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Google Tricks and Tips Nov2023
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& Mac magazine on £5 Readily now!
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Click our handy link to read now:TRICKS
& TIPS
Google
Free Apps
Google Tricks & Tips is the perfect digital publication for the
user that wants to take their skill set to the next level. Do
you want to enhance your user experience? Or wish to gain
insider knowledge? Do you want to learn directly from
experts in their field? Learn the numerous short cuts that
the professionals use? Over the pages of this new advanced
user guide you will learn everything you will need to know to
become a more confident, better skilled and experienced
owner. A user that will make the
absolute most of their apps and
ultimately their smart tech and Over the page
home computers themselves. our journey cont
a
An achievement you can and (gues,
we will be wi
cra th
inforin and ultimately’
inspire you to
90 Further.
earn by simply enabling us
to exclusively help and teach
you the abilities we have
gained over our decades
of experience.Cite mezy-y-] wad
8 Share and Embed Maps
10 Explore Deeper with Maps
42 Google Maps Tips and Tricks
14 Explore with Google Earth
16 How to Use Google Translate
18 How to Use Google Flights
20 Getting Started with Photos
22 Using Photo Collages and Animations
24 Editing Images Using Photos
26 Using Your Photo Albums
28 Getting Started with YouTube
30 Using the YouTube App
32 Uploading & Live Streaming Videos34 How to Use Google Drive 46 Use Templates and Forms
36 Restore Deleted Drive Files 48 How to Use Google Cloud Print
38 Set Up and Use Google Docs 50 Set Up and Use Google Keep
40 How to Use Google Sheets 52 How to Use Google Pay
42. Set Up and Use Google Drawing 54. Get Inside the Google Play Store
44 How to Use Google Slides 56 Create a Blog with BloggerUsing Google AppsUsing
Google
Apps
The Google app suite contains some of
the world’s most popular and widely
used applications. Offering alternatives
to operating staples such as email, maps,
calendar, photo editing and so much
more. Having set up your Google account,
you can then access the entire suite for
free. Over the following pages, we will take
you through our expert tips to ensure that
you make the very best of each one.
Pore eonPee
en
ae eee
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This map is bul for you.
Sor)
eee ee es ee
Pe et aeons
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sot a ee ea nes
Td tEmbesmep
tenes ee it oralocalsearch |
Ree eu Ce SACRE ror 2ioxswencugcnvmapenbarnao inner ken
erry hey can also see their home and
work, saved locations and more in your embedded map. SarUsing Google Apps
Explore Deeper
WULta \Ueless
From adding more detail to maps to making it more intuitive to find local
businesses, some updates may not be immediately noticeable. However, if
you know where to look, a host of new features are there to be used. Here
we take a look at using these extra options.
Sco Ces
Poe ce ee MT Photos, See inside and stret views can also be displayed
centred on the country you live in, even if you have not shared along the bottom of the map, by licking the Yellow man icon.
location information with Google. Photo tours can be found Photo Spheres are marked with a small blue circle, See Inside
Peet with an orange icon and street views with a circular arrow.
ey errs
} Having entered your search crite ifphoto tours of a eee eee ue)
location are available, they willbe displayed asa series of photo | when there are several different views of particular area. Click
thumbnail images on the pop up leftside menu. These photos on yourchoice of view and Google Maps will automatically swap
Tes Se ect to that location and view, here we have selected Photo Sphere.
eoory
1 Photo Sphere and See inside ae interactive still photographs
Corea eee ee a ee
todo exactly as one would expect and give you a view inside
the location, by simply clicking the smal orange ion on the
paneer ee ee ante?
oad
tee eo Se eater
Dee en ee
Image ofa location. Photo spheres are created using a smartphone
‘app which, as mentioned, blends muiiple photos together as one.
Explore Deeper with Maps
red
yg ost)
of Mapsis the 3D rendered
view point you can access
in key locations by clicking
the 3D button on the
‘main navigation controls,
bottom right. By pressing
and holding the Control
Pomme
this 3D environment at
aa
Bre)
While in 3D mode, zoom int the screen and your viewpoint
will change from the 3D rendered background to StreetView
automatically. Ths offers a perfect showcase of view points with
a single gesture
re nD6
eet
Peay a
eg pores
eee
Rc 3
Sey
eee
caneven getlve trafic
aa
See uen ead
before you set off and
Saeco)
eee
eee
eens
Pete
Nevton toot.
°Bola te
2} Want to map out your travel plans or share hiking spots with
Cee a en eee
‘with Your Places. Mark locations, add details ike photos and
PR Te eee een
‘access ton your Androd device. Sign in to your Google account
Pee gn cece ate ce ec
Cee ec rei
Se eee a eee)
Sharing Maps
You can share maps viaa short URL, an HTML embed, emall
Se er eee neni tec
rene ee eee ee eons
icon to the top lft of your cispay. Check the Short URL box (or
ene eee gece ome
Embedded Map. you want to send thelink out, rather than copy
een ce ee at ee aes
iV Eyerse]
De ene yy
called WebGL (Web-based
eed
Peer a errs
eecaore eats
See ee
eee eee
eee
See ee
various levels of imagery and diferent map views. Some ofthe
MapsGL improvements inchide 30 uildingsin Map view mode
See a eae
re en eee es
Set een mc
ee eR ener aL)
Google Arts & Culture
Pome as ote
ree aa ae eee eared
3D modeling and other Google technologies, these amazing sites
are now accessible to everyone across the globe. With videos,
photos andin-depth information, you can now explore the
Seen eee ee ete
er ee ee en ea
sae od aoa)
} Google Send to Phone enables you to send text messages of
ee ee ee ae a
ete ee tego ne
ee eme te Co ey
phone, click the link icon in the lft panel. lick Send and choose
Ce ene ee
Send. Yul receive a text message with your selection You can
pre eee Set ee nes
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careers
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Secrest
Area erg PS
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Petree San ETT
pepeerete inion rieneneel wrest ome
Boor oDUsing Google Apps
Explore with
Google Earth
Google Earth lets you explore the world from the comfort of your own
home. Featuring high quality satellite imagery, as well as incredible 3D
rendered models, Google Earth lets you take a trip to a faraway place, stroll
through a 3D forest and even travel back in time.
