ACCESSING THE INDUSTRIAL ATTACHMENT PORTAL
1. Open any web browser
2. Type iap.tum.ac.ke on the address bar
If you already have an account jump to LOGIN INTO TUM IAP PORTAL section below
otherwise continue creating an account if you are a lecturer.
CREATING AN ACCOUNT WITH TUM IAP PORTAL [FOR LECTURERS]
1. Click on Sign Up link on the lower right corner of the login screen.
2. Fill all the fields of the form below and click on Register button to submit the
registration details
a. Select Lecturer in the first field
b. For student/staff Number enter a valid staff number
c. For email enter a valid email that you can access
3. Once successfully registered, you will get the message below telling you to open your
email and activate your account.
4. Access your email address and click on the link to activate your new account login for
confirmation. Until this is done the login will not be active.
LOGIN INTO TUM IAP PORTAL
1. Enter your staff number (for lecturer) as username or your registered username (for
CODs, Liaison, Finance, Administrator e.t.c)
2. Enter your National ID as password
3. Click login button
4. If successfully you will be redirected to your respective dashboard as shown below.
APPROVING STUDENTS ATTACHMENT REQUESTS
1. Click on COD Approval link on the left of your screen
2. Select the request(s) then click Approve button.
3. If the student after verification does not meet the requirements to proceed for attachment,
select the student then click Decline button.
GENERATING ATTACHMENT LETTERS
1. Click on Generate Letters link on the left of your screen
2. Type pending on the search box to get the requests that have not been generated letters for
3. Select the request(s) then click Generate button.
GENERATING ATTACHMENT LOGBOOKS
1. Click on Generate Letters link on the left of your screen
2. Type pending on the search box to get the requests that have not been generated logbooks
for
3. Select the request(s) then click Generate button.
CLEARANCE OF STUDENTS PRECEEDING FOR ATTACHMENT IN STUDENT
FINANCE
1. Click on Finance Clearance link on the left of your screen
2. Type pending on the search box to get the requests that have not been cleared
3. Select the request(s) then click Approve button. You can click the plus sign to view the
payment details of the student.
4. If the student does not qualify as a result of pending payments, choose Deline to stop the
student from downloading the logbook
5. Declined requests can be approved by the system admin
LECTURER ALLOCATION
1. Click on Lecturer Allocation link on the left of your screen
2. Select the student(s) to be allocated a lecturer for assessment
3. Choose the lecturer from above the student list
4. Click Save button to confirm your choice
NB: only students who have captured their places of attachment are available on the above
screen.
COD/LIAISON CLEARANCE
1. Click on COD Clearance or Liaison Clearance link on the left of your screen depending
on the role
2. You may click the Report button to view the signed logbook
3. Once you verify that the student indeed completed the attachment successfully, you
select the student and click the Approve button.
4. Otherwise, select the student and click on Decline button to indicate that the attachment
is incomplete.
REPORTS
A. GENERATED LETTERS
1. You may view a report of the generated attachment letters by clicking on
Reports>>Generated Letters link on the left of the page.
2. You can filter the report by any criteria by directly searching on the search box.
3. The report can be exported into different formats or printed directly.
4. The Doc. ID may be used to verify the authenticity of the attachment letter by making
sure that it matches with the one from the scanned QRcode.
B. GENERATED LOGBOOKS
1. You may view a report of the generated logbooks by clicking on Reports>>Generated
Logbooks link on the left of the page.
2. You can filter the report by any criteria by directly searching on the search box.
3. The report can be exported into different formats or printed directly.
4. The Doc. ID may be used to verify the authenticity of the logbook by making sure that it
matches with the one from the scanned QRcode.
ATTACHMENT SCHEDULES
1. This setting is used to define the periods when students are expected to be on attachment
2. Click on Schedule link from system settings on the left of your screen
3. Click on Add button to add a new schedule
4. Fill the form and click Save Changes to confirm the schedule.
5. Click the square with a tick at the end of each schedule to edit/update an existing
schedule
GROUP POLICY COVER
This setting is used to define the group policy acquired for a specific period to insure the students
going for attachment
1. Click on Schedule link from system settings on the left of your screen
2. Click on Add button to add a new group policy
3. Fill the form and click Save Changes to confirm the group policy.
4. Click the square with a tick at the end of each group policy to edit/update an existing
group policy
STUDENT ASSESSMENT BY LECTURER
1. Click on Lecturer Assessment link from the left of your screen
2. Click on the square button with a tick to add/edit student assessment
3. Capture the marks awarded plus the remarks on the popup form
4. Click on Save Changes button to effect the changes.
