Default keyboard shortcuts

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Last updated on 2021-04-27

Adobe® InCopy® provides shortcuts to help you quickly work in documents. Many keyboard
shortcuts appear next to the command names in menus. You can use the default InCopy shortcut
set, a Microsoft® Word shortcut set, or a shortcut set that you create.

Note:

You can generate a list of the current keyboard set by choosing Show Set in the Keyboard
Shortcuts dialog box. This option is especially useful for printing a copy of your custom shortcuts.

Keys for tools

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.
 Result Windows® Mac OS®

Switch between Text tool and Note tool Shift+Esc Shift+Esc

Temporarily switch from Text tool to Note Alt+Shift Option+Shift

Tool

Temporarily switch to Hand tool (Layout Alt+spacebar Option+spacebar

view)

Temporarily switch to Zoom tool (Layout Ctrl+spacebar Command+spacebar

view)

Temporarily switch to Zoom In tool (Layout Ctrl+spacebar Command+spacebar

view)

Temporarily switch to Zoom Out tool Ctrl+Alt+spacebar Command+Option+spacebar

(Layout view)

Keys for navigating through documents

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Go to first/last page (Layout view) Ctrl+Shift+Page Up/ Command+Shift+Page

Page Down Up/Page Down

Go to previous/next page (Layout view) Shift+Page Up/Page Shift+Page Up/Page Down

Down

Move right/left one character Right Arrow/Left Right Arrow/Left Arrow

Arrow

Move up/down one line Up Arrow/Down Up Arrow/Down Arrow

Arrow

Move right/left one word Ctrl+Right Arrow/Left Command+Right Arrow/

Arrow Left Arrow
Result Windows Mac OS

Go to beginning of sentence Ctrl+]/[ Command+]/[

forward/backward (Galley and Story
views)

Go to beginning/end of line Home/End Home/End

Go to previous/next paragraph Ctrl+Up Arrow/Down Command+Up Arrow/Down

Arrow Arrow

Go to next story (Galley view) Ctrl+Alt+] Command+Option+]

Go to previous story (Galley view) Ctrl+Alt+[ Command+Option+[

Go to beginning/end of story Ctrl+Home/End Command+Home/ End

Select one character to the right/left Shift+Right Shift+Right Arrow/Left

Arrow/Left Arrow Arrow

Select one word to the right/left Ctrl+Shift+Right Command+Shift+Right

Arrow/Left Arrow Arrow/Left Arrow

Select to the start/end of the line Shift+Home/End Shift+Home/End

Select current paragraph (Galley and Ctrl+Shift+P Command+Shift+P

Story views)

Select sentence forward/backward Ctrl+Alt+Shift+Right Command+Option+Shift

(Galley and Story views) Arrow/Left Arrow +Right Arrow/Left Arrow

Select one line above/below Shift+Up Arrow/Down Shift+Up Arrow/Down Arrow

Arrow

Select one paragraph before/after Ctrl+Shift+Up Arrow/ Command+Shift+Up

Down Arrow Arrow/Down Arrow

Select to beginning/end of story Ctrl+Shift+Home/End Command+Shift+Home/End

Delete word in front of insertion point Ctrl+Backspace or Command+Delete or Del

(Galley and Story views) Delete (numeric keypad)

Delete current sentence (Galley and Ctrl+Shift+Backspace Command+Shift+Delete

Story views) or Delete

Delete current paragraph (Galley and Ctrl+Alt+Shift+Delete Command+Option+Shift

Story views) +Del on number pad
 Result Windows Mac OS

Recompose all stories Ctrl+Alt+/ Command+Option+/

Toggle current and previous view Ctrl+Alt+2 Command+Option+2

Go to Next window Ctrl+F6 Command+F6

Go to Previous window Ctrl+Shift+F6 Command+Shift+F6

Scroll up/down one screen Page Up/Page Down Page Up/Page Down

Go to first/last spread Alt+Shift+Page Up/ Option+Shift+Page Up/

Page Down Page Down

Go to first previous/ next spread Ctrl+Alt+Page Command+Alt+Page

Up/Page Down Up/Page Down

Fit selection in window Ctrl+Alt+= Command+Option+=

Increase screen to 50%/ 200%/400% Ctrl+5/2/4 Command+5/2/4

Access view percent field Ctrl+Alt+5 Command+Option+5

Keys for moving and transforming graphics

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Increase/Decrease Ctrl+. [period] or, [comma] Command+. [period] or, [comma]

size/scale by 1%

Increase/Decrease Ctrl+Alt+. [period] or, [comma] Command+Option+. [period or,

size/scale by 5% [comma]

Move selection* Left Arrow, Right Arrow, Up Left Arrow, Right Arrow, Up Arrow,
Arrow, Down Arrow key Down Arrow

Move selection by Ctrl+Shift+ Left Arrow, Right Command+Shift+Left Arrow, Right

1/10th* Arrow, Up Arrow, Down Arrow Arrow, Up Arrow, Down Arrow

Move selection by Shift+Left Arrow, Right Arrow, Up Shift+Left Arrow, Right Arrow, Up
10 times* Arrow, Down Arrow Arrow, Down Arrow
 Result Windows Mac OS

*Amount is set in Edit > Preferences > Units & Increments (Windows) or Adobe InCopy >
Preferences > Units & Increments (Mac OS).