Ifyou have not already installed the Google Earth app on your ickon the links to install he app. When installation is.
smartphone or tablet device, you will need to do this before you complete, you will need to refresh the page to load the Earth
can begin. Alternatively you can use't from the Google Earth _view. You should notice thatthe view changes to show detail
webpage, lickon the Learn more linkin the bottom leftcorner that s more realistic. You can now zoom right out into space.
of the screen and click on the Earth Pro link to start.
You can search for locations in Google Earth by clicking the
Search icon in the side bar tothe left ofthe screen. Type the
name ofa street, town or country in the search box and the view
will zoom in to show it. Search aso for landmarks and businesses
14 wwpetpublications.comStep4
) The view of many locations in Google Earth willbe in 30.To tlt
the camera, use the controls at the top left of the window: the
control withthe eye tts the camera, the control withthe hand
pans the camera. You can pan, 200m and tt by right-clicking on
‘point and moving the mouse.
&
Steps
You can access news, photos, videos and Wikipedia
information via Google Earth. Click on the ship's wheel icon on
the left side bar to switch to the Voyager screen. You can then
click on individual piece to read it in full-This information is
Updated regularly so remember to check back
Step5
) Switch to view while using Google Earth by clicking the Menu
‘options, top right, and then selecting Map Style. Now you can
pick how the Map detallsare shown. From limited information
to in-depth detallor an option between the two.
Map ive < ETSY
Google Earth Mobile
In addition to the desktop app described above, you
‘an also download and install the standalone mobile
version of the app. The desktop version lets you view
satelite imagery, maps, terrain, 3D buildings, galaxies far
away in space and the deepest depths of the ocean. You
‘ean earn about the moon and follow Apollo missions:
take narrated tours about the effects of climate change
pe ete et ea ern
‘The Google Earth app is available for your Android or
Appledevices.
wwwpelpublictionscom 15Using Google Apps
How to Use
Google Translate
With the Earth in the palm of your hand or at the end of your keyboard,
there are no limits to how far you can explore without barriers. Yet if
you have been inspired to open up your world on the other side of your
screen, there is one barrier that could limit your travels, that of language.
Setting Up Translate
Google Translate is far more than just a basi translate tool.
You can use this in several different ways.
Step1
? Unlke Google Earth or Maps the Translate apps fa less
«graphically intense but Its ack of visual losis eplaced with
avery powerful tool that can proveas essential, so let's takea
look. pen the Apps menu on the toolbar and select Translate
from the choice of applications.
no
28
Google Rte
: ee
Step2
? Thisis the main control window of Google Translate, rom here
you can decipher any communication break downs. Notice the
two boxes on screen. The left (input Is where you enter the
original text and the right (output) is where its translated.
Google Lens Translate
nae
‘camera you can instantly translate text. You do this by
lecting the “Translate” option from those displayed at
thebottom of the Me iene
xt You wish to translate and tapping Capture. The
Pere ree
16 wwpctpublications.com
Step3
2 Just lke a standard Google search you can choose to input
your text via the Keyboard or using voice input.To use the latte,
lick onthe Microphone icon to the leftor if you prefer the
former, tap the Keyboard icon to the right. Your text will now
appear inthe box to the left. By clicking the double arrow icon
between these boxes, ou can swap the text.
= Golan
Coodmaing can yourecormend a good acete x
Step4
) NOTE: You are limited 5000 characters per translation so
ensure you enter your text in small chunks to avoid missing
text For this first example we have entered an expression in
English and selected Norwegian, from the drop down menu, as
the translated language. The translation happens in real time,steps
2 fyou wish to translate the same piece of text into another
language cick on the downward arrow icon and select your
language for thelist of options. You an also hear both the
cxginal and the translated expression by clicking the speaker
‘conn the bottom leftof the Input or output windows.
Tn
Step6
2 You can also use Google Translate for images, documents
and websites. Simply select from the above and follow the
Instructions. For this example let’ look at translating a website
from English into Spanish. Click website from the link, enter the.
URL and hit the Blue arrow, it wil loadin a pop-inin Spanish.
step7
Translated text
can be Copied,
Shared or Saved to
Phrasebook, the
results using the icon
linksin the output
box. 8y clicking the
Star icon tothe top
right you can open
‘your Phrasebook and
quickly view all your
saved translations.
Youcanalso save the
file by clicking Export
to Google Sheets.
recomendar un buen lugar %
How to Use Google Translate
Steps
To translate complete documents and texton images via
‘Google Translate, the process is similr fr both formats. Click
either Documents or images from the top bar and then locate
the file on your device. Then clk on Download Tanslation to
‘output the translated fle to device
Choose a document
Translate Documents
See ete a ac)
een Rue
eee ore
translated document. This process i far from complex as
Perens
From the “translate a document’ link below the text input
box, click on blue text to bring up a small grey box with a
eee ee eee
seen]
Ne eee
eee eee eee
parent een neat ee]
tap the blue Translate con to load your translated
document, leaving you to copy and paste theresults as
ee?
ink and locate
eee
wowpelpublictionscom 17Using Google Apps
How to Use
Google Flights
Google have apps for navigating the world around you, and Google
Flights is the next logical addition to their app portfolio, giving you quick
access to explore the world for real. With this app you can find and book
flights for you and your family, making the world more accessible.
