when you print from a program and Prompt Save As dialog or
Prompt extended save dialog is selected, you will not be able to change the folder where the
PDF is saved from that dialog, but only the filename. If you want to be able to change the folder
where the PDF is saved from that save as dialog, leave this option checked.

File

File name
You can manually type a name for the generated PDF file in the File name field or use Macro to
automatically name the PDF file created.
In order to use different file names for each generated PDF files, you can use some macros in the
File name field (an example of how the macros are converted is shown just below the File name
field).

You can select any of next macros:

· [N] - Document name
· [YMD] - Date in the format YYYYMMDD (year, month, day)
· [Y] - Year in the format YYYY
· [M] - Month in the format MM
· [D] - Day in the format DD
· [HIS] - time in the format hhmmss (hour, minute, second)
· [H] - Hour in the format hh
· [I] - Minute in the format mm
· [S] - Second in the format ss
· [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if
a file with the same name exists in the save folder)
· [W] - Computer name
· [U] - User name

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1.3.10.2 Configure Save Options (predefined)

Configure Save Options is available when clicking the same named button from the Save
window after selecting the Use predefined settings window. You can set the folder where the
PDF files will be saved after generation, add file-naming macros to automatically name the
generated PDF and choose what to do if a PDF file with the same name already exists in the
destination (for instance merging the PDF files).

Folder
In the Folder field you can set a folder where the files will be saved. The pdf files will be
automatically saved in this folder without manual intervention. The Macro button will let you
define rules for automatically creating folders using predefined names. You can select any of next
macros:
· [N] - The name of the document being converted
· [P] - Name of the profile currently loaded
· [YMD] - Date in the format YYYYMMDD (year, month, day)
· [Y] - Year in the format YYYY
· [M] - Month in the format MM
· [D] - Day in the format DD
· [HIS] - time in the format hhmmss (hour, minute, second)
· [H] - Hour in the format hh
· [I] - Minute in the format mm
· [S] - Second in the format ss
· [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if
a file with the same name exists in the save folder)
· [W] - Computer name
· [U] - User name

You can also enter network paths (UNC) in the Folder name field in case you want to save the
PDF on another computer in your network. Only a full path is allowed. For example, suppose
\\PDF_Server\PC1 is mapped on your workstation as drive X, then the following paths are both
valid and indicate the same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires
authentication (different from your user login) you have to click on Connect using a different user
name and enter the username/password.

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File name
You can manually type a name for the generated PDF file in the File name field or use Macro to
automatically name the PDF file created.
In order to use different file names for each generated PDF files, you can use some macros in the
File name field (an example of how the macros are converted is shown just below the File name
field).

You can select any of next macros:

· [N] - The name of the document being converted
· [P] - Name of the profile currently loaded
· [YMD] - Date in the format YYYYMMDD (year, month, day)
· [Y] - Year in the format YYYY
· [M] - Month in the format MM
· [D] - Day in the format DD
· [HIS] - time in the format hhmmss (hour, minute, second)
· [H] - Hour in the format hh
· [I] - Minute in the format mm
· [S] - Second in the format ss
· [C] - Counter in the format cc (it begins with 01 and increases at each printed document, if
a file with the same name exists in the save folder)
· [W] - Computer name
· [U] - User name

1.3.11 Overlay
The Overlay page of the Printing Preferences window allows you to enable and configure the
options for inserting/overlaying a PDF document onto an existing one.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Overlay tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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PDF documents overlay (could also be called PDF stitching), means that you can insert the
content of a PDF file in another PDF document (either in front of the existing content or as the
background for the existing one) and create a single PDF file containing the merged information.

For example, if you have a PDF template branded with your company information (that shows in
the header/footer) and you received other PDF documents that need to use the same template,
you can overlay the new document with the existing template and create a single merged
branded PDF.

Enable overlay
You can enable the Overlay option by checking Enable Overlay (default is unchecked). This will
allow you to Browse for a PDF file that will be overlayed with the future PDF documents you'll
create.

Overlay with
Information in this section becomes available only if the Enable Overlay option is checked.