Keys for working with text

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Enables the Position tool in text Esc Esc

Normal horizontal scale Ctrl+Shift+X Command+Shift+X

Normal vertical scale Ctrl+Alt+Shift+X Command+Option+Shift+X

Increase/Decrease text point size Ctrl+Shift+>/< Command+Shift+>/<

Increase/Decrease text point size Ctrl+Alt+Shift+>/< Command+Option+Shift+ >/<

five times

Increase/Decrease leading Alt+Up Arrow/Down Option+Up Arrow/ Down

(horizontal text) Arrow Arrow

Increase/Decrease leading Alt+Right Arrow/Left Option+Right Arrow/Left

(vertical text) Arrow Arrow

Increase/Decrease leading five Ctrl+Alt+Up Arrow/Down Command+Option+Up

times (horizontal text) Arrow Arrow/Down Arrow

Increase/Decrease leading five Ctrl+Alt+Right Arrow/Left Command+Option+Right

times (vertical text) Arrow Arrow/Left Arrow

Auto leading Ctrl+Alt+Shift+A Command+Option+Shift+ A

Increase/Decrease Alt+Right Arrow/Left Option+Right Arrow/Left

kerning/tracking Arrow Arrow

Increase/Decrease Ctrl+Alt+Right Arrow/Left Command+Option+Right

kerning/tracking five times Arrow Arrow/Left Arrow

Reset all manual kerning Ctrl+Alt+Q Command+Option+Q

preferences (reset track to 0)
 Result Windows Mac OS

Increase/Decrease baseline shift Alt+Shift+Up Arrow/Down Option+Shift+Up

(horizontal text) Arrow Arrow/Down Arrow

Increase/Decrease baseline shift Alt+Shift+Right Option+Shift+Right

(vertical text) Arrow/Left Arrow Arrow/Left Arrow

Increase/Decrease baseline shift Ctrl+Alt+Shift+Up Command+Option+Shift+Up

five times (horizontal text) Arrow/Down Arrow Arrow/Down Arrow

Increase/Decrease word space Ctrl+Alt+\ or Backspace Command+Option+\ or

kerning Delete

Increase/Decrease word space Ctrl+Alt+Shift+\ or Command+Option+Shift +\ or

kerning five times Backspace Delete

Align text left/center/right Ctrl+Shift+L/C/R Command+Shift+L/C/R

Justify with last line aligned left Ctrl+Shift+J Command+Shift+J

Justify all lines Ctrl+Shift+F Command+Shift+F

Insert right indent tab Shift+Tab Shift+Tab

Update missing font list Ctrl+Alt+Shift+/ Command+Option+Shift+/

Toggle typographer’s quotes Ctrl+Alt+Shift+' Command+Option+Shift+'

preference

Expand/Collapse all notes except Alt+click Option+click

current note expanded/collapsed note expanded/collapsed note
bookend bookend

Keys for working with type

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Open Justification dialog box Ctrl+Alt+Shift+J Command+Option+Shift+J

Open Keep Options dialog box Ctrl+Alt+K Command+Option+K

 Result Windows Mac OS

Open Paragraph Rules dialog box Ctrl+Alt+J Command+Option+J

Redefine character style Ctrl+Alt+Shift+C Command+Option+Shift+C

Open Drop Caps and Nested Styles Ctrl+Alt+R Command+Option+R

dialog box

Redefine paragraph style Ctrl+Alt+Shift+R Command+Option+Shift+R

Toggle all caps (on/off) Ctrl+Shift+K Command+Shift+K

Toggle small caps (on/off) Ctrl+Alt+L Command+Option+H

N/A

Superscript Ctrl+Shift+= Command+Shift+=

N/A

Subscript Ctrl+Alt+Shift+= Command+Option+Shift+=

Underline Ctrl+Shift+U Command+Shift+U

Strikethrough Ctrl+Shift+/ Control+Command+Shift+/

Bold Ctrl+B, Command+B,

Ctrl+Shift+B Command+Shift+B

Italic Ctrl+Shift+I Command+Shift+I

Normal Ctrl+Shift+Y Command+Shift+Y

Toggle align to grid (on/off) Ctrl+Alt+Shift+G Command+Option+Shift+G

Toggle auto-hyphenate (on/off) Ctrl+Alt+Shift+H Command+Option+Shift+H

Keys for finding and changing text

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.
 Result Windows Mac OS

Insert selected text into Find What box Ctrl+F1 Command+F1

Insert selected text into Find What box and find next Shift+F1 Shift+F1

Replace selected text with Change To text Ctrl+F3 Command+F3

Replace selected text with Change To text and find next Shift+F3 Shift+F3

Insert selected text into Replace box Ctrl+F2 Command+F2

Keys for tables

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Clear cell Backspace or Delete Delete

Move to next cell Tab, Left Arrow, or Right Tab, Left Arrow, or Right
Arrow Arrow