Step1 Step3
) Navigate to the Google Flights website googlecomiMights to _ In the search bar, fist enter the airport you wish to fly from
be presented with this home page. itis advised that you allow and the destination you wish to travel to. NOTE: If this location
Google to track your location so you willbe automatically inked doesnt fy to your choice of destination the nearest airport that
to your nearest airport, based on distance. does, willbe selected for you. Next select a travel date
Step2 Step 4
Just above the main search bar, you willnotice you have three) Having selected the airport and your destination you can now
‘options which are very important to ensure your search esuits confirm that your fights are avalable forthe time period you
match your requirements. Your options are type of trip. number wish to fly. To do this simply enter the departure and return
of passengers and finaly type of seat. Enter your picks, dates to sea listing of all available fights within this time scale.
18 wwpctpublications.comStep 5
2 Click the fight that suits your needs tobe taken to this
window, from here you can view any stop overs or changes
required by clicking the small arrow icon to the right of the top
bar. you have happy to move on click anywhere onthe listing.
step6
2 This screen is where you actually book the fight and confirm
the listed details When you are happy to proceed, click the
Selecticon and you willbe automatically taken to the arine or
ticket vendors’ website, where you can complete your booking.
Step7
Dif you are more open with your travel plans, and don't havea
strict destination you wish to visit you are well covered by this
app. From the home page clck the Explore Destinations link
directly above the world map bottom right
7
How to Use Google FI
steps
) From the map screen you wll seea selection of locations and
fight prices that ae avalible fom your choice of airport. Click
‘onany of these to be shown the fight plan, visual anda brief
selection of alternative fights and thel cost.
oom
Naples
Step9
You canalso choose to change the search parameters based
‘onthe pice ofthe fight. You can do this by using the sie bat
conte lft ofthe screen and selecting the pric you wish o pay.
The resus are dsplayed below.
9) t-week trip in the next 6 months
Ca]
Price @
Malaga
‘Sun, 21 Apr ~ Sun, 28 Ape
HE Non-stop 235m
30
Naples
‘Sun, 21 Apr ~ Sun, 28 Ape
TH Non-stop 2 50m
26
wuwpelpublictionscom 19Using Google Apps
Getting Started
with Photos
If you have never used Photos before, you may be surprised to discover
just how useful this free tool is. It not only lets you create slideshows of
your favourite images and share images with your friends and family, it
also allows you to edit your images. By making Photos the central hub for
your photography those memories will be safe.
Uploading to Photos
Step1 Step3
) Open the Photos app via the App icon and the drop down ) When your files have uploaded to Photos, they willbe
‘menu accessed from it. The first thing you willneed to do displayed based upon the date the images or videos were
with Photos is upload your images and videos nto It. Unlike captured, newest to oldest being the default setting, Notice
its predecessor Google's Picasa, Photos doesn't search your the linkto the Desktop Uploader, ignore that for nowas we
computer for ies thus you will need to organise yours frst willcover itater.
2
Googe Protos
Step2
? Having placed the
files you wish to
Upload to Photos in
folder, the quickest
way to transfer them
isto simply drag and
drop the fileson the
Photos window asa
{group. You ean choose
to resize them from
their original size to
Storage saver, with a
reduction in quality
20 www pelpublications.comes etire mela RUT Un miele
Using Photos
Below webreak down the key features and controls of the Google Photos application, sit’ even easier to use
ou Menu
) This the main Photos menu panel, giving you control of
the core uses of the app. Here you can quickly access the key
functionality ofthe application, from sharing your images and
videos to clearing out unwanted files.
Settings
2 The Settings link gives you access to Photos customisable
features. From this link you can decide upon your storage
‘options, compressed but high quality storage free, while
keeping your flesat the original sizes limited to 1568 fr free.
ED search
) By entering the ttl of your file you can search your image and,
video database for it. Fyou have a large amount of files stored
In Photos, you can natrow the criteria of your search to specific
files from Videos to 360 photos by double clicking on search,
Bh uttties
) Tap this link to open a pop-up menu which contains four
‘additional links, Album, Shared album, Animation and Collage.
By click on your choice from these four options you willbe
taken directly to Is specific window.
Upload
2 By tapping thi link you willopen an upload window, where
you can search your computer for any aditional photographs
or videos that you wish to add to your Photos file collation
Once you have located the files, select them and click Open,
Gitimetine
2 Here you can control the images and videos that are displayed
Inthe main Preview window based upon the date they were
originally captured, To do this simply scroll up or down through
the Timeline bar stopping atthe date you wish to view.
Preview Window
» By default ll images, animations, collages and videos will
be displayed inthis main window. You can scroll through your
collection andy clicking ona fle you can view it fullscreen
and ada it to your Pinteest account by tapping the icon top lef.
a Sharing
This option is a far more in-depth way of sharing your entice
brary of fle with another user via an emai account for
example a family member or friend. You can, however, only
share your library with one person.
wwwpelpublicationscom 21Using Google Apps
Using Photo Collages
and Animations
One of the great features included with Photos is the ability to make
collages and animations of your files, either for yourself or to be shared
with your friends and family.
Step 1 Step3
» Starting with a collage, the frst taskisto select yourphotos. _ You can edit our image collage by tapping the edit icon
You can select single folder by clicking ont inthe folder panel located to the top right ofthis screen. You havea series of
‘or you can select numerous images by clicking on thettick icon options and filters that you can apply to your new image. To use
on the top left comer of each ofthe images you want filter click the Edit icon (Top let) and then click on the style
Amun ag
Step2 Step4
? Onceallthe images you want are selected, click the + Icon 2 You can also adjust the level of filter use using the slider bar
located in the top right of the preview window. Anewmenu _inthe middle ofthe filters listings. The crop and rotate tool
willopen; from the options you are given select Collage. Photos enables you to cut out sections of the collage or rotate the
will now auto generate a collage based on your Images. Image atelther 90 degree angles or manually
22 wwwpelpublications.comStep5
When you are happy with the edits to your collage tap the
Done icon. You have a couple of options fr saving it.Click the
more options lik on the far right comer of the window. Now
choose how you wish to store your new collage from this lit
Step6
Moving on to the Animation option, once again select
the images you wish to add and click the + icon and select
Animation for your ist of options. Now all your have to dois
leave the Photos application todo the work for you.