File Name
Use the Browse button to find and select an existing PDF document. This document will be used
to overlay its content with the content of other documents you'll print to PDF from. This
information is mandatory if Overlay is enabled (and you can only select PDF files to overlay with).

You can also enter network paths (UNC) in the File Name field in case the PDF you want to use is
not on the local computer. Only a full path is allowed. For example, suppose \\PDF_Server\PC1 is
mapped on your workstation as drive X, then the following paths are both valid and indicate the
same folder: \\PDF_Server\PC1\PDF or X:\PDF. If the network file requires authentication

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(different from your user login) you have to click on Connect using a different user name and
enter the username/password.

PDF Password
If the PDF document you selected in the File Name section to overlay with is password protected,
you will need to add in here the password needed to open that document. If the PDF you want to
overlay with is not password protected, you can leave this field empty.

If shorter overlay file, repeat

If the PDF file you selected to overlay with has less pages than the file you are printing, you have
the option to chose how the content of the resulting PDF will look like.

Nothing
This is the default selection. If the PDF file you selected to overlay with has less pages than the
file you are printing and None is selected, the resulting PDF file will use as background/
foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF,
after that continuing without adding content from the overlayed PDF. Example: you have a
document that has 5 pages and you want to overlay it with a PDF document that has 2 pages
(called let's say overlay.pdf). The resulting PDF file will have 5 pages, and on the first two the
content of the overlay.pdf document will be included, on the last 3 pages the content of overlay.
pdf not being included at all.

Repeat if shorter overlay file: None

Last page
If the PDF file you selected to overlay with has less pages than the file you are printing and Last
Page is selected, the resulting PDF file will use as background/foreground the content of the
overlayed PDF until it reaches the last page of the overlayed PDF, after that continuing to add the
content from the last page of the overlayed PDF only. Example: you have a document that has 5
pages and you want to overlay it with a PDF document that has 2 pages (called let's say overlay.
pdf). The resulting PDF file will have 5 pages. On the first page, it will include the content of page
1 from overlay.pdf, on the second page it will include the content of page 2 from overlay.pdf and
for the last 3 pages it will continue to include the content from page 2 of overlay.pdf (because it is
the last page).

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Repeat if shorter overlay file: Last Page

Continuous
If the PDF file you selected to overlay with has less pages than the file you are printing and
Continuous is selected, the resulting PDF file will add continuously as background/foreground the
content of the overlayed PDF until it reaches the end of the resulting pdf. Example: you have a
document that has 5 pages and you want to overlay it with a PDF document that has 2 pages
(called overlay.pdf). The resulting PDF file will have 5 pages. On the first page, it will include the
content of page 1 from overlay.pdf, on the second page it will include the content of page 2 from
overlay.pdf, on the third page it will include the content of page 1 from overlay.pdf, on the fourth
page it will include page 2 from overlay.pdf and on the last page it will include page 1 from
overlay.pdf (overlay.pdf is added continuously always starting with the first page).

Repeat if shorter overlay file: Continuous

As background
If this option is checked, the content from the overlayed file (the one selected in the Overlay With
field) will be used as the background for the resulting PDF file.

Custom Position
By pressing the Custom position button a new window is opened for customizing the position
where the content of the overlayed file will be drawn (see Custom Position).

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manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.11.1 Custom Position

In the Custom Position - Overlay window you can set the page position, margins, zoom,
alignment and origin of the document to be overlayed in the PDF and preview your changes.
The window can be opened by pressing the Custom Position button placed on the Overlay
section of the Printing Preferences dialog. The options you set here are only for the content
that will be inserted (overlayed), they will not modify the position/margins/zoom/origin of the
existing content.

Margins
You can define a region around the PDF document to be overlayed that will show only what's
already in the existing PDF when printing (if the existing PDF information does not have any
information in that region, it will remain blank). Margins can be defined for all sides individually.
The numbers you enter are expressed in the selected measurement unit.

Left
You can set a left margin for the PDF to be overlayed (inserted) by entering a value or pressing
the Up and Down arrows. The number you enter is expressed in the selected measurement unit.
The sum of the left and right margins cannot exceed 2/3 of the page width. Larger values will be
automatically adjusted.

