Onboarding Plan for*:

Lateral
New Employee Moves/Internal
Promotions

Employee´s Name:

Supervisor´s Name:
Attention: employees located in Duisdorf, Waldkirch, Bohemia,
Japan: please see tab "other onboarding plans"
(New) Position Title:

Onboarding Period (from DD-MM-YY to

DD-MM-YY)
Recommendation: onboarding period starts with the start in the position and covers min. trial period (usually minimum 3 months, maximum 6 months)

* New Employee: all action steps are relevant

* Lateral Moves/Internal Promotions: some action steps may not be relevant (mark Completion as "already known")

Completion
Consultant (can Recommended Yes/ Not
Link (contains Timing (may vary
Action Step / Explanation of: Responsible (to provide more supporting documents applicable/ Already
explain the topic to detailed Supporting Material depending on local known (internal
(if applicable - see column "Completion") the new employee) information if for supervisor to
procedures and
necessary) explain the topic) promotion - lateral
legislation) move) - choose
from drop down

I. Onboarding Checklist

Initial EHS (Environment Health & EHS Supervisor, HR according to local specific procedures and Within 30 days
Safety) training responsible of legislation. The supervisor or EHS should explain
the plant EHS basics, work place safety/emergency and
evacuation plan/first aid stations on the first day

Introduction to team members/co- Supervisor - - 1st day

workers, key-contacts as well as to
the onboarding mentor (the
assignment of an onboarding mentor is
recommended, but optional)

Plant / office tour Supervisor - - 1st day

Plant/department and/or business Supervisor - ERIC -> Org Chart in Career File 1st day
unit organization structure

Expected work schedule per Supervisor HR According to local working time regulation / 1st day
function or regulation documentation

Sources of information Supervisor - ERIC = eric.textron.com (e.g. Departments, My 2nd day

Tools, Sharepoint (incl People Sharepoint), local
and department specific information sources

Compliance, Business Conduct Supervisor HR ERIC, Compliance 2nd day

Guidelines, CRC Compliance Sharepoint (incl link to
BCGs and Textron Compliance Sharepoint
Resource Centre, policies); employee
IT guidelines (including e-mail retention receives BCGs and IT
policy) Guidelines from HR at
start of employment

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 Completion
Consultant (can Recommended Yes/ Not
Link (contains Timing (may vary
Action Step / Explanation of: Responsible (to provide more supporting documents applicable/ Already
explain the topic to detailed Supporting Material depending
2nd day on local known (internal
Compliance,
(if Business
applicable - see Conduct )
column "Completion" Supervisor
the new employee)
HR
information if
ERIC, Compliance for supervisor to procedures and
Sharepoint (incl link to explain the topic) promotion - lateral
Guidelines, CRC Compliance necessary) legislation) move) - choose
BCGs and Textron
Resource Centre, policies); employee from drop down
IT guidelines (including e-mail retention receives BCGs and IT
policy) Guidelines from HR at
start of employment

e-mail retention policy

PMP Performance Management Supervisor HR HR Sharepoint (ERIC-> Departments), QMS "People" Process
First Card-> HRD Peformance Mgmt
30 days
Process and complete Objective
Setting PMP Process on People Sharepoint

People Process Card

Training process, overview on Supervisor HR QMS Process Card Training procedure during
(QMS)onboarding
available trainings in Textron "People"; QMS Training period
procedure; ERIC -> My
University (TU) Tools -> Develop yourself
(Textron University):
Welcome to the Textron Video Welcome to Textron University
University Learning
System; TU Knowledge
Centre TU Knowledge Centre

Specific company benefits HR - According to local agreements during onboarding

period
Review individual Job Description Supervisor HR JD is sent by HR to Supervisor before start of during onboarding
(explain expectations and responsibilities, employment period
employee to sign the JD (if required),
supervisor to forward a copy to HR

Based on the Job Description, Supervisor HR People Sharepoint (ERIC - Global Generic DNAs
during onboarding
define all required development > Departments), period
DNA template (globally
measures - fill in Development controlled document in
Need Analyses DNA (required for QMS sharepoint or its
indirect non hourly positions; share with HR local adaptation)
to give inputs into the training plan)