Sen eaieetaemeaiommeniamen
be Rar ee
Step7
Photos will now auto generate an Animation based on your
images. This animation is simply a slideshow, moving between
series of still mages. This animation s automatically saved to
your collection of files within Photos
Steps
‘When you are happy with your collage and or your animated
slide-show you can send them to your contacts by tapping the
Share icon, When you see this window, choose how you wish to
share the file and click the required icon to make your selection.
tar to ee
Pinterestis a very popular social networking tool, based
Se Ea ee eer ces
eee
en eer ea ey
Petre eet et ene es
eee eee ht erent)
using your Google account. Once you are signed in you
‘can upload directly by clicking the icon on any of your
erence
wwpelpublictionscom 23Using Google Apps
Editing Images
Using Photos
Google Photos not only provides you with storage for your photos and
videos in one place, it can also be used to edit your picture. Photos editor
is not a fully-featured image editing program but it includes enough to
make the most of your photos. It’s also free!
Light and
Colour Fixes
“These controls let you
change the lighting
corcolour levels of
your image. You can
citer use the sliders to
change Light, Colour
temperature and Pop.
The latter being a
fantastic tool that ads
greater depth to your
oe Images witha simple
Quick Fixes adjustment to the
Y As stated Google Photo editing Isn'ta fully optimised and slider.
functional Photoshop alternative but with that sai, there are
‘mote than enough options for you to clean up or enhance your
digital photography, with only the most basc understanding of
photo-editing Photos offers simple tools, designed to help fx
common problems with afew click as follows
24 ww pelpublications.comImage Processing (Filters)
These controls let you quickly add a range of cfferent ters
to your images. These range from sepia and black and whit, to
soft focus and graduated tint. Clickon each filter and you can
then control the intensity of the effect using sliders. You can
«easily undo any effect using the buttons below the ite list.
Click and Hold to Compare
When editing or applying filters to your images, tis very
important that you don't lose sight ofthe original image: this
ensures that your edits arent actually detrimental, Atanytime
during the editing process, you can revert to your original
image by pressing and holding on the mouse button or screen.
Your altered image can be saved asa copy.
Rotate and Crop
‘The crop and rotate tool enables you to cut out sections of
the collage or rotate the image at either 90 degree angles or
‘manually using the user controls down the right hand side.
NOTE: If you are using the crop tool to zoom this could effect
image quality
You can also crop the image to a number of specific aspect
ratios, Free (user defined as detalled above), Original Square,
169, 43 and 3:2 by clicking the aspect rato icon inthe top bar.
Having selected any ofthese rato options, Photos will place an
adjustable frame on the image click Done when you are ready
to crop the image.
Adding Information
Each photo or movie filein your Photos library contains
eNO
CS ee eer oc
bbe viewed by clicking on the'7" icon on the control bar at
the top of the window. You can add a custom description
to your files, which will be stored as part ofthe image's
information. To save this new info tap the X Icon in the
re as
wwwpelpublictionscom 25Using Google Apps
Using Your
Photo Albums
Google Photos Albums is an easy way to store your photos online and
then share them as and when you choose. Google provides free storage
that makes sharing your photos quick and easy.
. Step2
Adding Photos to Fee een nee caer earner ee
Web Albums ‘ttotthe ain tol bar andsetect Aum om the erp down
Albumsis easy using the Google Photos software.
Step1
» Open the Phatos app and search through your photo folders
to find the images you want. Each file acts as an individual but
you can create new albums containing a mx of files fyou wish
Step3
2 You can choose to save to an existing Album to createa new
‘one. Access to these albums is achieved in the same way, by
licking the link of your choice.
26 wwwpclpublcations.comStep4
) Having chosen to create a new Allbum, you can now customise
its name by entering your ttle into the text input box atthe top.
of the collection of files; click the tick icon to finish. You can also
add files to this folder by dragging and dropping directly.
22
Sharing Web Albums
‘There are a couple of cifferent ways to share your files and
albums, depending on whether the recipients have signed up
for Google.
Step1
To sharea single file click
‘on the image to enter full
screen view and then tap
the Share icon on the right
ofthe screen. From this
menu screen you can share
with a Google contact by
clicking them
Step2
» Alternatively you can share via your socal networks by
tapping the link to Facebook or Twiter. To share to anon
Google contac, click Get Link nd then copy and paste it into.a
message or eral
Step3
To sharean album,
cliekon the icon in
the top right corner
of the album and
then click on Share
‘Once again youcan
quickly share with
Google contacts
by licking on
thelr name.
step 4
2 Alternatively you
canalso share via
your social networks
by tapping the
Unk() To share toa
non-Google contact,
dlc Get Lik and
then copy and paste
it into amessageor
emalland send the
linkas per usual
Step5
) Add a comment if yout like to add context to your photos.
‘This ext will be posted with your photos in Google. Add
individual people or email addresses and then click Share.
Dogs
wwwpelpublictionscom 27Using Google Apps
Get Started
with YouTube
YouTube provides a forum for people to connect, inform and inspire others
across the globe and acts as a distribution platform for original content
creators. More than 1 billion unique users visit YouTube, are you one?
Pry
DD search
» You can search YouTube just as you would search on Google
and as you type your search term, suggestions will appear
bow the search box. Previously searched terms that are similar
vill show at the top of the suggestions box. Search results are
displayed in order of relevance,
Upload Controls
This drop-down menu contains a ditec link to the upload
screen a5 wells links to your uploads dashboard; here you can
see all ofthe content you have uploaded and your analytics,
\hich shows how many times your videos have been viewed
and, ifyou havea channel how many subscribers you have
These controls give access to figures charting your channel.
28 wwwpclpublcations.com
EV account Controls
) Here you can see your viewing history, channel subscriptions,
playlists you have created and social connections. You can also
control or delete channel subscriptions. Social connections
allows you to share your content with your Facebook or Twitter.