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Right
You can set a right margin for the PDF to be overlayed (inserted) by entering a value or pressing
the Up and Down arrows. The number you enter is expressed in the selected measurement unit.
The sum of the left and right margins cannot exceed 2/3 of the page width. Larger values will be
automatically adjusted.

Top
You can set a top margin for the PDF to be overlayed (inserted) by entering a value or pressing
the Up and Down arrows. The sum of the top and bottom margins cannot exceed 2/3 of the page
height. Larger values will be automatically adjusted.

Bottom
You can set a bottom margin for the PDF to be overlayed (inserted) by entering a value or
pressing the Up and Down arrows. The sum of the top and bottom margins cannot exceed 2/3 of
the page height. Larger values will be automatically adjusted.

Page Position
You can select a simple adjustment for the position of the overlayed document (only involving
margins) or a more complex one which involves zooming, aligning and changing the origin of the
document content.

Fit whole page to margins

If the "Fit whole page to margins" radio button is selected, the PDF to be overlayed will be
automatically zoomed so it will fit in the printing region of your document. You can see the
automatically calculated zoom percent in the Zoom field. Also the left and top origin are
automatically calculated according to the left and top margins.

Customize zoom and origin

The above behavior (when "Fit whole page to margins" is set) is probably sufficient in most of the
cases. But if you want to have a more accurate control of the result, you can select the
"Customize zoom and origin" radio button and manually enter zoom and origin for the inserted
document.

Zoom and origin

You can set here the zoom, alignment and origin of the document to be overlayed in the existing
PDF. The controls from this group are active when "Customize zoom and origin" is selected.

Zoom
When "Customize zoom and origin" is selected you can set the zoom factor of the document from
1% to 400% by entering a value or pressing the Up and Down arrows. When "Fit whole page to
margins" is set the zoom factor is calculated automatically.

Center horizontally
If you set this option, the content of the document to be inserted will be centered horizontally. At
the same time the Align to right option will be disabled and the Left origin is calculated
automatically.

Center vertically
If you set this option, the content of the document to be inserted will be centered vertically. At
the same time the Align to bottom option will be disabled and the Top origin is calculated
automatically.

Align to right
If you set this option, the content of the document to be inserted will be aligned to the right
margin. At the same time the Center horizontally option will be disabled and the Left origin is
calculated automatically.

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Align to bottom
If you set this option the content of the document to be inserted will be aligned to the bottom
margin. At the same time the Center vertically option will be disabled and the Top origin is
calculated automatically.

Left origin
The left origin for the content of the document to be inserted. It can be modified by entering a
value or pressing the Up and Down arrows if the Center horizontally and Align to right options are
not set.

Top origin
The top origin for the content of the document to be inserted. It can be modified by entering a
value or pressing the Up and Down arrows if the Center vertically and Align to bottom options are
not set.

Units
You can change the measurement units from the Units drop down list. The available values are
millimeters, inches and points. Changing the units will recalculate the dimensions entered on the
Custom Position page.

Preview
You can preview changes you do on the Custom Position window without actually saving them.

Reset to Default
Set all options to the default values (no margins and Fit whole page to margins option selected).

1.3.12 Email
The Email page of the Printing Preferences allows you to enable the option to send PDF via
email when the PDF is generated, select different delivery methods and configure the email to be
sent.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Email tab. This tab is also accessible
from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Send Email
You can enable or disable the email feature by checking or unchecking this checkbox. If email
feature is enabled, you should configure email properties.

Delivery method
This group allows choosing an option to open or send an email using the default email client or a
custom configured SMTP server.

Open default email client

In this case an email dialog will be opened in the default email (for instance Outlook Express) and
the email details will be filled in. You can make changes to the email and the email will be sent
only if you press the Send button.

Send with default email client

In this case the mail will be automatically sent using your default email client (for instance
Outlook Express). You cannot change the email information in this case. A copy of your email is
saved in your Sent emails folder.

Send with SMTP

In this case the email is sent using a SMTP server. You have to configure your SMTP server in the
Configure SMTP dialog. You can open this dialog by pressing the Configure SMTP button.

Configure email
You can configure email properties, like Subject, Content, email addresses in the Configure email
dialog. You can open this dialog by pressing the Configure Email button.