Move to previous cell Shift+Tab Shift+Tab

Move up/down through table Up Arrow/Down Arrow Up Arrow/Down Arrow

cells

Move to first/last cell in column Alt+Page Up/Page Down Option+Page Up/Page Down

Move to first/last cell in row Alt+Home/End Option+Home/End

Move to first/last row in frame Page Up/Page Down Page Up/Page Down

Select cells above/below Shift+Up Arrow/Down Arrow Shift+Up Arrow/Down Arrow

Select cells to the right/left Shift+Right Arrow/Left Arrow Shift+Right Arrow/Left Arrow

Start row on next column Enter (numeric keypad) Enter (numeric keypad)

Start row on next frame Shift+Enter (numeric keypad) Shift+Enter (numeric keypad)
Keys for type panels and dialog boxes

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Open Justification dialog box Alt+Ctrl+Shift+J Option+Command+Shift+J

Open Paragraph Rules dialog box Alt+Ctrl+J Option+Command+J

Open Keep Options dialog box Alt+Ctrl+K Option+Command+K

Activate Character panel Ctrl+T Command+T

Activate Paragraph panel Ctrl+Alt+T Command+Option+T

Keys for the character and paragraph styles

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.
 Result Windows Mac OS

Make character style definition match Select text and press Select text and press
text Shift+Alt+Ctrl+C Shift+Option+Command+C

Make paragraph style definition match Select text and press Select text and press
text Shift+Alt+Ctrl+R Shift+Option+Command+R

Change options without applying style Shift+Alt+Ctrl-double- Shift+Option+Command-

click style double-click style

Remove style and local formatting Alt-click paragraph Option-click paragraph style
style name name

Clear overrides from paragraph style Alt+Shift-click Option+Shift-click paragraph

paragraph style name style name

Show/hide Paragraph and Character F11, Shift+F11 Command+F11,

Styles panels, respectively Command+Shift+F11

Keys for the Thesaurus

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Load word Ctrl+Shift+5 Command+Shift+5

Look up word Ctrl+Shift+6 Command+Shift+6

Change word Ctrl+Shift+7 Command+Shift+7

Keys for working with XML

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.
 Result Windows Mac OS

Expand/Collapse element Right Arrow/Left Arrow Right Arrow/Left Arrow

Expand/Collapse element and child Alt+Right Arrow/Left Option+Right Arrow/Left

elements Arrow Arrow

Extend XML selection up/down Shift+Up Arrow/Down Shift+Up Arrow/Down Arrow

Arrow

Move XML selection up/down Up Arrow/Down Arrow Up Arrow/Down Arrow

Scroll structure pane up/down one Page Up/Page Down Page Up/Page Down
screen

Select first/last XML node Home/End Home/End

Extend selection to first/last XML Shift+Home/End Shift+Home/End

node

Go to previous/next validation error Ctrl+Left Arrow/Right Command+Left Arrow/Right

Arrow Arrow

Automatically tag text frames and Ctrl+Alt+Shift+F7 Command+Option+Shift+F7

tables

Other useful keyboard shortcuts

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.

Result Windows Mac OS

Close current document Ctrl+Shift+W Command+Shift+W

Close all documents Ctrl+Alt+Shift+W Command+Option+Shift+W

Save all documents Ctrl+Alt+Shift+S Command+Option+Shift+S

Expand all stories Ctrl+Alt+Z Command+Option+Z

Collapse all stories Ctrl+Alt+Shift+Z Command+Option+Shift+Z

 Result Windows Mac OS

Show/Hide all toolbars and Ctrl+Alt+Tab Command+Tab (Conflicts with

panels Mac OS)

New default document Ctrl+Alt+N Command+Option+N

Display Links panel Ctrl+Shift+D Command+Shift+D

Activate last-used field in panel Ctrl+Alt+` [accent Command+Option+` [accent grave]

grave]

Update beginning to cursor Ctrl+Alt+Shift+6 Command+Option+Shift+6

info

Update copyfit progress info Ctrl+Alt+Shift+8 Command+Option+Shift+8

Update cursor to end info Ctrl+Alt+Shift+7 Command+Option+Shift+7

Update selection info Ctrl+Alt+Shift+5 Command+Option+Shift+5

Update whole story info Ctrl+Alt+Shift+4 Command+Option+Shift+4

Force redraw Shift+F5 Shift+F5

Toggle units Ctrl+Alt+Shift+U Command+Option+Shift+U

New text macro Ctrl+Alt+F8 Command+Option+F8

Edit text macro Ctrl+Alt+Shift+F8 Command+Option+Shift+F8

Insert macro text Alt+Shift+F8 Option+Shift+F8

Keys for resolving conflicts between Mac OS 10.3x and 10.4

This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t
displayed in menu commands or tool tips.
 Result Mac OS

Open Preferences dialog box Command+K

Open Paragraph Styles panel Command+F11

Open Character Styles panel Command+Shift+F11

Open Text Macros panel Control+Command+Shift+F10

Open Swatches panel F5

Show/Hide toolbox Control+Command+F12

Minimize application window Command+M

Hide application Command+H

More like this

Use keyboard shortcut sets

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