EA Recommended Content
Df you ate signed into your account, and have viewed any
videos previously, content that i recommended for you will
be displayed at the top ofthe home page. You can view more
recommended content by clicking the word recommended’,
If you have subscribed to any channels relevant content from
those channels will aso be included here.EA subscribed channels
) Alistof your subsctbed channels is shown here. You can
lick the arrow button just above the lst to change how tis
displayed: new content, A-Z or most relevant. Just below the
channel subscriptions list sa button which takes you to the
complete isting of available channe's You willalso find the
controls for managing channels there as well
Gl Recommended Content
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stichchurel you hee prev advert ello
Easier ie aS Bests ee ee rae
Tyan es and kth tents rey A
‘Cnet the arf the chanel Guna ers
svoffcalcannel
Latest Content
The most recent content from your subscribed channels is
displayed as alist atthe bottom of the screen. f you have not
subscribed to any channels, this ist will be populated from
the most viewed content on YouTube, content that Is currently
tending and that which Is relevant to your geographic location,
Manage Playlists
‘With playlists, you can put a series of videos all in one handy
place or orale, oucould reatea plays ofl of your
fous mic daosor sports clos
Step1
To add videos to playlist, click the Add to link underneath a
video. You can add it toa playlist that already exists or you can
create anewone.
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Get Started with YouTub
Step2
‘You can make
changes o your
playlists by visting
your Library. This link is
found on the let side
ofthe main YouTube
user window,
FORE
Step3
) Open the playlist you want to change and cick the Et button
next to the playlist you want to edit. Click Done to save any
changes you make.
Step4
) Reorder videos in your
playlist by hovering your
mouse overthe video gg Suze
Until you see a grey m= :
vertical bar tothe let of
the video. Click the grey
bar, then drag and drop
the video to rearrange it.
Step5
To delete an entire playlist, click the More con atthe top right
comer ofthis window, then clck Delete Playlist atthe top of
thelist. Once a playlist has been removed, you cannot undo.
wowpelpublicationscom 29Using Google Apps
Using the
YouTube App
The YouTube app gives you access to great videos and shows on all sorts
of subjects. It is the gateway to a huge and always expanding world of
entertainment. Follow this guide and enjoy YouTube, wherever you are.
Step 1
? Log inby tapping the silhouette icon (top right corn) Ifyou
dont, you can set one up (tap Sign In then Add Account) It's a
{good idea to use YouTube while logged in, as this allows videos
You might lke to be offered as viewing suggestions.
Googe
Step2
? You can search for a subject or channel using the Magnifying
«lass icon. Youte then presented with alist of relevant videos,
showing how many views they've had, thelr length and thelr
Uploader. Tet lenath in minutes, s shown in the screenshot.
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30 www pelpublcations.com
Step3
2 Tap ona video to openit. You might have to watcha short
advert fist While watching. you can use the Thumbs icons to
lke or dslke it the Share icon to share it or you can saveit to
Your Watch Later list. Similar videos are listed below it.
Step4
2 Two more controls are worth a mention. The Show More link
below the lft corner of the video can be tapped to reveal or
conceal further information and you can tap the Subscribe
‘button tobe informed whenever the YouTuber postsStep5
Tap the video as it plays and you get these controls. There's the
Pause/Play icon and either side are the controls to skip to the
next video or restart. Scrub through the video using the red do,
‘or make it fullscreen with the con inthe bottom right
Step6
) The Icons, inthe bottom right, gives accessto further options,
such as:reporting the video, adding captions or changing the
resolution. Tap the video at the top of the screen, anywhere
theres no icons, to ide the controls and go back to viewing,
a
Step7 wlot
) Notice the rectangular
icon with the Wi-Fiicon
within t Tap this con
to stream YouTube from
your tablet to a7V, using
CChromecast or Airplay.
Simply elect the device
you wish to cast to from
the lstand your video
willinstantly play on
that device.
Steps
) The YouTube app also features the ability to"Go Live" with
your content. Tiss available directly through your device f
you have a camera and microphone attached or built n.To start
your live stream click the camera con and select Go Live"to
share your stream withthe world. Once complete your stream
willbe save to your YouTube video uploads.
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parents and guardians to control the content viewed.
wwwpelpublicationscom 31Using Google Apps
Uploading & Live
Streaming Videos
It may sometimes seem like the whole world is uploading videos to
YouTube, from the random ramblings of retro gamers to budding
musicians. If you want to add your own voice to the varied world of
YouTube, here's how to get started.
Step1 Step2
) Sign into your YouTube account ifyou haveritakeady done Click anywhere inthe upload window on the next screen
50. At the top right ofthe screen, wherever you are in YouTube, _to start browsing for your videos. alternatively, you can drag
you will see a Camera con. Click histo get started. Firstly you _videos onto the browser window from any open folder.
will need to create a Youtube Channel to upload your videos
and, more importantly, allow others to find them and ifthey lke
‘them, subscribed to see more. Be careful to pick the right name
as thiss the your introduction to other Youtubers!
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rotronics Cats Podcasts y_‘[F] Upload video
(9) colwe
Step3
Once you have added a video to the upload window, using
«either method, a new page willopen. the video file has tte,
itwill automatically be entered inthe ttle bx or you can edit it.
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32 wwwpelpublications.comStep4
) Fillout the rest ofthe information, including the description
and the tags as these help make it easier for the video to be
found by searchers. Try to give as much information as you can
as this will widen the search and get you more views.
Penguins
Step5
) When the video has finished processing, several thumbnails
vill automatically be grabbed from Itand displayed. Click on
the one you want to useas the display thumbnail on YouTube:
select the one that sums up your video clip or add your own.
what's in your video. A good thumbnail stands out and
ts. Playlists can help viewers to discover your content
Step6
The next stages are Checks and Visibility. Checks allows you
toadd your own subtitles, an end screen and in video cards to
promote your channel etc. These options only appear for videos
‘over 25 seconds in length and user generated.