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All changes you make on this page are saved in the active profile. For more details on how to
manage profiles consult the Profiles section. The active profile is shown at the top of the window
having in parenthesis what type of profile it is. For example if Profile1 (Private profile) is
shown at the top, it means that the name of the active profile is Profile1 and it is a private
profile)

1.3.12.1 Configure SMTP

Options on this window are used to configure the SMTP server that will be used to send the email.
The dialog can be opened by pressing the Configure SMTP button from the Email window in
Printing Preferences.

SMTP server
Enter your SMTP server name or IP.

SMTP port
Enter SMTP Port. Usually this is port number 25.

This server requires a secure connection (SSL)

Set the checkbox This server requires a secure connection (SSL) if your SMTP server
requires SSL connection.

Authentication required
If your SMTP server requires authentication, check the Authentication required checkbox and
enter the Account name and Password.

1.3.12.2 Configure Email

Options on this window are used to customize the email that will be sent.
The dialog can be opened by pressing the Configure Email button from the Email window in
Printing Preferences.

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Configure Email
You can configure next email properties:
· From address (the sender of the email, enter your address)
· To email addresses
· CC email addresses
· BCC email addresses
· Subject of the email
· Content of the email

The From address is used only when sending the email with SMTP. When sending the email with
the default email client, the from address will be the default address configured in your email
client. You can enter multiple addresses for TO, CC and BCC.

Attach the created PDF file

This option is checked by default and attaches the generated PDF file to the email that it sends
out. If unchecked, an email will still be sent out but with content only (eventually with other files
attached if using the Attach other files option).

Delete PDF file after email

If this option is selected, the PDF file will be deleted from the local hard-drive after it was sent via
email.

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Lookup email addresses

If this option is selected, any email address you enter in the TO, CC, BCC will be looked up before
emailing the PDF in the address book of your default email client (uncheck this option if you want
to avoid "Allow this program to access..." type of errors returned by Outlook).

Attach other files

Checking this option will let you choose other files to be attached to the email being sent out. You
can add files one-by-one using the Add... button or by writing directly the path to the file(s) you
want attached. If you want to quickly remove multiple files from this field, you can use the Delete
All button.

Zip email attachments

If this option is selected, the PDF file will be compressed first and the resulting zip file will be
attached to the email. If the option to attach other files is selected, then all files (including the
generated PDF) will be zipped in a single archive and attached.

Change zip extension to

Some email clients block certain types of attachments, thus if you want to be sure the email is
delivered with the attachment you can choose to change the extension of the attached file.
Commonly the extension can be changed to .txt, and the recipient will rename it back to zip in
order to extract the files. You can choose to change the extension from zip to any other type, by
writing a new extension in the combo field near this option (there's no need to add "." before the
type of extension, only the extension name).

1.3.13 Profiles
The Profiles page of the Printing Preferences allows you to add new profiles or manage
existing ones (copy, edit, delete, reset), set the active profile and other options when activating a
private or public profile.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Profiles tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

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Profiles
When the novaPDF is installed, a Default Profile is automatically created. This profile is the only
profile in the beginning and its settings will be used for all novaPDF print jobs. You can later
define some other profiles and choose one of them as the active profile. All defined profiles are
shown in the Profiles list-view.

If you have a novaPDF Server Edition, you can create private or public profiles. Public profiles are
visible from all client computers. You are only allowed to create public profiles on the printer
server computer. Private profiles are visible only on the computer where they were created.

Import profiles
The Import profiles dialog window will open allowing you to import private or public profiles
(public only if you are using the Server editions) from a previously exported novaPDF printing
profiles list file (*.nve).

Export profiles
The Export profiles dialog window will open allowing you to export profiles (as private or public
ones) so that they could be used on another novaPDF installation after importing them.

New
The New Profile dialog window will open allowing you to create a new profile. The new profile will
have default settings on all Printing Preferences dialogs.

Copy
The Copy Profile dialog window will open allowing you to create a new profile by copying the
settings from the profile selected in the profiles list.

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Edit
The Edit Profile dialog window will open allowing you to rename the profile currently selected in
the Profiles list-view, change the PDF version (PDF 1.x or PDF/A -1b compliancy) and other
options.