Introduction to My Career File and Supervisor HR ERIC à Performance Getting started withduring
youronboarding
career file to be confirmed by
Mgmt. & Career File; period employee in Textron
entering your personal data into My University -
ERIC -> Develop youself
Career File (Textron University) -> >Onboarding checklist
(filling the career file is recommended, but Phase 1: Getting Started
optional for Germany) with Your Career File

Kautex Core Skills & Key Supervisor HR HR Sharepoint (ERIC -> Core Skills and Key Competencies
during onboarding to be confirmed by
Departments) period employee in Textron
Competencies Model University -
>Onboarding checklist

Corporate Styleguide/Identity - Supervisor Communi- Communications Brand Basics & Visualwithin

Management
onboarding to be confirmed by
cations Sharepoint (ERIC-> period employee in Textron
Brand Basics and Visual University -
departments)
Management (incl. automatic e-mail out >Onboarding checklist
of office answer)

Communications -> Popular Links

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 Completion
Consultant (can Recommended Yes/ Not
Link (contains Timing (may vary
Action Step / Explanation of: Responsible (to provide more supporting documents applicable/ Already
explain the topic to detailed Supporting Material depending on local known (internal
(if applicable - see column "Completion") the new employee) information if for supervisor to procedures and
necessary) explain the topic) promotion - lateral
legislation) move) - choose
from drop down

Kautex Quality Management Supervisor Quality QMS

Quality Sharepoint (ERIC -> Sharepoint
departments) -> Global
within
Process
onboarding
Map and Controlled Documentation
to be confirmed by
period employee in Textron
System - Quality Manual (main- und University -
sub-processes incl. process cards relevant to >Onboarding checklist
employee´s position) - Controlled
Documentation - Quality
Basics/Standards

VISION Supervisor Communi- ERIC, Communications Vision within onboarding to be confirmed by

cations Sharepoint period employee in Textron
University -
>Onboarding checklist

Travel policy, travel + expense Supervisor Finance ERIC -> Tools & Policies - Concur Training in TU
during onboarding
reporting (if employee is supposed > Business Travel; period/before 1st
Sharepoint, local business journey
to do business jouneys) guidelines; Textron
University: NEW CONCUR
USER INTERFACE 2021 -
EXPENSE AND TRAVEL
OVERVIEW: NON-
DEFENSE BUS

Kautex Travel Management

Kautex Finance Policies (Delegation of Supervisor Finance Sharepoint (ERIC -> Finance policies during onboarding
Authority -> approval limits & local departments), Wiki & period
signature guidelines) according to local
guidelines

Introduction to ERGs (Employee Supervisor ERG Team Communications DIB & ERGs during onboarding
Resource Groups) at Kautex Members Sharepoint (ERIC-> period
departments)

Sustainability Training 101 Supervisor Sustainability Training is available in within 3 months completion tracked
Team Textron University and will in Textron
be automatically assigned to University
new employees

1. Feedback-Interview (operating Supervisor - see tab "1. Feedback interview supervisor" in this 1st -2nd month of
department) document; voluntary, but employment
recommended when onboarding period exceeds
3 months

2. Feedback-Interview (HR HR - see tab "2. Feedback interview HR" ; voluntary, 3rd - 4th month of
department) but recommended when onboarding period employment
exceeds 3 months and for leadership positions

For leadership positions, please continue with section II, for other positions please continue with "additional onbarding elements" in section III

II. Additional Checklist for Leadership Positions only

New Leader Assimilation (NLA) HR - HR conducts NLA, materials can be found on HR during onboarding
Workshop Connection. period

Overview on Major Talent Supervisor HR ERIC (Career & Talent Review on People Sharepoint (My leadership call)
during onboarding
Management Tools, Systems and Leadership), HR period
Sharepoint; Trainings
Programs: Talent Strategy and (My leadership calls) will
respective KPIs, Talent Review be offered before Talent
Process Review season