Video emer
Uploading Videos to YouTu
Step7
) This final stage, allows you to select Visibility, your audience
for the video, you can choose, Private, United or Public. Private
videos are only viewable by irwite, unlisted videos aren listed
Insearches and public videos are viewable by al
Visibility
‘Choose when to publoh an who can ee your veo
© save orpubish
Moke you eo publ uted pate
© Prvate
© dnistes
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© schedule
Steps
) You are now taken to the Channel Content screen, here you
‘an view all of your videos, change some settings such as
Visibility and Restrictions and check your video's stats, such as
views and likes.
(Channel content
Step9
) Once your Channels verified by adding a Phone number, you
can request to Live Stream, this will take 24 hours to confirm.
‘Once confirmed you can lve stream via the Create Link and
your webcam or external camera and micto the world. Be nice!
33
‘ww:pelpublications.comUsing Google Apps
How to Use
Google Drive
Google Drive is a free storage service which allows you to store images,
folders and documents in the Cloud. These files and documents can then
be accessed from any tablet, phone or computer via the Google Drive
software. Not only is this a great way to free up space on your devices, it
also lets you access your files from almost anywhere.
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DD search A current Folder
» You can search Google Drive in the same way that you can ) The contents of the currently selected folder are shown here.
search Gmail or one ofthe other Google products You can change how items are displayed (List or Gre),
New Display Controls
» Click the New button to opena new document, spreadsheet, Change howitems in your folders are displayed and how they
presentation, form or drawing ate sorted, The gear icon lets you access the G Drive settings.
oH Folders a Upload List
» Your preset Goole Drive folders are shown here, along with When you upload multiple items to Google Drive, the Upload
any that you have created. lick More to see Labels. ‘box appears, to show you the progress ofeach ter.
34 www pelpublications.comInstalling Backup and Sync ~ PC/Mac
Step1
The first thing you need to do i check your Google Drive
‘access status. You can do this at drive google.com/start. If you
have access, you will see a blue Download button
Step2
2 Click on the
Download button
and when asked to,
‘Agree tothe Google
Terms of Service.
You must do this
before you start
thedownload.
Step3
2 Click on Download
Backup and syne
and follow the
instructions to install
the software on your
computer The ste
willautomatially “sss an
detect whether its
PC or Mac
Google Drive on
Android and iOS
See nee ee aa
devices free of charge, from the Play Store or App Store.
This allows you to both view and edit file in your Google
Drive folders.
‘Once downloaded, the app should automatically sign
De hoe ru eae]
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which you set up your Android or iOS device)
See eee ese any
Google Drive folder on your computer. fyou had the
Google Docs app installed, this will now bereplaced by
Google Drive. To create a new doc, tap Menu > New >
Perera ears
Step4
2 You will be asked to sign in again and wil then be asked to
sync. This creates anew folder on your computer whichis used
asthe storage folder.
Google ove
wwpelpublictionscom 35Using Google Apps
Restore Deleted
Drive Files
Deleting files from Drive is a very quick process but a file you remove
might not always be gone forever. You have the chance to restore deleted
files before they are deleted permanently. Here is how you restore, remove
and permanently delete files in Google Drive.
Restoring Incorrectly eee cer
Deleted Documents cde pale See rca
Step 1 ‘own, you need to contact the owner of the file
2 Ifyou decide that you dont want to delete a file or folder
that you've moved to the trash, you can restore it so that you
‘can access it again. Once you restore afi, it willbe recovered
‘wherever you use Drive of Docs, Sheets and Slides.
Step2
? Atthe moment, you cart restore a file or folder from the Drive
‘mobile apps o from the Docs, Sheets or Slides home screens:
You can restore your files from Drive on the web or on your
computer. Let's look at those options here
Gouge one a
36 www pclpublications.comStep4
Dif you permanently delete a file or folder that you realise you
need access to, Google is able to help you recover it fora limited
time. However, after the file has been deleted from Googles
systems its gone forever. You can request recovery from Google
themselves at www support.googlecom.
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Removing Files
Step 1
) Open the Google Drive folder on the desktop of your
computer, select the fle or folder you want to remove and drag
ito the trash on your computer. A fle you remove from the
Drive folder on your computer will be moved tothe trash in
Drive on the web and inthe Drive, Docs, Sheets and Slides.
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Step2
To remove files in Drive online, sign into Drive at wwrw.rive
google com. Now click o right-click the ile or folder you want
to remove and then click the Remove icon: as with removing
files on your computer, anything removed is deleted,
Permanently Delete Files
Step1
Ifyou want to permanently delete a file or folder you own, you
can delete an individual file or empty your entire trash to delete
allfles you have removed. Once a fle has been deleted, anyone
you've shared the ile with will lose access tothe fleas well.
Step2
To permanently delete files you added to the trash from the
Drive folder on your computer, simply empty the trash on your
desktop. The files, along with anything else you trashed, willbe
deleted. On the web, sign into Drive, go to Bin and select the
file. Click Delete Forever. The ile is now been deleted for good.
wwwpelpublictionscom 37Using Google Apps
Set Up and Use
Google Docs
Google Docs is a free, web-based office suite. Using this software you:
can create text documents, spreadsheets, complex forms and even
presentations. Everything you create is stored via your Google Drive
account. Here’s how to make the most of Google Docs.
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Step3
7 Along the top ofthe document you wil find the editing
and formatting tools. Ifyou have ever used Microsoft Word
‘or OpenOffice Writer, you should be familiar with most of the
formatting options here
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How to Use
Google Sheets
With Google Sheets you can create spreadsheets online, work on them
with others in real-time and then store them online in Google Drive.
Google Sheets, for most users, is more than capable of replacing the
corresponding software in something like Microsoft Office.