Delete
Deletes the profile selected in the profiles list. You cannot delete the current active profile. You
have to set another profile as active profile first. There will always be at least one profile.

Set Active
Set the profile selected in the profiles list as current active profile. The active profile settings will
be used in the subsequent printing jobs.

Reset
This button is enabled only for public profiles, that can be changed on client computers. On the
client computer, if you changed a public profile, you can press this button to reset the options to
the values from the server computer.

Options
This group allows setting options for public profiles (available only in Server editions) and for
profile activation.

Show Select Profile dialog when printing

If this is checked, before starting the PDF printing process (after hitting the Print button) you'll
get another prompt allowing you to select a profile you want to use for that particular print job.
So even if you have a profile set as default in the Printing Preferences, what you select in this
Select Profile dialog is the profile that will be used for the current printing job.

Create temporary profile for each printing job

If checked, novaPDF will attach to each PDF printing job a temporary profile. This is a safety
measure, so that if you send a job for printing and you modify the profile before the printing is
processed, your sent printing job will be using the profile that it had when the printing was
initiated.

Propagate active public profile on client computers

If this is checked, once a profile becomes active on the print server, it will be automatically
propagated as active profile to all client computers.

Show private profiles on client computer

Check this to allow private profiles to be defined on client computers (unchecking this will show
only the public profiles on the client computers).

When activating a different profile

When activating a different profile you may loose some changes you made to the previous active
profile, if you made some changes in the Printing Preferences property sheet pages and you
did not press the Apply or OK buttons.
You have two options:
· Ask me what to do - let the system ask you if you want to save the changes to the
previous active profile or not
· Automatically save changes to the current profile - let the system automatically save
the changes to the previous active profile

1.3.13.1 New/Edit Profile

This dialog allows choosing a type of profile and naming/renaming it.
The dialog can be opened by pressing the New or Edit button from the Profiles window in

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Printing Preferences.

Profile name
You can type a name for the profile you're defining.

Set active
This is checked by default and it will set the newly defined profile (or the edited profile) as the
active one.

Profile type
Private
A private profile is visible only on the computer where it's created. Note that unless you have one
of the Server editions, all profiles will be created as private, since only the Server editions support
shared network printing.

Public
If you have a novaPDF Server Edition, you can create private or public profiles. Public profiles are
visible from all client computers. You are only allowed to create public profiles on the printer
server computer. When a public profile will be used, all the settings from that profile will be
propagated to the client computers.

Allow changes to this profile

If this checkbox is checked, the settings in the public profiles can be overwritten on client
computers. If this flag is not set, the public profiles cannot be modified on client computers (all
Printing Preferences pages are disabled).

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Destination
When you have a public profile on a novaPDF Server Edition, you can choose where to save the
generated PDF file. For private profiles, the destination is always Local and the options are
grayed out, but they become active when Public profiles are selected.
· Local folders. If the destination is set to local, the file will be saved on the computer from
where the print job was started.
· Server folders. If the destination is set to network, the file will be saved on the printer
server computer.

Options
PDF version
You can set a PDF version that will be used when creating PDF files: 1.3, 1.4, 1.5 or 1.6. Note that
a PDF created with a higher PDF version can be opened only using newer versions of PDF viewers:
· PDF 1.3 - can be opened with Adobe Reader 4 or higher
· PDF 1.4 - can be opened with Adobe Reader 5 or higher
· PDF 1.5 - can be opened with Adobe Reader 6 or higher
· PDF 1.6 - can be opened with Adobe Reader 7 or higher

PDF/A-1b (RGB)
Check this option if you want to have the resulted PDF file compliant with the ISO standard PDF/
A-1b for the RGB colorspace.
PDF/A is a PDF file format used for long-term archiving of documents in electronic format. It uses
PDF Reference 1.4 (implemented in Adobe Acrobat 5) and complies with the ISO Standard - ISO
19005-1:2005.
When the PDF/A -1b (RGB) option is checked, several options will be set as default ones to
ensure the compatibility: the Fonts will be Always embedded, the file links option will be
unchecked (if checked previously) and all Security settings will be disabled.