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 Completion
Consultant (can Recommended Yes/ Not
Link (contains Timing (may vary
Action Step / Explanation of: Responsible (to provide more supporting documents during onboarding applicable/ Already
Overview on Major Talent
(if applicable - see column "Completion")
Supervisor
explain the topic to HR
detailed ERIC (CareerMaterial
Supporting & Talent Review
for supervisor to on People Sharepoint
depending on local (My
knownleadership
(internal call)
Management Tools, Systems and the new employee) information if Leadership), HR period
procedures and promotion - lateral
necessary) Sharepoint; Trainings explain the topic) legislation)
Programs: Talent Strategy and move) - choose
(My leadership calls) will from drop down
respective KPIs, Talent Review be offered before Talent
Process Review season

Development Needs Analysis: DNA HR - This training is available in Textron University and completion tracked
Global Standardization will be automatically assigned to new leaders in Textron
University

My Career File -> Competencies: FYI Supervisor HR ERIC (Career & Development Plan Guides on People Sharepoint
during onboarding
For Your Improvement / Kautex Leadership), HR period
Expectations towards leaders with regard to Sharepoint
the Core Skills & Key Competencies Model

PMP Performance Management Supervisor HR ERIC (My Tools -> PMP on People Sharepoint
during onboarding
Process for leaders (smart objectives, Performance & Career period
ongoing feedback, calibration, managing low Centre), People
performance/coaching to improve sharepoint; QMS Process
performance..) Card "People" ->
Performance
Management People Process Card

Employee Engagement Process Supervisor HR Sharepoint, QMS Process Employee Engagement ononboarding
during People Sharepoint
(Surveys, Action Plans) Card "People" period

People Process Card

Attendance management, overtime Supervisor HR according to local regulations during onboarding

management etc. period

Talent Acquisition /Recruiting Supervisor HR mention that there is a People Process Cardduring onboarding
process process - when it comes period
to recruiting in the
department, HR will be
involved; HR Process
Card "People" -> Talent
Aqcuisition: Recruiting

Pay for performance and Rewards Supervisor HR mention that this process exists and that during onboarding
Planning process (supervisor with direct trainings will be offered during rewards planner period
reports) season

III. Additional Onboarding elements: Supervisor to add or attach location- function- or position- specific
onboarding tasks
Examples of position-specific onboarding tasks:
Quality Manager: - Procedure for control of non conforming product and blocking in SAP - Lessons learnt - global alerts
Plant Scheduler: - Suppliers and Components, Including critical suppliers and "common issues" - Production planning - Explain production lines, cycle time, the change
over constraints - MM - Logistics views

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 Completion
Consultant (can Recommended Yes/ Not
Link (contains Timing (may vary
Action Step / Explanation of: Responsible (to provide more supporting documents applicable/ Already
explain the topic to detailed Supporting Material depending on local known (internal
(if applicable - see column "Completion") the new employee) information if for supervisor to procedures and
necessary) explain the topic) promotion - lateral
legislation) move) - choose
from drop down

Date/sign. of supervisor: Date/sign. of employee:

Signature required at the end of the onboarding period to confirm that the onboarding plan has been completed (electronic signature, e.g. Adobe e-sign, will be accepted)

During the onboarding period the document stays with the employee. If onboarding of the employee is completed, the employee opens
the Onboarding Checklist in Textron University -> Onboarding Plan -> and clicks on "notify observer". The supervisor should confirm
completion of onboarding in Textron University incl. upload of the filled/signed Onboarding Plan. Please include completed "feedback
interview supervisor" form, if available. See also "Onboarding Advisory Guide" or "Onboarding Quick Guide" on HR Sharepoint - links
are indicated below. Submit DNA to your HR Business Partner at the end of the onboarding period, if applicable

Link to Onboarding Advisory Guide

Link to Quick Guide
Link to Onboarding Introduction Video for Employees
Link to Video for Supervisors and HRBPs

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 GLOBAL ONBOARDING DOCUMENTS
A standardized
Region Onboarding Plan template
Plant/Location is availableLINK
HR Contact andtoneeds to beDocument
Onboarding updated with position specific
Europe Kautex IP Duisdorf (KDU) Rike Duda
Please contact HR
Europe Kautex IP Waldkirch (KWK) Rike Duda
Europe Kautex Bohemia (KBO) Monika Dolakova Onboarding Plan Kautex Bohemia

Asia Kautex Japan (KJP) Chie Obinata Please contact HR

Global All other locations All others Global Onboarding Plan - first tab of this document

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Feedback interview I - supervisor with employee (1.-2. month of employment)

Employee Supervisor Position Date

0 0 0

Job / Function

What is your first impression/ what are your first

experiences?

