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Sample JD Format

This document provides information for a job opening as well as a sample job description for a receptionist position at a law firm. The company details include location, industry, services/products, employee size, and company type. Salary information is requested as well as benefits, number of openings, location, language and gender preferences, qualifications, experience level, important skills, and contact information for the interview process including coordinators, rounds, and tentative dates/times. A sample job description is also provided outlining responsibilities like greeting visitors, front desk operations, visitor management, scheduling, client relations, mail duties, office maintenance, administrative support, technology assistance, record keeping, and adhering to confidentiality policies. Qualifications listed are a bachelor

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Careelogy Kolkata
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71 views2 pages

Sample JD Format

This document provides information for a job opening as well as a sample job description for a receptionist position at a law firm. The company details include location, industry, services/products, employee size, and company type. Salary information is requested as well as benefits, number of openings, location, language and gender preferences, qualifications, experience level, important skills, and contact information for the interview process including coordinators, rounds, and tentative dates/times. A sample job description is also provided outlining responsibilities like greeting visitors, front desk operations, visitor management, scheduling, client relations, mail duties, office maintenance, administrative support, technology assistance, record keeping, and adhering to confidentiality policies. Qualifications listed are a bachelor

Uploaded by

Careelogy Kolkata
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Business Information

1. Company name -
2. Location of the Company (Please specify if multiple locations)-
3. Industry of the Company-
4. Key services/Products -
5. Number of employees-
6. Type of Company-

Job Profile Related Question

1. Salary Bracket (Per annum) -


2. Salary breakup and details of CTC-
3. Benefits may include health insurance, retirement plans, paid time off, and
professional development opportunities:
4. Number of Openings -
5. Location - Name of the city and area -
6. Language Preference-
7. Gender Preference-
8. Qualification or Degree Preference -
9. Experience level-
10. What are 5-6 most important skills you are looking in the candidate which is not
comprisable/most important for job profile -
11. Name of the contact for communication regarding Interview process.
1. Who will be interviewing ( Name, Email, Phone)-
2. Who will be the interview coordinator( Name, Email, Phone)-
3. Interview process (How many rounds, medium- virtual/physical/telephonic)-
4. Interview tentative time and days -
12. Working days and hours-
13. Paste the Job description of the Candidate here:

Sample Job Description: Receptionist for a Law Firm

Position Overview: We are seeking a highly organized, professional, and friendly


Receptionist to join our esteemed law firm. As the first point of contact for clients and
visitors, you will play a crucial role in creating a positive and welcoming atmosphere. Your
exceptional communication skills, attention to detail, and ability to multitask will be vital in
managing the front desk and providing administrative support to the legal team.

Responsibilities:
Greet and Welcome: Warmly welcome clients, visitors, and vendors to the law firm, offering
them refreshments and ensuring their comfort while they wait.
Front Desk Operations: Manage all incoming calls, transferring them to the appropriate
staff member or taking messages when necessary. Maintain a professional and helpful
telephone manner at all times.
Visitor Management: Register and log all incoming visitors, following security protocols
and ensuring a safe and secure environment.
Scheduling and Appointment Management: Coordinate and schedule appointments for
clients with attorneys and legal professionals, managing their calendars effectively.
Client Relations: Act as a liaison between clients and the legal team, promptly responding to
inquiries and directing clients to the appropriate department for further assistance.
Incoming and Outgoing Mail: Receive and distribute incoming mail, packages, and
deliveries. Prepare outgoing mail and packages, ensuring timely and accurate shipment.
Office Maintenance: Keep the reception area clean and organized, maintaining a
professional appearance throughout the day. Monitor office supplies and reorder when
necessary.
Administrative Support: Provide administrative assistance to lawyers and staff, including
data entry, document preparation, photocopying, and filing.
Technology Assistance: Assist clients and visitors with using office technology, such as
setting up conference calls or using the firm's software.
Record Keeping: Maintain accurate and up-to-date records, including client information,
appointment logs, and call logs.
Confidentiality: Adhere to strict confidentiality policies and handle sensitive client
information with the utmost discretion.

Qualifications:
 Any Bachelor or equivalent; additional certifications or courses in office
administration is a plus.
 Proven experience as a Receptionist or Front Desk Officer, preferably in a law firm or
professional setting.
 Excellent communication and interpersonal skills, with a friendly and approachable
demeanor.
 Strong organizational abilities and the ability to handle multiple tasks simultaneously.
 Proficiency in using office equipment such as multi-line phone systems, photocopiers,
and computer software (e.g., Microsoft Office Suite).
 Familiarity with legal terminology and procedures is advantageous.
 Impeccable attention to detail and the ability to maintain a professional image at all
times.
 Demonstrated reliability and punctuality.
 Ability to work both independently and as part of a team.

Please tailor this to your requirement

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