Time-saving shortcuts from:
Dawn Bjork, MCT, MOSM, CSP
TheSoftwarePro.com
Workbook Management Keys Selecting in a Worksheet
Action Key Action Key
New C+N Click at beginning of range with Click, V, Click
Open C+O mouse, V, click at end of range
Close C + W or C + 4 Selects entire column C+s
Save C+S Selects entire row V+s
Save As @ Selects entire worksheet C+A
Print Preview C+2 Selects current region if contains
Print C+P data; press C + A a 2nd time to
select entire worksheet
Exit A+4*
Selects current region around C+*
Editing Keys active cell
Action Key In a PivotTable, selects entire C+*
Inserts new worksheet V+! PivotTable
Edit active cell 2 Extends selection by one cell V + ARROW key
Undo C+Z Extends selection to the edge of C + V + ARROW
Repeat C+Y the current data region key
Cut C+X in the direction of the arrow
Copy C+C Extends selection to the beginning V+h
of the row
Paste C+V
Extends selection to the beginning C+V+h
Select All C+A
of the worksheet
Find C+F
Extends selection to the last cell in C+V+e
Replace C+H your worksheet
Create SUM function A+= Extends selection down V+d
Fill down (copy from cell above) C + ' or C + D one screen
Fill right C+R Extends selection up one screen V+u
Add current date C+; Select as group your current and C+V+d
Add current time C+: next sheet(s) in a workbook
Edits a cell note V+2 Select as group your current and C+V+u
Insert Function V+3 previous sheet(s) in a workbook
Insert table C + L or C + t Allows for multiple selection of C
Filter on/off C+V+L non-contiguous cells
Name Manager C+3 Turns Extend Selection mode on 8
or off. Use key combinations to
Create from selection C+V+3
select cells
Insert hyperlink C+K
Add non-adjacent cell or range V+8
Insert cells C+V+= to a selection of cells by using
Displays Insert dialog box C++ arrow keys
Delete cells C+- Collapses selection to the V+Y
Hides the selected rows C+9 active cell
Hides the selected columns C+0 Selects all cells with notes C+V+O
Unhides hidden rows in selection C+(
Unhides hidden columns in C+)
selection
Calculate all worksheets in all 9
Find more Excel Tips & Tricks at:
open workbooks TheSoftwarePro.com/Excel
Calculate active worksheet V+9
New note V+2
© Dawn Bjork, The Software Pro® • TheSoftwarePro.com • Certified Speaking Professional (CSP)
Microsoft Certified Trainer (MCT) • Certified Microsoft Office Specialist Master (MOSM) • Certified Microsoft Excel Expert
Turn over for more great shortcuts
Moving in a Worksheet Helpful Function Keys
Action Key Action Key
Move by one cell in the direction Activate main menu 0 or A
of the arrow Activate shortcut menu V+0
Beginning of the row h Close active workbook C+4
Beginning of the worksheet C+h Close Excel A+4*
Last cell in your worksheet C+e Create chart (in a chart sheet) !
Down one screen d from selection
Up one screen u Create chart (embedded) A+1*
Right one screen A+d from selection
Left one screen A+u Displays Macro dialog box A+8*
Next sheet in the workbook C+d Help 1
Previous sheet in the workbook C+u Maximize workbook window C+0
Up or down to the edge of current C + or C + Next workbook window C+6
data region Open (also C + O ) C+@
Left or right to the edge of current C + or C+ Opens Visual Basic Editor A+!*
data region Previous workbook window C+V+6
Go To specified cell or range 5 or Name box or Print (also C + P ) C+V+@
C+G Refresh PivotTable A+5*
Go To specific types of data with 5 or Name box or Repeat previous command 4
Special C + G, Special
Save (also C + S ) V+@
Moves among unlocked cells in a F
Save As @
protected worksheet
Spelling 7
Switch between the worksheet, 6
Ribbon, task pane, and Zoom V + 6 to reverse Thesaurus V+7
controls Additional Handy Shortcuts
Formatting Keys Action Key
Action Key Cancel E
Format Cells (dialog box) C+1 Display formulas on/off C + ` (grave
Font (Font dialog box) C+V+F accent or back quote)
Point size (Font dialog box) C+V+P Begin new line (same cell) A+J
Bold (adds or removes) C + B or C + 2 Expand/collapse formula bar C+V+U
Italics (adds or removes) C + I or C + 3 Show/hide Ribbon C+1
Underline (adds or removes) C + U or C + 4 Open drop-down of AutoComplete A+
list of choices
Strikethrough (adds or removes) C+5
Copies formula in selected cell to C+J
Date format with D-MMM-YY C+#
all other selected cells
Number format with 2 decimal C+!
Tell Me (2016/2019/365 only) A+q*
places, thousands separator, and
Excel Data Analysis C+q
minus sign (-) for negative values
(2013 & newer)
Currency format with 2 decimal C+$
places (negative values in
* As the A key is also used to access the Excel Ribbon, these
parentheses) shortcuts work best when the keys are pressed simultaneously.
Percent Style C+%
Applies the outline border to the C+&
selected cells
Removes the outline border from C+_
the selected cells
Increase indent C+A+F*
Decrease indent C+A+V+
F*
© Dawn Bjork, The Software Pro® • TheSoftwarePro.com • Certified Speaking Professional (CSP)
Microsoft Certified Trainer (MCT) • Certified Microsoft Office Specialist Master (MOSM) • Certified Microsoft Excel Expert