Profile settings override paper settings from printing applications

Some settings regarding page size, page orientation and resolution (see Page settings topic) can
be selected also from the printing dialogs of the application you are printing from. If you open the
novaPDF Printing Preferences property sheet from the printing application, you will see the same
settings automatically selected here too. But you can change them, and the changes will be taken
in account when printing.
If you do not want this behavior, and you prefer to make page size selection only in novaPDF
Printing Preferences property sheet, and you also want the settings you make to be remembered
and used on the next printing jobs, you should check the Profile Settings Override Paper
Settings From Printing Applications check box.

Advanced
This opens the Advanced window that gives additional optimization and correction options that
can be done before saving the pdf file (such as ignoring empty pages).

1.3.13.1.1 Advanced Options

Advanced Options is available when clicking the "Advanced..." button from the Edit Profile
window . You can set some advanced options regarding how the printed documents will be
processed and saved as a PDFs.

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Enable optimization of image sequences

When this option is enabled, small image sequences are combined in one big image. The process
time will be slightly increased but the resulting PDF file will be smaller. You should enable this
option if you have many sequences of small monochrome images and your resulting PDF file is
very large. By default, this option is not enabled.

Correct line widths

Depending on the application you print from, line widths can be sent in different ways. If lines are
printed with a wrong width from a certain application, check this option to correct them.

Correct fill colors

Depending on the application you print from, fill colors can be inverted or not. If colors are
inverted in the resulted PDF when printing from a certain application, check this option to correct
them.

Optimize text
By default, novaPDF optimizes PDF size by compressing texts as much as possible. However,
some fonts are not correctly defined in their font files and when applying this optimization the text
may not be correct in the PDF file. Uncheck this option if the text is not correct in your PDF files.
By default, this option is checked.

Ignore empty pages

If this option is checked, the empty pages from your original document will not be added to the
PDF document. But the pages have to have no information at all (no page number, no header,...)

1.3.13.2 Copy Profile

This dialog is displayed when copying a profile (public or private) and allows naming the new
profile.
The dialog can be opened by selecting an existing profile and pressing the Copy button from the
Profiles window in Printing Preferences.

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Copy Profile
This will create a copy of the selected profile from the profiles list-view of the Profiles window.
You can type a new name for this profile and when you press OK the new profile will be added to
the profiles list-view. This profile will have the exact settings as the original one.
Note that you have to use a different name for the profile, because if you're entering the same
name you'll get a prompt saying that there is a profile with the same name.

1.3.13.3 Import profiles

The Import profiles window allows importing printing profiles in novaPDF (from a previously
exported file).
This window can be opened by pressing the Import profiles from the Profiles window in
Printing Preferences.

File name
Use the Browse button to select the file that contains profiles you want to import. You can only
import .nve files that were previously exported from novaPDF.

Profiles
After you have used the Browse button to select the file that contains printing profiles you want to
import, a list of recognized printing profiles will be displayed in the Profiles list-view. Thick the
checkbox in front of the profiles you want imported, and click on the Import button to add them
as printing profiles. If a profile with the same name already exists, you'll be asked if you want to
overwrite the existing profile with the imported one (you will have to rename an existing profile if
you want to import one named the same without overwriting).

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Public profiles can be imported only if you are using novaPDF Server Edition.

Change type to
After the detected profiles have been listed in the Profiles list-view, you have the option of
changing the type of each detected profile to Public or Private. To do so, select the profile you
want to change the type to and click on the Public/Private button. The type of the profile will be
changed and shown in the Type column. Public profiles can be imported only in the Server
editions (trying to import a public profile in the Desktop edition will display a warning).

Private profiles are visible only on the computer where they were created. Public profiles are
visible from all client computers but can be used only with the Server editions.

1.3.13.4 Export profiles

The Export profiles window allows exporting printing profiles from novaPDF to a .nve file (that
can be later imported in a different installation of novaPDF).
This window can be opened by pressing the Export profiles from the Profiles window in
Printing Preferences.

File name
Use the Browse button to add a name and select the path where the profiles file will be saved.
You can only export to .nve files, a proprietary format recognized by novaPDF.

