Mapping the high-level information environment is a crucial step in data governance, as it
helps organizations understand and manage their data assets effectively. Here are key
components to consider when mapping the high-level information environment in data
governance:
Data Sources:
Identify and document all sources of data within the organization, such as databases,
data warehouses, external data providers, spreadsheets, and applications.
Specify the types of data (structured, unstructured, semi-structured) and the formats
in which they exist.
Data Flows:
Map how data moves within the organization. Understand the flow of data from its
creation or acquisition to its eventual consumption or storage.
Identify the systems and processes that handle data at different stages.
Data Processes:
Document data processing activities, including data transformation, cleansing,
enrichment, and integration processes.
Identify who performs these processes, when they occur, and the tools or systems
involved.
Data Storage:
Outline where and how data is stored. This includes databases, data warehouses,
data lakes, and other storage solutions.
Document data retention policies and practices.
Data Governance Roles and Responsibilities:
Define and document roles and responsibilities related to data governance, including
data stewards, data owners, data custodians, and other relevant stakeholders.
Clearly articulate who is responsible for data quality, security, and compliance.
Data Quality Management:
Identify data quality issues and establish processes for monitoring, measuring, and
improving data quality.
Define data quality metrics and standards.
Metadata Management:
Implement metadata management practices to capture and store information about
data assets. This includes data dictionaries, data lineage, and business glossaries.
Ensure metadata is accessible and understandable for all relevant stakeholders.
Data Security and Privacy:
Outline security measures and protocols to protect sensitive data.
Address privacy concerns and comply with relevant regulations (e.g., GDPR, HIPAA).
Data Lifecycle Management:
Define the stages of the data lifecycle, from creation to archival or deletion.
Establish policies for data archiving, purging, and retirement.
Data Integration and Interoperability:
Identify integration points and ensure interoperability between different systems and
data sources.
Define standards and protocols for data exchange.
Monitoring and Auditing:
Establish processes for monitoring data usage, access, and changes.
Conduct regular audits to ensure compliance with data governance policies.
Data Culture and Awareness:
Foster a data-driven culture within the organization by promoting awareness and
understanding of the importance of data governance.
Provide training and resources to enhance data literacy among employees.
By mapping the high-level information environment with these components, organizations
can develop a comprehensive understanding of their data landscape, leading to effective
data governance and management.