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Sheets will automatically save your work every few seconds,
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®% Set Up and Use
Google Drawings
Google Drawings allows you to create, share and edit documents online
and collaborate with others by inviting them to view your edits. You can
even chat with others from within the app, in real-time, before you save or
publish your drawings online as an image or in many other image formats.
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until you go back to select mode by clicking the Select button
oa from the toolbar (the small anow to thelleft ofthe Shapes
Yo start creating drawings in Google Docs, go to your Docslst,_| button) or pressing the Esekey.
click the NEW button and select Drawing from the More menu,
Then, using the menu options and buttons in the toolbar, you
can create flow charts, design diagrams and other drawings.
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How to Use
Google Slides
Google Slides is an online presentation app that allows you to show off
your work in a visual way. There are different ways of getting started using
Google Slides: you can create a new online presentation, you can upload
an existing one or you can use a template from the gallery.
Creating a Presentation
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Ra renoUsing Google Apps
Use Templates
and Forms
If there is a specific type of document you want to create in Google
Docs, Sheets, Slides or Forms, check the template gallery to see if there
is one available. The template gallery includes hundreds of pre-made
documents, from a simple CV to multi-page company presentations. We
also look at the Google Forms app and see how it can be used.
Browse the Template APOE
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gallery. You can now scroll down through the listings to see the templates. Taking Google Docs as an example you have
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{for your own use or share them with the Google Template
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Using Google Forms
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you can use the Google Forms app to create online
surveys and quizzes and then share them with your
family, friends or work colleagues.
To start a new Google Form you will need to return to the
ee ea ee ea
button and select Google Forms from the More option,
on the drop-down menu. You will now need to give your
forma title and a description. Now you can start to build
your questions. Enter your first question and select from
ee ee ou eer nd
menu on the right. You can choose from multiple choice
corer
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side bar. Here you can also add images, videos or sub
reer err rect eee eed
simple as you wish. When you have finished your Google
Form, you can change the colour pattern, preview the
finished form or select the format, questionnaire or quiz
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text input box, here you can view all completed forms.
ConeUsing Google Apps
How to Use
Google Cloud Print
Google Cloud Print is smart technology that connects your printers to
the web. Using Google Cloud Print, you can make your home and work
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phone, tablet, PC and any other web-connected device you want to use.
How to Connect with
Cloud Ready Printers
‘Youcan use Google Cloud Print with a cloud-ready printer
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Step1
1 The fist thing you need to do, ifyou do not already have It
installed, is download the latest version of Google Chrome and
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Open Google Chrome, click the Chrome menu on the browser
toolbar and select Settings. Now click the Show advanced
Settings link. Scroll down to the Google Cloud Print section and
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2 in the window that appears sign in with your Google Account
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printer you want to connectto and then click Add printer.Se eR
person or Google Group you want to share wth and click Sha
1 friend will receive an email notification. To disable sharing,
follow the steps above to open the Sharing dialog box forthe
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eee)Using Google Apps
Set Up and Use
Google Keep
The Google Keep software allows you to easily create memos, notes and
to-do lists on your computer and on your iOS or Android smartphone and
then automatically sync them between the devices. Here’s how to access,
set up and create new notes in Google Keep.
Setting Up and Using
Google Keep
Ce ee en ee ens eed
‘unique to-do lists that can be stored across various hardware
platforms. So you can Google Keep your reminders safe!
Soa
1 Keep is part of Google drive when viewed on your computer,
et eae eect eet ic)
the Drive main screen. Download the app for your platform and
then you'llsee the Keep area of your Google account.
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atthe top of the screen. This will expand the box to show ttle
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CeraUsing Google Apps
How to Use
Google Pay
Now you can pay with it, too. Just add your credit, debit, loyalty, and gift
cards to Google Pay, and start shopping in stores, in apps, and online.
Google Pay can be used at shops around the world, wherever contactless
payments are accepted.
G Pay
Setting Up Google Pay
everything up prope.
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? Youwilneedtomakesurethatyouhave |) Oncelnstalledtapthe appconandthen |} Whichever option you chaos, you wl have
your credit/debit card orcardsclseathand, | tap"Get Stated and choose the Google toad information incading CVC codes and
andhavealltedetaisavaiable account __accountto se withthe ap fyeuhave more other scutty information (we cant show a
numbers srtcodesscuriy numbers ete) thanonel.fyousleadyhaveacreditordebt sceenshotofthis proces toa seuty
Youvilakoneed tedownloadthe Google | crdregiteredtoyourGoogleaccountitwil_|_ feature tha probs the Infomation beng
Pay app from Google Py, you doit akeady be deplayed, along withthe ptontoadda captured, Complete the nfo requested and
haveiton your phone diferent car accept the tems.
52 wwwpelpublications.comHow to Use Google Pay
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Security and Advantages of Google Pay
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[As soon as you make a purchase, you'll see a payment confirmation that shows you
‘exactly where a given transaction happened, along with the merchant's name and
When you use your phone to pay in stores, Google Pay doesn't send your actual credit
eee a see tee it ect
represent your account info - so your card details stay safe and secure.
Ea aon
Google Pay makes it easy to check out in apps and online. There is no need to enter your
card details every time you buy something. When you're shopping in your favourite app
Just choose Google Pay if available) at checkout and save yourself some tt
wwwpelpublictionscom 53Using Google Apps
Get Inside
Google Play
The Google Play is, for almost all of your entertainment needs, a
one-stop shop. You can search for apps, books, songs, movies and
magazines, any of which can be accessed on your smartphone or tablet
and on your desktop.
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Search
You can search Google Play just as you would search on.
Google. When you type your search term, suggestions will
appear below the search box. Previously searched terms that
ate similar wil show at the top of the suggestions box
The Google Play Home Screen
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releases by format and your personal recommendations for
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54 www pelpublcations.com
HeeEe
4 O
a Play Store Content Controls
2 You can search Google Ply ust as you would search on
Google. When you type your search term, suggestions wil
appear below the search box. Previously searched terms that
ate similar wll show atthe top of the suggestions box.
