OneDrive Quickstart Guide
Microsoft OneDrive
Designed for business – access, store, collaborate, and share files from anywhere.
Anywhere access All your files in Share and Security
Access, edit, and share one place collaborate Keep your files
your files wherever you Quickly access, edit, and Work together backed up, protected,
are, across all your organize your files. seamlessly with and secure.
devices. file sharing and
collaboration.
Microsoft OneDrive
There are many ways you can access your work or school OneDrive:
Microsoft 365 OneDrive.com: Teams:
Step 1: Go to Step 1: Go to Step 1: Open Microsoft Teams
https://www.microsoft365.com/ https://www.onedrive.com
Step 2: Open the Files (or
Step 2: Log in if needed Step 2: Log in with your work or OneDrive) app from the left-hand
Step 3: Tap the waffle menu in the school credentials menu.
upper left
Step 4: Select OneDrive
OneDrive Home
The OneDrive Home experience lets you easily find and access your files and shared files across Microsoft 365.
For you
These AI-powered file recommendations are designed to
surface the right file, at the right time, right at your fingertips.
Add New
Create a new file or folder right from OneDrive Home. You can
also upload existing files and folders from your machine.
Shared
View the files that you have shared with team members as
well as files that have been shared with you.
Favorites
View files that you’ve favorited in OneDrive and other Microsoft
365 apps..
People
Filter files by the people working on them.
Meetings
View files that have been shared during past meetings or are
attached to invites for upcoming meetings.
Quick Access
Use Quick Access to navigate to SharePoint sites you frequently
work out of.
OneDrive Shared View
The OneDrive Shared view shows all the files that have been shared with you.
With you
Access files that have been authored by other team members
and shared with you.
By you
Access files that you created and shared with other team
members.
Shared by
See who shared the file.
Activity
See who was last in the document and the type of activity
that took place – including editing, sharing, and mentions.
OneDrive People View
The OneDrive People view shows the people you work with and helps you find the files you’re working on together.
Thumbnails
Get a preview of the files you’re collaborating on with
colleagues.
Pin
Keep your frequent collaborators at the top of the page with
the Pin feature.
File type
See the type of files you’re collaborating on with colleagues.
OneDrive Meetings View
Easily find meeting recordings as well as files that have been shared in meetings or attached to meeting invites.
Upcoming meetings
View files that have been shared or attached to upcoming
meetings.
Shared files
View and open files that were shared during a meeting or
attached to the meeting invite.
People
See who was invited to the meeting.
Meeting recordings
View your meeting recordings from past meetings.
Past meetings
View files shared during meetings that have already passed.
OneDrive in Teams
Access OneDrive directly from Microsoft Teams.
OneDrive
Select the OneDrive icon to access your files in Microsoft
Teams.
Favorites
Mark your important files as favorites to find them easily in OneDrive and across Microsoft 365.
Favorited
You can favorite files across Microsoft 365 and find them all
here.
Modified
See when a file was last modified.
Activity
See who was last in the document and the type of activity that
took place – including editing, sharing, and mentions.
Search and filter
Search for your files by keyword or filter by file type, people or file name.
Search
In the search window, type a file name, a person's name, or a
keyword within your content to find your files.
Keywords
Use keywords that are in the file name to search and filter the files
you’re viewing. In this example, we filtered by “service reports”.
Filter by file type
Filter the files you’re viewing by the file type. In this example,
we’ve filtered to see only PDFs.
Create
Use the “Add new” button to create blank documents or to select from rich templates.
Folder colors
Personalize your folders with colors to help you stay organized.
Share files
Share files
The files and folders you store in OneDrive are private
until you decide to share them. When sharing, you
can grant Edit or View permissions.
You can share files from OneDrive by selecting a file
and then selecting Share. You can also share files
directly in Word, Excel, PowerPoint, and other
Microsoft 365 apps.
Copy link
You can also share a file by copying the link and
pasting it in email, chat, or document. In OneDrive,
select a file and then select Copy link.
PC folder backup
PC folder backup
Use PC folder backup to sync your desktop,
documents, and pictures folder to OneDrive. Once
synced, they are backed up and you can access
them anywhere from any device.
Learn more ›
Next steps with OneDrive
Get tips and advice
Be a part of the conversation and stay up to date on
OneDrive capabilities by visiting the Microsoft
OneDrive Blog