Does the job meet your expectations? Are you in

the right position regarding your skills?

Can you work effectively? Do you have access to all

necessary information and tools?

Do you feel there is a good work-life balance in your

job?

What progress have you made regarding your

onboarding plan?

Do you have any questions or comments with

regard to your onboarding plan?

Do you have any questions regarding your PMP?

Did you progress?

Do you need further trainings?

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Have you filled out your Career File yet? Do you
have any questions or comments?

Supervisor

Do you feel that the team considers your opinion

and comments?

How do you think about our relationship? Do you

have any comments or suggestions regarding the
collaboration?

Team / Colleagues

How would you describe the relationship in the

team?

How satisfied are you with the organization in the

team? Are there any questions with respect to
competencies?

How is the cooperation with other departments?

Company / Department

Are the goals / strategy of the company /

department clear to you? Do you feel that they are
communicated in an efficient way?

General

What do you think about the support of your

mentor?

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Do you have any questions, comments or
suggestions?

Have you experienced any issues, do you have any

concerns?

Onboarding plan discussed?

YES NO

Agreed measures, e.g. training:

Feedback-Interview done on:

Date Signature Supervisor

Signature Employee

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Feedback interview II - HR with employee (3.-4. month of employment)

Employee HR Position Date

0 0

How did you experience the welcoming on your first

working day?

What is your first impression/ what are your first

experiences?

Does the position match your expectations? Does

your work correspond to your knowledge and skills?

Are you able to work effectively and do you have

access to all information and necessary tools?

Can you structure your work to achieve a balance

between work and spare time?

Company

What is your impression of Kautex in general?

Do you think you are sufficiently informed about

the company’s current situation?

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Supervisor / Department

Do you have the feeling that your opinion is of

importance and is taken into consideration?

Do you think your supervisor is interested in you as

person?

Did you already receive praise and recognition for

doing a good job?

Has your supervisor discussed the onboarding plan

with you? How is the progress?

Have you already discussed and arranged trainings

you should take part in?

Have you already filled in your career file? Do you

have any questions or suggestions?

Team / Colleagues

How would you describe the relationship in your

team?

How satisfied are you with the organization within

the team?

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Can you please describe the cooperation with other
departments?

General

Did you talk with your supervisor about your Job

Description? Have you already signed it?

Can you tell me about a very positive or negative

experience you have made at Kautex so far?

Do you have any questions, comments or

suggestions?

Feedback-Interview done on:

Date Signature HR

Signature Employee

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Revision history of the QMS controlled document "Job Description"
*This page is not relevant for new employees during ONBOARDING PROCESS*

Release Functional Signature

Date (DD- Owner / Approved by (Process Owner): (Process
MM-YYYY) Champion Owner) yes

1/6/2020 Alexandra Schmidt Doris Teichmann approved in QMS

not applicable
already known (internal promotion / lateral move)
Transition period for implementation of the requirements defined within this standard:
3 (months)

Hint: Please make sure to update the date of the footer of each tab (incl "footer of
Revision History first page" for each tab), so that the footer on all pages correspond to the latest
date of revision history ! "Page layout view" shows whether date in footer is
entered correctly

Date Description of Change Section

6/24/2019 form issued as controlled document to set minimum content of onboarding plan globally to Complete
support internal mobility and to allow to add local specifics if necessary document

6/24/2019 onboarding period - usually starts with start of employment and covers minimum the trial Page 1
period

6/24/2019 onboarding for new employees and internal moves combined into one document Complete
document

6/24/2019 adjustments to alow some flexibility to be able to be used globally Complete

document

signatures of employee and supervisor at the beginning of the onboarding period;