Profiles
The Profiles list-view shows all the Profiles that were detected for this installation of novaPDF.
Thick the checkbox in front of the profiles you want to export, and click on the Export button to
save the selected profiles in a .nve file. Furthermore, if you already have some profiles exported
in a file, you can select in the File name section the same file and add more profiles to it as
novaPDF will recognize its format and what profiles already exist (if a profile with the same name
already exists in the output file, you'll be asked if you want to overwrite the existing profile with
the newly exported one).

Change type to
After the detected profiles have been listed in the Profiles list-view, you have the option of
changing the type of each detected profile to Public or Private. To do so, select the profile you
want to change the type to and click on the Public/Private button. The type of the profile will be
changed and shown in the Type column. You can export profiles as private or public no matter if

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you have the Server or Desktop edition, but you will not be able to import Public profiles in the
Desktop editions (only in the Server ones).

Private profiles are visible only on the computer where they were created. Public profiles are
visible from all client computers but can be used only with the Server editions.

1.3.14 About

The About page of the Printing Preferences contains information about the version and edition
you have installed, features of the installed edition and options to register, purchase or contact
the support team.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the About tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

novaPDF is available as Shareware - another way of saying "Try before you buy". It is fully
functional with no time limitation. A notice is printed on each PDF page mentioning the novaPDF.
The notice will be removed from further created PDF files when you buy and register novaPDF.

To start the order process, go to the About page in the Printing Preferences dialog and click
on Buy now! button. It will open the online web page where you can purchase novaPDF. After
completing the purchase, a registration key will be delivered to you by email. This key is required
to register the program. It is recommended that you make a backup copy of this email (e.g. print
out a hard copy).

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If you want to change the user interface language click on the Language button and select the
one you want to switch to.

To register the program, click on the Register button and enter the registration information
received via email.

To contact the support team, click on the Support button. This will open an email (using the
default email client) having information about your operating system and version/edition of
novaPDF.

The Licenses button is available only in the Server editions and allows license management.

1.3.14.1 Language
The Language page of the Printing Preferences allows you to set the language for the
Printing Preferences page.

The window can be opened by choosing the Printing Preferences menu item when novaPDF is
selected in the Printers and Faxes window and clicking the Language tab. This tab is also
accessible from the printing Windows application in the Print dialog if you press the Properties
(Preferences) button when novaPDF is selected.

Use user's regional settings

If you check this option, the language will be automatically selected depending on each user
regional setting. If the user language is not available in novaPDF, the default language is chosen
(English).

Select Language
If you want all users to use the same language, select one of the languages in the Select
language combo-box.

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1.3.14.2 Register
The Register window can be opened from the About page and allows entering a registration
name and registration key to register novaPDF.

Register
After purchasing a novaPDF license you will receive an email that contains your Registration
name and Registration key. Copy and paste the exact values you received by email in the
available fields. Press the OK button when you are ready.

If the registration information is valid, you will get a confirmation message saying the application
has been successfully registered. After the confirmation message, you can see the registration
details on the About page.

If you lost your registration key, please send us your purchase information (purchase number and
approximate date), specify the name (company name) and email address you used to buy your
copy of novaPDF. We will send to you the registration key again.

If you have questions or you experience problems related to the registration process, you can use
the Support button from the About page to contact us. We will be happy to assist you with the
registration.

1.3.14.3 Licenses
Network license
If you want to use novaPDF as a printer server, you will need a novaPDF server license with the
number of computers that connect to the "print server". The license should be registered on the
"print server".

Manage network licenses

You can manage network licenses only from the printer server using the Licenses window
accessible from the About page if you press Licenses button.

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If a print job is started from a computer in the network, the computer name is registered
automatically for a license, as long as there are licenses available. So if you bought enough
licenses for your network, you don't have to configure anything, all computers will be
automatically registered when they initiate their first print job to the novaPDF on the printer
server. As the client computers are being assigned a license, you will see the number of
Available licenses decreasing, and the licensed status as Yes near the name of the licensed
computers.

The client computers are automatically added in the computers list even when the server is not
licensed. In this case all computers will be listed as unlicensed. When novaPDF is registered, the
computers in the list are automatically licensed. If you have more computers in the list then the
number of licenses, the computers at the end of the list will remain unlicensed.