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? Downloading apps, games, movies, music or books is
essentielly the same process. Tap the app, movie or book you
want to download and read the information screen you
want to proceed, tap the install button or the price button
if downloading apps or games, you will need to agree tothe
permissions which are what the app needs to access on your
acne device, sich as messagescr certain settings. The app or game
will then install automatically
Family Sharing
Pe et eae once
‘Account, you will be able to share ALL of your Google
Pee Nae ear rity
for free. To do so open the Google Play app and tap your
profile icon. From here select Settings and then Family
Sign up for Family Library and then link your Family
Group to your purchases. NOTE: Each member must link
their Google Play accounts to your Family Group too.
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Payments and subscriptions Step2
? Movies, musicand books don't automatically download to
your device so once you have purchased or chosen them, you
will need to pin them, Pinning means downloading, of keeping
the content on your device for offline viewing
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Step3
) Paid apps and games
canbe returned fora fll
refund ifyou do so within
two hours. You simply Aeyarestyou nto
need to open the app page et ae
page on Google Play and
the price button will ay
refund instead. After two
hours, refunds are at the
app developer’ discretion,
wwwpelpublictionscom 55Using Google Apps
Create a Blog
with Blogger
Blogger is a great way to start blogging, as it is simple yet powerful and
allows you to get up and running easily without having to purchase a
dedicated domain. If you are new to blogging, and want to dip your toe in
without taking the plunge, Blogger is the way to do it.
Get Started with Blogger “ricci isco snlerourboguingt
The first thing to do is open wo w-blogger.com in your preset theres. There are several basic themes to choose from
browser and sign in using your Google account username here but don't worry too much as you can easily change the
and password. style at any time. For now, stick with the default Simple there.
Click Create Blog to continue,
Step1
) The main Blogger screen i fatly simple; until you create your
first blog, barely anything is shown here. You will see a couple of
buttons and some news from Blogger Buzz, the official Blogger
blog. To get started, click the New Blog button at the bottom
middle ofthe screen.
Step2
nthe window that opens, you can type the name of your
biog, which will appear asthe heading, and choose the blog
LURL Any Google hosted blog will have blogspot.com at the
end ofthe URL, withthe part you add appearing before it. Try
to choose a URL which relates tothe content ofthe blog, 9.
cupcakerecipes blogspot.com or mythoughts blogspot.com.
56 www pelpublcations.comstep 4
2 You will now be taken back othe main Blogger screen, with
your new blog listed atthe top ofthe page. To the right ofthe
blog tte, you wil see several buttons. Click View Blog to open a
preview of your blog ina new window. Dont wory that It looks
boring, you can fixthat later
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Step5
2 Back on the main menu bar click the Stats ink and select
(Overview from the options that appear. Here you can see some
info about your blog: comments, pageviews, numberof posts,
et, along with allo the main biog controls on the let.
Custom Domain
Blogger offers two free publishing options for your
blog: hosting on Blogspot (example blogspot.com) and
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hosting on your own custom domain (w
ae
‘option at any timeand your content will always
smain unaltered regardless of which of the
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Create a Blog with Blogger
Your First Post
Bloggingis al about posting. Posting dens, thoughts, gules,
photos or anything ese you can think of but always postin,
posting posting. he bes blogs those which gan oj
followers, are the ones that not only post quality but which
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Step1
+) From your list of blogs, which will probably only have one in it
at the moment, click on the pencil/write button to the right of
the blog ttle. The compose screen will now open, showvng all
the tools you need to post.
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Step2
» Start by entering the ttle ofthe blog pos Inthe Post Title box.
‘Your blog post titles are important as these are often what will
appear the seach results when someone searches forthe
subject n Google or other search engines.
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wwwpelpublictionscom 57Using Google Apps
Blogging with Blogger cont.
Step3
) By default, you ae in compose mode. This means what you
seein the compose window is what the post wil ]ook like (the
formatting etc). If you knowa bit about HTML, you can also
write in HTML mode. Start typing in the post box.
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step4
) The controls for altering font style, size and colour are along
the top ofthe compose box The and Ubuttns contol
embaldening, tales and underlining of text respectively The
next two buttons, the Aand marker, contol font colour and
background colour
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step
To add a photo to your post, postion the cursor where you
want the photo to appear and click the Image button. You then
have a umber of options for choosing the image to use if
‘uploading click Upload and then the Choose Files button,
Step6
) Select the image from is location on your computer andi will
be clsplayed in the upload window. Click Ad Selected to insert
the image into the post. To change the image size and position,
click on the imageand use the controls that appear along the
bottom oft
Step7
) On the ight of the
compose window
ae options to add
labels (which make
= Pst tines
searching for posts
easier, control the =
time the postis
published, adda o—
location tag and = Pome
make the posta a
permalink. When =
finished with these ra
‘options, click PublishSteps
Ifyou use Google, a share box will appear after clicking
Publish. This lets you easily share your new post with your
Google circles. Ifyou prefer not to, just click the Cancel button
Instead. You can view your blog postby licking View.
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Template Designer
Dea ee ge nese
‘easily customise the look of your blog. You can select a
Reet ee ee oe)
to make your blog an expression of you. Te get to the
‘Template Designer, just click on the drop-down menu of
the grey Post List icon and select Template. From there,
erent erent it tes
While playing around with the Template Designer, you
‘an seea preview of how the blog will appear based
‘on the choices you've made. You can expand these by
pressing the toggle to Expand Preview between the
Blogger Template Designer dashboard and the preview.
‘When you're satisfied with the look of your blog, you can
make them go live by pressing Apply to Blogin the top,
right hand corner of the Template Designer.
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ea acer eed
a template for your blog from one of the professionally
designed templates that are available. Each template
appears as a large thumbnail that when clicked shows
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59A
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