6/24/2019 feedback interviews embodied into the onboarding plan template (instead of separate Complete
documents), minimum one feedback interview (before the end of the onboarding period) + document
flexibility in the number of feedback interviews for the locations/positions

5 parts of the onboarding:

I. Preparation of Onboarding
II. Onboarding Checklist
6/24/2019 III. Additional Checklist for Leadership Positions Only Complete
IV. Additional Checklist for Plant / Position Specifics document
V. Feedback/Evaluation of the Onboarding
(first 3 parts and final evaluation - global minimum, 4th part for local/positions specifics)

6/24/2019 Action steps reorded in a more logical sequence Complete

document

7/22/2019 adapted footer of the document to ensure that the date of the document is consistent with the Complete
revision history document

Complete
1/6/2020 "Completion Date / Signature of the trainer" in the last column of the onboarding template document (sheet
replaced by "Completion YES/NO" (if paper version is used, leave it empty until it is completed) onboarding)

1/6/2020 Elimination of the final evaluation of the onboarding in the template and its replacement Part V.
through electronic way in Textron University

5/27/2020 Change of Functional Owner/Champion: Alexandra Schmidt instead of Ines Doerr Revision History

6/4/2020 Added Develppment Need Analysis and automated assignment of online class to new leaders Part III.

Complete review of onboarding plan by project team. Removed signature fields at

beginning, removed pre-boarding elements, added responsible/consultant, Onboarding Plan
recommended timing, completion choice fieds, revised explanation of supporting
material, added supporting links, adapted plan to the revised onboarding procedure in
Textron University = elements to be confirmed in TU & changed instructions after
signature part, added some elements (work schedule, travel policy, finance policy),
removed 2 elements (German specific "delegation of Authority"& "labor law for
leaders"), combined elements (quality,PMP, talent management), added examples for
8/13/2021 position specific details
Feedback
interview
8/13/2021 added one question about first impression/ first experiences" supervisor & HR

Link changed row 77 from "Onboarding Procedure" in QMS to "Onboarding Advisory Global
10/12/2021
Guide" on HR Sharepoint Onboarding Plan

Feedback
"Autofill option" added in forms : Employee, supervisor and position name is taken interview
10/12/2021 from first tab supervisor & HR

Global
Onboarding Plan
11/12/2021 Corrected link to Onboarding Videos

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Release Functional Signature
Date (DD- Owner / Approved by (Process Owner): (Process
MM-YYYY) Champion Owner) yes

1/6/2020 Alexandra Schmidt Doris Teichmann approved in QMS

not applicable
already known (internal promotion / lateral move)
Transition period for implementation of the requirements defined within this standard:
3 (months)

Hint: Please make sure to update the date of the footer of each tab (incl "footer of
Revision History first page" for each tab), so that the footer on all pages correspond to the latest
date of revision history ! "Page layout view" shows whether date in footer is
entered correctly

Date Description of Change Section

all tabs of
Onboarding
11/30/2021 Corrected date in footer - now it corresponds to the latest date of correction Plan
3/23/2022 Height of some columns was adapted so that you can see the complete text in the Global
column Onboarding
Plan

Global
7/5/2022 removed "Craiova" from "Other Onboarding Plans", changed "contact IP Duisdorf and Onboarding
Waldkirch to Daniela Schmitz", added drop down menue "required/not applicable" at Plan, Other
"II. Additional checklist for leadership positions", changed link to "e-mail retention Onboarding
policy" Plans

Global
11/2/2022 Onboarding
changed process owner, renewed links (e.g. QMS links), change at supervisor section" Plan, Other
New Leader Assimilation Workshop"; "Other onboarding plans": change of HR Onboarding
contacts, deleted Hengoed Plans
Global
specified information about mentor = > optional onboarding mentor & added Onboarding
4/27/2023 information about ERGs at Kautex, added link to Vision 2025 ambassadors Plan
Vision 2025 replaced by Vision; Vision 2025 ambassadors removed, added Global
Sustainability Training , added "Popular Links" from Communications, removed "date" Onboarding
2/26/2024 in footer of all pages, exchanged picture on first page Plan

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