You can see a status of the current available licenses in the lower right-hand part under the
Available licenses text. If you wish, you can manage the licensed workstations manually in the
Licenses dialog. You can Add, Remove, Rename or Unlicense workstations in the Licensed
Computers list.

Depending on your network configuration, you can choose what machine names to use for
licensing: NetBIOS names or DNS names. You can switch at any time between NetBIOS and
DNS names. Just remember that if you already have machines licensed with one name they will
not be recognized with the other name. You will have to change the names manually or you can
remove all machines from the licensed list and let novaPDF license them with the new name at
the moment of the first print job.

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Index -D-
Default email client 104
-A- Default viewer 92
Definitions list 81
Access permission 68 Desktop edition 6
Active profile 110 Destination
Add profile Local 92
Private profile 110 Network 92
Public profile 110 Detect
Allow changes 108 File name 78
Author 66 Link 78
URL 78
Detection options
-B- Color 81
Font 81
Bookmarks Size 81
Add 80 Style 81
Detect 80
digital signature
Edit 80 certificate 70
Open to level 80 pdf security 70
Remove 80 pdf signature 70
Use levels 80 system certificate 70
Border Display options 81
None 78
Document 38, 47
Rectangle 78
Document Information 66
Underline 78
Downsampling 61

-C- -E-
Change options 36, 38, 39, 40, 42, 46, 47, 48, 49, Edit bookmark 81
51
Email
Choose edition 6
Send 104
Compression 61
Zip attachment 104
Configure email 40, 49, 104
Embed fonts 64
BCC 106
Encryption
CC 106
128 bits 68
From 106
40 bits 68
To 106
High level 68
configure save 94, 97
Low level 68
configure save options 97
excel 21
Conversion 61
excel to pdf 21
Copy profile 113
Export profiles 115
create certificate 73
extended save 34, 44
create PDF 26
Extended save dialog 34, 44
Custom forms 57
customize signature 75

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Match bookmark 80
Metadata 66
-F- Multiline bookmarks 80
Feature matrix 7
Fonts 64 -N-
Network user
-G- password 43
username 43
Graphic
novaPDF Lite 6
Resolution 54
novaPDF Professional 6
Scale 54
novaPDF Standard 6
Graphics 39, 48, 61
greyed out Folder 44
-O-
-I- Optimization 61
Orientation
Import profiles 114
Landscape 54
Install
Portrait 54
Command line 11
Override 108
Network 11

-J- -P-
Page settings 54
JPEG 61
Page size
Customize 54
-K- Height 54
Manage 54
Keywords 66 Predefined 54
Width 54

-L- Password protect 68

PDF SDK 14
Language 117 PDF viewer
Layout 66
Languages
Select 117 Magnification 66
Links 78 Permissions 68
Local files 78 powerpoint 24
powerpoint to pdf 24
Predefined 92
-M- Predefined forms
A3 57
Macro 94 A4 57
Macros 92 A5 57
Margins A6 57
Bottom 58 B4 57
Left 58 B5 57
Right 58 Envelope 57
Top 58 Executive 57

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Predefined forms SSL 106

Folio 57 Subject 66
Legal 57 Subsets 64
Letter 57 system certificate 72
Note 57
Quarto 57
Statement 57 -T-
Tabloid 57
Terminal server 6
predefined settings 97
Terminal services 11
Preview 54
Title 66
Private profiles 108
Translator 117
Producer 66
Profiles
Copy 108
Delete 108
-U-
New 108 Uninstall 11
Rename 108 Units 54, 58
Reset 108 URL 78
Prompt Save As 92
Public profiles 108
-V-
-Q- View PDF 92

Quality
Image 61 -W-
Text 61
word 18
word to pdf 18
-R-
Reduce size 61 -Z-
Regional settings 117 ZIP 61
Requirements 14 Zoom
Run application 92 Align 58
Center 58
-S- Customize 58

Save settings 92
Secure connection 106
Security 42, 51
Security settings 68
select certificate 72
Server edition 6
Set active 108
signature position 77
SMTP 106
SMTP server
Authentication 106
Port 106

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